ANSI 850 Purchase Order - Outbound - iconnect-corp.com · 2008-05-06 · ANSI 850 Purchase Order -...

Ver 1.1 Purchase Order - 850

X12-V4010 1

ANSI 850 Purchase Order - Outbound

Stant Manufacturing, Inc.


X12-V4010 2

Transaction Description

______________________________________________________________________________

Business Purpose The SMI Purchase Orders (850) transaction set is used

as a non-blanket order document that provides information by part

number.

Transaction Purchase Order -- (Transaction Set 850), abbreviated “PO”.

Application The 850 set is based upon ANSI ASC X12 Version Release 004010.

document.

Mapping A list of the Purchase Order business data elements, and how they will be transmitted via EDI Standards is provided in the “Transaction Specifications.

Exceptions There are no exceptions to ANSI Standards in this Transaction Description.

Schedule The Purchase Order will be transmitted an as-need basis, by the end of the production

day.

Back-Up In the event of a failure of Electronic Data Interchange it is the responsibility of the Procedure sending party to transmit the contents of any pending transmission to

the receiving party using a method of non-EDI transmission which is timely, reasonable, and appropriate under the circumstances.


X12-V4010 3

850 Purchase Order

Functional Group=PO

The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase

orders for goods and services. This transaction will not be used to convey purchase order changes or purchase order acknowledgment

information.

Heading:

Pos Id Segment Name Req Max

Use

Repeat Notes Usage

010 ST Transaction Set Header M 1 Must use

020 BEG Beginning Segment for Purchase Order M 1 Must use

040 CUR Currency O 1 Used

070 TAX Tax Reference (Not used by SMI) O >1 Used

080 FOB F.O.B. Related Instructions O >1 Used

LOOP ID – SAC 25

120 SAC Service, Promotion, Allowance, or Charge

Information

O 1 Used

130 ITD Terms of Sale/Deferred Terms of Sale O >1 Used

150 DTM Date/Time Reference O 10 Used

220 PKG Marking, Packaging (Not used by SMI) O 200 Used

240 TD5 Carrier Details (Routing Sequence/Transit Time) O 12 Used

285 TXI Tax Information (Not used by SMI) O >1 Used

LOOP ID - N1 200

310 N1 Name O 1 Used

330 N3 Address Information O 2 Used

340 N4 Geographic Location O >1 Used

360 PER Administrative Communications Contact O >1 Used

Detail:


Use

Repeat Notes Usage

LOOP ID - PO1 100000

010 PO1 Baseline Item Data M 1 N2/010 Must use

LOOP ID – PID 1000

050 PID Product/Item Description O 1 Used

100 REF Reference Identification O >1 Used

210 DTM Date/Time Reference O 10 Used

LOOP ID – SCH 200

295 SCH Line Item Schedule O 1 N2/295 Used

Summary:


Use

Repeat Notes Usage

LOOP ID – CTT 1

010 CTT Transaction Totals O 1 N3/010 Used


X12-V4010 4

020 AMT Monetary Amount O 1 N3/020 Used

030 SE Transaction Set Trailer M 1 Must use

Notes: 2/010 PO102 is required.

2/295 The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement

code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity

(SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.

3/010 The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of

quantities ordered (PO102) for each PO1 segment.

3/020 If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.


X12-V4010 5

ST Transaction Set Header Pos: 010 Max: 1

Heading - Mandatory Loop: N/A Elements: 2

To indicate the start of a transaction set and to assign a control number

Element Summary:

Ref _ Id_ Element Name _ Req Type Min/Max Usage_

ST01 143 Transaction Set Identifier Code

Description: Code uniquely identifying a Transaction Set

Code Name

_ 850 Purchase Order

M ID 3/3 Must

use

ST02 329 Transaction Set Control Number

Description: Identifying control number that must be unique within the

transaction set functional group assigned by the originator for a transaction

set

M AN 4/9 Must

use


X12-V4010 6

BEG Beginning Segment for Purchase Order

Pos: 020 Max: 1 Heading - Mandatory

Loop: N/A Elements: 4

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Element Summary:


