Appendix 2 COMMUNITY SERVICES DIRECTORATE Service …...Appendix 2 COMMUNITY SERVICES DIRECTORATE...

Appendix 2

COMMUNITY SERVICES DIRECTORATE

Service Revised Budget Projected Outturn Variance Notes

SERVICE SUMMARY

Direct Expenditure 10,261,200 10,263,330 2,130

Income (6,046,820) (6,463,979) (417,159)

Total Directly Controllable (Income)/Expenditure 4,214,380 3,799,351 (415,029)

Indirect Expenditure 1,186,940 1,189,455 2,515

Net (Income)/Expenditure 5,401,320 4,988,806 (412,514)

BUILDING MAINTENANCE


Income (2,705,070) (3,035,501) (330,431)

Total Directly Controllable (Income)/Expenditure (52,530) (52,560) (30)

Indirect Expenditure 78,000 78,030 30

Net (Income)/Expenditure 25,470 25,470 0

GYPSY CARAVAN SITES

Direct Expenditure 149,160 84,936 (64,224) Reduced utility costs totalling £17,0000 and a lower level of repair

expenditure £13,600 have been included in the projection. In addition

it is anticipated that a saving of £20,760 will result from a vacant post.

Income (168,820) (160,411) 8,409

Total Directly Controllable (Income)/Expenditure (19,660) (75,475) (55,815)

Indirect Expenditure 13,390 13,150 (240)

Net (Income)/Expenditure (6,270) (62,325) (56,055)

CITIZENS ADVICE BUREAU

Direct Expenditure 283,150 283,419 269

Total Directly Controllable (Income)/Expenditure 283,150 283,419 269

Indirect Expenditure 590 590 0


Appendix 2


CIVIL EMERGENCIES

Direct Expenditure 70,000 73,420 3,420

Total Directly Controllable (Income)/Expenditure 70,000 73,420 3,420


Net (Income)/Expenditure 76,530 79,950 3,420

COMMUNITY SERVICES

Direct Expenditure 180,000 217,125 37,125 Expenditure funded from reserve in respect of Partnership Prevention

grant from Surrey County Council totalling £37,000.

Income (180,000) (180,000) 0

Total Directly Controllable (Income)/Expenditure 0 37,125 37,125

Net (Income)/Expenditure 0 37,125 37,125

DAY SERVICES

Direct Expenditure 725,420 705,106 (20,314) A reduction in salary costs as a result of vacant posts and salary

allocation changes totalling £8,870 combined with a reduction in food

purchase expenditure of £12,600.

Income (259,200) (231,179) 28,021 A reduction in rental income of £10,450 as previous tenant has

vacated Park Barn Centre. Lower than anticipated refreshment sales

totalling £30,840, partly offset by additional unbudgeted income from

SCC £16,210.




EMERGENCY COMMUNICATIONS SYSTEM

Direct Expenditure 279,270 249,206 (30,064) Amendment in employee hours combined with a vacant post has

resulted in an underspend of £18,470. Reduction in the number of

alarms purchased as a result of recycling equipment £10,000.

Income (371,840) (401,822) (29,982) Additional income received from Surrey County Council, previously

stated contributions would cease £38,980, offset by reduced income

for equipment £10,000.




Appendix 2


EMI SERVICES

Direct Expenditure 147,080 155,313 8,233 Unacheived vacancy credit of £2,500, combined with agency costs of

£4,670 incurred to cover a period of long term sick leave.

Income (185,000) (182,185) 2,815 Amended agreement with Surrey County Council has resulted in a

reduction in income of £2,800.

Total Directly Controllable (Income)/Expenditure (37,920) (26,872) 11,048


Net (Income)/Expenditure (25,820) (14,626) 11,194

ENVIRONMENTAL CONTROL

Direct Expenditure 411,900 388,023 (23,877) Reduced salary costs resulting from vacant posts £36,100, offset by

an increase in welfare funerals totalling £12,300.

Income (24,440) (31,528) (7,088) Income recovered from the estate of the deceased to meet the cost of

a welfare funeral.

Total Directly Controllable (Income)/Expenditure 387,460 356,495 (30,965)


Net (Income)/Expenditure 459,570 428,694 (30,876)

SURREY FAMILY SUPPORT PROGRAMME


Income (200,000) (258,149) (58,149) Grant income from Surrey County Council received in advance to part

fund the family support programme, to be transferred to reserve.

