APPENDIXES REFERENCES · 7 APPENDIXES REFERENCES. 182 Australian Electoral Commission Annual Report...

7APPENDIXES

REFERENCES

182 Australian Electoral Commission Annual Report 2012–13

7Appendixes

Appendix A: ResourcesThis appendix provides details of the AEC’s resources and expenses in 2012–13, as required by the Joint Committee of Public Accounts and Audit Requirements for annual reports for departments, executive agencies and FMA Act bodies.

The tables in this appendix correspond to tables in the Portfolio Budget Statements for 2012–13, namely:

■ the Agency Resource Statement, which provides information about the various funding sources that the AEC was able to draw on during the year (Table 20)

■ the Expenses by Outcome table showing the detail of Budget appropriations and total resourcing for Outcome 1 (Table 21).

Table 20: Agency resource statement 2012–13

Actual appropriation

for 2012–13 $’000

(a)

Payments made

2012–13 $’000

(b)

Balance remaining 2012–13

$’000 (a – b)

Ordinary annual services 1

Prior Year Departmental appropriation 2 875 – 2 875

Departmental appropriation 2 112 091 111 308 783

Section 31 relevant agency receipts 21 997 21 997 –

Total 136 963 133 305 3 658

Total ordinary annual services A 136 963 133 305

Other services 3

Departmental non‑operating

Equity injections 270 3 197 (2 927)

Total 270 3 197 (2 927)

Total other services B 270 3 197

Total Available Annual Appropriations and payments 137 233 136 502

Special appropriations

Special appropriations limited by criteria/entitlement

Commonwealth Electoral Act 1918 (A) –

Special appropriations limited by amount

Commonwealth Electoral Act 1918 (D) 9 000

Total special appropriations C 9 000

Special accounts 4

Section 7: Appendixes Appendix A 183

Actual appropriation

for 2012–13 $’000

(a)

Payments made

2012–13 $’000

(b)

Balance remaining 2012–13

$’000 (a – b)

Opening balance –

Non‑appropriation receipts to Special Accounts –

Payments made –

Total Special Account D –

Total resourcing (A + B + C + D) 137 233 145 502

Total net resourcing for agency 137 233 145 502

Average staffing level

2011–12 2012–13

844 894

1. Appropriation Bill (No. 1) 2012–13 and Appropriation Bill (No. 3) 2012–13. Also includes Prior Year departmental appropriation and s.31 relevant agency receipts.

2. Includes an amount of $10.629m in 2012–13 for the Department Capital Budget. For accounting purposes this amount has been designated as ‘contributions by owners’.

3. Appropriation Bill (No. 2) 2012–13 and Appropriation Bill (No.4) 2012–13. 4. Does not include ‘Special Public Money’ held in accounts like Other Trust Monies accounts (OTM), Services for other

government and Non‑agency Bodies accounts (SOG), or Services for Other Entities and Trust Moneys Special accounts (SOETM).


7Table 21: Expenses and resources for Outcome 1Outcome 1: Maintain an impartial and independent electoral system for eligible voters through active electoral roll management, efficient delivery of polling services and targeted education and public awareness programs.

Budget1 2012–13

$’000 (a)

Actual expenses 2012–13

$’000 (b)

Variation $’000 (a–b)

Program 1.1: Electoral roll management

Departmental expenses

Departmental appropriation 2 49 971 47 596 2 375

Special appropriations 9 000 9 000 –

Expenses not requiring appropriation in the Budget year 3 755 3 862 (107)

Total for Program 1.1 62 726 60 458 2 268

Program 1.2: Election management and support services

Administered expenses

Special Appropriations – – –




Total for Program 1.2 58 236 55 424 2 812

Program 1.3: Education and communication


Departmental appropriation 2 18 504 18 049 455


Total for Program 1.3 19 672 19 236 436

Outcome 1 totals by appropriation type

Administered Expenses

Special Appropriations – – –



Special appropriations 9 000 9 000 –


Total expenses for Outcome 1 140 634 135 118 5 516

1. Full‑year budget, including any subsequent adjustment made to the 2012–13 Budget.2. Departmental Appropriation combines ‘Ordinary annual services (Appropriation Bill No. 1)’ and ‘Revenue from

independent sources (s 31)’.

Section 7: Appendixes Appendix B 185

Appendix B: Electoral roll information for members of parliament and senatorsTable 22: Provision of electoral roll information July 2012–June 2013

