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Transcript of Backpack User Guide - Chemwatch - Login Page · Backpack User Guide, ... 2 PTN –Project Tracking...
Backpack User Guide, Version 1 0
© 2011 Chemwatch
2.1.1 OPTIONAL AUTOMATIC LOGON ........................................................................................................ 5
2.4 GETTING HELP AND TECHNICAL LIVE SUPPORT ........................................................................ 6
TABLE OF CONTENTS
Backpack User Guide Database for Managing Material Safety Datasheets (MSDS)
© 2011
Backpack User Guide, Version 1 1
© 2011 Chemwatch
TABLE OF CONTENTS
1. INTRODUCTION TO CHEMWATCH……………………………………………………………………..3
2. LOGIN AND NAVIGATION ………………………………………………………………………………..5
2.1 LOGIN TO THE PROGRAM ……………………………………………………………………………….5
2.2 AUTOMATIC LOGIN………………………………………………………………………………………...5
2.3 PROGRAM SET UP…………………………………………………………………………………………5
2.4 GETTING HELP AND TECHNICAL SUPPORT…………………………………………………………6
2.4.1 THE CHAT SERVICE……………………………………………………………………………………….6
2.4.2 REMOTE ACCESS AND LIVE SUPPORT……………………………………………………………….6
3. THE SET UP TOOL…………………………………………………………………………………………7
3.1 THE PROGRAM FILTER SETTINGS………………………………………………................................7
3.2 SECURITY AND USER ACCESS…………………………………………………………………………7
4. THE MATERIALS MODULE………………………………………………………………………………11
4.1 SEARCH OPTIONS………………………………………………………………………………………..11
4.2 THE SEARCH CRITERIA…………………………………………………………………………………13
4.2.1 SEARCHING FOR MATERIAL SAFETY DATA SHEET (MSDS)…………………………………….13
4.2.2 TEMPORARY FILTERS…………………………………………………………………………………..15
4.3 THE MATERIAL SAFETY DATA SHEET (MSDS)……………………………………………………..15
4.3.1 MSDS FORMAT AND PREPARATION…………………………………………………………………16
4.3.2 MSDS STRUCTURE………………………………………………………………………………………16
5. DISTRIBUTING MATERIALS……………………………………………………………………………..20
5.1 THE SHOW OWN LIST (MATERIALS REGISTER)……………………………………………………20
5.2 PRINTING, SAVING AND EMAILING REPORTS……………………………………………………...21
6. THE FOLDERS MODULE………………………………………………………………………………...23
Backpack User Guide, Version 1 2
© 2011 Chemwatch
6.1 CREATING FOLDERS………………………………………………………………………………….23
6.2 EDITING FOLDERS……………………………………………………………………………………..24
6.3 DISTRIBUTING MATERIALS…………………………………………………………………………..24
6.4 GENERAL SEARCH IN FOLDERS MODULE………………………………………………………..28
7. PART NUMBERS………………………………………………………………………………………..29
7.1 CREATING PART NUMBERS…………………………………………………………………………29
Backpack User Guide, Version 1 3
© 2011 Chemwatch
1. Introduction to Chemwatch
Chemwatch is the largest supplier of independently researched Material Safety Data Sheets (MSDS) and
related materials. Chemwatch provides a fully managed service to control, assess chemicals and cover risks
within an enterprise or organization; and also supplies computer-based modules which can be tailored for
specific industries throughout the world such as emergency services, hospitals, governments, education
institutions (universities, schools and research), the military, unions, pharmaceuticals, manufacturing and
automotive industries
This User Guide focuses on the basic program called Backpack, which is part of the hierarchy of programs
comprising of the ChemFFX and Chemgold 3 programs.
The Backpack Program provides employers and employees alike with a platform to manage hazardous
substances by utilizing a web-based database system as means to providing access to Material Safety Data
Sheets (MSDS) on the cloud. The program draws from a library collection of more than 6 million MSDSs
maintained by Chemwatch’s global database system.
Employees are required access to MSDSs for the chemicals located at the workplace to ensure that they are
provided with information on hazards, risks and potential exposure to hazardous substances used in a work
activity. The main objective of the program is provide access to MSDSs for all users of chemicals at the
workplace to meet compliance1 requirements pertaining to information on usage, storage, and handling of
hazardous substances and transportation of dangerous goods.
The Backpack program consists of mainly three modules; Materials, Folders and Activities. The Backpack
program defaults to the Materials Module after login.
The Materials Module Covers the search criteria and tracking of individual materials,
products, chemicals, synonyms and vendor names (suppliers/manufacturers). Program users can search the
database using the latter material search criteria. Suppliers MSDSs can also be printed emailed or saved
into desktops or external storage devices for future use and reference. MSDSs may also be added, copied
and moved into organized folders within the program tree structure for subsequent retrieval.
1 National Model Regulations for the Control of Workplace Hazardous
Substances [NOHSC:1005(1994)], Scope and Application
Backpack User Guide, Version 1 4
© 2011 Chemwatch
The Folders Module provides a platform to create folders and organize locations of
MSDSs based on premises or sites where hazardous substances and dangerous goods are stores on site.
Materials may be copied, moved or deleted by using the mouse right click functionality. The folder structure
can be locked using security model permissions to allow users with specific rights or prevent others from
manipulating or editing the folders as well as means of protecting the deletion of folders and its contents by
unauthorized users.
