Application of System Study in Libraries

ByBy

Bhupendra Ratha, LecturerBhupendra Ratha, LecturerS. L. I. Sc., S. L. I. Sc.,

D.A.V.V., IndoreD.A.V.V., IndoreEmail Id: Email Id: bhu261@gmail.combhu261@gmail.com

SystemSystem The word system was coined from Greek The word system was coined from Greek

word word systema, systema, the meaning of which the the meaning of which the interactive collection of various process of interactive collection of various process of achieving the common goals.achieving the common goals.

A System is a set of interA System is a set of inter--related or interrelated or inter--connected various components which operate connected various components which operate together to achieve certain goals as per plan.together to achieve certain goals as per plan.

Systems can be natural or man made.Systems can be natural or man made.

StudyStudy

Study is a process to understanding a Study is a process to understanding a particular field that carried out for particular field that carried out for improvement and development of the improvement and development of the entire system, so that, if the system has entire system, so that, if the system has any default part that can be removed, any default part that can be removed, modified or improved.modified or improved.

System Study/AnalysisSystem Study/Analysis

System study/analysis means the study of System study/analysis means the study of the system by analyzing its components the system by analyzing its components and all operations related to them.and all operations related to them.

System Analysis in LibrariesSystem Analysis in Libraries

When a library is surrounded by different When a library is surrounded by different kinds of difficult problems and becomes kinds of difficult problems and becomes unable in providing effective library service unable in providing effective library service to its users, then the system analysis of to its users, then the system analysis of the library is essential at that time.the library is essential at that time.

Components of Library SystemComponents of Library System

Library resources and Infrastructure Library resources and Infrastructure Library procedure and techniques Library procedure and techniques Library staff or organizational structureLibrary staff or organizational structure

System Analysis in LibrariesSystem Analysis in Libraries Due to the expansive nature of the functions of library, Due to the expansive nature of the functions of library,

there are two types of systems;there are two types of systems;1.1. Data processing systemData processing system2.2. Informative systemInformative system But specifically a library system mainly has 6 types of But specifically a library system mainly has 6 types of

subsystems these are as follows;subsystems these are as follows;1.1. Acquisition subsystemAcquisition subsystem2.2. Circulation subsystem Circulation subsystem 3.3. Administrative subsystemAdministrative subsystem4.4. Technical processing subsystemTechnical processing subsystem5.5. Reference subsystem Reference subsystem 6.6. Serial control subsystemSerial control subsystem

Who should System Analyst?Who should System Analyst?

–– System DesignersSystem Designers–– Programmers Programmers –– ManagementManagement–– AuditorsAuditors–– Operational staffOperational staff–– UsersUsers

Role of System AnalystRole of System Analyst

Skills needed to be an analystSkills needed to be an analyst–– Ability to communicate orally and in writingAbility to communicate orally and in writing–– Excellent interpersonal skillsExcellent interpersonal skills–– Technical leadershipTechnical leadership–– Keen sense of observation and an Keen sense of observation and an

analytical mindanalytical mind–– Problem solving skillsProblem solving skills–– Flexibility and adaptabilityFlexibility and adaptability

System Analysis System Analysis TechniquesTechniques

We can use different techniques to analysis We can use different techniques to analysis the library system such as the library system such as

1.1. ObservationObservation

2.2. Examination of documentsExamination of documents

3.3. Diagramming TechniquesDiagramming Techniques

Application of Application of System Analysis System Analysis

Success of library depends on a good SAD. In determination of our system limitations. In improving and modifying the library services.In improving and modifying the library services. Suggests alternative solutions and architectures Suggests alternative solutions and architectures

to develop library systems.to develop library systems. Compares and recommends the alternative to be Compares and recommends the alternative to be

adopted.adopted. In the problems identification and solving.

System Development Life Cycle

Scope of analysis

Feasibility Study

Investigation

Analysis

Design

Implementation

Review