Recipient PositionRoll data provided Date provided

The Hon Kate Ellis MP Member for Adelaide Adelaide July 2012–June 2013

Mr Daryl Melham MP Member for Banks Banks July 2012–June 2013

The Hon Robert McClelland MP Member for Barton Barton July 2012–June 2013

Mr Geoff Lyons MP Member for Bass Bass July–Oct 2012

The Hon Martin Ferguson AM, MP

Member for Batman Batman July–Oct 2012

Mr Steve Gibbons MP Member for Bendigo Bendigo, Wannon

July 2012–June 2013

Mr John Alexander OAM, MP Member for Bennelong Bennelong July–Oct 2012

The Hon Jason Clare MP Member for Blaxland Blaxland July 2012–June 2013

Mr Ross Vasta MP Member for Bonner Bonner July–Nov 2012

The Hon Sid Sidebottom MP Member for Braddon Braddon July–Nov 2012

Mr Paul Fletcher MP Member for Bradfield Bradfield July–Oct 2012

The Hon Gary Gray AO, MP Member for Brand Brand July 2012–June 2013

The Hon Teresa Gambaro MP Member for Brisbane Brisbane July 2012–June 2013

The Hon Alan Griffin MP Member for Bruce Bruce July 2012–June 2013

Ms Maria Vamvakinou MP Member for Calwell Calwell, McEwen July 2012–June 2013

Mr Don Randall MP Member for Canning Canning March–June 2013

Mr Ed Husic MP Member for Chifley Chifley July 2012–June 2013

Ms Anna Burke MP Member for Chisholm Chisholm, Bruce, Kooyong


Mr Darren Cheeseman MP Member for Corangamite

Corangamite July 2012–June 2013

The Hon Richard Marles MP Member for Corio Corio July 2012–June 2013

Mr Luke Hartsuyker MP Member for Cowper Cowper July–Oct 2012

The Hon Julie Bishop MP Member for Curtin Curtin July 2012–June 2013

Mr George Christensen MP Member for Dawson Dawson July–Oct 2012

Mr Mike Symon MP Member for Deakin Deakin, Chisholm July 2012–June 2013

Mr Andrew Wilkie MP Member for Denison Denison July 2012–June 2013

Mr Craig Thomson MP Member for Dobell Dobell July 2012–June 2013

The Hon Dr Mike Kelly AM, MP Member for Eden‑Monaro

Eden‑Monaro July 2012–June 2013

The Hon Peter Slipper MP Member for Fisher Fisher July 2012–June 2013

The Hon Greg Hunt MP Member for Flinders Flinders July–Oct 2012

The Hon Julie Collins MP Member for Franklin Franklin July 2012–June 2013

Dr Andrew Leigh MP Member for Fraser Fraser July 2012–June 2013


7Recipient Position

Roll data provided Date provided

The Hon Nicola Roxon MP Member for Gellibrand Gellibrand, Lalor, Maribyrnong

July–Nov 2012

The Hon Andrew Robb AO, MP Member for Goldstein Goldstein July–Sept 2012

The Hon Anthony Albanese MP Member for Grayndler Grayndler July 2012–June 2013

Ms Michelle Rowland MP Member for Greenway Greenway July 2012–June 2013

The Hon Kevin Rudd MP Member for Griffith Griffith July–Nov 2012

The Hon Ian Macfarlane MP Member for Groom Groom July 2012–June 2013

Mr Ken Wyatt AM, MP Member for Hasluck Hasluck July–Nov 2012

Ms Kelly O’Dwyer MP Member for Higgins Higgins July 2012–June 2013

Mr Steve Georganas MP Member for Hindmarsh Hindmarsh July 2012–June 2013

The Hon Anthony Byrne AM, MP Member for Holt Holt July 2012–June 2013

The Hon Simon Crean MP Member for Hotham Hotham July 2012–June 2013

Mr Craig Kelly MP Member for Hughes Hughes July–Sept 2012

The Hon Joel Fitzgibbon MP Member for Hunter Hunter July 2012–June 2013

The Hon Mark Dreyfus QC, MP Member for Isaacs Isaacs, Dunkley, Hotham


The Hon Jenny Macklin MP Member for Jagajaga Jagajaga July 2012–June 2013

The Hon Bob Katter MP Member for Kennedy Kennedy (2) July 2012–June 2013

The Hon Peter Garret AM, MP Member for Kingsford Smith

Kingsford Smith July 2012–June 2013

Ms Amanda Rishworth MP Member for Kingston Kingston, Mayo July 2012–June 2013

Ms Laura Smyth MP Member for La Trobe La Trobe, Aston, McMillan

July 2012–Dec 2012

The Hon Julia Gillard MP Member for Lalor Lalor July 2012–June 2013

The Hon Warren Entsch MP Member for Leichhardt Leichhardt July–Sept 2012

The Hon Wayne Swan MP Member for Lilley Lilley July 2012–June 2013

The Hon David Bradbury MP Member for Lindsay Lindsay July 2012–June 2013

The Hon Warren Snowdon MP Member for Lingiari Lingiari July–Dec 2012

Mr Wyatt Roy MP Member for Longman Longman July 2012–June 2013

Mr Rob Oakeshott MP Member for Lyne Lyne July 2012–June 2013

Mr Russell Matheson MP Member for Macarthur Macarthur July 2012–June 2013

Mrs Louise Markus MP Member for Macquarie Macquarie July–Oct 2012

Mr Tony Zappia MP Member for Makin Makin July 2012–June 2013

Mr John Forrest MP Member for Mallee Mallee July 2012–June 2013

The Hon Bill Shorten MP Member for Maribyrnong Maribyrnong, Calwell, Gellibrand


Mr Jamie Briggs MP Member for Mayo Mayo, Boothby, Wakefield




Mr Rob Mitchell MP Member for McEwen McEwen, Bendigo, Casey, Indi, Jagajaga, Scullin