BEG01 353 Transaction Set Purpose Code

Description: Code identifying purpose of transaction set

Code Name

_

00 Original

M ID 2/2 Must

use

BEG02 92 Purchase Order Type Code

Description: Code specifying the type of Purchase Order

Code Name

_ NE New Order

M ID 2/2 Must

use

BEG03 324 Purchase Order Number

Description: Identifying number for Purchase Order assigned by the

orderer/purchaser

M AN 1/22 Must

use

BEG05 373 Date

Description: Date expressed as CCYYMMDD

M DT 8/8 Must

use


X12-V4010 7

CUR Currency Pos: 040 Max: 1

Heading - Optional Loop: N/A Elements: 3

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Element Summary:


CUR01 98 Entity Identifier Code

Description: Code identifying an organizational entity, a physical

location, property or an individual

Code Name

_

BY Buying Party (Purchaser)

M ID 2/3 Must

use

CUR02 100 Currency Code

Description: Code (Standard ISO) for country in whose currency the

charges are specified

M ID 3/3 Must

use

CUR03 280 Exchange Rate

Description: Value to be used as a multiplier conversion factor to convert

monetary value from one currency to another

O R 4/10 Used


X12-V4010 8

FOB F.O.B. Related Instructions Pos: 080 Max: >1


To specify transportation instructions relating to shipment

Element Summary:


FOB01 146 Shipment Method of Payment

Description: Code identifying payment terms for transportation charges

Code Name

_ CC Collect

PP Prepaid (by Seller)

M ID 2/2 Must

use

FOB02 309 Location Qualifier

Description: Code identifying type of location

All valid standard codes are used.

C ID 1/2 Used

FOB03 352 Description

Description: A free-form description to clarify the related data elements

and their content

O AN 1/80 Used


X12-V4010 9

SAC Service, Promotion, Allowance, or Charge Information

Pos: 120 Max: 1 Heading - Optional

Loop: SAC Elements: 5

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or

charge

Element Summary:


SAC01 248 Allowance or Charge Indicator

Description: Code which indicates an allowance or charge for the service

specified

Code Name

_

C Charge

M ID 1/1 Must

use

SAC02 1300 Service, Promotion, Allowance, or Charge Code

Description: Code identifying the service, promotion, allowance, or

charge

Code Name

_ D240 Freight

G740 Service Charge

C ID 4/4 Used

SAC05 610 Amount

Description: Monetary amount

O N2 1/15 Used

SAC12 331 Allowance or Charge Method of Handling Code

Description: Code indicating method of handling for an allowance or

charge

Code Name

_

ZZ Mutually Defined

O ID 2/2 Used

SAC15 352 Description


and their content

C AN 1/80 Used


X12-V4010 10

ITD Terms of Sale/Deferred Terms of Sale

Pos: 130 Max: >1 Heading - Optional


To specify terms of sale

Element Summary:


ITD01 336 Terms Type Code

Description: Code identifying type of payment terms

Code Name

_

ZZ Mutually Defined

O ID 2/2 Used

ITD02 333 Terms Basis Date Code

Description: Code identifying the beginning of the terms period

Code Name

_

ZZ Mutually Defined

O ID 1/2 Used

ITD03 338 Terms Discount Percent

Description: Terms discount percentage, expressed as a percent, available

to the purchaser if an invoice is paid on or before the Terms Discount Due

Date

O R 1/6 Used

ITD05 351 Terms Discount Days Due

Description: Number of days in the terms discount period by which

payment is due if terms discount is earned

C N0 1/3 Used

ITD12 352 Description


and their content

O AN 1/80 Used


X12-V4010 11

DTM Date/Time Reference Pos: 150 Max: 10


To specify pertinent dates and times

Element Summary:


DTM01 374 Date/Time Qualifier

Description: Code specifying type of date or time, or both date and time

Code Name

_ 002 Delivery Requested

M ID 3/3 Must

use

DTM02 373 Date


C DT 8/8 Used


X12-V4010 12

TD5 Carrier Details (Routing Sequence/Transit Time)

Pos: 240 Max: 12 Heading - Optional


To specify the carrier and sequence of routing and provide transit time information

Element Summary:


TD501 133 Routing Sequence Code

Description: Code describing the relationship of a carrier to a specific

shipment movement

Code Name

_ O Origin Carrier (Air, Motor, or Ocean)

O ID ½ Used

TD502 66 Identification Code Qualifier

Description: Code designating the system/method of code structure used

for Identification Code (67)