Total Directly Controllable (Income)/Expenditure 47,500 (5,155) (52,655)



FOOD AND SAFETY SERVICES

Direct Expenditure 284,390 282,105 (2,285)

Income (1,900) (676) 1,224



Net (Income)/Expenditure 371,590 370,629 (961)

Appendix 2


HEALTH AND SAFETY


Income (128,480) (128,586) (106)

Total Directly Controllable (Income)/Expenditure (17,180) (16,566) 614



HOUSING SURVEYING SERVICES

Direct Expenditure 648,020 555,912 (92,108) There are salary savings of £34,000 due to vacant posts, and savings

associated with the Legionella works contract.

Income (603,830) (603,830) 0




GRANTS TO VOLUNTARY ORGANISATIONS - HOUSING AND COMMUNITY

Direct Expenditure 510,350 495,549 (14,801) Reduction in salary costs due to a vacant post.

Income (116,080) (116,079) 1




HOME FARM ESTATE, EFFINGHAM

Direct Expenditure 48,400 21,910 (26,490) Consultants budget will be underspent by £22,400.

Income (10,290) (10,030) 260




HOMELESSNESS AND EMERGENCY ACCOMMODATION


Income (22,500) (23,218) (718)




Appendix 2


HOUSING ADVICE




AFFORDABLE HOUSING DEVELOPMENT





LICENSING SERVICES

Direct Expenditure 125,620 132,577 6,957 Implementation of a new staffing structure requiring the short term use

of agency staff to cover substantive posts.

Income (150,470) (158,620) (8,150)




COMMUNITY MEALS AND TPT

Direct Expenditure 822,620 759,637 (62,983) Reduction in salary costs £49,100 relate to vacant posts, as a result of

an on-going service review and changes to salary allocations. Lower

than anticipated transport related expenditure as a result of fuel prices

and the level of repairs to a newer fleet £28,700. Increase in food

purchases as a result of a freezer failure (not covered on GBC

insurance)

Income (287,640) (310,383) (22,743) Additional unbudgeted grant from Surrey County Council for

Community Vehicles £39,800 (previously advised by SCC wouldn't be

received) offset by reduced refreshment sales of £15,000




Appendix 2


HOUSING OUTSIDE THE HRA

Direct Expenditure 5,880 54,464 48,584 Consultancy Costs of £41,000 and Legal Expenses of £2,130 to

explore housing delivery options, to be funded from invest to save

reserve.

Income (15,310) (21,407) (6,097)

Total Directly Controllable (Income)/Expenditure (9,430) 33,057 42,487



PEST CONTROL


Income (60,000) (65,500) (5,500)




PRIVATE SECTOR HOUSING

Direct Expenditure 635,540 585,878 (49,662) Reduced salary costs of £49,600 relating to the current service review.

Increase in projects undertaken by the handyperson service has

resulted in additional material costs £5,350. Winter warmth scheme

expenditure, fully funded by Surrey County Council of £12,000.

Income (301,180) (329,679) (28,499) Grant to cover Winter warmth scheme £12,000 plus additional

recovery of costs from handyperson service £16,500.




PUBLIC HEALTH


Income 0 (935) (935)




Appendix 2


COMMUNITY SAFETY WARDENS


Income 0 (2,291) (2,291)




TAXI LICENSING AND PRIVATE HIRE VEHICLES


Income (254,770) (211,970) 42,800




Appendix 2

CORPORATE DIRECTORATE


SERVICE SUMMARY


Income (2,354,240) (2,376,417) (22,177)

Total Directly Controllable (Income)/Expenditure 2,056,438 2,177,187 120,749

Indirect Expenditure 1,366,890 1,362,186 (4,704)

Net (Income)/Expenditure 3,423,328 3,539,373 116,045

ACCESS GROUP FOR GUILDFORD

Direct Expenditure 1,490 1,323 (167)

Total Directly Controllable (Income)/Expenditure 1,490 1,323 (167)



CIVIC EXPENSES


Income 0 (24) (24)




COMMUNITY DEVELOPMENT

Direct Expenditure 288,058 251,483 (36,575) Employee costs of £9,600 funded from the invest to save reserve.