July 2012–Feb 2013

The Hon Chris Bowen MP Member for McMahon McMahon July 2012–June 2013

Mr Adam Bandt MP Member for Melbourne Melbourne, Batman, Wills


Mr Michael Danby MP Member for Melbourne Ports

Melbourne Ports, Goldstein


The Hon Kevin Andrews MP Member for Menzies Menzies July–Oct 2012

Mr Alex Hawke MP Member for Mitchell Mitchell July 2012–June 2013

Mr Tony Windsor MP Member for New England

New England July 2012–June 2013

Ms Sharon Grierson MP Member for Newcastle Newcastle July 2012–June 2013

Mr Tony Crook MP Member for O’Connor O’Connor (2) July 2012–June 2013

The Hon Bernie Ripoll MP Member for Oxley Oxley July 2012–June 2013

Ms Janelle Saffin MP Member for Page Page July 2012–June 2013

Ms Julie Owens MP Member for Parramatta Parramatta July–Nov 2012

The Hon Stephen Smith MP Member for Perth Perth July–Nov 2012

Mrs Yvette D’Ath MP Member for Petrie Petrie July 2012–June 2013

The Hon Mark Butler MP Member for Port Adelaide

Port Adelaide, Wakefield, Makin, Hindmarsh


The Hon Dr Craig Emerson MP Member for Rankin Rankin July 2012–June 2013

The Hon Justine Elliot MP Member for Richmond Richmond July–Oct 2012

Ms Deborah O’Neill MP Member for Robertson Robertson July–Nov 2012

Mrs Jane Prentice MP Member for Ryan Ryan July 2012–June 2013

Mr Harry Jenkins MP Member for Scullin Scullin July 2012–June 2013

Ms Jill Hall MP Member for Shortland Shortland July 2012–June 2013

The Hon Tanya Plibersek MP Member for Sydney Sydney July 2012–June 2013

Dr Dennis Jensen MP Member for Tangney Tangney July 2012–June 2013

Mr Nick Champion MP Member for Wakefield Wakefield, Port Adelaide


The Hon Tony Burke MP Member for Watson Watson July 2012–June 2013

The Hon Malcolm Turnbull MP Member for Wentworth Wentworth July–Nov 2012

The Hon Warren Truss MP Member for Wide Bay Wide Bay July–Nov 2012

Mr Kelvin Thomson MP Member for Wills Wills, Maribyrnong


Mr Scott Buchholz MP Member for Wright Wright July–Sept 2012

Senator the Hon John Faulkner Senator for NSW NSW July–Sept 2012

Senator Concetta Fierravanti‑Wells

Senator for NSW NSW July 2012–June 2013


7Recipient Position

Roll data provided Date provided

Senator the Hon Bill Heffernan Senator for NSW NSW July 2012–June 2013

Senator Marise Payne Senator for NSW NSW July 2012–June 2013

Senator Lee Rhiannon Senator for NSW NSW April–June 2013

Senator the Hon Ursula Stephens

Senator for NSW NSW July 2012–June 2013

Senator Matt Thistlethwaite Senator for NSW NSW July–Sept 2012

Senator John Williams Senator for NSW NSW July 2012–June 2013

Senator the Hon Kim Carr Senator for Vic. Vic. July 2012–June 2013

Senator Richard Di Natale Senator for Vic. Vic. July 2012–June 2013

Senator the Hon David Feeney Senator for Vic. Vic. July–Sept 2012

Senator the Hon Mitch Fifield Senator for Vic. Vic. July 2012–June 2013

Senator Helen Kroger Senator for Vic. Vic. July 2012–June 2013

Senator John Madigan Senator for Vic. Vic. July 2012–June 2013

Senator Gavin Marshall Senator for Vic. Vic. July 2012–June 2013

Senator Bridget McKenzie Senator for Vic. Vic. July–Sept 2012

Senator the Hon Michael Ronaldson

Senator for Vic. Vic. July 2012–June 2013

Senator Scott Ryan Senator for Vic. Vic. July 2012–June 2013

Senator Sue Boyce Senator for Qld Qld July 2012–June 2013

Senator the Hon George Brandis SC

Senator for Qld Qld July 2012–June 2013

Senator Mark Furner Senator for Qld Qld July 2012–June 2013

Senator the Hon John Hogg Senator for Qld Qld July 2012–June 2013

Senator the Hon Joe Ludwig Senator for Qld Qld July–Dec 2012

Senator the Hon Ian Macdonald Senator for Qld Qld July 2012–June 2013

Senator the Hon Jan McLucas Senator for Qld Qld July–Sept 2012

Senator Claire Moore Senator for Qld Qld July 2012–June 2013

Senator Larissa Waters Senator for Qld Qld July 2012–June 2013

Senator Chris Back Senator for WA WA July 2012–June 2013

Senator Mark Bishop Senator for WA WA July 2012–June 2013

Senator Michaelia Cash Senator for WA WA July 2012–June 2013

Senator Mathias Cormann Senator for WA WA July 2012–June 2013

Senator Alan Eggleston Senator for WA WA July 2012–June 2013

Senator the Hon David Johnston

Senator for WA WA July 2012–June 2013

Senator Scott Ludlam Senator for WA WA Jan–June 2013

Senator Louise Pratt Senator for WA WA July 2012–June 2013

Senator Rachel Siewart Senator for WA WA July 2012–June 2013

Senator Dean Smith Senator for WA WA Aug 2012–June 2013

Senator Glenn Sterle Senator for WA WA July 2012–June 2013



Senator Cory Bernardi Senator for SA SA July 2012–June 2013

Senator Simon Birmingham Senator for SA SA July 2012–June 2013

Senator Sean Edwards Senator for SA SA July 2012–June 2013

Senator the Hon Don Farrell Senator for SA SA July 2012–June 2013

Senator David Fawcett Senator for SA SA July 2012–June 2013

Senator Alex Gallacher Senator for SA SA July 2012–June 2013

Senator Sarah Hanson‑Young Senator for SA SA July 2012–June 2013

Senator Anne McEwen Senator for SA SA July 2012–June 2013

Senator the Hon Penny Wong Senator for SA SA July 2012–June 2013

Senator Penny Wright Senator for SA SA July 2012–June 2013

Senator Nick Xenophon Senator for SA SA July 2012–June 2013

Senator the Hon Eric Abetz Senator for Tas. Tas. July 2012–June 2013

Senator Bob Brown Senator for Tas. Tas. July–Aug 2012

Senator David Bushby Senator for Tas. Tas. July 2012–June 2013

Senator the Hon Richard Colbeck

Senator for Tas. Tas. July 2012–June 2013

Senator Christine Milne Senator for Tas. Tas. July 2012–June 2013

Senator Stephen Parry Senator for Tas. Tas. July 2012–June 2013

Senator Helen Polley Senator for Tas. Tas. July 2012–June 2013

Senator the Hon Lisa Singh Senator for Tas. Tas. July–Sept 2012

Senator Anne Urquhart Senator for Tas. Tas. July–Oct 2012

Senator Peter Whish‑Wilson Senator for Tas. Tas. Jan–June 2013

Senator the Hon Kate Lundy Senator for ACT ACT July 2012–Jan 2013

Senator Trish Crossin Senator for NT NT July 2012–June 2013

The AEC supplied electoral roll information to each recipient for each month in the period indicated in this table.


7Appendix C: Recipients of roll informationTable 23: Electoral roll information supplied to registered political parties 2012–13

Registered political party Roll data provided Date provided

Australian Greens National July 2012–June 2013

Australian Greens – Victoria Victoria June 2013

Australian Greens – WA WA July 2012–June 2013

Australian Labor Party – ACT Branch National July 2012–June 2013

Australian Labor Party – Federal Secretariat National July–Aug 2012

Australian Labor Party – NT Branch NT July–Aug 2012

Australian Labor Party – Victoria Branch Victoria July 2012–June 2013

Australian Labor Party – WA Branch WA July 2012–June 2013

Building Australia Party NSW April–June 2013

Christian Democratic Party – WA NSW & WA July 2012–June 2013

Country Labor Party – NSW NSW July 2012–June 2013

Democratic Labor Party All States except NT July 2012–June 2013

Family First Party Australia Victoria, Qld, SA July 2012–June 2013

Liberal National Party – Qld Qld July 2012

Liberal Party of Australia – Federal National July 2012–June 2013

Liberal Party of Australia – Federal Secretariat National July 2012–June 2013

Liberal Party NSW NSW July 2012–June 2013

Liberal Party of Australia – NSW Division NSW, WA July 2012–June 2013

National Party of Australia – NSW Branch NSW July–Oct 2012

National Party of Australia – WA Branch WA July 2012–June 2013

The Greens NSW NSW July 2012–June 2013

The Greens QLD Qld Feb–June 2013

Section 7: Appendixes Appendix D 191

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Australia Post

Australian Taxation Office

Centrelink

Department of Foreign Affairs and Trade

Department of Immigration and Citizenship

Medicare

NEVDIS1

Qld, SA and WA state departments of transport

Registries of births, deaths and marriages

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Section 7: Appendixes Appendix E 193

Table 26: Provision of electoral roll information to medical researchers and those conducting health screening surveys 2012–13

Institution/contact Data provided

Adam ZammitAustralian Consortium for Social and Political Research Incorporated

2 500 randomly selected voters, in two‑year age ranges, across all states and territories, for the study entitled ‘National Identity’.

Catherine BridgePresiding member, Faculty of the Built Environment

16 524 randomly selected voters, born before 1953 in two‑year age ranges, from all states and territories, for the study of ‘Liveable Bathrooms for Older People’.

Jane HarfordAustralian Research Centre for Population Oral Health,University of Adelaide

8 700 randomly selected voters aged from 60 years, in five‑year age ranges; 1 000 randomly selected voters from the divisions of Adelaide, Boothby, Hindmarsh, Kingston, Makin, Port Adelaide and Sturt; 1 200 voters randomly selected from the division of Wakefield and 6 500 randomly selected voters from division of Barker, for the study of ‘Intergenerational change in oral health in Australia’.

Debbie JagoeDepartment of Health, NT

All female voters aged 20–70 years in the NT for the NT Cervical Screening Program. All female voters aged 40–74 years in the NT for the NT Breasts screening Program.

Professor Ian McAllisterCollege of Arts and Social Sciences, Australian National University

5 000 randomly selected voters, in two‑year age ranges, across all states and territories, for the purpose of the Australian component of the World Values Survey.

Ken ReedAustralian Consortium for Social and Political Research Incorporated

5 000 randomly selected voters, in two‑year age ranges, across all states and territories, for the Family and Changing Gender Roles study.

Professor Deborah TurnbullSchool of Psychology,University of Adelaide

10 000 randomly selected male voters aged 50–74 years, in five‑year ranges, being 1 084 from South Australia, 1 240 from Western Australia, 2 935 from Victoria, 3 390 from New South Wales and 1 351 from Queensland, for the purposes of the FOBT screening for bowel cancer study.

Ms Margaret WilliamsonNational Prescribing Service

1 500 randomly selected voters, aged 18–49 years, across all states and territories, for the National Census of Medicines, Use in Younger Australians research study.


7Table 27: Provision of quarterly electoral roll information to organisations verifying identity for financial purposes 2012–13

Institution

Data provided

August 2012 November 2012 February 2013 May 2013

ACXIOM Australia Pty Ltd

Betfair Pty Ltd

FCS OnLine

The Global Data Company Pty Ltd

VEDA Advantage Information Services and Solutions Ltd

Appendix F: Enrolment activity and AEC voter transactionsFigure 10: Enrolment activity, 2007–08 to 2012–13

0.0

0.5

1.0

1.5

2.0

2.5

3.0

2012–132011–122010–112009–102008–092007–08

Tran

sact

ions

(milli

on)

Total enrolment transactions Total deletions processedTotal elector transactions

Total enrolment transactions – new enrolments plus re‑instatements; re‑enrolments; intrastate, interstate, intra‑division amendment or movement; no change enrolment.Total deletions processed – objections, deaths, duplications and cancellations.Total voter transactions – total enrolment transactions plus total deletions processed.

Section 7: Appendixes Appendix F 195

Figure 11: Types of enrolment activity 2007–08 to 2012–13E

nrol

men

t tra

nsac

tions

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2012–132011–122010–112009–102008–092007–08

New enrolments Re-enrolments Change in enrolment detailsNo change to enrolment details Objections Deaths

New enrolments – additions to the electoral roll of individuals who become eligible to enrol and have not been on the roll before. Re‑enrolments – additions to the electoral roll of individuals previously removed from roll. Change in enrolment details – individual’s details altered as a result of intrastate, interstate or intra‑division amendment or movement. No change to enrolment details – enrolment forms returned, but details do not need altering.Objections – individuals removed from the roll because they do not live at their enrolled address or no longer have entitlement for enrolment.Deaths – individuals who have died and removed from the roll.