The Activities Module provides administrators of Chemwatch within their own
organization will be using the Chemwatcher Project Tracking Program to manage their MSDSs acquisitions,
viewing status reports and history patterns. Special access details will be provided to login into their PTNs2
and view status of their vendors MSDSs, Gold MSDSs, regulatory reports and other data. For more
information on how to use the Chemwatcher program, contact customer service.
2 PTN – Project Tracking Number assigned to MSDS acquisitions
Backpack User Guide, Version 1 5
© 2011 Chemwatch
2. Login Screen and Navigation
The Backpack program is a web based application accessible through the internet. Login user identification
name and password is a requirement for authentication purposes.
2.1 Login into the program
Step Task
1 Type your user name or user identification in the User ID
text box
2 Type your Password in the password text box
3 Press the Submit button
Optional Click on the checkbox to Remember Password for multiple
login entries. END.
2.1.1 Optional Automatic Logon
Organizations can choose to login to the program through automatic recognition of their user account. This
set up will allow local program users to click on a link in their business intranet page to directly gain access to
the Backpack program. The organization’s administrator will contact Chemwatch to set up automatic logon.
2.2 Logging Out of the Program
The log out icon is located in the main toolbar at the top right corner of the graphical user interphase.
Clicking on this icon logs out the user account back to the login screen as shown above.
2.3 Program Set Up
The Graphical User Interphase
The Backpack program is designed as a user friendly system. The Graphical User Interphase (GUI) consists
of modular tabs, icons, buttons, and menus. It also uses the mouse to click on these commands to carry out
a particular task. In this user guide, clicking on a button on any screens will be represented by a bold text
and relevant icon, tab or button. There are distributions functionalities that require mouse right click to be
able to create folders, delete folders, rename folders, copy and move entire folders within the tree structure.
These folders are organized in a tree structure as a storage facility where chemicals can be distributed
across the tree to access chemical registers and subsequently view, print, email and save single or multiple
MSDSs and material registers. The description of these feature tools are tabulated in the appendix at the
end of this user guide for your reference.
The Login Screen
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© 2011 Chemwatch
2.4 Getting Help and Technical Live Support
2.4.1 The Chat Service Online
Chemwatch provides technical live support over the internet. Clicking
on the Live Support button within the top middle of the GUI opens up
another window. Fill in the required information and ensure appropriate
selection of the applicable department from the menu. To begin a chat,
click on the chat button within the program. Fill in the required fields,
however, we emphasize that providing us with your telephone or mobile
number (optional) will also help for further troubleshooting.
2.4.2 Remote Access and Support over the Internet
Technical staff can offer to remotely control your desktop for further
investigation and troubleshooting the problem on your laptop or
personal computer via the internet. All it requires is to start a small
application, which does not require installation or administrative rights.
Help Documents and Step by Step Approach to Tasks
Help documents contain a step by step guide (Task Descriptions) to
conducting particular tasks. All the documents are based on individual
tasks that pertain to a specific module. This user guide will provide the
basic activities for demonstration purposes. Reference made within this
guide on “how to” can be inference to the help documents.
The Help icon is found across the
GUI. Clicking on this icon displays
help screens and other information
relevant to that particular area of the
program. To get back to the last
viewed screen or get out of the Help
documents, click on the Back button.
The Back button takes you
back to the previous screen.
The Close icon closes off the
screen in current view. To get out of
help files, click on this icon within the
help screen window.
Generally, Helpdesk department can
be contacted through email or
telephone line.
All enquiries can be sent to the email
address: [email protected]
For further navigation and
presentations, please go to the following
web address:
http://train.chemwatch.net/powerpointhelp to
download presentations for your
reference.
MSDS updates and acquisitions, please contact the Customer Service Department
Email address:
Backpack User Guide, Version 1 7
© 2011 Chemwatch
3 The Set Up Tool
The Set Up Tool consists of four tabs; Filter Settings, User Access, Logo and MSDS Settings. These
are discussed further below.
3.1 The Program Filter Settings
The filtering configuration of the program has a number of
options to select settings that will be tailored towards specific
search results and the way you view the contents of chemical
registers within the folder structure. The search results
depend on the filter conditions applied by administrators of
the program within your organization. All user accounts are
set to particular filter conditions dependent on the regional
configuration of the organization. Organizations are country
based whereas others operate globally, hence, the filter
conditions for the latter can be set to global settings. The
latest documents will default to a five year period as per
legislative requirement for compliance on using the latest
manufacturers’ MSDSs that are current and up to date.
The default settings can be altered by each individual user and will not affect the permanently set filter
configuration of the entire program. The Set Up tool allows users to independently set filter conditions to
desired search results by country, language and the type of report to retrieve from the database.
Australian organizations, businesses and other enterprises have their filters configured to view MSDSs that
Australian and written in English Language and hence, the Country field is set to Australia and the Language
field is set to English.
However, if your organization operates overseas or in another country other Australia, the filter conditions
can be set to the specific country of operation to be able to view relevant MSDSs from your region and those
filters will be desktop dependent and they will not affect other users’ filter settings within the same
organization. Below is a table showing the various filter conditions that are possible to set to your desired
program’s behavior patterns. Global settings apply for international organizations. The respective filter
settings can be set to default to ‘please select one’ field in order to filter through all available results in the
database for that particular search input.