Guildford Philanthropy match funding is anticipated to be under budget

by £17,500 less than anticipated as a result of a lower level of

donations. The Safer Guildford Partnership will be underspent by

£37,500 (a carry forward request will be submitted at year end)

Income (15,000) (21,450) (6,450)




Appendix 2


COUNCIL AND COMMITTEE SUPPORT

Direct Expenditure 163,530 187,264 23,734 Services changes have resulted in an additional expenditure of £4,780

which will be met from the invest to save reserve, along with increased

printing costs and and room hire expenditure arising from the Millmead

project totalling £19,600.

Income (40,590) (40,590) 0




CORPORATE SERVICES

Direct Expenditure 756,710 776,007 19,297 Savings in employee related costs of £100,835 largely atrributable to

intern vacancies. Bank and Card charges £55,250 higher than

budgeted as a result of successful channel shift. Unforeseen legal and

consultants relating to issues of corporate governance totalling

£56,880.

Income (138,190) (134,212) 3,978




COMMITTEE SERVICES

Direct Expenditure 182,290 171,746 (10,544) Vacant post has resulted in an underspend on salaries.

Income (222,790) (222,811) (21)



Net (Income)/Expenditure 4,400 (6,115) (10,515)

DEMOCRATIC REPRESENTATION AND MANAGEMENT


Income (84,410) (84,410) 0




Appendix 2


ELECTIONS





ELECTORAL REGISTRATION

Direct Expenditure 271,920 205,831 (66,089) Implication of staff vacancies totalling £17,610. Reduction in

expenditure relating to Individual Electoral Registration budgets

totalling £46,600 (this will be subject of a carry forward at year-end)

Income (43,000) (62,502) (19,502)




LEGAL SERVICES


Income (1,026,600) (1,026,658) (58)




HR SERVICES

Direct Expenditure 373,270 409,515 36,245 Salary changes to the service

Income (466,890) (466,890) 0




OTHER EMPLOYEE COSTS

Direct Expenditure 92,070 245,818 153,748 Reductions in staff development and corporate training plan budgets.

This account holds the corporate vacancy target for 2015-16, with

vacancy savings accruing to the specific service.

Income (309,770) (309,870) (100)


Indirect Expenditure 18,620 14,286 (4,334)


Appendix 2


PARISH AND LOCAL LIAISON





PUBLIC RELATIONS AND MARKETING

Direct Expenditure 303,970 318,276 14,306 Salary changes funded from invest to save reserve totalling £19,100,

offset by vacant post savings of £4,270.

Income (7,000) (7,000) 0




GUILDFORD YOUTH COUNCIL





Appendix 2

DEVELOPMENT DIRECTORATE


SERVICE SUMMARY

Direct Expenditure 7,637,652 7,333,184 (304,468)

Income (10,333,110) (10,301,284) 31,826

Total Directly Controllable (Income)/Expenditure (2,695,458) (2,968,100) (272,642)


Net (Income)/Expenditure (679,458) (1,052,564) (373,106)

BUILDING CONTROL SUMMARY

Direct Expenditure 697,350 732,292 34,942 Agency staff are over budget due to scanning, the fundamental service

review and cover of long term sickness.

Income (506,200) (450,637) 55,563 A lower number of applications have contributed to reduced building

control fee income.




BUSINESS FORUM



Indirect Expenditure 990 1,000 10


Appendix 2


DEVELOPMENT CONTROL

Direct Expenditure 1,792,090 1,824,826 32,736 The is an overall reduction in employee costs as a result of vacant

posts, net of casual and agency staffing. The scanning budget is

projected to be £15,000 lower than anticipated, offset by computer

software expenditure which is £22,200 higher than budgeted. The use

of consultants in the conservation service has added £57,300 which is

offset in part by a reduced requirement in the development contol of

£12,200. Expenditure relating to planning appeals is projected to be

£20,800 lower than budgeted.

Income (1,079,220) (1,179,921) (100,701) Planning fees are expected to be £121,740 higher than budgeted.


Indirect Expenditure 537,500 543,264 5,764


INDUSTRIAL ESTATES

Direct Expenditure 303,050 219,358 (83,692) Lower than budgeted consultants costs totalling £54,000, combined

with a reduction in general upkeep and maintenance costs of £19,900.