Table 28: Enrolment transactions from 2007–08 to 2012–13

Enrolment transaction 2007–08 2008–09 2009–10 2010–11 2011–12 2012–13

Deaths 4% 6% 5% 5% 6% 4%

Objections 8% 7% 15% 6% 6% 5%

No change to enrolment details

9% 7% 6% 10% 9% 12%

Change in enrolment details

56% 58% 54% 59% 61% 62%

Re‑enrolments 11% 4% 7% 8% 4% 5%

New enrolments 12% 17% 13% 12% 14% 12%


7Ta

ble

29:

Enr

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acti

vity

by

juri

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tio

n Ju

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to J

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2013

NS

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99 5

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207

426

9 28

23

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3732

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7

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30 4

5926

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120

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2 73

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127

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788

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6 26

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1 89

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Can

cella

tion

6227

08

860

101

419

Tota

l del

etio

ns p

roce

ssed

71 3

7064

900

75 4

5613

592

24 0

666

693

2 53

92

733

261

349

Tota

l vot

er tr

ansa

ctio

ns98

5 84

565

3 82

155

1 93

719

8 37

535

9 37

258

877

62 8

0133

169

2 90

4 19

7

Nat

iona

l, st

ate

and

terr

itory

tota

ls fo

r en

rolm

ent a

ctiv

ity a

re s

ubje

ct to

min

or s

tatis

tical

adj

ustm

ent a

nd s

how

min

or d

iffer

ence

s fro

m g

azet

ted

enro

lmen

t det

ails

. Inc

lude

s ne

w a

nd c

hang

es to

enr

olm

ents

for

17‑y

ear‑

olds

.

Section 7: Appendixes Appendix F 197

Table 30: EQAP results for 2012–13

Measures 1 Results Explanation

Essential fields found without errors 2

99.6% Fields on an enrolment form that would affect the enrolment for example, surname or family name, given name/s (where known), date of birth, gender, residential address, citizenship details, signature or mark, evidence of identity, signature of witness (where required), postal address.

Non‑essential fields found without errors 3

95.3% Any other fields on the enrolment form. These fields do not affect an enrolment.

Timing of processing 4

82.7% Enrolment forms processed within three business days of receipt of the form by any AEC office (excluding State Direct Enrolment and Federal Direct Enrolment and Update transactions).

1. relate to the key performance indicators for accurate and timely enrolment processing. 2. measures achievement against 99.5 per cent target of enrolment transactions correctly processed.3. most common field for non‑essential errors was where multiple forms of evidence of identity were provided, but the data

had not been entered by us. This error does not affect entitlement in any way. 4. achievement against the target of 99 per cent of enrolment transactions processed within three business days.


7A

ppen

dix

G: S

ourc

es o

f new

enr

olm

ents

Tab

le 3

1: T

op

10

sour

ces

of

new

enr

olm

ents

and

cha

nges

to

enr

olm

ent

det

ails

fo

r 18

–25‑

year

‑old

s 20

12–1

3

Sou

rce

All

enro

lmen

t for

ms

Cha

nge

in e

nrol

men

t de

tails

New

enr

olm

ent

Re‑

enro

lmen

t

Onl

ine

enro

lmen

t ser

vice

118

9 32

614

9 26

137

672

2 39

3

FDE

U 2

186

917

126

615

54 5

965

706

Sta

te d

irect

enr

ol a

nd u

pdat

e 313

0 54

243

153

84 1

663

223

Mai

l rev

iew

51 9

4224

872

24 9

992

071

Sta

te e

lect

oral

com

mis

sion

s49

502

29 2

9419

027

1 18

1

Pos

t Offi

ce23

226

11 9

8410

885

357

Sta

te d

ecla

ratio

n vo

ting

enve

lope

s 16

203

11 4

334

207

563

Div

isio

nal o

ffice

issu

ed13

248

8 89

53

841

512

Citi

zens

hip

cere

mon

ies

10 6

4110

610

533

2

Tran

spor

t aut

horit

ies

9 71

08

508

1 03

616

6

Tota

l for

top

1068

1 25

741

4 12

125

0 96

216

174

1. A

EC

‑hos

ted

onlin

e en

rolm

ent.

2. F

eder

al D

irect

Enr

ol a

nd U

pdat

e ar

e en

rolm

ent t

rans

actio

ns g

ener

ated

by

sect

ions

103

A &

B o

f the

Com

mon

wea

lth E

lect

oral

Act

191

8. In

clud

es e

nrol

men

t tra

nsac

tions

pro

cess

ed a

t the

end

of t

he n

otifi

catio

n pe

riod

and

dire

ct e

nrol

men

t tra

nsac

tions

pro

cess

ed b

ecau

se o

f a re

turn

ed d

irect

enr

olm

ent o

r up

date

lett

er. E

nrol

men

t tra

nsac

tions

may

occ

ur o

utsi

de o

f the

sou

rce

stat

e be

caus

e of

adv

ice

from

the

vote

r an

d th

ese

enro

lmen

ts a

re a

lso

repo

rted

und

er F

DE

U. I

f the

vot

er d

oes

not h

ave

an e

xist

ing

fede

ral e

nrol

men

t ent

itlem

ent t

hen

the

Fede

ral D

irect

Enr

ol a

nd U

pdat

e pr

oces

s w

ould

iden

tify

the

enro

lmen

t as

a ne

w

enro

lmen

t or

re‑e

nrol

men

t.3.

NS

W a

nd V

ic s

tate

ele

ctor

al c

omm

issi

on d

irect

enr

olm

ent p

rogr

am.

Section 7: Appendixes Appendix G 199

Table 32: Top 10 sources of new enrolments and changes to enrolment details for 16–17‑year‑olds1 2012–13

SourceAll enrolment

forms Change in

enrolment details New enrolment

Mail review 54 978 503 54 471

State electoral commission 15 253 1 746 13 507

Online enrolment service 2 8 427 1 184 7 242

Birthday cards 6 176 85 6 091

School visit 4 837 416 4 421

Post Office 2 655 242 2 413

Citizenship ceremonies 2 517 15 2 502

Divisional office issued 2 462 359 2 103

Internet – static 3 643 135 508

FDEU4 579 579 0

Total for top 10 98 527 5 264 93 258

1. Voters under 18 are not directly enrolled under FDEU, however enrolment details for any voter on the roll can be updated, regardless of age.

2. AEC‑hosted online enrolment.3. PDF enrolment form for those unable to access online or need to send a signed form.4. Federal Direct Enrol and Update are enrolment transactions generated by sections 103A & B of the Commonwealth

Electoral Act 1918. Includes enrolment transactions processed at the end of the notification period and direct enrolment transactions processed because of a returned direct enrolment or update letter. Enrolment transactions may occur outside of the source state because of advice from the voter and these enrolments are also reported under FDEU. If the voter does not have an existing federal enrolment entitlement then the Federal Direct Enrol and Update process would identify the enrolment as a new enrolment or re‑enrolment.


7Appendix H: Assisting state, territory and local government electoral bodiesTable 33: AEC resources to assist state territory and local government electoral bodies 2012–13

State/territory AEC role

New South Wales Assistance with the close of rolls for Local Government Assembly general elections and by‑elections for the councils of Bland, Broken Hill, Cowra, Kempsey, Leeton, and Murray.

Assistance with by‑elections for the State Districts of Heffron, Northern Tablelands and Sydney.

Victoria Assistance with the close of rolls for Lyndhurst district state by‑election, Victorian state re‑division, Victorian general council elections, two local government by‑elections, and six liquor licensing polls.

Queensland Assistance with the close of rolls for: six council by‑elections, four de‑amalgamation polls and a roll snapshot for the annual Homeless Connect event.

Western Australia Assistance with the close of rolls for all local government elections.

Provision of 14 (of 59) Returning Officers to undertake all returning officer functions for the WA State elections.

Provision of nine Early Voting Centres for the WA State election.

South Australia Provision of monthly reports to Electoral Commission South Australia (ECSA) for close of rolls, including 14 supplementary council elections and implementation of SA state redistribution.

Tasmania Management of the close of rolls, provision of all returning officers, 2‑ICs and support staff, nominations and voting and counting for elections in the Legislative Council divisions of Montgomery, Nelson and Pembroke.

Northern Territory Assistance with the close of rolls for NT Legislative Assembly elections, one Legislative Assembly by‑election and three local government supplementary elections.

Involvement with the NT Electoral Commission’s mobile polling and public awareness programs for the Legislative Assembly elections.

Australian Capital Territory

Assistance with close of rolls and Declaration Vote Scrutiny for the ACT Assembly election.

