Author Workshop: Effectively Communicating Your Research National Taiwan University 26 March 2014...
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Transcript of Author Workshop: Effectively Communicating Your Research National Taiwan University 26 March 2014...
Author Workshop: Effectively Communicating Your Research
National Taiwan University26 March 2014
Jeffrey Robens, PhD
Download at: edanzediting.com/ntu
About Jeff…
Author
Senior Editor
Peer reviewer
University of Pennsylvania
Be an effective communicator
S
Choose the best journal to reach your target audience
Logically present your research in your manuscript
Prepare effective titles and abstracts
Convey the significance of your work to journal editors
Properly revise your manuscript after peer review
Your goal should not only to be published, but also to be widely read/cited in the field
Journal selection
Section 1
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Journal selection Factors to consider when choosing a journal
Aims & scope Readership
Open access
Which factor is most important to you?
Indexing
Journal selection Evaluating significance
How new are your findings?Novelty
How broadly relevant are your findings?Relevance
What are the important real-world applications?Appeal
Journal selection
Insert your proposed abstract
Journal Selector – www.edanzediting.com/journal_sele
ctor
Journal selection
Recommended journals
Filter by:Impact factor
Publishing frequencyOpen access
Journal Selector – www.edanzediting.com/journal_sele
ctor
Journal selection
Semantic matching terms
Journal’s IF, aims & scope, and publication frequency
Similar published articles
Have they published similar articles recently?Have you cited some of these articles?
Journal Selector – www.edanzediting.com/journal_sele
ctor
Journal selection Tips to identify the most suitable journal
S
Identify the interests of the journal editor
• Editorials• Review articles• Special issues
Journal selection Tips to identify the most suitable journal
S• Editorials• Review articles• Special issues
• Editorials• Review articles• Special issues
• Editorials• Review articles• Special issues
Manuscript
Journal editor’s interests
Journal A Journal B Journal C
Journal selection Tips to identify the most suitable journal
S
Identify the interests of the journal editor
Identify the interests of the
readers
• Editorials• Review articles• Special issues
• Most viewed• Most cited
Journal selection Tips to identify the most suitable journal
S • Most viewed• Most cited
• Most viewed• Most cited
• Most viewed• Most cited
Manuscript
Reader’s interests
Journal A Journal B Journal C
Manuscript structure
Section 2
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Coverage and Staffing PlanManuscript
structure Introduction
General introduction
Specific aimsAims
Current state of the field
Problem in the field
Coverage and Staffing PlanManuscript
structure Literature review
How did these lead to more recent studies?What are the knowledge gaps?
What is your hypothesis?
What did earlier studies show?Previous studies
Currentstudy
Coverage and Staffing PlanManuscript
structure
Identify an important problemState aims that directly address this problem
Writing the Introduction
Problem…little has been conducted to qualitatively assess whether self-efficacy and peer influence affect the likelihood of students engaging in academic dishonesty.
Nora & Zhang Asia Pacific Educ Rev. 2010; 11: 573–584.
AimsThe purpose of this study is threefold: first, to determine the effect of peer attitudes and behaviour on the likelihood of cheating; secondly, to establish the significance of self-efficacy in promoting academic integrity; lastly, to ascertain effective ways of deterring academic dishonesty.
