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  • RFP for Engagement of Agency for Branding/ Advertising rights on ibike Station

    2018

    1

    ATAL INDORE CITY TRANSPORT SERVICES LTD.

    RFP DOCUMENTFOR ADVERTISING RIGHTS IN iBIKE STATION.

    February – 2018

    Plot. No. 30- Residency Area, A.B. Road,

    Opp. M.G.M. Medical College, Indore 452001

  • RFP for Engagement of Agency for Branding/ Advertising rights on ibike Station

    2018

    2

  • RFP for Engagement of Agency for Branding/ Advertising rights on ibike Station

    2018

    3

    A. GENERAL INFORMATION/GUIDELINES

    Tender terms and conditions will be according to the department. Instructions

    regarding website are as follows:-

    i) For participation in e-tendering module for any department, it is mandatory for

    prospective bidders to get registration on website www.mpeproc.gov.in Therefore, it is

    advised to all prospective bidders to get registration by making on line registration fees

    payment at the earliest.

    ii) Tender documents can be purchased only online and downloaded from website

    www.mpeproc.gov.in by making online payment for the tender documents fee.

    iii) Service and gateway charges shall be borne by the bidders.

    iv)Since the bidders are required to sign their bids online using clas-III Digital Signature

    Certificate, they are advised to obtain the same at the earliest.

    v)For further information regarding issue of Digital Signature Certificate, the bidders are

    requested to visit website www.mpeproc.gov.in Please note that it may take upto 7 to 10

    working days for issue of Digital Signature Certificate. Department will not be responsible

    for delay in issue of Digital Signature Certificate.

    vi) If bidder is going first time for e-tendering, then it is obligatory on the part of bidder to

    fulfill all formalities such as registration, obtaining Digital Signature Certificate etc. well in

    advance.

    vii)Bidders are requested to visit our e-tendering website regularly for any clarification

    and / or due date extension.

    viii)Bidder must positively complete online e-tendering procedure atwww.mpeproc.gov.in

    http://www.mpeproc.gov.in/ http://www.mpeproc.gov.in/ http://www.mpeproc.gov.in/

  • RFP for Engagement of Agency for Branding/ Advertising rights on ibike Station

    2018

    4

    ix) Department shall not be responsible in any way for delay /difficulties /inaccessibility of

    the downloading facility from the website for any reason whatever.

    x) For any type of clarification bidders can / visit www.mpeproc.gov.in and held desk

    contract no. 18002588684 Mail id : eproc_helpdesk@mpsdc.gov.in Support timings:

    Monday to Saturday from 10:00 AM to 7:00 PM.

    xi) Interested bidders may attend the free training programme in Bhopal at their own

    cost.

    For further query please contact help desk.

    xii)The bidder who so ever is submitting the tender by his Digital Signature Certificate

    shall invariably upload the scanned copy of the authority letter as well as submit the copy

    of same in physical form with the offer of particular tender.

    B. Technical Bid and Eligibility Criteria

    Technical Qualification for Mandatory online document :-

    A bidder shall be required to fulfill the following eligibility criteria as given

     EMD

     Minimum Three (3) years experience in Branding/ Advertising. This must be

    supported by Authentic documents. Copies of the documents must be enclosed

     Financial Qualification: Net Worth for last three FY Years as on 31st March 2017

    positive or Average Turnover 1 crore. The Bidder fulfilling both mentioned criteria

    (i.e. Turnover and Net Worth) shall be considered as Financially Capable.

     Last three financial year’s filed income tax return including include Balance sheet

    and Statement of Profit & Loss.

    Note :- All the required / mandatory documents to be uploaded on E-Tendering.

    http://www.mpeproc.gov.in/

  • RFP for Engagement of Agency for Branding/ Advertising rights on ibike Station

    2018

    5

    C. The Bid

    The bidder shall submit Tender Fee, EMD, Technical Proposal. The Bidder shall

    submit online Technical Bid along with one hard bound hard copy in form of

    Physical Submission at the address of the office. Bidder shall submit Financial Bid

    online only.

