Articulation Task Force (ATF) Chair and Member Orientation

Articulation Task Force(ATF)

Chair and Member Orientation

Institution Name2009-2010

Overview of the Arizona Transfer Articulation Support System (ATASS) – Goals of the ATF

Implement the Arizona Transfer Model to ensure that community college students may transfer to Arizona public universities without loss of credit toward a baccalaureate degree Anticipate and/or resolve transfer issues Cooperatively exchange articulation information Engage in statewide program and curriculum development and revision discussionsDiscuss potential program partnerships and agreementsBuild and maintain collaborative relationships in support of these goals

Overview of the Arizona Transfer Articulation Support System (ATASS)

Role of the Articulation Facilitator (Ann Huber)– Staff support for APASC– Chair statewide Quality/Budget Team– Liaison to discipline-specific and non-discipline specific ATFs

Role of the ATASS Business Analyst (Mike Hensley)– Liaison between operational committees and technical staff

statewide– ATASS website – CEG coordinator

Statewide Committees

Arizona Board of Regents Arizona Community College Association

Joint Conference Committee

3 University Regents 1 University President 2 Community College Trustees 2 Community College Presidents

Academic Program Articulation Steering Committee (APASC)

4 University Representatives 4 Community College Representatives (Maricopa, Pima, 2 Rural) 1 Arizona Board of Regents staff Representative 1 Community College At-large Representative

Arizona Transfer Articulation Committee

(ATAC) 1 Representative from each University and Community College District

Discipline Specific ATFs (38) Faculty Representatives from institutions offering programs in that discipline

Statewide Quality Team

Articulation Facilitator ATASS Business Analyst 2 CAS Technical Analysts 2 ASSIST Technical Analysts Project Managers for CAS & ASSIST APASC ABOR staff Representative APASC Community College At-large Representative

General Education Articulation Task Force (GEATF)

1 Representative from each University and Community College

Academic Advising Articulation Task Force (AAATF) and Transfer

Student Ombudspersons (TSOs)


CAS Users Groups ASSIST Steering and Technical Committees

Arizona Transfer Articulation Support System Committees

Membership

Admissions & Records ATF

Members represent admissions, registrar and records offices at each of the public post-secondary institutions


















Membership




















Membership



APASC

The Academic Program Articulation Steering Committee (APASC) is the central committee which:

(1) receives all of the curriculum and transfer support changes from the various committees; (2) reviews these changes; and (3) when appropriate, endorses these changes in the transfer model/system.

APASC membership is comprised of four university vice provosts (or their designees) and an ABOR staff member and four community college chief academic officers (or their designees) and one at-large member.

APASC Voting Members 2009-10

University Members: Comm. College Members:

Dr. David Young, Sr.* (ASU) Dr. Jeanne Swarthout (NPC)*

Dr. Patricia Moore (Univ. Rotating) Dr. Suzanne Miles (Pima CC)

Dr. Ronald Pitt (NAU) Dr. Maria Harper-Marinick (MCCD)

TBA (UA) Dr. Kitty Corak (Rural CC)

Stephanie Jacobson (ABOR) Dr. Jeanne Bryce (CC Member at Large)

* Co-chairs

What is ATAC?

Arizona Transfer Articulation CommitteeOne representative from each public university, each community college district, and two tribal collegesCommunicates statewide transfer articulation policies and procedures to the appropriate internal (institutional) individuals and groupsResolves operational issues related to the transfer modelFacilitates Articulation Task Force (ATF) meetings

Role of ATAC Member at ATF Meetings

Provides an overview/update of changes to the model and support systemsMonitors decisions made on Common Courses, AGECs, Pathways, and shared majorsFacilitates CEG updatesInitiates the ATF Meeting Report form via ATF Chatlines application

New URL: aztransfer.com . . . Four Portals: Community College Students, University Students, Advisors, and Faculty/Admin

Faculty Portal Pages

http://aztransfer.com/ATFPortalAll ATF information listed on/or linked to from here– Meeting Details– CEG pages from institutional prefix link– Listserv– ATF membership– Common Course Matrix– Other

Use of the ATF Listservs

Closed listservs for specific ATF members onlyUsed for ATF communication regarding articulationATF meeting materials sent through listservFollow up communication – review of Chair Report and Meeting Reports by membersContact the ATAC member at your institution if you are not receiving listserv messages!!!