Section 7: Appendixes Appendix I 201

Appendix I: Advertising and market researchIn 2012–13, the AEC updated the election time communication plan and developed and market tested advertising for a federal election and possible referendum. Advertising was tailored and translated for culturally and linguistically diverse (CALD) and Indigenous audiences.

In 2012 the Count Me In enrolment stimulation campaign included a postcard sent to households and online advertising. Ipsos Social Research Institute evaluated the campaign. Pre‑election enrolment campaign activities commenced with online advertising in May 2013. Further information is available on the AEC website and at www.finance.gov.au/advertising/index.html.

Table 34 provides particulars of payments not less than $12 100 (GST inclusive) to advertising agencies, and market research, polling, direct mail and media advertising organisations, as required under s.311A of the Commonwealth Electoral Act 1918. There were no payments of $12 100 or more to polling or direct mail organisations.

Table 34: Payments of $12 100 or more (GST inclusive) on advertising and market research

Agency type Agency name DetailsAmount ($)

GST inclusive

Advertising agencies

Carbon Media Indigenous Facebook, audio‑visual and support materials

94 460

BMF Advertising Advertising development

126 734

Adcorp Advertising development, Indigenous program and simulated election

22 077

Cultural Perspectives CALD1 advertising development

21 120

Market research Ipsos Social Research Institute

Qualitative and quantitative market research services

354 135

Media advertising organisations

Adcorp Media placement (non‑campaign advertising)

328 856

Universal McCann Media placement (campaign advertising)

148 878

1. Culturally and linguistically diverse.


7Appendix J: List of requirementsDescription Page

Letter of transmittal 202

Table of contents 202

Index 202

Glossary 202

Contact officer(s) 202

Internet home page address and Internet address for report 202

Review by Secretary (AEC Commissioner)

Review by Commissioner 202

Summary of significant issues and developments 202–202

Overview of department’s performance and financial results 202–202

Outlook for following year 202

Significant issues and developments – portfolio n/a

Departmental Overview

Role and functions 202

Organisational structure 202

Outcome and program structure 202, 202

Where outcome and program structures differ from PBS/PAES or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change

n/a

Portfolio structure n/a

Report on Performance

Review of performance during the year in relation to programs and contribution to outcomes

202–202

Actual performance in relation to deliverables and KPIs set out in PBS/PAES or other portfolio statements

202–202

Where performance targets differ from the PBS/ PAES, details of both former and new targets, and reasons for the change

n/a

Narrative discussion and analysis of performance 202–202

Trend information 202–202

Significant changes in nature of principal functions/ services n/a

Performance of purchaser/provider arrangements 202

Factors, events or trends influencing departmental performance 202–202 202–202

Contribution of risk management in achieving objectives 202

Social inclusion outcomes 202

Performance against service charter customer service standards, complaints data, and the department’s response to complaints

202

Discussion and analysis of the department’s financial performance 202

Section 7: Appendixes Appendix J 203

Description Page

Discussion of any significant changes from the prior year, from budget or anticipated to have a significant impact on future operations.

203

Agency resource statement and summary resource tables by outcomes

203

Management and Accountability

Corporate Governance

Agency heads are required to certify that their agency complies with the Commonwealth Fraud Control Guidelines.

203

Statement of the main corporate governance practices in place 203

Names of the senior executive and their responsibilities 203–203, 203, 203

Senior management committees and their roles 203

Corporate and operational planning and associated performance reporting and review

203

Approach adopted to identify areas of significant financial or operational risk

203

Policy and practices on the establishment and maintenance of appropriate ethical standards

203

How the nature and amount of remuneration for SES officers is determined

203

External Scrutiny

Significant developments in external scrutiny 203–203

Judicial decisions and decisions of administrative tribunals 203–203

Reports by the Auditor‑General, a Parliamentary Committee or the Commonwealth Ombudsman

203–203

Management of Human Resources

Assessment of effectiveness in managing and developing human resources to achieve departmental objectives

203

Workforce planning, staff turnover and retention 203

Impact and features of enterprise or collective agreements, individual flexibility arrangements (IFAs), determinations, common law contracts and AWAs

203, 203

Training and development undertaken and its impact 203

Work health and safety performance 203–203

Productivity gains

Statistics on staffing 203–203

Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs

203, 203

Performance pay 203

Assets management

Assessment of effectiveness of assets management 203–203

Purchasing


7

Description Page

Assessment of purchasing against core policies and principles 203

Consultants

Summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST).

204, 204

Statement noting that information on contracts and consultancies is available through the AusTender website.

204

Australian National Audit Office Access Clauses

Absence of provisions in contracts allowing access by the Auditor‑General

204

Exempt contracts

Contracts exempt from the AusTender 204

Financial Statements

Financial Statements 204–204

Other Mandatory Information

Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011)

204

Advertising and market research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns

204

Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999)

204

Compliance with the agency’s obligations under the Carer Recognition Act 2010

204

Grant programs 204

Disability reporting – explicit and transparent reference to agency level information available through other reporting mechanisms

204

Information Publication Scheme statement 204

Spatial reporting – expenditure by program between regional and non‑regional Australia

n/a

Correction of material errors in previous annual report n/a

Agency Resource Statements and Resources for Outcomes 204

List of requirements 204

Section 7: Glossary Abbreviations and acronyms 205

Glossary

Abbreviations and acronymsTable 35: Abbreviations and acronyms

Term Description

ABS Australian Bureau of Statistics

ACARA Australian Curriculum, Assessment and Reporting Authority

AEC Australian Electoral Commission

AGIMO Australian Government Information Management Office

APM Australian Project Management

APS Australian Public Service

APSC Australian Public Service Commission

ARO Assistant Returning Officer

BAC Business Assurance Committee

BLV blind and low vision

BRIDGE Building Resources in Democracy, Governance and Elections

CABER Commissioner’s Advisory Board on Electoral Research

CALD culturally and linguistically diverse

CEO community engagement officers

CNE Comissão Nacional de Eleições

CRU Continuous Roll Update

DLP Democratic Labor Party

DRO Divisional Returning Officer

EAP employee assistance program

ECANZ Electoral Council of Australia and New Zealand

ECB Election Commission of Bhutan

ECL electronic certified list

ECN Election Commission of Nepal

ECSA Electoral Commission South Australia

EEIC Electoral Education and Information Centre

EEN Electoral Education Network

ELMS election management system

ELT Executive Leadership Team

EMG Executive Management Group

EPBC Act Environment Protection and Biodiversity Conservation Act 1999

EQAP Enrolment Quality Assurance Program

FCC Fraud Control Committee

FDEU Federal Direct Enrolment and Update


7

Term Description

FIFO fly‑in fly‑out

FMA Act Financial Management and Accountability Act 1997

FWA Fair Work Australia

HCO Harassment Contact Officer

ICARE APS values – Impartial, Committed to service, Accountable, Respectful, Ethical

IEPP Indigenous Electoral Participation Program

IFA individual flexibility arrangements

IPS Information Publication Scheme

ISC Investment and Strategies Committee

JSCEM Joint Standing Committee on Electoral Matters

KPI key performance indicator

KPU Komisi Pemilihan Umum

LWU larger work unit

MFD multi‑function devices

NEEC National Electoral Education Centre

NEVDIS National Exchange of Vehicle and Driver Information Service

NRS National Relay Service

NTS National Transition Strategy

OIC Officer in Charge

OTM Other Trust Monies

PBS Portfolio Budget Statements

PIANZEA Pacific Islands, Australia and New Zealand Electoral Administrators

PIN personal identification number

PNG Papua New Guinea

PNGEC Papua New Guinea Electoral Commission

PSM Public Service Medal

SAF Sample Audit Fieldwork

STAE Secretáriado Técnico de Administração Eleitoral

TSRA Torres Strait Regional Authority

VITS VITS LanguageLink

WHS work health and safety

Section 7: Glossary Glossary of terms 207

Glossary of termsTable 36: Glossary of terms

Term Description

Ballot A secret vote, normally written.

Ballot box The sealed container into which a voter places a completed ballot paper.

