Annual Security Report Workshop · Jeanne Clery Act: A History JEANNE ANN CLERY CHANGING THE...

Annual Security Report Workshop Laura Egan, Director of Training & Technical Assistance

© 2017 Clery Center for Security on Campus, Inc.

Jeanne Clery Act: A History JEANNE ANN CLERY CHANGING THE LANDSCAPE

• History of Campus Safety

• Connie & Howard Clery

• Parents

• Co-founders, Security On Campus (SOC)

• Legislation (state, federal)

• Awareness raising

• Impact

The Clery Center: Mission & Values

Mission Statement

Working together with college & university communities to create safer

campuses

Values & Distinguishing Characteristics

• We honor our organization’s history by leading with mind and heart.

• We are collaborative & pursue strong partnerships that are based on joint

success and open, constructive communication.

• We believe that prevention is critical to campus safety.

• We are persistent, action-oriented, and deliver results that have real impact.

JEANNE CLERY ACT • WHO: Reports to campus security authorities and local law

enforcement

• WHERE: Clery Act geography

• WHAT & HOW:

• Annual • Annual security report (statistics, policy statements)

• Statistics to Department of Education

• Ongoing • Timely warnings

• Emergency notification

• Daily crime log

• Rights & options for survivors of sexual assault, domestic violence, dating violence, & stalking

• ENFORCEMENT: U.S. Department of Education

2016 Handbook for Campus Safety &

Security Reporting • Reflects Department of Education’s interpretations

and guidance

• Replaces previous versions of the Handbook

• Does not supplant or replace the Higher Education Act/Clery Act

• Used by the Department’s program reviewers

ANNUAL SECURITY REPORT OVERVIEW

Distribution to Current and Prospective Students/Employees

Crime Statistics

Required Policy Statements

BEFORE WE MOVE FORWARD…

• Creation of ASR ensures policies and processes are

in place

• “Say what you do; do what you say.”

• Who is at the table?

• Does it reflect our hard work?

• Is it a useful document?

Activity

• Who’s involved in drafting the annual security

report?

• What is your greatest challenge in putting

together your annual security report?

ASR CHECKLIST

PERFORMANCE OBJECTIVES

Identify campus partners for the development or revision of campus policies.

Determine if institution’s ASR contains all the required disclosure statements and elements.

• ASR updates working group

• Reviewed/established required

policies and reflected accurate

policy statements within updated

ASR

• Explanation and correction of crime

statistics

SAMPLE FINDINGS: LACK OF ADEQUATE POLICY

STATEMENTS; FAILURE TO PUBLISH AND

DISTRIBUTE ASR FAST FACTS

• Range of gaps, including: – Nonexistent policies

– Existing policies and procedures but not one central, comprehensive ASR or missing specific policy statements

– ASR with inaccurate information

– Didn’t compile complete crime statistics in ASR

– Released after October 1

ACTION ITEMS

GENERAL AREAS GOVERNING

ISSUANCE OF POLICY STATEMENTS 1. Compiling the Annual Security Report

2. Security Of and Access to Campus

Facilities

3. Law Enforcement & Jurisdiction

4. Reporting Crimes and Other

Emergencies

5. Timely Warnings & Emergency

Notification and Evacuation

6. Security Awareness Programs

7. Crime Prevention Programs

8. Drug, Alcohol, & Substance Abuse

9. Sexual Assault, Domestic Violence,

Dating Violence, and Stalking Policies

10. Student Disciplinary Proceedings Results

11. Sex Offender Registration Policy

12. Missing Student Notification Procedure

13. Fire Safety Report

A. FRAMING THE ANNUAL SECURITY REPORT

1. Compiling the Annual Security Report

2. Security of and Access to Campus Facilities

3. Law Enforcement & Jurisdiction

• Description of how the ASR is prepared and purpose

• Who prepares ASR

• How and from what sources crime statistics are

collected

1. POLICIES FOR COMPILING THE

ANNUAL SECURITY REPORT (ASR)