Code Name

_ 2 Standard Carrier Alpha Code (SCAC)

C ID ½ Used

TD503 67 Identification Code

Description: Code identifying a party or other code

C AN 2/80 Used

TD504 91 Transportation Method/Type Code

Description: Code specifying the method or type of transportation for the

shipment

Code Name

_

ZZ Mutually defined

C ID ½ Used

TD505 387 Routing

Description: Free-form description of the routing or requested routing for

shipment, or the originating carrier's identity

C AN 1/35 Used


X12-V4010 13

N1 Name Pos: 310 Max: 1

Heading - Optional Loop: N1 Elements: 4

To identify a party by type of organization, name, and code

Element Summary:


N101 98 Entity Identifier Code

Description: Code identifying an organizational entity, a physical

location, property or an individual

Code Name

_

BT Bill-to-Party

ST Ship To

SE Supplier/Manufacturer

M ID 2/3 Must

use

N102 93 Name

Description: Free-form name

C AN 1/60 Used

N103 66 Identification Code Qualifier

Description: Code designating the system/method of code structure used

for Identification Code (67)

Code Name

_

92 Assigned by Buyer or Buyer's Agent

C ID 1/2 Used

N104 67 Identification Code

Description: Code identifying a party or other code

C AN 2/80 Used


X12-V4010 14

N3 Address Information Pos: 330 Max: 2


To specify the location of the named party

Element Summary:


N301 166 Address Information

Description: Address information

M AN 1/55 Must

use

N302 166 Address Information

Description: Address information

O AN 1/55 Used


X12-V4010 15

N4 Geographic Location Pos: 340 Max: >1


To specify the geographic place of the named party

Element Summary:


N401 19 City Name

Description: Free-form text for city name

O AN 2/30 Used

N402 156 State or Province Code

Description: Code (Standard State/Province) as defined by appropriate

government agency

O ID 2/2 Used

N403 116 Postal Code

Description: Code defining international postal zone code excluding

punctuation and blanks (zip code for United States)

O ID 3/15 Used

N404 26 Country Code

Description: Code identifying the country

O ID 2/3 Used


X12-V4010 16

PER Administrative Communications Contact

Pos: 360 Max: >1 Heading - Optional

Loop: N1 Elements: 6

To identify a person or office to whom administrative communications should be directed

Element Summary:


PER01 366 Contact Function Code

Description: Code identifying the major duty or responsibility of the

person or group named

Code Name

_ BD Buyer Name or Department

SU Supplier Contact

M ID 2/2 Must

use

PER02 93 Name

Description: Free-form name

O AN 1/60 Used

PER03 365 Communication Number Qualifier

Description: Code identifying the type of communication number

Code Name

_ FX Facsimile

TE Telephone

C ID 2/2 Used

PER04 364 Communication Number

Description: Complete communications number including country or area

code when applicable

C AN 1/80 Used

PER05 365 Communication Number Qualifier

Description: Code identifying the type of communication number

Code Name

_

FX Facsimile

TE Telephone

C ID 2/2 Used

PER06 364 Communication Number

Description: Complete communications number including country or area

code when applicable

C AN 1/80 Used


X12-V4010 17

PO1 Baseline Item Data Pos: 010 Max: 1

Detail - Mandatory Loop: PO1 Elements: 13

To specify basic and most frequently used line item data

Element Summary:


PO101 350 Assigned Identification

Description: Alphanumeric characters assigned for differentiation within

a transaction set (P.O. item sequence number)

O AN 1/20 Used

PO102 330 Quantity Ordered

Description: Quantity ordered

C R 1/15 Used

PO103 355 Unit or Basis for Measurement Code

Description: Code specifying the units in which a value is being

expressed, or manner in which a measurement has been taken

Code Name

_ EA Each

FT Foot

GL Gallon

GR Gram

LB Pound

OZ Ounce

PC Piece

TN Ton (US)

YD Yard

O ID 2/2 Used

PO104 212 Unit Price

Description: Price per unit of product, service, commodity, etc.