Ballot paper A paper that shows the names of the candidates who are standing for election and on which voters mark their vote.

By‑election An election held to fill a single vacancy in the House of Representatives.

Candidate A person standing for election to the House of Representatives or Senate.

Certified list The official electoral roll used to mark off voters at an election.

Close seat A term used while counting votes to describe a seat where the results are close.

Compulsory enrolment The requirement for Australian citizens aged 18 years and over to enrol to vote.

Constitution (Australian) A document which sets out the structure of Australian federal politics, and can only be amended through a referendum.

Court of Disputed Returns A court (in Australia the High Court) that determines disputes about elections.

Declaration vote Any vote where instead of the voter being marked off the certified list, the vote is sealed in an envelope and signed by the voter.

Division or electorate The voting area, containing approximately equal numbers of voters, for which one member is elected to the House of Representatives. Australia is divided into 150 electorates.

Electoral roll The list of people entitled to vote in an election or referendum.

Elector A person entitled to vote at an election.

Federal election A general election for the House of Representatives and Senate.

Fee‑for‑service election An election or ballot conducted on a full cost recovery basis.

Financial disclosure return A document detailing information on the receipts and expenditure of participants in the political process.

Formality or formal vote A vote in an election or referendum, where the ballot paper has been marked correctly and is counted towards the result. A ballot paper incorrectly marked is called informal.

Franchise The right to vote.


7

Term Description

Funding and Disclosure Public funding of election campaigns and disclosure of certain financial details by candidates, political parties and others.

General Postal Voter (GPV) A voter who is registered to have postal ballot papers sent automatically due to difficulty getting to a polling place.

House of Representatives The house of Parliament in which the government is formed. Under a preferential voting system, each division elects one member of the House of Representatives.

Hung parliament A parliament where no political party or coalition of parties has a majority in the House of Representatives.

Joint Standing Committee on Electoral Matters (JSCEM)

The parliamentary committee that inquires into and reports on matters relating to electoral laws, practices and administration.

Member Any person elected to parliament, but commonly used for the House of Representatives.

Mobile polling team Polling officials who bring polling to hospitals, nursing homes, prisons, remand centres and remote locations.

Nomination To submit for candidacy for election to the Senate or House of Representatives.

Ordinary vote A vote cast on or before election day within the division the voter is enrolled.

Poll An election – a count of votes or opinions.

Polling day The day fixed for the election.

Polling place A location for people to vote.

Postal vote Ballot papers sent to a voter and posted back before the close of polling.

Preferential voting A system of voting where a voter shows an order of preference for candidates by numbering their choices.

Pre‑poll vote A vote cast before polling day.

Provisional vote Votes cast at a polling place where the elector’s name cannot be found on the roll, the name has been marked off, or the voter has a silent enrolment.

Redistribution A redrawing of electoral boundaries to ensure (as close as possible) the same number of voters in each division.

Referendum A vote to change the Constitution.

Roll A list of voters eligible to vote at an election or referendum.

Registered political party A party registered with the AEC under Part XI of the Commonwealth Electoral Act 1918.

Secret ballot A vote made in secret.

Senate The house of Parliament representing the states. Seventy‑six senators are elected – 12 from each state and two from each territory, under a proportional representation system.

Silent elector A voter whose address does not appear on the electoral roll for reasons of personal safety.

Section 7: Glossary Glossary of terms 209

Term Description

Turnout The percentage of people who voted in the election, calculated by dividing the sum of formal and informal votes by the final enrolment figure.

Vote To choose a representative, or make a preference, in an election.

Writ A document commanding an electoral officer to hold an election, containing dates for the close of rolls, the close of nominations, the election day and the return of the writ.


7IndexItalicised numbers indicate tables and figures.

AA Time for Change: Yes/No? 86

abbreviations and acronyms, 205–206

Aboriginal and Torres Strait Islander Act 2005, 16, 17, 50

accountability. see governance and accountability

Administrative Appeals Tribunal Act 1975, 90

administrative scrutiny

Administrative Appeals Tribunal, 90

Australian Human Rights Commission, 90, 91

Commonwealth Ombudsman, 90

Office of the Australian Information Commissioner, 91

advertising and market research, 201, 201

Advisory Report on the Electoral and Referendum Amendment (Improving Electoral Administration) Bill 2012, 88

AEC Employment, 101, 102, 125

Agency Multicultural Plan, 80

agency resource statement, 182

Archives Act 1983, 83

Asia–Pacific, electoral assistance, 51, 53

assets

financial performance analysis, 130

information, 125

physical, 124

audit, internal, 79, 80

audit, performance, 93

AusAID, 51, 52, 53, 145

AusTender, 125, 126, 130, 204

Australia Post, 29, 191

Australian Capital Territory, electoral redistribution, 31

Australian Curriculum, Assessment and Reporting Authority (ACARA), 5, 62

Australian Electoral Commission (AEC), 12–17

leadership, 13

legislative framework, 17

organisational structure, 13–15, 76

outcome and programs, 15–17, 22. see also under individual programs

principles, 12–13

role, 12, 22

values, 12

Australian Federal Police, 83, 93, 192

Australian Human Rights Commission, 90, 91

Australian National Audit Office, 93, 118, 130, 168

Australian Public Service Commission (APSC), 67, 83, 101, 112

Australian Taxation Office (ATO), 32, 150

Australian Workplace Agreements, 110

Australia’s Overseas Representation – Punching below our weight? 88

BBalanced Scorecard reporting method, 79

Bhutan, electoral assistance, 52

blind and low vision voters, 34–35, 42

breaches of electoral laws, 83

Business Assurance Committee (BAC), 74, 77–78, 82, 93

business continuity plan, 79, 81

CCancer of the bush or salvation for our cities?: Fly‑in, fly‑out and drive‑in, drive‑out

Section 7: Index 211

workforce practices in Regional Australia, 88

carer recognition, 116

certified list. see electronic certified list (ECL)

Check Enrolment, 125

Civics and Citizenship, 5, 62–63

civics education, 62

collaborations with state, territory and overseas electoral authorities, 48–53

Electoral Council of Australia and New Zealand (ECANZ), 48

Electoral Education Network (EEN), 49

overseas, 50–53

state and territory electoral commissions, 49

Torres Strait Regional Authority (TSRA), 50

Comcover Risk Management Benchmarking Survey, 81

Commercial Law and Procurement section, 76, 125

Commissioner’s review, 2–7

Commonwealth Electoral Act 1918, vii, 12, 16, 31, 106, 143, 175, 182, 198

administrative scrutiny, 90

advertising and market research, 201

alleged breaches, 83

amendments, 84, 85–86

consultancy, 127

employment agreements, 110

external scrutiny, 87

Federal Direct Enrolment and Update (FDEU), 3, 28, 29, 198

judicial scrutiny, 91–92

legislative framework, 17

political funding transparency, 45–47

Register of Political Parties, 44

roll products and services, 32–33, 43

Commonwealth Ombudsman, 90

communication activities, 69

community engagement, 18–19, 57–58

community engagement officers (CEOs), 18–19, 63, 65

complaints, 82

compliance reviews, 47

consultancy contracts, 126, 128–129

consultancy policy, 127

Continuous Roll Update (CRU) program, 28, 31

contractual arrangements

consultancy contracts, 126, 128–129

consultancy policy, 127

exempt contracts, 130

corporate fraud control plan, 80

Count Me In campaign, 24, 56, 68, 69, 130, 201

culturally and linguistically diverse (CALD) groups

case study, 18–19

engagement with, 4, 5, 57, 63, 201

language issues, 82

workplace diversity, 112

customer enquiries, issues and complaints, 82

DDepartment of Defence, 42

Department of Foreign Affairs and Trade, 42, 53, 191, 192

Department of Human Services, 32, 42, 192

Department of Immigration and Citizenship, 30, 191

Disability Advisory Committee, 67

Disability Inclusion Strategy, 67, 80

disability reporting, 67–69

divisional offices, 15


7Eeducation and communication. see Program 1.3: Education and Communication

Education and Communications Branch, 13, 76

education and public awareness programs, 5, 56–69



community engagement, 18–19, 57–58

culturally diverse groups, engagement with, 4, 5, 57, 63, 201

federal election public information campaign, 56–57

Indigenous Australians, engagement with, 63–67, 70–71, 120

National Electoral Education Centre (NEEC), 58–60, 119

special enrolment provisions, 31–32, 67–69

special needs voters, 67–69

teacher assistance, 61–62

efficiency improvement, 98–121

environmental performance, 118–119

information and communications technology improvements, 117

workforce investment, 98–117

election funding, 45–48

election management and support services. see Program 1.2: Election Management and Support Services