Coverage and Staffing PlanManuscript
structure Methods
How it was done
Methodology/analysesConstructs/parameters
Measures/outcomes
Quantification methodsStatistical tests
Who/what was used
ParticipantsInstruments
Data collection
How it was analyzed
Study design
Consult a statistician
Coverage and Staffing PlanManuscript
structure Results
1. Initial observation2. Characterization3. Application
Logical presentation
Example:1. Observe a correlation between depression and
Internet use2. Characterize the severity of depression, time spent
online, websites visited3. Demonstrate decreased Internet use improves
severity of depression
Coverage and Staffing PlanManuscript
structure Results
1. Initial observation2. Characterization3. Application
Each subsection corresponds to
one figure
What you found, not what it means
Logical presentation
Subsections
Factual description
Coverage and Staffing PlanManuscript
structure Discussion
Summary of findings
Relevance of findings
Implications for the field
Similarities/differencesUnexpected resultsCounter-argumentsLimitations
Coverage and Staffing PlanManuscript
structure Discussion – the end
The Spanish version of AIDA showed good psychometric properties in Mexico and can be used to assess the construct “pathology-related identity integration vs. diffusion” with reliability, validity, and content equivalence in comparison with the original AIDA questionnaire. This finding supports the cross-cultural generalizability of the underlying concept and confirms the importance of culture-specific test adaption in addition to literal translation of the questionnaire. Nevertheless, some items should be improved. Therefore, the test version of “AIDA Spanish – Mexico” should be further adapted and should be tested in a more heterogeneous population.
Conclusion
Implications
Future directions
Why your work is important to your readers
Kassin et al. Child Adolesc Psychiatry Ment Health. 2013; 7: 25.
Coverage and Staffing PlanManuscript
structure Linking your ideas
General background
Objectives
Methodology
Results and figures
Summary of findings
Implications for the field
Relevance of findings
Problems in the field
Logically link your ideas throughout your manuscript
Current state of the fieldIntroduction
Methods
Results
Discussion
Coverage and Staffing PlanManuscript
structure Linking your ideas
…no research has examined how interacting with Facebook influences subjective well-being over time.
We addressed this issue by…measuring in-vivo behavior and psychological experience over time.
These analyses indicated that Facebook use predicts declines in…subjective well-being…
Problem
Objectives
Conclusion
Discussion
Introduction
Kross et al. PLoS ONE 2013; 8: e69841.
Coverage and Staffing PlanManuscript
structureWriting effective
conclusions
Your conclusion is a summary of your findings
Your conclusion should be the answer to your research problem that is supported by your findings
Emphasizes how your study will help advance the field
Thank you!
Any questions?
Follow us on Twitter@JournalAdvisor
Like us on Facebookfacebook.com/EdanzEditing
Download and further readingedanzediting.com/ntu
Jeffrey Robens: [email protected]
Who’s hungry?
First impressions are important!
Titles and abstracts
Section 3
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Customer ServiceTitles and abstracts
Important points
Summarize key finding Contains keywords Less than 20 words
Avoid
Effective titles
Your title should be a concise summary of your most important finding
QuestionsDescribing methodsAbbreviations“New” or “novel”
Customer ServiceTitles and abstracts Abstract
First impression of your paper
Importance of your results
Validity of your conclusions
Relevance of your aims
Judge your writing style
Probably only part that will be read
Customer ServiceTitles and abstracts Sections of an abstract
Aims
Background
Methods
Results
Conclusion
Why the study was done
Your hypothesis
Analyses
Most important findings
Conclusion/implications
Concise summary of your research
Customer ServiceTitles and abstracts Unstructured abstract
Political thought and behavior play an important role in our lives, from ethnic tensions in Europe, to the war in Iraq and the Middle Eastern conflict, to parliamentary and presidential elections. However, little is known about how the individual's political attitudes and decisions are shaped by subtle national cues that are so prevalent in our environment. We report a series of experiments that show that subliminal exposure to one's national flag influences political attitudes, intentions, and decisions, both in laboratory settings and in “real-life” behavior. Furthermore, this manipulation consistently narrowed the gap between those who score high vs. low on a scale of identification with Israeli nationalism. The first two experiments examined participants' stance toward the Israeli–Palestinian conflict and the Jewish settlers in the West Bank. Experiment 3 examined voting intentions and actual voting in Israel's recently held general elections. The results portray a consistent picture: subtle reminders of one's nationality significantly influence political thought and overt political behavior.
Hassin et al. PNAS. 2007; 104: 19757‒19761.