C R 1/17 Used

PO105 639 Basis of Unit Price Code

Description: Code identifying the type of unit price for an item

Code Name

_

FX Fixed Price

O ID 2/2 Used

PO106 235 Product/Service ID Qualifier

Description: Code identifying the type/source of the descriptive number

used in Product/Service ID (234)

Code Name

_ BP Buyer's Part Number

C ID 2/2 Used


X12-V4010 18


PO107 234 Product/Service ID

Description: Identifying number for a product or service

C AN 1/48 Used


X12-V4010 19

PID Product/Item Description Pos: 050 Max: 1

Detail - Optional Loop: PID Elements: 2

To describe a product or process in coded or free-form format

Element Summary:


PID01 349 Item Description Type

Description: Code indicating the format of a description

Code Name

_ F Free-form

M ID 1/1 Must

use

PID05 352 Description


and their content

C AN 1/80 Used


X12-V4010 20

REF Reference Identification Pos: 100 Max: >1

Detail - Optional Loop: PO1 Elements: 2

To specify identifying information

Element Summary:


REF01 128 Reference Identification Qualifier

Description: Code qualifying the Reference Identification

Code Name

_ CT Contract Number

DG Drawing Number

JB Job (Project) Number

Q1 Quote Number

VC Vendor Contract Number

M ID 2/3 Must

use

REF02 127 Reference Identification

Description: Reference information as defined for a particular Transaction

Set or as specified by the Reference Identification Qualifier

C AN 1/30 Used


X12-V4010 21

DTM Date/Time Reference Pos: 210 Max: 10

Detail - Optional Loop: PO1 Elements: 2

To specify pertinent dates and times

Element Summary:


DTM01 374 Date/Time Qualifier


Code Name

_ 112 Buyers Dock

276 Contract Start

279 Contract Completion

M ID 3/3 Must

use

DTM02 373 Date


C DT 8/8 Used


X12-V4010 22

SCH Line Item Schedule Pos: 295 Max: 1

Detail - Optional Loop: SCH Elements: 5

To specify the data for scheduling a specific line-item

Element Summary:


SCH01 380 Quantity

Description: Order quantity

M R 1/15 Must

use

SCH02 355 Unit or Basis for Measurement Code

Description: Code specifying the units in which a value is being

expressed, or manner in which a measurement has been taken

Code Name

_ FT Foot

GL Gallon

GR Gram

LB Pounds

OZ Ounce

PC Piece

TN Ton(US)

YD Yard

M ID 2/2 Must

use

SCH05 374 Date/Time Qualifier


Code Name

_ 112 Buyers Dock

M ID 3/3 Must

use

SCH06 373 Date


M DT 8/8 Must

use

SCH12 350 Assigned Identification

Description: Sequence number

O AN 1/20 Used


X12-V4010 23

CTT Transaction Totals Pos: 010 Max: 1

Summary - Optional Loop: CTT Elements: 2

To transmit a hash total for a specific element in the transaction set

Element Summary:


CTT01 354 Number of Line Items

Description: Total number of line items in the transaction set

M N0 1/6 Must

use

CTT02 347 Hash Total

Description: Sum of values of the specified data element. All values in the

data element will be summed without regard to decimal points (explicit or

implicit) or signs. Truncation will occur on the left most digits if the sum

is greater than the maximum size of the hash total of the data element.

The HASH total will contain the sum of the line item quantities. (PO102)

O R 1/10 Used


X12-V4010 24

AMT Monetary Amount Pos: 020 Max: 1

Summary - Optional Loop: CTT Elements: 2

To indicate the total monetary amount

Element Summary:


AMT01 522 Amount Qualifier Code

Description: Code to qualify amount

Code Name

_ TT Total Transaction Amount

M ID 1/3 Must

use

AMT02 782 Monetary Amount

Description: Monetary amount

M R 1/18 Must

use


X12-V4010 25

SE Transaction Set Trailer Pos: 030 Max: 1

Summary - Mandatory Loop: N/A Elements: 2

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE)

segments)

Element Summary:


SE01 96 Number of Included Segments

Description: Total number of segments included in a transaction set

including ST and SE segments

M N0 1/10 Must

use

SE02 329 Transaction Set Control Number

Description: Identifying control number that must be unique within the

transaction set functional group assigned by the originator for a transaction

set

M AN 4/9 Must

use

ANSI 850 Purchase Order - Outbound - iconnect-corp.com · 2008-05-06 · ANSI 850 Purchase Order -...

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Transcript of ANSI 850 Purchase Order - Outbound - iconnect-corp.com · 2008-05-06 · ANSI 850 Purchase Order -...