Global Filter Settings
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© 2011 Chemwatch
Filter Option Filter Setting
Show Part Number
Displays a Part Number column in a chemical list, document list and when viewing an MSDS.
The Part Number icon shows in the column header within a list. Clicking on this icon loads
another window to add stock numbers for a particular material which can be later used as
part of the search criteria in the Name/CAS drop down arrow menu within the search panel.
Part numbers can either be user dependent or vendor dependent. Vendor dependent part
numbers are only assigned by the original supplier or manufacturer of the product. These are
normally found in Section 1 of the Material Safety Data Sheet (MSDS) as product codes or
product number. However, user part numbers are added by the specific user and will be
linked to that user account in the program.
Latest documents
only
Checkbox ticked means all search results will display the latest versions of MSDSs.
However, if there are no latest versions, then the icon will show right next to the
document’s issue date. It is also clickable to view more information update on that particular
MSDS.
Checkbox not ticked means all search results will display all available latest and
archived old versions of MSDSs for that particular material search as well as viewing a
MSDSs from a chemical list.
Hide Gold MSDS Hide Gold MSDS checkbox ticked means all the search results and material list will only
show Vendor (Supplier) MSDSs other than Gold. The option for ‘Show Only Gold’ will
disappear from the filter configuration options.
Show Only Gold
MSDS
Show Only Gold MSDS not ticked means all the search results and material list will only
show MSDSs (Vendor/Supplier) other than Gold MSDSs. A Gold MSDS is a material safety
data sheet written by Chemwatch. Most pure substances with a Chemical Abstract Number
will have a corresponding Gold MSDS. MSDSs authored by Chemwatch for specific client(s)
are called “WeWrite” and these are represented by an asterisk (*) within a document list if
available for a particular searched product. Hence, these become Vendor MSDSs owned by
that specific client (supplier/manufacturer).
Show Preferred
Names
Show Preferred Names option allows all preferred names (other names assigned to
materials) to show next to the chemical name. All preferred names are shown in RED text
and the chemical names will be bracketed.
Show Preferred Names checkbox not ticked will only display the exact chemical names
without any preferred names across the programs GUI.
Country Country option not set to any specific country defaults to “Please select one” which means
that all available MSDSs within the entire Chemwatch database must globally retrieve any
MSDS.
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© 2011 Chemwatch
Country option set to a specific country will default to retrieve any MSDSs available to that
particular country filter condition. For example, if the country filter is set to “Australia”, then
the MSDSs that will display will give preference to Australian MSDSs first.
Language Language option not set to any specific country defaults to “Please select one” which means
that all available MSDSs within the entire Chemwatch database must globally retrieve any
MSDS.
Language option set to a specific country will default to retrieve any MSDSs available to that
particular language filter condition. For example, if the country filter is set to “English”, then
the MSDSs that will display will give preference to English MSDSs first.
Type Type of report to display depends on the available options to select from the menu; Please
select one, Label, Mini, MSDS, Mono and other. The default option is the report type
“MSDS”.
Source Type
All types of sourced MSDSs will display
P refers to primary MSDSs sourced directly from the manufacturer
S refers to secondary MSDSs sourced from other sources such as websites
Filters
Simple is the default filter conditionality as described in the above options
Advanced refers to the application of specific filter conditions by country and language to a
particular folder(s) or manifest location(s).END.
3.2 Security and User Access
The User Access tab is password protected. The administrator of the Backpack program
within your organization has the sole responsibility of setting up Folder Security. Consider
whether your access will be for specific people or work positions. Adding email addresses when creating
users for update notices can require more upkeep.
The security model and access follows the Microsoft Folders access model. Where there are two sets of
permissions set, it is the more restrictive access that overrides. Chemwatch can be consulted to start setting
up your Folder Security permissions. The table below describes the different permissions for various users
and/or user groups.
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Folder Security Permission
Activated Security
No Access The Folder Structure is grayed out. General users do not have access to folder structure.
Read Only The Folder Structure is depressed. General users have read only access. Users can open
folder contents, view, print, email and save MSDSs. This level of permission allows users
to copy materials into their own folders but cannot move items or delete any materials.
General users will be password prompted to distribute materials within the folder
structure.
Read/Write The Folder Structure depends on ‘Everyone Else’ set permission. Security activated, user
with Read/Write access is permitted to add, delete, modify and distribute materials within
folders. This user will also create folders and edit the folder structure for the non default
directories.
Inactive Security
Permission Security set to “Inactive” defaults to ‘Read/Write’ access for all users.END.
The Security setup follows a standard User and Group hierarchy. The Master User is SUPERVISOR. The
default password should be changed when the system’s security logon is first activated. The supervisor will
have changed access to all folders. A separate security manual will be provided to administrators of the
Chemwatch program for detailed guidance, navigation and reference on how to set up security permissions
for users and user groups and assigning applicable permission to ‘Everyone Else’ for the organisational
general access.
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© 2011 Chemwatch
4 The Materials Module
4.1 Search Options
The Materials Module is designed to search for specific materials, chemicals, products and ingredients of
mixtures by using the widely used Name/CAS search and other search options that can be accessed
through the Name/CAS drop down menu. The program login defaults to the Name/CAS search panel with
the Full reference database (Chemwatch Global Database) option active. The following table describes other
search options available.