election management system (ELMS), 125

election preparation, 41–42

election preparation plan, 82

Election Preparation Program, 41

election services

elections and referendums, 41–42, 54–55, 57, 89

fee‑for‑service elections, 37–40, 200

overseas advice and assistance, 50–53, 82

research on electoral system, 53

support services for members of parliament, 43

Torres Strait Regional Authority elections, 16, 48, 50, 94–95

for workplaces, 36–37

election simulation, 42

Elections Branch, 13, 14, 76

Electoral Act. see Commonwealth Electoral Act 1918

electoral administration improvement, 85–86

Electoral and Referendum Amendment (Improving Electoral Administration) Act 2013, 85, 85–86

Electoral and Referendum Amendment (Improving Electoral Procedure) Act 2013, 83–84, 84–85

Electoral and Referendum Regulations 1940, 17, 33, 84

Electoral Commissioner, review of the year, 2–7

Electoral Commissioner’s Advisory Board on Electoral Research (CABER), 53

Electoral Council of Australia and New Zealand (ECANZ), 48

electoral divisions, 14, 15, 31

electoral education. see education and public awareness programs

Electoral Education Network (EEN), 48, 49

electoral fraud control plan, 80, 82

electoral procedure improvement, 84–85

electoral redistributions, 31

electoral research, 53


electoral roll information provided

to government departments and agencies, 33, 192

to medical researchers and those conducting health screening surveys, 33, 193

to members of parliament and senators, 43, 185–189

to private sector, 33, 194

to registered political parties, 43, 190

electoral roll integrity, 29–31

electoral roll management. see Program 1.1 Electoral Roll Management

electoral roll size, 23, 25

electronic certified list (ECL), 8–9

employee assistance program (EAP), 116


enrolment activity. see also Enrolment Quality Assurance Program (EQAP)

by jurisdiction, 196

overview, 194

sources of new enrolments, 198, 199

transactions, 195

types, 195

enrolment campaign, 56–57

enrolment participation, 24–28

18–25‑year olds, 26

by age, 25, 26

rate, 25

special enrolment provisions, 31–32

by state and territory, 27, 28

enrolment program, 3

Enrolment Quality Assurance Program (EQAP), 30

results for 2012–13, 197

enterprise agreement

performance management, 111

salary ranges, 110

enterprise risk register, 81

Environment Protection and Biodiversity Conservation Act 1999, 118

environmental performance, 118–119

Environmental Purchasing Guide, 126

environmentally sustainable development, 118

eReturns, 47, 47

ethical standards, 83

Executive Leadership Team (ELT), 74, 75

Executive Management Group (EMG), 74, 75, 77, 79

expenses and resources for Outcome 1, 184

external scrutiny, 87–89

House of Representatives Standing Committee on Regional Australia, 86, 88

Joint Select Committee on Constitutional Recognition of Local Government, 89

Joint Standing Committee on Electoral Matters, 22, 79, 84, 85, 87, 87–88, 208

Joint Standing Committee on Foreign Affairs, Defence and Trade, 88

Joint Standing Committee on Migration, 89

parliamentary scrutiny, 87

Senate Standing Committee on Finance and Public Administration, 89

FFacebook page, 69

Fair Work Act 2009, 16, 83, 92

Fair Work Australia (FWA) report, 37, 87

Fair Work (Registered Organisations) Act 2009, 16, 17, 36, 37, 83, 86, 92–93

Federal Court of Australia matters, 93

Federal Direct Enrolment and Update (FDEU), 3, 24, 28, 29, 31, 198


7federal election

preparation for, 41–42

public information campaign, 56–57

fee‑for‑service election statistics, 39–40


Fee‑For‑Service Elections branch, 76

Finance and Business Services Branch, 13, 76

finances and assets, management, 124–179

assets, 124–125

contractual arrangements, 126–130


financial statements, 131–141

notes to the financial statements, 142–179

procurement, 125–126

financial disclosure returns, 46–47, 46

Financial Management and Accountability Act 1997, 17, 83, 125, 127, 143, 172–173, 174, 175, 176, 182


financial statements, 131–141

notes, 142–179

formality of votes, 5

fraud, 82

Fraud Control Committee (FCC), 78, 82

freedom of information, 93

Freedom of Information Act 1982, 17, 83, 90, 91, 93, 130

GGENESIS, 130

GENESIS/RMANS, 125

Get Voting program, 4, 60–61, 69

glossary of terms, 207–209

governance and accountability, 74–93

administrative scrutiny, 90–91

external scrutiny, 87–89

freedom of information, 93


legal services, 86–87

management committees, 74–78

performance audits, 93

planning, operating and reporting framework, 78–83, 79

graduate program, 101

grants, 126

Hhealth and safety. see work health and safety (WHS)

health and safety action plan, 67

health and wellbeing programs, 116

Holmdahl v Australian Electoral Commission, 92

Horn v Australian Electoral Commission, 91–92

House of Representatives Standing Committee on Regional Australia, 88

human resources. see staff

IIndigenous Australians, engagement with, 63–67, 70–71, 120

Indigenous Electoral Participation Program (IEPP), 4, 63–67, 113

case study, 70, 120–121

review, 65

Indigenous staff, 113

individual flexibility arrangements, 111

Indonesia, electoral assistance, 51

industrial election statistics, 39–40

industrial elections, 36–37


information and communications technology (ICT) improvements, 117

Information Publication Scheme (IPS), 93

Information Technology Branch, 13, 76, 124

inquiry into constitutional recognition of local government, 89

inquiry into the AEC analysis of the Fair Work Australia report on the Health Services Union, 87

inquiry into the Citizen Initiated Referendum Bill 2013, 89

inquiry into the Electoral and Referendum (Improving Electoral Administration) Bill 2012, 88

inquiry into the Electoral and Referendum (Improving Electoral Procedure) Bill 2012, 87

inquiry into the use of fly‑in fly‑out workforce practices in regional Australia, 88

internal audit plan, 79, 80

international activities, 53

international assistance, 50–53

international partnerships, 53

international visitors, 53

interpreter, telephone information lines, 82

Investing In Our People program, 6, 98–100, 111

Investment and Strategies Committee (ISC), 74, 77

Jjob vacancies, 100, 101

Joint Select Committee on Constitutional Recognition of Local Government, 89

Joint Standing Committee on Electoral Matters (JSCEM), 22, 79, 84, 85, 87–88, 208

inquiry into the AEC analysis of the Fair Work Australia report on the Health Services Union, 87

inquiry into the Electoral and Referendum (Improving Electoral Procedure) Bill 2012, 87

Inquiry into the Electoral and Referendum (Improving Electoral Procedure) Bill 2012, 88

Joint Standing Committee on Foreign Affairs, Defence and Trade, 89

Joint Standing Committee on Migration, 89


Kkey performance indicators

Program 1.1: Electoral Roll Management, 24, 29, 30, 33

Program 1.2: Election Management and Support Services, 37, 38, 41, 42, 43, 45, 46, 50, 51