2. SECURITY & ACCESS POLICY

STATEMENT • Security Of and Access To Campus Facilities

• Including How:

– Residences are secured and

– Students and others access

• Security Considerations in the Maintenance of

Campus Facilities

3. LAW ENFORCEMENT & JURISDICTION

a. Enforcement Authority and Jurisdiction

b. Authority to Arrest and Relationships

c. Monitoring & Reporting of Criminal Activity (noncampus

locations of student organizations)

d. Procedures for Voluntary Confidential Reporting

3A. ENFORCEMENT & JURISDICTION

• Address the enforcement authority and jurisdiction of

security personnel

3B. AUTHORITY TO ARREST AND

RELATIONSHIPS • Address the enforcement authority and jurisdiction of

security personnel

• Be specific and indicate if no authority, limited authority or who does or doesn't have arrest powers

• Describe the campus security or police department's working relationship with local and state agencies

• Disclose local agreements with law enforcement agencies for investigation of alleged criminal offenses

3C. MONITORING & REPORTING OF

CRIMINAL ACTIVITY • Does institution use local police to monitor the activities

of officially recognized student organizations?

• Not mandated to monitor these activities with local police

• May monitor these activities themselves with campus

police

• If the institution does not have any noncampus student

organizations, it must state so in the policy

B. REPORTING

4. Reporting Crimes and Other Emergencies

a. Accurate & Prompt Reporting

b. Reporting of Criminal Offenses

c. Voluntary Confidential Reporting

d. Procedures for Confidential Reporting

4A. ACCURATE & PROMPT REPORTING

POLICY • Policy in place that encourages accurate and

prompt reporting of all crimes to campus police and appropriate police agencies when the victim of a crime elects to or is unable to make such a report

• If the institution does not have a campus police/security department, this should be stated in the policy

4B. REPORTING OF CRIMINAL

OFFENSES • Titles of each person/office to whom crimes should be

reported

• Location and phone numbers of each person and/or office on campus (Promising Practice)

• The number and office of any off campus reporting agency (Promising Practice)

• Use of emergency blue light telephone or any other reporting system (Promising Practice)

4C. VOLUNTARY CONFIDENTIAL

REPORTING Institutions must disclose:

– Whether they have policies or procedures; and if so

– Provide a description of those policies and procedures

4D. CONFIDENTIAL REPORTING

PROCEDURES • Procedures that encourage pastoral and professional

counselors to inform persons they are counseling of voluntary, confidential reporting options

• Institutions are not required to have such procedures in place but they must be described if they exist

Turn to the ASR checklist.

Look at your annual security report and begin to review

your policy statements for the following sections:

– Compiling the ASR

– Security and access to campus facilities

– Law enforcement & jurisdiction

– Reporting of crimes and other emergencies

Note whether the required elements are reflected in the

ASR and draft next steps, responsible parties, and

timelines.

ASR CHECKLIST

C. ALERTING/ONGOING DISCLOSURES

5. Timely Warning & Emergency Notification and Evacuation Policy Statements

TIMELY WARNING POLICY COMPONENTS

• Circumstances regarding issuance

• Individual or office responsible

• Dissemination manner

EMERGENCY NOTIFICATION &

EVACUATION POLICY COMPONENTS • Procedures institution will use to immediately notify the campus

community upon confirmation

• Process used to confirm significant emergency or dangerous situation involving immediate threat to health and safety

• Process to determine which segment(s) will receive notification

• Explanation of how the content of a notification will be developed

• Explanation of process to initiate notification system

• List of title or office of those responsible

EMERGENCY NOTIFICATION &

EVACUATION POLICY COMPONENTS • Statement that notification will be made without delay and

taking into account the safety of the community unless notification will compromise efforts to assist a victim or contain, respond to, or otherwise mitigate emergency

• Procedures for disseminating emergency information to the larger community

• Procedures to annually schedule drills, exercises and appropriate follow-through activities

• Procedures to annually publicize emergency response and evacuation in conjunction with a test and documentation of each test