Search Option Description
Name/CAS
Name Searching by Name can include the following options;
Search by chemical name, e.g. acetone
Search by product name e.g. thinner
Search by synonym, e.g. 2-propanone
Search by preferred name ( added to a Gold MSDS) through the rename function
CAS
(Chemical
Abstract
Number)
Search for acetone by its CAS number : 67-64-1
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© 2011 Chemwatch
Name/CAS Drop Down Menu
CW Number
(Chemwatch
Number)
Chemwatch assigns each chemical a Chemwatch Number (CW number) in the database
system such each CW number is searchable and displays an exact match of the MSDS.
Search by CW number 1090 displays an exact match
EINECS No
(European Inventory of Existing Commercial Chemical Substances)
These are substances, excluding polymers, which were commercially available in the EU from
1 January 1971 to 18 September 1981. These were considered registered under Article 8(1)
of directive 67/548/EEC. The identifying number of these substances is called the EINECS
number.
UN No UN numbers or UN IDs are four-digit numbers that identify hazardous substances, and
articles (such as explosives, flammable liquids, toxic substances, etc.) in the framework of
international transport. Some hazardous substances have their own UN numbers (e.g.
acrylamide has UN2074), while sometimes groups of chemicals or products with similar
properties receive a common UN number (e.g. flammable liquid, not otherwise specified, have
UN1993). A chemical in its solid state may receive a different UN number than the liquid
phase if their hazardous properties differ significantly; substances with different levels of
purity (or concentration in solution) may also receive different UN numbers.
UN numbers range from UN0001 to about UN3500 and are assigned by the United Nations
Committee of Experts on the Transport of Dangerous Goods. They are published as part of
their Recommendations on the Transport of Dangerous Goods, also known as the Orange
Book. These recommendations are adopted by the regulatory organization responsible for the
different modes of transport.
There is no UN number allocated to non-hazardous substances. These will simply not have a
UN number.
DG Class
Dangerous Goods (DG) are divided into classes on the basis of the specific chemical
characteristics producing the risk. Dangerous Goods include materials that are radioactive,
flammable, explosive, corrosive, oxidizing, asphyxiating, bio-hazardous, toxic, pathogenic, or
allergenic. There are 9 main classes of DG classification.
Class 1: Explosives
Class 2: Gases
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© 2011 Chemwatch
Class 3: Flammable Liquids
Class 4: Flammable Solids
Class 5: Oxidizing Agents and Organic Peroxides
Class 6: Toxic and Infectious Substances
Class 7: Radioactive Substances
Class 8: Corrosives
Class 9: Miscellaneous
All the DG Classes can be searched by the class number, e.g. DG Class1 will display
materials that are explosives. They are designated diamonds to each class as shown in the
left column.
Packing Group
Packing groups are used to indicate the degree of danger associated with dangerous goods
within a given class.
Packing Group I (PG I) = Great Danger
Packing Group II (PG II) = Medium Danger
Packing Group III (PG III) = Minor Dan
User Part No Part numbers can be stock numbers assigned to material MSDSs by users. Refer to Part
Number Section 7 for more information. User Part Numbers can be used to search for those
MSDSs and these can be summarized as your own stock numbers or code assigned.
Vendor Part No Vendor Part numbers are assigned to materials’ MSDSs and these can range from product
codes or product numbers assigned by manufacturers. These are normally found in Section 1
of any vendor MSDS. Refer to Part Number section above in this table for more information.
Vendor Part Numbers can be used to search for those MSDSs and these can be summarized
as products numbers or codes designated by manufacturers into their MSDSs.
Document ID All MSDSs are identified and searchable by a specific ID number called the Document ID
linked to an MSDS by the relevant vendor. This search option is commonly used by
Chemwatch staff for tracking MSDSs. Other manufacturers can assign document IDs to their
own products, e.g. acetone by CSR (supplier) has the document id 10362500.END.
4.2 The Search Criteria – Searching The Database
4.2.1 Searching for MSDS by Material and/or Vendor Name
The search options discussed in section 4.1 demonstrate the various options available for in-depth searches.
The name of a chemical can be used as a general indicator of what you are looking for in the database. The
name of a material can be a trade name, product name, synonym, preferred name. Let us now illustrate with
worked examples of the search options and reference database used in each case.
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© 2011 Chemwatch
Search Option Task Description 1: Search by Name
Name/CAS Search
Name Searching by Name can include the following options;
1. Search by chemical name, e.g. type the name “acetone” in the Name/CAS text field
2. Select Full ( Chemwatch Global Database )option for the search reference database
3. Press on the button
4. Click on the “document name” to display a latest version of a vendor MSDS by a specific
supplier. Content and structure of a Vendor MSDS is discussed in proceeding sections.END.
Search Option Task Description 2: Search by Vendor
Vendor Name Search
Search by
Vendor
Searching by Vendor Name can include the following options;
1. Search by supplier name, e.g. type the name “Merck” in the Vendor text field
2. Select Full ( Chemwatch Global Database )option for the search reference database
3. Press on the button
4. Click on a node next to a vendor within a country of interest (jurisdiction) to display the
location or you can use the “expand by levels” option for the tiers to show the address.