Customer ServiceTitles and abstracts Unstructured abstract
ConclusionThe results portray a consistent picture: subtle reminders of one's nationality significantly influence political thought and overt political behavior.
Results
Furthermore, this manipulation consistently narrowed the gap between those who score high vs. low on a scale of identification with Israeli nationalism. The first two experiments examined participants' stance toward the Israeli–Palestinian conflict and the Jewish settlers in the West Bank. Experiment 3 examined voting intentions and actual voting in Israel's recently held general elections.
MethodsWe report a series of experiments that show that subliminal exposure to one's national flag influences political attitudes, intentions, and decisions, both in laboratory settings and in “real-life” behavior.
Background
Political thought and behavior play an important role in our lives, from ethnic tensions in Europe, to the war in Iraq and the Middle Eastern conflict, to parliamentary and presidential elections. However, little is known about how the individual's political attitudes and decisions are shaped by subtle national cues that are so prevalent in our environment.
Hassin et al. PNAS. 2007; 104: 19757‒19761.
Journal Editors are busy!
Cover letters
Section 4
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Coverage and Staffing PlanCover letters
Abstract:First impression for readers
Cover letters are the first impression for the Journal Editor
SignificanceRelevance
Writing styleInteresting to their readers?
Is your work important?
Coverage and Staffing PlanCover letters
Dear Dr Ellenbogen,
Please find enclosed our manuscript entitled “Presenteeism among Taiwanese employees: Personality and job stress”, which we would like to submit for publication as a Research Paper in Anxiety, Stress & Coping: An International Journal.
This study examines presenteeism, the situation in which workers are present at work, but their ability to do their jobs is impaired by physical or mental symptoms. This topic is important to companies as studies have found that the costs of presenteeism can be higher than medical costs associated with treating the underlying conditions. Currently, the relationships between common mental health symptoms and presenteeism, as well as the effects of job strain and workplace social support, are unclear. We aimed to evaluate these relationships and consider the effect of personality traits on both presenteeism and common mental health symptoms.
We used an online questionnaire incorporating several well-established and verified questionnaires to assess presenteeism, mental disturbance, job strain and workplace support, and temperament and character. We found that common mental health symptoms are a good predictor of presenteeism. Although workplace social support is generally agreed to reduce the severity of common mental health symptoms, we found no direct effect on presenteeism.
Our results clearly link presenteeism to common mental health symptoms, and also show the negative effects of strain and poor workplace support. This study is of interest to researchers, managers, mental health clinicians and occupational health specialists interested in the issue of workplace stress and its management. This study is likely to lead to an improved approach to preventing and managing both presenteeism and common mental health symptoms, and is applicable worldwide. Therefore, we feel this manuscript is particularly suitable for Anxiety, Stress & Coping: An International Journal and of great interest to its readers.
Give the background to the research
What was done and what was found
Interest to journal’s readers
A good cover letter
We would also like to suggest the following reviewers for our manuscript…
Editor’s name Manuscript title
Publication type
Recommend reviewers
“Must-have” statements
Coverage and Staffing PlanCover letters
“Must-have” statements
Not submitted to other journals
Source of funding
Authors agree on paper/journal
Original and unpublished
No conflicts of interest
Authorship contributions
Disclaimers about publication ethics
Coverage and Staffing PlanCover letters Recommending
reviewers
Where to find them?