MATCH THE STATEMENT

• Key language pulled from Clery Act

requirements or Handbook

• Determine whether the language listed would be

part of policy statement related to timely

warnings or emergency notification and

evacuation

“Immediate threat to the health or safety of

students or employees occurring on campus”

A. Timely warnings

B. Emergency notification and evacuation

“Without delay and taking into account the safety

of the community”

A. Timely warnings


“Represents a serious or ongoing threat”

A. Timely warnings


“Or to the appropriate segment or segments of the

campus community”

A. Timely warnings


“Case-by-case basis”

A. Timely warnings



Look at your annual security report and begin to review your policy statements for the following sections:

– Timely warnings

– Emergency notification and evacuation

Note whether the required elements are reflected in the ASR and draft next steps, responsible parties, and timelines.

D. GENERAL PREVENTION & AWARENESS

PROGRAMS

6. Security Awareness Programs

7. Crime Prevention Programs

8. Drug, Alcohol & Substance Abuse

6. SECURITY AWARENESS PROGRAMS

POLICY STATEMENT

• Describe type and frequency of security awareness

programs designed to:

– Inform campus community about safety procedures and

practices

– Encourage campus community to be responsible for their

own security and the security of others

7. CRIME PREVENTION PROGRAMS

POLICY STATEMENT

• Describe programs designed to inform students and

employees about crime prevention.

8. DRUG, ALCOHOL & SUBSTANCE

ABUSE • Alcohol Policy

– Possession, Use, and Sale

– Enforcement of State Underage Laws

• Drug Policy – Possession, Use, and Sale

– Enforcement of State and Federal Laws

• Substance Abuse Education Programs

E. SEXUAL ASSAULT, DATING VIOLENCE,

DOMESTIC VIOLENCE & STALKING

9. Sexual Assault, Dating Violence, Domestic Violence & Stalking

Prevention and Response Policy Statements

10. Student Disciplinary Procedures

11. Sex Offender Registration

“A statement of policy regarding the institution’s

programs to prevent dating violence, domestic

violence, sexual assault, and stalking…and of

procedures the institution will follow when one of

these crimes is reported.”

9. SEXUAL ASSAULT, DOMESTIC VIOLENCE, DATING VIOLENCE, AND STALKING POLICY STATEMENTS – OVERVIEW

• Description of educational programs and campaigns

(primary prevention; incoming students/employees and

ongoing)

• Procedures victims should follow if a crime of dating

violence, domestic violence, sexual assault, or stalking

has occurred

PREVENTION PROGRAMS • Primary prevention and awareness programs for all incoming students

and new employees:

– Statement that the institution prohibits the crimes of dating violence, domestic violence, sexual assault, and stalking as defined under Clery

– Definition of dating violence, domestic violence, sexual assault, and stalking in the applicable jurisdiction

– Definition of consent in reference to sexual activity in the applicable jurisdiction

– Description of safe and positive options for bystander intervention

– Information on risk reduction

– Procedures for response and disciplinary process

• Ongoing prevention and awareness campaigns

• Increase audience

knowledge about these

crimes

• Share information and

resources to prevent

violence, promote safety,

and reduce perpetration

PRIMARY PREVENTION

• Informed by research or assessed for value, effectiveness, or outcome

• Intended to stop violence before it occurs

• Changing social norms & stereotypes

• Promotion of positive & healthy behaviors

– Healthy and respectful relationships and sexuality

– Safe bystander intervention

AWARENESS

• Options designed to:

– Decrease perpetration and bystander inaction

– Increase empowerment for victims in order to promote safety and help individuals and communities address conditions that facilitate violence

BYSTANDER INTERVENTION

• Safe and positive options to

prevent harm or intervene

including:

– Recognizing situations of

potential harm

– Understanding institutional

structures and cultural

conditions that facilitate

violence, overcoming

barriers to intervening,

identifying safe and effective

intervention options, and

taking action to intervene

RISK REDUCTION

Importance of Preserving Evidence

Reporting Options

• Proof in a criminal or campus disciplinary proceeding

• May be helpful in obtaining a protection order

• Knowledgeable of what may be preserved and for how long

• Recent/fresh complaints

• Basic preservation instructions/tips

Importance of Preserving Evidence

Reporting Options

How to report the offense

To whom the offense should be reported

REPORTING OPTIONS

REPORTING OPTIONS • Involvement of law enforcement and campus authorities, including notification

of the victim’s option to:

– Notify proper law enforcement authorities, including on-campus and local

police

– Be assisted in notifying law enforcement authorities if victim so chooses

– Decline to notify authorities

– Rights of victim and institution’s responsibilities for orders of

protection, no contact orders, restraining orders, or similar lawful orders

issued by criminal, civil, or tribal court or by the institution

NOTE: Institutions are also expected to inform of this option under Title IX.

CONFIDENTIALITY

• Publicly available record-keeping (ex: timely warnings, daily crime log)

• Without the inclusion of personally identifying information about the victim

• Any accommodations or protective measures provided to the victim (to the

extent it will not impair institution’s ability to provide them)

• Information about how the institution will protect the confidentiality of

victims and other necessary parties

• Interim measures

• Examples:

– Options to avoid contact

– Change academic,

extracurricular, living,

transportation, dining, working,

course schedules, assignments

or tests

– Increased monitoring at location

ACCOMMODATIONS & INTERIM

MEASURES THE CLERY ACT • Accommodations

• Must be provided in writing

• Options for, available assistance in, and

how to request changes to:

– Academic

– Living

– Transportation

– Working

– Protective Measures

• If requested by the victim

• If reasonably available

• Regardless of whether the victim

chooses to report to campus police or

local law enforcement

TITLE IX


Look at your annual security report and begin to review your policy

statements related to response to VAWA crimes:

– Preserving evidence

– Reporting to law enforcement

– Confidentiality

Pay attention to the nuanced breakdown of requirements per section, note

whether the required elements are reflected in the ASR, and draft next

steps, responsible parties, and timelines.

• Grievance Procedures

• Adequate, reliable, impartial, and prompt

• Preponderance of the evidence

• Training for employees who are involved in implementing the school’s grievance procedures

• If institution permits advisor, must do so equally

• Notification in writing of outcome of complaint and appeal

DISCIPLINARY PROCESS

THE CLERY ACT

• Disciplinary Action

• Prompt, fair, and impartial

• Describe the standard of evidence

• Be conducted by officials who receive annual training

• Same opportunities to have others present, including advisor of choice

• Simultaneous notification in writing of results

TITLE IX

• Explanation of procedures, including: • Type of proceeding

• Steps involved

• How institution determines which type to use

• How to file a disciplinary complaint

• Institutions do not need separate grievance procedures

under Title IX as long as the procedures meet Title IX

requirements.

INSTITUTIONAL DISCIPLINARY ACTION

• Communications and

meetings between officials

and victims concerning

accommodations or

protective measures to be

provided to a victim

PROCEEDING

INCLUDES: • Fact-finding investigations

• Formal or informal meetings

• Hearings

DOES NOT INCLUDE:

• Describes the standard of evidence that will be used

• Lists all of the possible sanctions

Note: OCR guidance has recommended use of the preponderance of the evidence standard.

Title IX grievance procedures should include possible sanctions.



• Range of protective measures institution may offer following an allegation

• Proceedings will

– Include a prompt, fair, and impartial process from the initial investigation to the final result

– Be conducted by officials who receive annual training on the issues related to these crimes and on how to conduct an investigation and hearing process that protects the safety of victims and promotes accountability

SUGGESTED ANNUAL TRAINING COMPONENTS

• Relevant evidence and how it should be

used during a proceeding

• Information on working with and interviewing

persons subjected to sexual violence

• Proper techniques for interviewing

witnesses

• Particular types of conduct that would

constitute sexual violence (including same-

sex)