5. Click on the “chemical name” to display a latest version of a vendor MSDS by supplier. END.
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© 2011 Chemwatch
4.2.2 Temporary Filters
Filtering temporary can only be done in a document list. Permanent filters are the default settings in which the
temporary filters are dependent upon. However, any user could be interested in display an MSDS from a listed
supplier. The word, ‘vendor’ refers to ‘supplier or manufacturer’ and is used interchangeably in the industry.
Search Option Task Description 3
Temporary Filtering
Filter by
Specified
Fields
Filter by Vendor Name;
Conduct a search as detailed in “task description 1”
1. Press on the Filter button
2. Select supplier from the vendor name drop down arrow list, e.g. 3M
3. Click on the “OK” button on the bottom left of the ‘current filters’ window
4. Click on the “document name” to display MSDS. END.
4.3 The Material Safety Data Sheet (MSDS)
The acronym [MSDS] is used across the user guide and refers to a document authored by manufacturers
and organizations across the world. The “Safety Data Sheet’ (SDS) is a globally accepted document as the
standard international document widely used in Europe and other GHS countries to meet regulatory
standards and compliance.
What is an MSDS?
An MSDS (Australia), also known as PSDS (Product Safety Data Sheet, COSHH data sheet in UK), is a form
or document with data regarding the properties of a particular known substance. It is regarded as an
important component of product stewardship and workplace safety for the provision of procedures for
handling and working with that substance in a safe way. The MSDS contains information ranging from
physical data (boiling point, melting points, flash point, toxicity, etc), health effects, first aid, reactivity,
storage, disposal, protective equipment, spill and fire emergency procedures, regulatory classification, e.g.
(Australian - NOSCH, ADG7 Code), etc. MSDS formats can vary from one source to the other within a
country depending on the national legal requirements on compliance and standards.
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An MSDS for a substance (pure or mixture) is primary used at workplace environments and focuses on the
hazards of working with the material in an occupational setting. It is important to use an MSDS specific to
both country and supplier, as the same product sold under identical brand names by the same company can
be different in formulations in different countries. The formulation and hazard of a product using generic
names may vary between manufacturers in the same country. The MSDS follows a 16 section format and
must be supplied in an official language of the member state(s) of the Globally Harmonized System (GHS),
which takes effect in 2011. For more information, please visit the governments’ websites respective to
occupational health and safety on the various legal instruments for established regulatory formats in various
countries and regions of the world.
4.3.1 The MSDS Format and Preparation (Australian Regulations)
The responsibility to prepare an MSDS for a hazardous substance and/or dangerous goods lies with the
supplier. A supplier is defined as a manufacturer or importer of the material or product and must provided an
MSDS upon supply of the material or on request. Duties and obligations for the production, review, revision
and supply of MSDSs are prescribed in Australia in the Commonwealth, state and territory regulations that
give effect to the National Model Regulations for the Control of Workplace Substances3.The Second Edition
of the code provides guidance on the preparation of a 16 header MSDS, which is consistent with the
information requirements of the globally harmonized format.
4.3.2 The MSDS Structure
The 16 header MSDS contains the following sections as defined in the code. All sections of an MSDS should
be completed. Where information relevant to a particular section is not available, the MSDS should state ‘Not
available’. The table below describes only the core information required in each section of an MSDS as per
legislative compliance.
3 [NOHSC: 2011(2003)] The National Code of Practice for the Preparation of Material Safety Data Sheets (MSDS Code) provides
guidance on the preparation of an MSDS.
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Sections MSDS Header: Descriptive Content
1 Identification of the Material and Supplier
Product name, supplier name, address and telephone
number and emergency contact number
Alternative names, synonyms, numbers, company product
codes or other unique identifiers may also be used
Provide the recommended use or intended use with any
restrictions on use if applicable
2 Hazards Identification
Hazard classification according to respective criteria,
statement of overall hazardous or dangerous nature of the
material. Wording to be used:
(i) HAZARDOUS SUBSTANCE.DANGEROUS GOODS
(ii) HAZARDOUS SUBSTANCE.NON-DANGEROUS GOODS
(iii) DANGEROUS GOODS. NON- HAZARDOUS SUBSTANCE
Description of hazards and appropriate warning information
(Risk and Safety Phrases) associated with those hazards
3 Composition/Information on Ingredients
Pure Substance
Chemical identity of the pure substance
Common name(s), synonym(s)
CAS Number(s)
Mixtures or Composite Materials
Chemical identity of ingredients
Proportion of ingredients
CAS Numbers for ingredients
4 First Aid Measures
Description of necessary first aid measures according to
routes of exposure
Indication of medical attention and notes to physician
including description of symptoms
Information on specific first aid facilities
5 Fire Fighting Measures
Suitable extinguishing media
Hazards from combustion products
Precautions for fire fighters and special protective
equipment to be used during an emergency situation
6 Accidental Release Measures
Emergency procedures
Methods and materials for containment and clean up
Provision of Hazard Information
While an MSDS is not required for
substances not classified as hazardous,
there’s often a legislative requirement to
provide hazard information. It is good
practice to provide an MSDS for any
material, which may give rise to a health,
safety and environmental effects.