Income (2,815,710) (2,985,466) (169,756) Additional rental income in respect of the acquistion of 10 Midleton is

included in the projected outturn at £204,000, which offsets a level of

void units reducing the additional income to £169,000. The projected

outturn for rental income does not currently include potential bad debts

estimated at £38,500.



Net (Income)/Expenditure (2,234,690) (2,493,290) (258,600)

Appendix 2


INVESTMENT PROPERTY


Income (4,396,520) (4,219,205) 177,315 The Investment Property service was allocated the budget of £181,000,

which represented the remaining asset investment strategy income to

be achieved in 2015-16. Following the acquisition of 10 Midleton, the

additional income is reported under the Industrial Estates Service (see

above). This has resulted in a reduction of income on the Investment

Property Service. There has been additional rental income in respect

of Tunsgate Square of £46,100 and insurance costs recovered of

£5,040 at the Billings, offset by £49,300 of lost income arising from void

periods.

Total Directly Controllable (Income)/Expenditure (4,161,232) (3,968,505) 192,727


Net (Income)/Expenditure (3,932,672) (3,724,672) 208,000

LOCAL LAND CHARGES


Income (256,000) (254,599) 1,401




MAJOR PROJECTS

Direct Expenditure 713,123 842,348 129,225 Higher than budgeted agency costs of £12,100, offset by salary

savings of £40,800. Town Centre Development consultant costs

arising from strategic property advice are £138,350 higher than

budgeted, along with Master Plan costs of £60,030 ( to be met from the

Master Plan reserve) There is a £45,500 reduction in costs incurred by

the Major Projects team as a result of slippage.




Appendix 2


OTHER PROPERTY


Income (125,160) (128,631) (3,471)




POLICY

Direct Expenditure 1,342,107 1,222,569 (119,538) Agency fees are projected to be over budget by £70,000 as a result of

the costs attributable to the interim head of service post, and a share of

Major Projects agency costs of £40,520. The cost is offset by salary

savings of £143,140 following the disestablishment of vacant posts

arising from the fundamental service review as well as other vacant

posts. The following savings are as a result of delays in the Local Plan

Process: £51,700 for consultants (due in part to work being undertaken

in house) £22,800 reimbursement from Woking Borough Council not

accounted for in 2014-15. £24,000 in respect of CIL consultant costs.

Legal expenses are projected to be £26,000 over budget. A virement

to the Major Projects team as per the Executive decision of 5th January

2016 of £222,323 has been made and the revised Local Plan budgets

are included in this report.

Income (9,500) (39,532) (30,032) The additional income relates to Neighbourhood Plan government

grants for Burpham, Lovelace and Send wards.




Appendix 2


ASSET DEVELOPMENT

Direct Expenditure 972,870 725,681 (247,189) There are currently four vacant posts in the service with projected

saving savings of £112,040. The responsive repair and maintenance

budget account totalling £166,600, which the service retains, with

actual expenditure being allocated directly to property related cost

centres. The projected cost of consultancy and valuation advice is

£33,000 above the budget.

Income (841,500) (751,433) 90,067 Projected income is lower than estimate as a result of a Building

Surveyor vacancy, consequently fewer chargable hours have been

reallocated to client services.




SLYFIELD AREA REGENERATION PROJECT (SARP)

Direct Expenditure 49,810 122,349 72,539 Expenditure totalling £82,500 is to be met from the Slyfield Area

Regeneration Project revenue reserve.




TOURIST INFORMATION CENTRE

Direct Expenditure 254,990 229,474 (25,516) Salary savings arising from vacancies.

Income (58,900) (48,365) 10,535




Appendix 2


BUSINESS AND TOURISM

Direct Expenditure 678,593 545,462 (133,131) The service retains the budget for the apprenticeship scheme (£97,840

in total for 2015-16) with the actual salary costs being allocated directly

to the service in which the apprentice is located. The total annual

budget will therefore remain as a surplus for this service. £55,000 of

the projected surplus relates to the vacant Economic Development

Service Manager post. Agency costs will be £22,020 higher than

budget. The consultants budget has increased by £50,000 as as result

of a virement from the Public Realm Initiative budget but is expected to

be underspent by £41,330 in this financial year.

Income (118,610) (118,536) 74




TOWN CENTRE MANAGEMENT

Direct Expenditure 106,760 124,309 17,549 The Public Realm Initiative budget of £50,000 has been moved to the

Business consultants' budget.