From your reading/references, networking at conferences
How senior? Aim for mid-level researchers
Who to avoid? Collaborators (past 5 years),researchers from same institution
Look for reviewers who have published in your target journal
Coverage and Staffing PlanCover letters Choose
internationally
• 1 or 2 reviewers from Asia• 1 or 2 reviewers from Europe• 1 or 2 reviewers from North America
Journal Editors want to see an international list for 2 reasons:
1. Shows that you are familiar with your field worldwide
2. Shows that your research is relevant worldwide• Increased readership → increased citations → increased impact factor
Peer review
Section 5
Peer review What reviewers are looking for
The study
The manuscript
Relevant hypothesis Good study design Appropriate methodology Good data analyses Valid conclusions
Logical flow of information Manuscript structure and formatting Appropriate references High readability
Abstract and IntroductionMethodsResults and FiguresDiscussion
Peer review
Dr Mark EllenbogenEditor-in-ChiefAnxiety, Stress & Coping: An International Journal
3 September 2013
Dear Dr Ellenbogen,
Re: Resubmission of manuscript reference No. WJS-07-5739
Please find attached a revised version of our manuscript originally entitled “Presenteeism among Taiwanese employees: Personality and job stress,” which we would like to resubmit for consideration for publication in the Anxiety, Stress & Coping: An International Journal.
The reviewer’s comments were highly insightful and enabled us to greatly improve the quality of our manuscript. In the following pages are our point-by-point responses to each of the comments.
Revisions in the manuscript are shown as underlined text. In accordance with the first comment, the title has been revised and the entire manuscript has undergone substantial English editing. We hope that the revisions in the manuscript and our accompanying responses will be sufficient to make our manuscript suitable for publication in the Anxiety, Stress & Coping: An International Journal.
Address editor personally
Manuscript ID number
Thank reviewers
Highlight major changes
Writing response letters
Peer review Agreeing with reviewers
Reviewer Comment: In your analysis of the data you have chosen to use a somewhat obscure fitting function (regression). In my opinion, a simple Gaussian function would have sufficed. Moreover, the results would be more instructive and easier to compare to previous results.
Response: We agree with the reviewer’s assessment of the analysis. Our tailored function, in its current form, makes it difficult to tell that this measurement constitutes a significant improvement over previously reported values. We describe our new analysis using a Gaussian fitting function in our revised Results section (Page 6, Lines 12–18).
Agreement
RevisionsLocation
Peer review Disagreeing with reviewers
Reviewer Comment: In your analysis of the data you have chosen to use a somewhat obscure fitting function (regression). In my opinion, a simple Gaussian function would have sufficed. Moreover, the results would be more instructive and easier to compare to previous results.
Response: Although a simple Gaussian fit would facilitate comparison with the results of other studies, our tailored function allows for the analysis of the data in terms of the Smith model [Smith et al., 1998]. We have now explained the use of this function and the Smith model in our revised Discussion section (Page 12, Lines 2–6).
Peer review
Reviewer Comment: In your analysis of the data you have chosen to use a somewhat obscure fitting function (regression). In my opinion, a simple Gaussian function would have sufficed. Moreover, the results would be more instructive and easier to compare to previous results.
Response: Although a simple Gaussian fit would facilitate comparison with the results of other studies, our tailored function allows for the analysis of the data in terms of the Smith model [Smith et al., 1998]. We have now explained the use of this function and the Smith model in our revised Discussion section (Page 12, Lines 2–6).
Evidence
Revisions
Location
Disagreeing with reviewers
If rejected, what should you do?
Option 1: New submission to the same journal Fully revise manuscript Prepare point-by-point responses Include the original manuscript ID number
Option 2: New submission to a different journal Revise manuscript Reformat according to the author guidelines
If accepted, what’s next?
Promote your work on social networks • Twitter, LinkedIn
Respond to post-publication comments
Present your work at conferences• Allows you to discuss your work personally with your peers• Get feedback about your work and future directions• Networking and collaborations
Be an effective communicator
S
Choose the best journal to reach your target audience
Logically present your research in your manuscript
Prepare effective titles and abstracts
Convey the significance of your work to journal editors
Properly revise your manuscript after peer review
Your goal should not only to be published, but also to be widely read/cited in the field
Thank you!
Any questions?
Follow us on Twitter@JournalAdvisor
Like us on Facebookfacebook.com/EdanzEditing
Download and further readingedanzediting.com/ntu
Jeffrey Robens: [email protected]