Acceptability of an overseas MSDS
MSDS prepared overseas are accepted
by Commonwealth, State and Territory
legislation if they meet the National
Standard MSDS Code. MSDS that use
EC classification criteria will provide an
MSDS that can be easily adapted to
Australian requirements.
MSDS Review and Approval
Periodical reviews are required to keep a
MSDS up to date, for example, when any
new or significant information becomes
available on the hazards of the material.
MSDS must be reviewed and re-issued
every 5 years.
Employers Duty of Care
Employers must obtain an MSDS for all
hazardous substances and/or dangerous
goods supplied to or used in the
workplace and ensure that they are
available to all employees. All containers
must be properly labeled in accordance
to the National Code for labelling of
hazardous substances and Dangerous
Goods at the Workplace.
What does ‘Hazard’ mean?
Hazard means an intrinsic capacity
associated with a material or process
capable of causing harm.
What is a ‘Risk’?
Risk means the likelihood that a material
will cause harm in the circumstance of its
use at the workplace.
Non-Hazardous and Non-Dangerous
Regarding Non-Hazardous and Non-
Dangerous Materials, there is no legal
requirement to provide an MSDS for such
materials. However, it is good practice to
provide one and is a well-accepted.
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7 Handling and Storage
Precautions for safe handling
Conditions for safe storage
Any incompatibility characteristics in terms of segregation,
fire separation and prohibition
8 Exposure Controls/Personal Protection
National exposure standards
Biological limit values
Engineering Controls
Personal Protective Equipment (PPE)
9 Physical and Chemical Properties
Identification of empirical data such as appearance (colour,
physical form, shape), odour, pH, solubility, flash point,
ignition temperature, etc.
Additional Information, for example, intensely burning
characteristics, decomposition temperature, etc.
10 Stability and Reactivity
Chemical stability and conditions to avoid
Identify incompatible materials and hazardous reactions
Hazardous decomposition products
11 Toxicological Information
Health Effects – acute and chronic
Routes of exposure (skin/eye, inhalation, ingestion)
Any carcinogenic effects
Compounding effects
12 Ecological Information
Ecotoxicity
Persistence and degradability
Mobility
13 Disposal Considerations
Disposal methods
special precautions for landfill or incineration
14
Transport Information
Provide basic classification information for transportation
and shipment
UN Number
UN Proper Shipping Name
Hazards From Combustion Products
Advice must be provided on whether
hazardous combustion products can
occur when a material burns.
Emergency Services Information
Consult the emergency services authority
for specific advice. All Chemwatch clients
can also be provided emergency support,
the emergency service is available 24/7.
Chemwatch emergency contact
Toll Free Australia: 1800 039 008
International : +800 2436 2255
Hazchem Code
The Hazchem Code for bulk dangerous
goods provides coded information on the
fire-fighting medium to be used. This
includes information on clothing and
equipment for personal protection (PPE),
risk of violent explosion, spillage action
and evacuation consideration.
National Exposure Standards
Exposure standards represent the
airborne concentrations of chemicals and
are expressed as Time-Weighted
Average (TWA) concentration of that
substance over an eight-hour working
shift, to an eight-hour day for a five-day
working week over an entire working
lifetime. Short Term Exposure Limits
(STEL) and Peak Limitations may also be
specified for short periods of exposure
such as 15 minutes.
Special Requirements for PPEs
Special requirements may exist for the
type of gloves, protective clothing to
prevent skin or eye or lung exposure, for
example, ‘PVC gloves or nitrile rubber
gloves’. Others may exist for respirators
and vague data such as ‘face musk’ is
not acceptable whereas ‘use half face
filter type of respirator suitable for organic
vapors’ would be acceptable.
Incompatibility
DG Classes of chemicals that could react
to produce a hazardous situation and
also considers the containers and
contaminants’ exposure due to
transportation, storage and use with
other materials.
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Dangerous Goods Class and subsidiary risk(s)
Packing Group
Special precautions for user
Hazchem Code
15 Regulatory Information
Standard for the Uniform Scheduling of Drugs and Poisons
(SUSDP) under the Therapeutic Goods Act (1989)
Applicable prohibition, notification/licensing requirements
including carcinogens under Commonwealth, State or
Territory legislation
Agricultural and Veterinary Chemicals Act (1988)
Industrial Chemicals (Notification and Assessment) Act
(1989)
Listing on the Australian Inventory of Chemicals
Substances (AICS)
Additional national and/or International regulatory
information should be included
16 Other Information
MSDS preparatory information, date of preparation or last
revision of the MSDS
Provide key/legend to abbreviations and acronyms used in
the MSDS
Provide literature references and sources of data
END.
Material for Export and Import
Section 14 may indicate regulatory
information relevant to international
transport as well as advice on overseas
regulatory transport requirements.
Examples
ADR Surface shipments in Europe by road
RID European International carriage by Rail
IMDG International Maritime Organization
Shipment by water
ICAO International Civil Aviation Organisation
Shipment by air
IATA International Air Transport Association
Shipment by air
Poisons Schedule Number
If the substance has not been scheduled,
then the MSDS should state there is no
Poisons Schedule number allocated to
that substance.
Preparation and Revisions
When revisions are made to an MSDS,
clearly must indicate where the changes
have been made to the previous version
of the MSDS, with an explanation of the
changes.