Income (38,050) (29,731) 8,319




WOKING ROAD DEPOT STORES


Income (87,740) (95,228) (7,488)



Net (Income)/Expenditure 860 860 0

Appendix 2

ENVIRONMENT DIRECTORATE


SERVICE SUMMARY


Income (26,561,250) (27,450,820) (889,570)

Total Directly Controllable (Income)/Expenditure 1,214,654 (511,474) (1,726,128)


Net (Income)/Expenditure 9,476,624 7,781,135 (1,695,489)

ABANDONED VEHICLES


Income 0 (263) (263)




ARMED FORCES DAY

Direct Expenditure 420,000 509,224 89,224 Unforeseen costs relating to the event have resulted in higher than

projected expenditure.

Income (175,000) (216,947) (41,947) Additional income received from caterers, advertising and sponsorship.



CCTV SYSTEMS


Income 0 (65) (65)




Appendix 2


CEMETERIES AND CLOSED CHURCHYARDS

Direct Expenditure 318,765 343,988 25,223 Repair works to the wall surrounding the Holy Trinity burial grounds are

included in the projected outturn at £40,000 but are offset by a carry

forward of £17,830.

Income (54,390) (90,053) (35,663) Income from interment fees and burial rights at Stoke Cemetery is

currently £29,540 above the estimate.




CLINICAL WASTE





CREMATORIUM

Direct Expenditure 711,102 551,379 (159,723) Employee related costs are projected to be £114,170 below the budget

as a result of vacant posts.

Income (1,415,420) (1,460,903) (45,483) Cremation fees are projected to be £41,920 (3.5%) above the budget.




DOG CONTROL AND ANIMAL WELFARE


Income (3,000) (6,053) (3,053)




Appendix 2


ELECTRIC THEATRE

Direct Expenditure 624,648 554,820 (69,828) There are salary savings of £48,300 due to vacancies. Asset

Development recharge will be £9,150 under budget.

Income (371,880) (256,416) 115,464 Café Bar income is expected to be £50,250 under budget. Hire fees

are predicted to be under budget by £29,000 and our own promotions

income under budget by £15,440.




FLEET MANAGEMENT SERVICE

Direct Expenditure 1,000,730 949,629 (51,101) Budget surpluses for vehicle servicing, hire and maintenance

agreements total £48,590, this represents 6% of the transport related

budget.

Income (2,242,120) (2,243,210) (1,090)


Indirect Expenditure 1,295,440 1,295,920 480


ENGINEERING AND TRANSPORT SERVICES


Income (408,480) (400,413) 8,067



Net (Income)/Expenditure (11,840) (12,036) (196)

GUILDFORD HOUSE

Direct Expenditure 399,684 335,761 (63,923) There are savings as a result of vacancies combined with expenditure

on internal decoration of £36,600. The Asset Development recharge

will be £16,400 lower than budgeted.

Income (71,370) (68,242) 3,128




Appendix 2


GUILDHALL


Income (25,000) (33,581) (8,581)




LAND DRAINAGE


Income 0 (8,058) (8,058)




LEISURE ART DEVELOPMENT


Income (160) (1,197) (1,037)




LEISURE COMMUNITY CENTRES

Direct Expenditure 70,588 93,888 23,300 Additional repair works at Guildford Boxing Club, Park Barn, are

£12,300 to date but will be accommodated within the overall R&M

budget. Works to provide improved toilet facilities at Stoughton Youth

and Community Centre, including provision of additional facilities for

disabled users, are budgeted to cost £30,000. This amount will be met

through virements from other budgets held outside of the service.

Income 0 (1,048) (1,048)




Appendix 2


LEISURE G LIVE


Income (7,390) (44,769) (37,379)




LEISURE GRANTS





LEISURE MANAGEMENT CONTRACT

Direct Expenditure 1,447,810 1,270,274 (177,536) Utility costs are expected to be £202,900 under budget. The

contribution towards the Park and Ride service is expected to be

£13,000 above the budget of £25,000.

Income (1,972,130) (1,720,897) 251,233 As a result of the reduced utility costs, costs recovered will reduce by

£235,740.




LEISURE PLAY DEVELOPMENT

Direct Expenditure 225,500 202,528 (22,972) Casual staff salary savings related to the cessation of the CHIPS

scheme are £24,780.