Program 1.3: Education and Communication, 59, 60, 64, 68

Llanguage issues. see culturally and linguistically diverse (CALD) groups

larger work units (LWUs), 117, 120–121, 124

leadership, Australian Electoral Commission, 13

legal actions, 91–93

Legal and Compliance Branch, 13, 76, 83

legal services, 86–87

legislative framework, Australian Electoral Commission, 17

letter of transmittal, iii

library services, 117


7list of requirements, 202–204

MMaking a Nation tool, 62

management committees

Business Assurance Committee (BAC), 74, 77–78, 82, 93

Executive Leadership Team (ELT), 74, 75

Executive Management Group (EMG), 74, 75, 77, 79

Investment and Strategies Committee (ISC), 74, 77

National Program Manager/State Manager Forum, 74, 75

market research, 201

media enquiries, 69

medical researchers, electoral roll information provided to, 193

members of parliament

electoral roll information provided to, 185–189

support services for, 43

mobile polling team, 94–95

Mulholland v Australian Electoral Commission, 91

Nnational business plan, 64, 78, 79, 80

National Disability Strategy, 67–68

National Electoral Education Centre (NEEC), 58–60, 119

National Exchange of Vehicle and Driver Information System (NEVDIS), 28, 191

national office, 13–14

National Program Manager/State Manager Forum, 74, 75

National Property team, 124

Nepal, electoral assistance, 52

new citizens, enrolment, 27, 27

OO’Donohue and Australian Electoral Commission, 91

office network

divisional offices, 15

national office, 13–14

state offices, 15

Office of the Australian Information Commissioner, 91

Ombudsman Act 1976, 83, 90

online enrolment, 4, 28–29, 125

Online Postal Vote Application, 125

online services, 125

organisational structure, 13, 76. see also office network

outcome, 15–17, 22

expenses and resources for, 184

outlook for following year, 7

overseas elections, advice and assistance in, 12, 16, 50–53

Asia–Pacific, 51

Bhutan, 52

Indonesia, 51

Nepal, 52

Pacific islands, 52

Papua New Guinea, 52

Timor‑Leste, 51

overseas voter advice and assistance, 82

PPacific islands, electoral assistance, 52

Papua New Guinea, electoral assistance, 52

parliament support services, 43

parliamentary scrutiny, 87

People Services Branch, 13, 76, 111

performance audits, 93


performance management and performance pay, 111

planning, operating and reporting framework, 78–83, 79

Balanced Scorecard, 79

business continuity plan, 81

customer enquiries, issues and complaints, 82

documents, 80

enterprise risk register, 81

ethical standards, 83

fraud, 82

internal audit, 79, 80

risk management and business continuity, 81

strategic plan, 78–80


compliance reviews, 47

election funding, 48

financial disclosure returns, 46–47, 46

review of funding and disclosure functions, 47–48

political party, electoral roll information provided to, 190

political party, registrations of, 44–45

polling services, delivery of, 36–53


elections and referendums, preparing for, 41–42



political party registrations, 44–45

workplace elections support, 36–37

polling staff development, 100

principles, Australian Electoral Commission, 12–13

Privacy Act 1988, 17, 33, 83, 90, 91

procurement, 125–126

Program 1.1: Electoral Roll Management, 15, 23–33

delivery of products, 32–33

enrolment participation, 24–28

Federal Direct Enrolment and Update (FDEU), 28

key performance indicators, 24, 29, 30, 33

maintaining integrity, 29–31

online enrolment, 28–29


Program 1.2: Election Management and Support Services, 16


elections and referendums, preparing for, 41–42

electoral research, 53

fee‑for‑service elections, 37–40

key performance indicators, 37, 38, 41, 42, 43, 45, 46, 50, 51


political party registrations, 44–45

workplace elections support, 36–37

Program 1.3: Education and Communication, 56–69



culturally diverse groups, engagement with, 63

Indigenous Australians, engagement with, 63–67, 70–71

key performance indicators, 59, 60, 64, 68

National Electoral Education Centre (NEEC), 60



program structure, 15–17, 22

property plan, 80


7protected action ballots, 36–37

Public Service Act 1999, vii, 17, 83, 106, 109, 110, 176

RRecognition and Rewards Program, 111

Reconciliation Action Plan, 80, 113

recruitment of staff, 101

referendum, 41–42, 57, 89

case study, 54–55

Referendum (Machinery Provisions) Act 1984, 12, 17, 55, 57, 86

Referendum (Machinery Provisions) Amendment Act 2013, 86

Register of Political Parties, 43, 44–45

report on performance, 22–69

education and public awareness programs, 56–69. see also Program 1.3: Education and Communication

electoral roll management, 23–33. see also Program 1.1: Electoral Roll Management

outcome and program structure, 22

polling services, delivery of, 36–53. see also Program 1.2: Election Management and Support Services

Representation Act 1983, 17

research on electoral system, 53

resources, 182–184, 184

Respect at Work Policy and Guidelines, 116

review of funding and disclosure functions, 47–48

review of governance arrangements, 74

review of the corporate and electoral fraud control plans, 82

review of the implementation of audit recommendations from 2003 to 2011, 79

‘right to vote’ education, 58–63


Get Voting program, 60–61

National Electoral Education Centre (NEEC), 60

outreach program, 60


Western Australian Civics and Citizenship Competition, 63

Rising to Management program, 6, 99

risk management, 81

risk register, 81

role, Australian Electoral Commission, 12

Roll Management Branch, 13, 14, 76

roll products and services, 32–33. see also electoral roll information provided

SSafety, Rehabilitation and Compensation Act 1988, 115

Sample Audit Fieldwork (SAF), 30–31

security plan, 80

seminar series for staff, 98

Senate Standing Committee on Finance and Public Administration, 89

senior executive remuneration, 110, 111

simulated election, 42, 130

social inclusion. see special needs

social media communication, 69

special categories of voters, 32


special needs, 67–69

blind and low vision voters, 34–35, 42

culturally and linguistically diverse (CALD) groups, 18–19, 57, 63, 82


staff, 98–119

advertised vacancies, 100, 101

consultation and engagement initiatives, 100

diversity, 112–113


graduate program, 101

individual flexibility arrangements, 111

Investing In Our People program, 6, 98–100, 111

irregular or intermittent, 102

larger work units (LWUs), 117, 120–121, 124

library services, 117

number of non‑ongoing, by classification, gender and location, 107–109

number of ongoing staff, by classification, gender and location, 103–106

performance management and performance pay, 111–112

polling of staff development, 100

profile, by age, 113

profile, by category, 112

Reconciliation Action Plan, 80, 113

recruitment, 101

retention, 101


senior executive remuneration, 110, 111

state and territory electoral commissions

joint roll arrangements, 48, 49

resources provided to, 200

state and territory enrolment participation, 27, 28

State of the Service Census results, 100

state offices, 15

Strategic Capability Branch, 13, 76

strategic plan, 78–79, 80

strategic risk management plan, 80, 81

support services for electoral redistributions, 15

TTaxation Administration Act 1953, 85–86


telephone voting system, 34–35

tenders, 125

Timor‑Leste, electoral assistance, 51–52

Torres Strait Regional Authority (TSRA) election, 16, 48, 50

case study, 94–95

training

e‑learning fraud awareness, 82

on obligations under the procurement policy framework, 125

for polling officials, 42, 100


staff seminar series, 98

turnout of voters, 4. see also Get Voting program

Vvalues, Australian Electoral Commission, 12

virtual tally room, 42

vision impaired and blind voters, 34–35, 42

VITS LanguageLink, 82

Wwebsite visits, 69

Western Australian Civics and Citizenship Competition, 63


7work health and safety (WHS), 114–116

annual premium, 116

carers, 116

claims management, 115

compensation and non‑compensation injuries, 115

event management, 115

health and wellbeing programs, 116

incidents, 114, 115

legislation changes, 114

programs, 116

respect at work, 116

Respect at Work Policy and Guidelines, 116

workforce. see staff

workplace diversity, 112–113

workplace diversity plan, 80

workplace elections and ballots, 36–37

Workplace Services and Security, 76, 124

Yyoung Australians, enrolment, 26–27

Your Vote Counts program, 62

Youth listening to Youth program, 66, 70–71

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