• Proper standard of review for complaints

• Basic procedural rules for conducting a

proceeding

• Information on consent and role that drugs

and alcohol can play in ability to consent

• Importance of accountability for perpetrators

• Avoiding actual and perceived conflicts of

interest

• Need for remedial action for perpetrator,

complainant, and school community

• How to determine credibility

• How to evaluate and weigh evidence

impartially

• How to conduct investigations

• Confidentiality

• Effects of trauma

• Cultural awareness training

ADVISOR OF CHOICE

• Same opportunities to have others

present

• Institution cannot limit choice

• Institution may establish restrictions on

role

INSTITUTIONAL DISCIPLINARY

ACTION

Provide simultaneous notification in writing to

both the accuser and the accused of

• The result of disciplinary proceeding

• Appeal process (if one exists)

• Any change to result

• When result becomes final

• Written Notification of Outcome

• Whether or not it found that the alleged

conduct occurred

• Any individual remedies offered or

provided to the complainant or any

sanctions imposed on the respondent that

directly relate to the complainant

• Other steps the school has taken to

eliminate the hostile environment and

prevent reoccurrence Note: The perpetrator should not be notified of individual

remedies offered or provided to the complainant. Remedies

are separate from and in addition to interim measures which

may have been provided.

DISCIPLINARY PROCESS THE CLERY ACT

• Written Notification of Results

• Any initial, interim, and final

decision by any official or entity

authorized to resolve disciplinary

matters

• Must include:

– Any sanctions imposed by the

institution

– The rationale for the result and

the sanctions

TITLE IX



statements related to response to VAWA crimes:

– Disciplinary policies and procedures in cases of sexual assault,

dating violence, domestic violence, and stalking

Pay attention to the nuanced breakdown of requirements per

section, note whether the required elements are reflected in the

ASR, and draft next steps, responsible parties, and timelines.

• Accommodations

• Rights & options

PROCEDURES TO FOLLOW: WRITTEN

INFORMATION TO STUDENTS & EMPLOYEES

• Notification of on- and off- campus

services

• Counseling

• Health

• Mental Health

• Victim Advocacy

• Legal assistance

• Visa and immigration assistance

• Student financial aid

• Other services available for victims

TO VICTIMS AFTER A REPORT

10. STUDENT DISCIPLINARY PROCEDURES

• Statement that upon request institution will disclose the

results of a disciplinary proceeding for a violent crime or

non-forcible sex offense (incest or statutory rape) to:

The victim of such crime or offense

OR

The next of kin, if the victim is deceased.

11. REGISTERED SEX OFFENDER POLICY

STATEMENT

• Advises the campus community where information

provided by the state concerning registered sex

offenders may be obtained

– Only required to inform the campus community

– NOT required to collect information



statements for the following sections:

– Sexual assault, domestic violence, dating violence, and stalking

policy statements

– Student disciplinary procedures

– Registered sex offenders

Pay attention to the nuanced breakdown of requirements per

section, note whether the required elements are reflected in the

ASR, and draft next steps, responsible parties, and timelines.

F. ON-CAMPUS STUDENT HOUSING

FACILITY SPECIFIC POLICY STATEMENTS

12.Missing Student Notification

13.Fire Safety Report

On-campus student housing facility

A dormitory or other residential facility for students

that is located on an institution’s campus

12. MISSING STUDENT NOTIFICATION

POLICY STATEMENTS

• List of titles of persons or offices to report

• 24 hours missing

• Immediate referral to campus security, police or law

enforcement

• Option to identify contact person

12. MISSING STUDENT NOTIFICATION

POLICY STATEMENTS (CONT’D)

• Advise that contact information is registered and

confidential

• Advise if under 18 & not emancipated that custodial

parents must be notified within 24 hours

• Advise that local law enforcement will be informed within

24 hours

Only for institutions with on-campus

student housing

13. FIRE SAFETY

ANNUAL FIRE SAFETY REPORT • A description of each on-campus student housing facility fire

safety system

• The number of fire drills held during the previous calendar year

• Institution’s policies or rules on portable electrical appliances,

smoking, and open flames in a student housing facility

• Institution’s procedures for student housing evacuation in the

case of a fire

ANNUAL FIRE SAFETY REPORT

• Policies regarding fire safety education and training

programs provided to students and employees

• Describe procedures that students/employees should follow in

the case of a fire

• A list of titles to which students and employees should

report that a fire occurred

• Plans for future improvements in fire safety

CRIME AND FIRE

STATISTICS


If applicable, determine if their institution’s fire safety report contains all the required statistics.