Income (57,580) (41,417) 16,163




LEISURE RANGERS


Income (620) (100) 520




Appendix 2


LEISURE SPORT DEVELOPMENT


Income (5,000) (1,817) 3,183




MARKETS


Income (166,300) (167,050) (750)




MOT BAY


Income (220,500) (165,140) 55,360 Reduction in income from Woking taxi inspections and MOTs is

projected to be £44,290 as drivers can now take their vehicles to any

garage and are not required to use the GBC service. Other MOT

income is projecetd to be £11,080 (13%) below the budget.



Net (Income)/Expenditure (36,670) 7,303 43,973

GUILDFORD MUSEUM

Direct Expenditure 579,365 461,902 (117,463) There are salary savings due to vacancies especially for casuals, the

budget having been set aside for the Heart of Heritage project which

will not now go ahead. It is anticipated that £45,000 will be spent on

the Museum review consultation, £39,030 being funded from the Invest

to Save reserve. There will be a saving of £66,000 in the repairs and

maintenance budget.

Income (116,260) (58,411) 57,849 The lottery grant payment for the Heart of Heritage project of £52,980

will not now be received.




Appendix 2


OFF STREET PARKING

Direct Expenditure 3,407,562 3,369,220 (38,342) Savings on Pay and Display machine maintenance £15,000, cash

collection and contract security £9,000; Ticket purchases £5,000 and

insurance costs £5,000

Income (9,724,620) (10,020,353) (295,733) Meter income is £295,000 higher than estimated, representing 3.8% of

the annual budget.



Net (Income)/Expenditure (4,864,968) (5,203,171) (338,203)

ON STREET PARKING


Income (1,862,530) (2,005,629) (143,099) Income from penalty fees is projected to be £43,000 (27%) above the

estimate for Waverley and £99,900 (24%) above the estimate for

Guildford.




ORDNANCE SURVEY AND MAPPING SERVICES





PARKS AND COUNTRYSIDE

Direct Expenditure 4,045,582 4,051,005 5,423 Due to a number of vacancies employee related expenditure is

£126,390 below the budget. There are £50,000 additional repair and

maintenance works included in the projection.

Income (1,495,660) (2,330,835) (835,175) Income received from SPA Endowment fees is £867,800 higher than

budgeted. This will transfer at year-end to the reserve. Higher Level

Stewardship (HLS) income is £25,160 lower than budget.




Appendix 2


PARK AND RIDE SERVICES

Direct Expenditure 657,640 702,822 45,182 Guildford Borough Council are incurring rechargeable site costs in

respect of Onslow Park and Ride, these are estimated at £43,670. This

will therefore show in both the expenditure and income variances.

Income (20,000) (71,398) (51,398)




PUBLIC CONVENIENCES

Direct Expenditure 244,318 217,799 (26,520) Budget surplus relates predominantly to credit accruing from vacant

posts.

Income (10,570) (10,580) (10)




Appendix 2


REFUSE AND RECYCLING

Direct Expenditure 6,410,580 6,337,617 (72,963) Employee related costs include an additional £135,600 to cover the

increase in the garden waste service, long-term sick leave and the

Armed Forces Day. The projection for transportation costs is £269,780

below the budget, mainly due to lower fuel prices, repairs and hired

vehicles charges. Additioal non-budgeted gate fees for the disposal of

co-mingled recycling collected within the borough are included in the

projection at £182,500. During the closing of the 2014-15 accounts, a

Waste Equalisation reserve fund was set up to fund the additional cost.

Surrey County Council is funding £38,800 consultancy costs for

Ricardo-Aea for a joint strategy review. Due to changes in payment

terms with Surrey County Council from September 2015 - garden waste

income is received net of the gate fee cost. This has resulted in a

reduction of £83,590 against gate fee expenditure. Trade refuse

disposal charges are projected to be £39,750 (8.5%) below the budget.

Income (4,019,650) (3,929,748) 89,902 Additional garden waste income of £60,210 offsets in the main the

£63,640 deficit for paper recycling income. The reduction in the garden

waste credit has resulted from the change in net payment terms from

SCC resulting in a reduction of £66,770. It will not be possible to

achieve £45,000 of income related to the sale of advertising space on

the side of refuse and recycling vehciles




RIVER CONTROL





ROADS AND FOOTPATHS MAINTENANCE





Appendix 2


SNOW AND ICE PLAN HOLDING ACCOUNT


Income (45,920) (45,920) 0


Indirect Expenditure 4,210 810 (3,400)


STREET CLEANSING

Direct Expenditure 2,039,450 1,957,930 (81,520) Fuel and oil is projected to be £42,750 below the estimate of £122,000.

