ASTM InternationalVirtual Meetings and Conference Calling Systems

Ashley Wiand

Use of WebEx

Small download for presenters and attendees Interactive format, with options like editing,

registration, video streaming, etc. ASTM determined that WebEx was the best

fit for our members Excellent support

Scheduling Conference Calls or Virtual Meeting

Request / Schedule a Call/VM

Contact your staff manager, provide emails for participants Request in MyASTM portion of web

ASTM Staff will then disperse information to attendees

WebEx has toll free numbers for US and other countries

Reoccurring calls or meetings can also be arranged

You have been invited to participate in an ASTM Virtual Meeting:

Topic: ASTM WK16895-Standard Practice for Conducting Exposures in Outdoor Glass-Covered Exposure Apparatus with Air Circulation Host: Jeffrey Adkins Date: Tuesday, February 10, 2009 Time: 1:00 pm, Eastern Standard Time (GMT -05:00, New York) Session number: 798 041 043

------------------------------------------------------- To join the virtual meeting ------------------------------------------------------- 1. Go to https://astm.webex.com/astm/k2/j.php?ED=111309977&UID=1035362212 2. Enter your name and email address on the right side of the page. 3. Click "Join Now".

4. This will take you into the meeting. Follow the on-screen instructions to join the teleconference. You may enter your phone number to have the system call out to you (do not use this service if you must dial an extension to reach your phone).

5. (OPTIONAL) TO JOIN THE TELECONFERENCE ONLY: 866-699-3239

Provide your phone number when you join the training session to receive a call back. Alternatively, you can call the following numbers and enter the session number: Call-in toll-free number (US/Canada): 866-699-3239 Global call-in numbers: https://astm.webex.com/astm/globalcallin.php?serviceType=TC&ED=111309977&tollFree=1 Show toll-free dialing restrictions: http://www.webex.com/pdf/tollfree_restrictions.pdf

To add this meeting to your calendar program (for example Microsoft Outlook), click this link: https://astm.webex.com/astm/k2/j.php?AT=down&ED=111309977&EF=MA&UUID=1035362212&SHA2=EvaEukpxZuXP9m6shSiXn0IgQjwFlLJM71mZ9RI4XCM=

Entering the Virtual Meeting:The Call-Back Option, VOIP

Not good for extensions, New VOIP Option, Works in all countries

VM Participation: Hosting & Presenting

Key Points to Remember: Call in or call back The Host: assigns all privileges in the meeting

Don’t leave without reassigning a host The Presenter: shares information, leads the

discussion Is assigned by the host

VM Host: Session/Participant Setup Options

Session: Enabling Chatting

Participant: Specifics of who-chats-with-who Annotating rights

Notice: The ball Right click options on the attendee

Don’t leave without reassigning a host!

VM Participation: Hosting & Presenting

Host:Session Setup Options

Host:Participant Setup Options

VM Participation: Sharing and Viewing

Key Points to remember for Sharing The “Sharing” toolbar at the top right The WebEx toolbar at the top of the page The Sharing menu at the top left

Desktop, application, whiteboard

Sharing Menu At Top Left – Presenters

Different Options

Chatting Whiteboard

White Board Tools

VM Participants: Sharing

Hosting Tools / Trays

Summary Contact ASTM Staff to set up the meeting

MyASTM request now available Provide a list of participants, with email addresses On the day of the meeting:

Open web link prior to calling in From the email, click on the link to bring you into the

meeting, WebEx may take a minute to load required information

System will call you Share the document to review Have a good meeting!

Questions? Feel free to contact ASTM staff to set

up test sessions for you, and even participate with you in them

Feel free to contact

both WebEx directly,

or ASTM staff, for

questions or assistance