August 21 2013 ePermits BO Subcommittee Meeting Minutes€¦ · Web viewMust have high...
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Minutes ePermits Working Group Meeting Wednesday, January 27, 2016 2:30 p.m. – 4:30 p.m. Room 332A Emergency Operations Center (EOC) 201 NW 84 th Avenue, Plantation, FL 33324 1. Chairperson Jeffery Halsey opened the meeting at approximately 2:36 p.m. 2. Mr. Halsey reviewed and summarized the Working Group’s activities to date: a. Kick off in July 2013 and governance established b. Ambassador program established through 2014 c. Statute change allowing P.E. electronic sign & seal effective December 2013 d. May 2015 BORA adopts Uniform Application e. July 2015 change to Chapter 27-66 initiated f. October 2015 RFI presented g. December 2015 Tamarac/Broward initiative to implement fully electronic SRRA (asbestos) begun h. February 2016 expect Commission approval of Chapter 27-66 changes 3. Mr. Halsey reviewed the comments from our vendor on the RFI: a. Two proposals in RFI: Single permitting system and Contractor database b. Working Group must guarantee a customer base to support a viable ROI for any such project c. This single ePermitting system would have limited functionality (take in application and send to agency). To build more functionality into the countywide ePermitting system, would duplicate functionality of existing systems and raise integration and maintenance costs exponentially so that is would make more sense for everyone to move to one system, not a viable option. d. Must have high probability of ROI. For example, if the contractor’s database handled 150,000 hits annually at a charge of $7 per hit, total revenue would be $1,050,000 per year or just over $5,000,000 over five years. This would interest a potential vendor - only if guaranteed that all contractors were made to use the system. Again, emphasis on guaranteed customer base. e. Discussion of vendor comments ensued: i. Countywide Contractor database 1. Use must be voluntary (optional to register and pay fee)
Transcript of August 21 2013 ePermits BO Subcommittee Meeting Minutes€¦ · Web viewMust have high...
MinutesePermits Working Group Meeting
Wednesday, January 27, 2016 2:30 p.m. – 4:30 p.m. Room 332A Emergency Operations Center (EOC)
201 NW 84th Avenue, Plantation, FL 33324
1. Chairperson Jeffery Halsey opened the meeting at approximately 2:36 p.m.2. Mr. Halsey reviewed and summarized the Working Group’s activities to date:
a. Kick off in July 2013 and governance established b. Ambassador program established through 2014c. Statute change allowing P.E. electronic sign & seal effective December 2013d. May 2015 BORA adopts Uniform Applicatione. July 2015 change to Chapter 27-66 initiatedf. October 2015 RFI presentedg. December 2015 Tamarac/Broward initiative to implement fully electronic SRRA (asbestos)
begunh. February 2016 expect Commission approval of Chapter 27-66 changes
3. Mr. Halsey reviewed the comments from our vendor on the RFI:a. Two proposals in RFI: Single permitting system and Contractor databaseb. Working Group must guarantee a customer base to support a viable ROI for any such projectc. This single ePermitting system would have limited functionality (take in application and send to
agency). To build more functionality into the countywide ePermitting system, would duplicate functionality of existing systems and raise integration and maintenance costs exponentially so that is would make more sense for everyone to move to one system, not a viable option.
d. Must have high probability of ROI. For example, if the contractor’s database handled 150,000 hits annually at a charge of $7 per hit, total revenue would be $1,050,000 per year or just over $5,000,000 over five years. This would interest a potential vendor - only if guaranteed that all contractors were made to use the system. Again, emphasis on guaranteed customer base.
e. Discussion of vendor comments ensued:i. Countywide Contractor database
1. Use must be voluntary (optional to register and pay fee)2. Though voluntary, contractors more likely to register on Countywide database
instead of with multiple municipalities3. Potential negative impact to city revenue4. Potential funding through IT surcharge5. Similar to State’s DBPR
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4. Mr. Halsey summarized where we stand nowa. Change agent with authority is required but not yet identified as discussed in October
i. Examples of successful major change initiative: Climate Change and County ERPb. No financingc. No guaranteed customer base needed for public/private initiatived. Working Group overlap with Alliance’s Permitting Action Teame. Mr. Halsey’s perspective:
i. Team (Working Group) formed to make radical change1. Create a whole new world - constructive chaos2. Founded on the customer’s permitting experience in 30+ cities (municipal
agencies)3. Create a new way of doing business based on a customer centric perspective
focused on the entire permitting experience in Broward County (not that of just one jurisdiction)
4. Not incremental, but substantial, fast change5. We aren’t there
ii. Alliance Permitting Team is focused on a more incremental approachiii. Discuss folding team into the Alliance’s team
1. Two teams: technical and other issues2. Focus on building a successful integration between just a few key jurisdictions,
with success the others will follow3. Motivations are jobs/economic development and public safety4. Alliance to be lead agency with representation to include BORA, LOC,BCBO,
BO, Fire Marshall5. Motions:
a. Support showcasing electronic communication between three (3) cities and the County on two (2) County permits each. Approved. Vote: 10-0
b. Support concept of a countywide contractor’s database with funding recommendations at future date. Approved. Vote: 10-0
c. The Greater Fort Lauderdale Alliance to take the lead on permitting (not ePermitting). Hold in abeyance the continuance of the Working Group. Approved. Vote: 10-0
i. Meeting to follow up with Alliance to recommend coordination of the two groups.6. The meeting adjourned at 4:13 p.m.
Meeting Action Items1 Jeff to meet with the Alliance to recommend coordination of the two groups to collaborate, with focus
on the three motions above, then follow-up with Working Group members
Contact Information for these Minutes
Connie Boden, Broward County/PPD(954) [email protected]
Jeffery Halsey, Broward County/PPD(954) [email protected]
MINUTESJANUARY 27, 2016 EPERMITS WORKING GROUP MEETINGPAGE 3 OF 3
Attendees
Sergio Ascunce, Building Officials Association of Florida (BOAF)Steve Bassett, Commissioner, Florida Building Commission (FBC)Jack Bennings, CareerSource Broward / Greater Fort Lauderdale Alliance (GFLA)Ken Koch, Representative, Broward County Building Officials (BCBO)James Dipietro, Administrative Director, Board of Rules and Appeals (BORA)Jeffery Halsey, Broward County EPGMD/PPDDebra K. Mink, Building Owners and Managers Association (BOMA)Vicki Morrow, Broward County GISDavid Rosenof, President, Broward League of CitiesJohn Siegle, Construction Association of South Florida (CASF)D. Cris Fardelmann, Board of Rules and AppealsJoan Fletcher, City of Lauderhill GISThuy Turner, Broward County/PRDConnie Boden, Broward County/PPD