Vehicle hire is projected to be £10,300 below the estimate of £80,000.

The projection for payments to contractors in respect of 'A' road

cleansing is £37,500 below the budget of £122,000.

Income (132,000) (139,015) (7,015)




STREET FURNITURE





TRANSPORTATION





VEHICLE MAINTENANCE WORKSHOP

Direct Expenditure 818,070 791,513 (26,557) The surplus for parts and labour costs of £26,000 is reflected in the

reduction of income from recharges.

Income (844,070) (818,016) 26,054




Appendix 2


WOKING ROAD DEPOT

Direct Expenditure 469,969 450,496 (19,473) Surplus is attributable to utilities and repairs and maintenance costs

being below budget.

Income (763,380) (762,916) 464




RECYCLING, CLEANSING AND PARKING SERVICES OVERHEAD ACCOUNT


Income (330,250) (330,360) (110)




Appendix 2

MANAGING DIRECTOR


SERVICE SUMMARY


Income (498,440) (498,440) 0




PERFORMANCE MANAGEMENT

Direct Expenditure 237,540 195,694 (41,846) Changes to salary allocations and employee hours have resulted in an

underspend for the service.

Income (274,960) (274,960) 0




INTERNAL AUDIT

Direct Expenditure 231,100 224,567 (6,533) Changes to salary allocations and employee hours have resulted in an

underspend for the service.

Income (223,480) (223,480) 0




Appendix 2

RESOURCES DIRECTORATE


SERVICE SUMMARY


Income (45,999,390) (45,273,297) 726,093




ACCOUNTANCY

Direct Expenditure 706,090 737,140 31,050 Employee costs are £28,920 over budget in total. Financial Services

salaries are £9,260 over budget because of an error in the calculation

of the estimate when the council’s new salary structure was taken into

account. In addition, we do not expect to achieve the vacancy target

of £17,550.

Private medical insurance is £1,998 over budget as one employee is

no longer eligible for the National Friendly medical insurance scheme.

This employee has now left the council.

Income (875,160) (875,460) (300)



Net (Income)/Expenditure (19,660) 11,170 30,830

BUSINESS RATES


Income (282,030) (273,515) 8,515




Appendix 2


ICT BUSINESS SERVICES TEAM

Direct Expenditure 729,600 595,494 (134,106) There are salary savings due to vacant posts.

Income (818,390) (818,660) (270)




CLIMATE CHANGE

Direct Expenditure 399,022 372,250 (26,772) There are salary savings due to vacancies.

Income (393,600) (392,267) 1,333




CORPORATE FINANCIAL

Direct Expenditure 137,820 150,958 13,138 Centrally held budget for inflation, the non-achievement of services

challenge savings and additional income are reduced as the year

goes on, leading to a saving on this account of £235,950. A £140,000

budget for the non-achievement of additional rental income will not be

required, as we have achieved the target.

The efficiency saving relating to the Customer Services Centre

(£250,000), which was included here pending identification of the

relevant service savings, has been removed because no savings will

be achieved this year.

There is an additional cost of £21,940 for contributions to the IT

renewals reserve, which will be charged to the relevant services at the

end of the year.

We have received grant income from the government in relation to

changes to Land Charges legislation of £117,150. We will transfer

this to a reserve at the end of the year, so there is no overall effect on

the Council’s accounts.

Income (105,110) (116,234) (11,124)




Appendix 2


COUNCIL TAX

Direct Expenditure 573,220 651,901 78,681 Employee costs are £73,000 higher than budget, £24,480 is additional

employee costs resulting from the reallocation of resources and

£36,740 for agency staff. In addition the vacancy credit of £11,780

will not be achieved.

Income (345,610) (345,610) 0




ICT CUSTOMER TECHNICAL SUPPORT

Direct Expenditure 835,680 755,305 (80,375) Agency costs will be over budget by £14,000. Infrastructure

maintenance is expected to be over budget by £24,900 and Public

Sector Network over budget by £50,300 which is offset by savings of

£14,000 on the network Links account. The Surrey Data Centre

budget of £177,000 will not be spent in this financial year.