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5 Distributing Materials
5.1 The Show Own List (Materials Register)
The Show Own list provides a register of your own organization’s register of products provided to Chemwatch
as an inventory or created by organization users. Materials can be distributed across the program tree
structure by copying or moving single or many items from a chemical list or document list and when viewing
the MSDS. The instructions below depict steps on how to distribute materials from own list.
Materials
Module
Task Description 4 : Distributing Materials
Copying a single or multiple materials from ‘Show Own’ list
Show Own List 1. Press on ‘Show Own’ button
2. Materials list displays, and then right click the mouse on the applicable chemical name and
select the copy button; notice the track button changes to copy icons on the first column.
3. To copy a single item, click on the grey copy icon next to the chemical name
4. To copy multiple items, click on many copy icons next to the chemical names. The copy
icons when selected turn color from grey to red. It important at this stage to identify the
materials to copy as well as the destination within the folder tree.
5. Click and hold a single red copy icon then drag and drop selection into a folder within the
tree structure. Dragging a single selected chemical picks up all selected icons into
destination folder.
6. Click on OK button on the copy complete confirmation message.
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7. Folder will be highlighted in red once the chemicals have been successfully copied. END
Materials
Module
Task Description 5 : Tracking a material
Track a single material from ‘Show Own’ list
Show Own List 1. Press on ‘Show Own’ button
2. Materials list displays, then click on the Track button alongside a chemical name
3. Location identified in Folders directory (red highlight).END
5.2 Printing, Saving and Emailing Reports
Materials lists and MSDSs can be printed, saved and emailed through the task bar icons within a chemical list,
document list and on MSDS view. The table below illustrates the stepwise tasks to follow through the activity.
Materials
Module
Task Description 6 : Printing Vendor MSDSs as a batch file
Printing Vendor MSDSs from ‘Show Own’ list
Show Own List 1. Press on ‘Show Own’ button
2. Materials list displays, and then press the print icon on task bar. The print menu displays as
a drop down list of option.
3. Click on the Vendor SDS check box from the print menu and notice the track button changes
to print icons on the first column.
4. Select the print icon(s) alongside applicable chemical name (s) or click the check box in the
Print All column header to select all materials listed on show own (own register).
5. Press the Submit button from the print menu.
The program will open batch window showing progress bar for downloads. At 100% load,
PDF IDs generated with up to 20 MSDSs per batch file size.
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6. Click on the PDF ID number to open the link ad display a batch file with various MSDS from
different suppliers.
7. Batch file loads the entire corresponding supplier MSDSs generated. Chemicals names are
indexed as book marks and searchable within the pdf file. To search for a specific MSDS,
use the search field to link searches in the listed bookmarked vendors MSDSs.
8. Print, save or email the batch file using the icons within the acrobat program.END.
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6 The Folders Module
The Folders Module consists of various features; the tree structure and the display of folder contents.
The main objective of this module allows the management of chemical registers in folders and/or stores,
searching and distributing materials between various locations. Folders are created in order to populate
them with materials from own chemicals registers. Folder security can be applied to the folder tree
structure to protect contents and secure modification and/or deletion of folders/stores and its contents.
This module allows the distribution of entire personalized folders and the transfer of relevant documents
inside those folders into others. The distribution of entire folders/stores incorporates copying and moving
location(s) to a destination tier level depending on the expand level applied. There are 3 main expand
levels which can be based on a site map within an organization’s premises or regional sites depending on
the size and operational infrastructure where hazardous substances and dangerous goods are stored on
site(s).
6.1 Creating Folders
Regional sites, organizational
areas, premises, national or
interstate and/or local tiers.
Departmental, Building
compartmentalization, areas,
sections.
Divisions, locations, stores, sub-
visions, sub locations/stores. There
are no limits to creating tiers.
Task Description 7 :
Creating a Folder- an area
Task Description 8 :
Creating a department
Task Description 9 :
Creating a location
1. Right click on Folder directory
2. Select ‘create’ from the menu
3. A new node is added, type the
name of the area, for example,
‘Water Treatment Plant
4. Click on any GUI space. Folder
name is created in level 1.
5. Right click on area name
‘Water Treatment Plant’
6. Select ‘create’ from the menu
as shown in Task 7: Step 2
7. A new node is added, type the
name of the department, for
example, Chemical Storage
8. Click on any GUI space. Folder
name is created at level 2.
9. Right click on “Chemical
Storage’.
10. Select ‘create’ from the menu
as shown in Task 7: Step 2
11. A new node is added, type the
location name, ‘Cabinet’
12. Click on any GUI space. Folder
name is created at level 3.
END.
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6.2 Editing Folders
Task Description 7 :
Rename a Folder
Task Description 8 :
Delete a Folder
Task Description 9 :
Edit a Folder: Cut, Copy, Paste
1. Right click on Folder to rename
2. Select ‘Rename’ from the menu
3. Type new folder name
4. Click on any GUI space
1. Right click on Folder to delete
2. Select ‘Delete’ from the menu
3. Click OK to confirm deletion
4. Click OK to accept completion
1. Right click on Folder to move
2. Select ‘Edit’ from the menu
3. Click ‘Cut’ to move folder
4. Right click on destination folder
5. Select ‘Edit’ from the menu
6. Click Paste
Follow the steps above for Copy.