    D. Offer Monthly Fee

     Offer Monthly Fee (subject to minimum Rs. 40,000/- monthly) per ibike

    station could be paid to AICTSL. Space available for advertisement shall be

    on present ibike station and cycle at present which is subject to variation no of

    ibike station. Area and list of station for advertisement enclosed in Annexure

    B and C.

     Payment fee :-

    It is agreed and understood by the Parties that in the event the Agency delays in

    payment of the amounts due to AICTSL under this Agreement, then without

    prejudice to other rights of AICTSL, AICTSL will be entitled to claim inter est

    @18% per annum on the overdue amounts and in the event such amounts have not

    been fully paid (with interest) within 30 (thirty) days, then AICTSL shall have the

    right to en-cash Performance Guarantee at the Agencies risk and costs

    E. Sealing and Marking of Bids

    Technical bid has to be submitted online as well as offline, whereas financial bid

    has to be submitted only online. Online Two envelope system shall be followed,

    bidders have to submit the technical bid in hard copy also and in case of

    difference between the online and offline bid, the bid submitted online shall be

    considered final (financial bid shall be accepted only via online medium)

    “Envelope : Technical Bid for “Selection of Bus Operator for Bus Transport System in

    (City) on Operate and Maintain Basis” Should contain:

     The original of the Bid Security of the required value and in approved format in a

    separate envelop duly marked as EMD of Rs. 50000 (fifty Thousand)

     The original of the Technical Bid

  • RFP for Engagement of Agency for Branding/ Advertising rights on ibike Station

    2018

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     Original RFP document / Minutes of Meeting (MoM) / Corrigendum / Addendum /

    any other correspondence duly signed by authorized signatory

     The original of the Financial Bids shall be submitted separately online only

    F. SPECIAL GUIDELINES OF THE CONTRACT

    1. Tender document is not transferable.

    2. PAN Number along with PAN Card.

    3. Attested copies of Memorandum and Articles of Association in case of registered

    Firm/Co-operative Societies.

    4. Partnership deed in case of partnership Firm.

    5. Any other relevant information/document which tenderer (s) may consider

    appropriate including their expertise and experience in the areas other than for

    which tenders invited by AICTSL.

    6. Service Tax Registration Number if applicable.

    7. Applicable Laws in Madhya Pradesh and in India with respect to taxes and duties,

    it shall be completely borne by the Bidder.

    8. It may be clearly noted that in case tender(s) submitted by tenderer (s) is not

    accompanied by all or any of the documents stated at, such tender will be

    rejected by the authority out-rightly.

    9. Tenderer (s) should clearly indicate the name & address of their

    Firm/Company/Individual, as the case may be, on both the Envelope and should

    clearly indicate the name of the facility for which tender(s) have been invited.

    10. It may be noted that the Earnest Money Deposit of the successful bidder may be

    forfeited and the bidder may be debarred for further participation in AICTSL

    tender(s) for a period of three years, on account of non-compliance of the

    following:

  • RFP for Engagement of Agency for Branding/ Advertising rights on ibike Station

    2018

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    11. The Successful Bidder shall be required to furnish an irrevocable and

    unconditional Performance Guarantee in the form of a bank guarantee from a

    scheduled bank of equal amount of three months bill amount(as per rate quoted

    by Agency *Ibike Station* three months) on or before the date of signing the

    Advertisement Agreement. The Bid Security of a Successful Bidder shall be

    discharged only after the Successful Bidd er furnishes the Performance Guarantee.

    The Successful Bidder’s Bid Security shall not be adjusted against the Performance

    Guarantee. The Performance Guarantee shall remain valid for the entire Term of

    the Advertisement Agreement

    12. Execution of the Agreement within 15 days of issued acceptance letter .

    13. Tender(s) will remain valid for a period of 90 days from the date of opening of the

    Financial Bid . If any tenderer withdraw his offer during the validity period, his

    Earnest Money Deposit will be forfeited. However, the tenderer(s) can withdraw

    their Earnest Money Deposit after the validity is over or may extend the validity of

    their tender(s) with t