ATF Meeting Discussion

Joint curriculum planningAnticipated program changesAdmission requirement changes: institutional and programPotential advising issuesImportance of communication between and among institutions and sectorsSet date, time and location for the next academic yearSelect chair (serves for academic year)Identify host

Outcomes of Meeting

Confirm current baccalaureate degrees within the discipline that articulate with 2 year transfer degreesRecommend placement of new baccalaureate degrees in pathways with which they articulateRecommend ways to increase commonality among lower-division requirements of majors shared by 2 or more institutions – AGEC & common courses

Outcomes of Meeting cont’d

Recommend appropriate level for proposed new courses (lower division/upper division)Recommend appropriate AGEC for new programsRecommend changes and updates to common coursesRecommend changes and updates to CEG

CEG: Course Equivalency GuideRole of the ATF

Recommendations for changes to equivalencies forwarded from ATF to universities for approval (ACETS form)

CEG evaluations processed throughout the academic year ACETS – communicate with unit evaluator

CEG refreshed weekly

Recommending Changes to Common Courses

Must be the appropriate preparation for the university major/degreeMay be a required course, a prerequisite course, or an elective courseCommon courses + AGEC +second language (if required) should allow student to graduate with baccalaureate with 56 university credits (120 credit program)Must be a transferable course to universities with shared majors

Course Prefixes & Degrees and Pathways

Members review/revise course prefixes at community colleges and universitiesMembers review/revise baccalaureate degrees and pathwaysChanges must be confirmed by institution’s CAO and/or ATAC member

ATF Meeting Materials

30 days prior to meeting– Chair & host will receive instructional letter and sample agenda via email from

articulation facilitator– ATAC facilitator will be copied on message– ATAC facilitator will then contact chair to assist with meeting arrangements

and coordinating agenda– ATF members will then receive meeting announcement via email from the

articulation facilitator– Following these messages, ATF chair should contact members via listserv

and forward draft agenda– ATF chair should consult with meeting host regarding meeting arrangements

Role of ATF Host prior to ATF Meeting

Confirm date and time for the ATF meeting with chair, ATAC facilitator and articulation facilitatorSchedule room for meetingTechnology (computer, projector & Internet connection) required at ATF meetingsParking arrangementsProvide map to meeting room, parking location, and lodging information to listserv or chatlinesOPTIONAL – provide refreshments for ATF members

Role of ATF Host prior to ATF Meeting(Cont’d)

If an individual requires Disability Support Services for a statewide meeting, the chair, host and articulation facilitator should be contacted at least 2 weeks prior to the meeting with information about the specific services needed.After the 2 week window, the host institution and the articulation facilitator will make their ‘best effort’ to provide the services needed.ATASS will fund any Disability Support Services that are needed at statewide transfer meetings.If the individual requiring service cancels within 72 hours of the meeting, the individual’s institution must assume the costs of the services.

Role of ATF Chair prior to ATF Meeting

Collect and develop agenda items based on prior meeting notes, issues presented to ATF members and review of materials provided by articulation facilitatorSend ATF meeting agenda and information to members – 2 ways to complete and send– Online through Chatlines application – agenda will be posted on ATF Meeting

Calendar• If agenda is posted on ATF calendar, send note to listserv when posted

– Word document(s) attached to meeting announcement via ATF listservPlan to review the following items at the ATF meeting:– Common Course Matrix (or Matrices)– Membership Roster, and Prefix and Degrees Lists– Chair ask members bring their CEG pages only if there are changes

Role of ATF Chair at ATF Meeting

Make arrangements for notes to be taken during meeting – ensure recommendations, decisions and unresolved

issues are recordedLead discussionVoting– All changes must be voted upon– Results of voting must be recorded and reported in ATF Meeting

Report– Only 1 vote per institution/district – not per campus– Lead members or designee votes on behalf of institution

Role of ATF Chair following ATF Meeting

Reporting via Chatlines application – ATAC facilitator for the meeting will begin report and contact chair– ATF chair will be provided a link from which to access report – the form will

be waiting on the initial screen– ATF chair should revise and complete the report and save changes– Once the ATF chair has completed the form, the ATAC facilitator will review

and submit

Represent ATF in any further discussions or meetings related to articulation issuesIf the ATF requests that an item go to APASC, the chair may need to attend APASC on behalf of the ATF

Chair Reporting Process

Within 14 days of the ATF meeting, a ATF Meeting Report must be initiated by the ATAC facilitator, and sent to the chair to review and make changes. ATF Meeting Calendar will be updated when Chair Report is submitted through Chatlines application.Timely submission is essential!Without a Chair Report, no meeting decisions can be recorded by statewide staff.

ATF Meeting Report & Meeting Notes

Meeting attendees (name and institution) Include meeting recommendations, decisions and unresolved issuesVoting outcomes must be includedSend as an attachment to online ATF Meeting ReportHandouts from meeting should be included as part of the chair report –electronic copies should be provided

Conclusion

Issues discussed and the recommendations made by the ATFs directly influence student transfer.ATF participation is the foundation for building the cooperative and collaborative relationships that support and sustain student transfer in Arizona.Your participation is greatly appreciated!

Contact Information for Statewide Staff

Mike Hensley, Ph.D– ATASS Business Analyst – [email protected] – 928-317-6105

Ann Huber, M.Ed– Articulation Facilitator– [email protected]– 520-206-3986

Articulation Task Force (ATF) Chair and Member Orientation

Documents

Transcript of Articulation Task Force (ATF) Chair and Member Orientation