END.
6.3 Distributing Materials
Materials can be distributed across the folders and stores by copying or moving single or many items from a
chemical list or document list and when viewing the MSDS. The instructions described in Task Description 4
depicts the steps on how to distribute materials from own register (chemical list).
Folders
Module
Task Description 10 : Distributing Materials
Copying a single or multiple materials from ‘Folder’ list
Folder View Click on the source ‘Folder Name within the tree
Folder contents displayed on the right hand side of the window
Materials list displays, right click the mouse on the applicable chemical name
select the copy button; notice the track button changes to copy icons on the first column
To copy a single item, click on the grey copy icon alongside the chemical name
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OR;
To copy multiple items, click on many copy icons next to the chemical names. The copy icons
turn color from grey to red when selected. It important at this stage to identify the
destination folder.
Click and hold a single red copy icon then drag and drop selection into a folder within the tree
structure. Dragging a single selected chemical picks up all selected icons into destination folder.
Note
Click on OK button on the copy complete confirmation message.
Folder will be highlighted in red once the chemicals have been successfully copied. END
Folders
Module
Task Description 11 : Distributing Materials
Moving a single or multiple materials from ‘Folder’ list
Folder View Click on the source ‘Folder Name within the tree
Folder contents displayed on the right hand side of the window
Materials list displays, right click the mouse on the applicable chemical name
select the move button; notice the track button changes to move icons on the first column
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To move a single item, click on the grey copy icon alongside the chemical name
OR;
To move multiple items, click on many copy icons next to the chemical names. The move icons
turn color from grey to red when selected. It important at this stage to identify the
destination folder.
Click and hold a single red copy icon then drag and drop selection into a folder within the tree
structure. Dragging a single selected chemical picks up all selected icons into destination folder.
Note
Click on YES button on the dialogue message to continue to move all the items selected from the
chemical list. If you choose NO, the program will retract back to step 1.
Click on OK button on the move complete confirmation message.
Folder will be highlighted in red once the chemicals have been successfully moved. END
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Folders
Module
Task Description 12 : Distributing Materials
Adding a single material into a folder/store
Folder View Click on the source ‘Folder Name within the tree where material would be deposited
Folder contents displayed on the right hand side of the window
Materials list displays, right click the mouse on the chemical list and select the add new button.
Notice the add button links to the search panel. Refer to Task Description 1 and 2 to conduct a
search for a particular product. Search for ‘acetone’ and follow the steps below;
To add a single item, click on the add icon alongside the chemical name
Click OK on confirmation message.
If there are more than one MSDS within a chemical since the search focused only on material
name only, click NO to open the document list and choose applicable MSDS by a particular
supplier and latest issue date.
To add a single item, click on the add icon alongside the document name with stipulated
language, country and issue date (latest version).Drag and drop icon [single or multiple
selection(s)] into folder destination.
Note
Click the OK button on the copy complete confirmation message. The folder will be highlighted in red
once the chemicals have been successfully copied. END
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6.4 General Search in Folders Module
General searching applies to both materials and folders/stores. The table below illustrates various types of
search links within this module.
Search Option Task Description 13: Searching for Materials in Folders Module
Material(s) Search
Name/CAS
Name
Searching by Name can include the following options;
Search by chemical name, e.g. acetone
Search by product name e.g. thinner
Search by synonym, e.g. 2-propanone
Search by preferred name (added to a Gold MSDS) through the rename function
Search by company name (some manufacturers use their own supplier names as part of
the product name or trade name, for example, conduct a name search by for Wattyl
products in the Name/CAS field. Wattyl products listed.END.
Search Option Task Description 13: Searching for Folder(s) in Folders Module
Folder(s) Search Link
Folder name
search
Search by folder name identifies folder’s location within the tree structure
Click on the Folder(s) Search link button
Search for folder name “ Workshop’ as depicted below;
Click the OK button to search. The folder ‘Workshop’ is highlighted in red within the
tree.
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If a folder does not exist, the result would be ‘Folder not Found’.END.
7 Part Numbers
The Part Number screen consists of seven tabs; Summary, Vendor Assigned, User Assigned Gold
MSDS, User Assigned Vendor MSDS and Bar Coding. The ‘Part Number Tool’ can be used to add,
delete and view part numbers. The user can assign own codes or stock number to any material in the
database. Once a code has been assigned, user is able to search for the material using the newly
assigned user part number rather than the material name for an exact match.
To view the summary for part number searches in terms of part no., volume and container type; simply
click Summary. There are two type of main part numbers; namely the “user” and the “vendor” and the
latter is normally assigned to a type of vendor MSDS by manufacturers.
7.1 Creating User Part Numbers
Search Option Task Description 14: Creating Part Numbers
Assign a User Part Number to a Material in a Folder
User Part
Number
Ensure that the permanent filters in the Set Up Tool have “Show Part Number” checked
Open Folders Module
Click on a folder with products. The Chemical list consists of a Part Number Column
Click on the part number icon alongside a material, e.g. acetone
Select ‘User Assigned Gold MSDS’ tab
Click the add button in the edit tool
Enter respective values for the fields ‘Part Number’, Volume* and confirm continer Type*
Click the OK button to save input. END.
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User Part
Number
DOCUMENT END.