Determine if institution's ASR contains all the required crime statistics data.

CRIME PRESENTATION: THREE REQUIRED ELEMENTS

Geographic Area

On-campus property

• Student housing facilities

Noncampus property Public property

Type of Crime

Clery Act crimes

Arrests & disciplinary referrals

Calendar Year

Year crime was reported Three most recent years

CRIMINAL OFFENSES • Criminal Homicide

• Murder & Non-negligent Manslaughter

• Manslaughter by negligence

• Sex Offenses

• Rape

• Fondling

• Incest

• Statutory Rape

• Robbery

• Aggravated Assault

• Burglary

• Motor Vehicle Theft

• Arson

VAWA OFFENSES

• Dating violence

• Domestic violence

• Stalking

HATE CRIMES

All Criminal Offenses Plus:

• Larceny-theft, simple assault, intimidation,

destruction/damage or vandalism of property

• Race, gender, gender identity, religion, sexual

orientation, ethnicity, national origin, or disability

• Liquor law

• Drug law

• Weapons law

ARRESTS AND REFERRALS

ARRESTS

• Liquor law

• Drug law

• Weapons law

REFERRALS FOR DISCIPLINARY ACTION

GEOGRAPHIC AREA: FOUR REQUIRED

AREAS

On-Campus

Property • On-Campus

Student Housing

Public Property

Noncampus Property

KEY POINTS: PRESENTATION OF

CRIME STATISTICS

Present crime statistics for the preceding three calendar years for:

Criminal Offenses: • Criminal homicide (murder/non-negligent manslaughter

and manslaughter by negligence), sex offenses (rape, fondling, statutory rape, and incest), robbery, aggravated assault, burglary, motor vehicle theft, and arson

• Reported to a campus security authority or local police

• Which occurred in one of the four designated geographic areas

KEY POINTS: PRESENTATION OF

CRIME STATISTICS

Present crime statistics for the preceding three calendar years for:

• Arrests and referrals for disciplinary action for:

• Liquor law, drug law, and weapons law violations

• Which occurred in one of the four designated geographic areas

• Hate crimes which occurred in one of the four designated geographic areas

• Hate crimes can be in tabular format or narrative/descriptive format

• Dating violence, domestic violence, and stalking incidents that occurred in one of the four designated geographic areas

KEY POINTS: PRESENTATION OF CRIME

STATISTICS Unfounded Crimes

• Present in either a tabular format or in a narrative or descriptive format

• One statistic for each of the three most recent calendar years

• Total number of unfounded crimes across all Clery Act geographic areas

• Not required to break down by geographic category or type of crime

NOTE: References sample structure only – the above table does not include all crime categories.

Crime Classification Campus Noncampus Public Property Total

On Campus Student Housing On-Campus Total

Murder/Non-Negligent

Manslaughter

2015 1 1 0 0 1

2014 0 0 0 0 0

2013 0 0 0 0 0

Manslaughter by

Negligence

2015 0 0 0 0 0

2014 0 0 0 0 0

2013 0 0 0 0 0

Rape 2015 10 12 1 0 13

2014 13 13 0 0 13

2013 8 9 2 0 11

Fondling 2015 4 5 0 2 7

2014 3 3 1 2 6

2013 5 6 1 4 11

Incest 2015 1 1 0 0 1

2014 0 0 0 0 0

2013 0 0 0 0 0

Statutory Rape 2015 1 1 0 0 1

2014 0 0 1 0 1

2013 0 0 0 0 0

FIRE STATISTICS

• Reported fires in on-campus student housing facilities

• Identify each facility by name and street address

• Disclose: • Number of fires and cause of each fire

• The number of persons who received fire-related injuries that resulted in treatment at a medical facility, including at an on-campus health center

• The number of deaths related to a fire

• The value of property damage caused by a fire


Look at your annual security report/fire safety report and

review your remaining policy statements and statistics.