Income (933,500) (953,720) (20,220) We are in the process of changing mobile phone supplier from

Vodafone to EE and we are expecting migration credits in this

financial year to use against the costs of new handsets.




E-PAYMENTS DEPARTMENT


Income (416,820) (420,640) (3,820)




FEASIBILITY STUDIES





Appendix 2


DEBTORS

Direct Expenditure 161,380 148,336 (13,044) Financial Services salaries are £13,670 lower than estimate (net of

vacancy allowance) because of a vacancy that we do not expect to fill

before the end of the financial year. There is an unbudgeted cost of

£1,140 for advertising the vacancy.

Income (237,320) (237,220) 100




HOUSING BENEFITS

Direct Expenditure 37,813,560 36,777,140 (1,036,420) Employee costs are £26,100 higher than budget largely as a

consequence of employing agency staff in place of permanent

establishment, given the uncertainty around the speed of migration to

Universal Credit it is considered more appropriate to use agency staff

than re-recruit permanent staff when a vacancy arises. The

Department of Work and Pensions reimburse the cost of housing

benefit payment. The amount of housing benefit paid is lower than

budgeted, as a consequence the amount reimbursed is reduced by an

equivalent amount.

Income (37,642,000) (36,539,212) 1,102,788



Net (Income)/Expenditure 443,430 509,908 66,478 The Grant Thornton Audit fee is £10,330 higher than budgeted.

Expenditure relating to computer software totalling £29,697 will be

funded from the Revenues transformation/automation reserve.

HOUSING PURCHASE ADVANCES

Direct Expenditure 0 5 5

Total Directly Controllable (Income)/Expenditure 0 5 5

Net (Income)/Expenditure 0 5 5

INFORMATION SYSTEMS TEAM


Income (347,200) (349,906) (2,706)




Appendix 2


INSURANCE REVENUE ACCOUNT

Direct Expenditure 906,270 825,756 (80,514) Insurance premiums are lower than budgeted. Savings have also

been achieved in the risk management budget as our insurer is

offering risk managmeent support and training as part of the policy.

Income (880,740) (878,637) 2,103




IT RENEWALS REVENUE ACCOUNT

Income (428,060) (450,000) (21,940)




MISCELLANEOUS ITEMS

Direct Expenditure 204,710 292,315 87,605 Centrally held budget for inflation, the non-achievement of services

challenge savings and additional income are reduced as the year

goes on, leading to a saving on this account of £235,950. A £140,000

budget for the non-achievement of additional rental income will not be

required, as we have achieved the target.

The efficiency saving relating to the Customer Services Centre

(£250,000), which was included here pending identification of the

relevant service savings, has been removed because no savings will

be achieved this year.

There is an additional cost of £21,940 for contributions to the IT

renewals reserve, which will be charged to the relevant services at the

end of the year.

We have received grant income from the government in relation to

changes to Land Charges legislation of £117,151. We will transfer

this to a reserve at the end of the year, so there is no overall effect on

the Council’s accounts.

Income 191,350 (117,425) (308,775)




Appendix 2


OFFICE SERVICES TEAM

Direct Expenditure 1,557,487 1,598,098 40,611 There are employee related savings of £22,100 due to the microfiche

scanning growth bid not taking place this financial year. There is an

increase in the contract catering estimate of £48,630 due to the

£50,000 Millmead project related saving not being achieved this

financial year. Fixed plant maintenance agreements are under budget

by £30,500. Repairs and maintenance in over budget by £28,330.

Electricity is over budget by £33,200 mainly because the anticipated

saving as a result of the move to the Surrey data centre has not taken

place.

Income (2,277,180) (2,296,691) (19,511)




PAYMASTER


Income (208,020) (208,100) (80)




NON DISTRIBUTED COSTS

Direct Expenditure 2,230,730 2,326,178 95,448 There is an expected pension fund strain cost of £95,440 that we will

finance from the Invest to Save reserve.




WEBSITE

Direct Expenditure 238,200 273,080 34,880 There are additional web site costs, £12,000 of which relate to the

Electric Theatre and which will be funded from the Invest To Save

reserve. There are also additional salary costs due to a fixed term

contract.




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