Note whether the required elements are reflected in the ASR

and draft next steps, responsible parties, and timelines.


Maintain appropriate documentation to demonstrate compliance.

Develop effective distribution methods for current and prospective student and employee populations.

Understand that institution must distribute the ASR by October 1st.

Deadline? Who? How? Format?

PUBLICATION & DISTRIBUTION:

FOUR COMPONENTS

Failure to Publish and

Distribute the ASR as a

Comprehensive Document

DEPARTMENT OF EDUCATION FINDING

• Earlier

• Not Later

• No Grace Period

October 1st

Prospective Employees

Prospective Students

Current Employees

Current Students

WHO GETS THE ANNUAL

SECURITY REPORT?

PROSPECTIVE STUDENTS/EMPLOYEES

• Individuals who have contacted an eligible institution

requesting information about:

– Admission

– Employment

Prospective employees are only those who formally interview for a position

ASR DISTRIBUTION METHODS CURRENT

STUDENTS & EMPLOYEES

• Direct Distribution

– US Postal Service

– Campus Mail System

– Email

– Any of the Above

• Posting on the Internet/Intranet

INTRA OR INTERNET DISTRIBUTION METHODS

CURRENT STUDENTS/EMPLOYEES

Must Include:

• A statement of the report's availability

• A list and brief description of the content

• Exact electronic address (URL)

• Statement that a paper copy will be provided upon

request

AN EXACT URL The exact address wherein the report lies –

• Can’t be the institution's homepage

Permissible to provide links to other pages that

provide information on additional required elements

or resources such as:

• Crime log

• Annual security reports for other campuses

• Local victim assistance agencies

• Notice of the report's availability

• Description of its content

• Opportunity to request a copy

• Unlike current students and employees, this notice may be provided along with other information

ASR DISTRIBUTION METHODS

PROSPECTIVE STUDENTS & EMPLOYEES

• Exact URL where report is posted

• Brief description of the report

• Statement that a paper copy is available upon

request

INTERNET DISTRIBUTION METHODS

PROSPECTIVE STUDENTS & EMPLOYEES

ANNUAL SECURITY REPORT SAMPLE NOTICE OF

AVAILABILITY This report includes statistics for the previous three years concerning

reported crimes that occurred on campus; in certain off-campus buildings or

property owned or controlled by (name of institution); and on public property

within, or immediately adjacent to and accessible from, the campus.

The report also includes institutional policies concerning campus security,

such as policies concerning sexual assault, and other matters.

You can obtain a copy of this report by contacting (name of office) or by

accessing the following web site (address of web site).

Institutions that must distribute a fire

safety report (those with on-campus

student housing) should utilize the

same distribution methods.

DISTRIBUTION: FIRE SAFETY REPORT

ASR Availability Notices to Students & Employees

ED Correspondence on Clery Act Items

Letters to/from Local Police (Clery Act Items)

Letters to/from Campus Security Authorities

Timely Warning Reports

Arrests And Referrals for Disciplinary Action

Daily Crime Log

Copies of Crime Reports

RECORDS TO RETAIN

SUMMARY OF MAJOR POINTS

• Notice/disclosure must be met by October 1st

• Must distribute ASR to all current students and employees

• Must provide an ASR summary to prospective students/employees and copies upon request

• Crime statistics must be retained for three years after the last release (7 years total)

• The actual ASR is retained for three years

CLERY CENTER

85 OLD EAGLE SCHOOL ROAD, SUITE 103

STRAFFORD, PA 19087

(484) 580-8754

E-MAIL: [email protected]

HTTP://WWW.CLERYCENTER.ORG

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