Annual MeetingMay 14th 2008 7:30pm

http://woa2.org

2009’s Meeting Agenda•Meet the Board•Ace Solid Waste Purposal •2008’s Annual Meeting Review•2008’s Major Accomplishments•2008 •Review 2008’s Financial Statement

•Review 2009’s Proposed Financial Statement•2009 Events

–Spring Clean up, NNO, Fall Picnic•2009 Board Ideas :

–WOA Volunteer Teen Board, Neighborhood Crime Watch, Adopt a Park – WOA Park, New Residential Rental/Lease Form

• pen Forum •Vote for 2 Open Board Positions•Meeting Adjourned

Meet the Board Members for 2009President- Jeff HaffermanVice President- Tony FredrickTreasurer - Jacqie SimonSecretary- Chris CliffArchitectual Control- Paul Beasley

Ace Solid Waste Proposal

• Michael Bay

2008 Annual Meeting Review March 14, 2008

The meeting was called to order- at 7:30pm

Present: All current Board Members, 8 homeowners and 35 proxies were received.

Recap: • Chris Cliff joined the board, • Voted on a mail-in ballot, • Lighting was added at monuments, maintenance at cul-de-sacs • Updated web-site, • Increased social budget for- national night out, and fall picnic• Approval of the 2008 Budget and Financial Statement• Approved waving annual dues to Board Members• Board was asked to revisit Governing Documents• Meeting was Adjourned at 9:34pm Approve 2008 Meeting Minutes: The minutes were mailed to the

homeowners for their review. Any questions?

2008 Covenant Violations

• 10041 Honeysuckle Ave. Possible violation of overcrowding of home. Contacted city to investigate.

• 10065 Fallgold Parkway, Lawn violations. Cut Bag and Trim maintained lawn through-out the summer.

• 9901 Fallgold Parkway, Lawn violations. Cut, Bag, and Trim maintained lawn throughout the summer.

• 10023 Juniper, Lawn violations. Homeowner followed through with request.

2008’s Major Accomplishments

Events•Spring Clean-up•Fall Picnic•National Night Out•Annual Neighborhood Garage Sale started

Administration•Newsletters sent out throughout the year to update homeowners•Responded to all homeowners complaints•Email address worked well for some homeowners (about 45 emails through out the year)•Landscaping Maintenance•Created New Website – Introduce tonight!

2008’s Major Accomplishments

Landscaping

Cut, Bag, and Trim- 763-425-02991. Maintained/Added/Replacement Efforts

a. Cul-de-sacs (added many perennials)

b. Entrances (took out dead bushes, replaced with hardy

perennials)c. Cared for homes that did not

comply with Governing Documents.

Website Design

Board Page

Documents Page

FAQ Page

Forms Page

Maps Page

Meeting Page

Newsletter Page

Assets1/1/2008 through 12/31/2008

Budgeted Actual Difference

2008 Budget

Income2008 Dues $11,175.00 $10,875.00 $300.00Interest on Late Pymt $ 0.00 $ 77.50 $ 77.50Late Fees $ 0.00 $ 180.00 $180.00Lawn Maint. Income $ 0.00 $ 162.00 $162.00Total Income $11,175.00 $11,294.50 $119.50

ExpenseAccountant Services $ 600.00 $ 600.00 $ 0.00 Attorney Fees $ 500.00 $ 0.00 $ 500.00Bank Charges $ 25.00 $ 12.75 $ 12.25Board Expenses $ 275.00 $ 17.82 $ 257.18Insurance $ 2,500.00 $ 2,407.50 $ 92.50Landscaping Maint. $ 760.00 $ 270.00 $ 490.00Landscaping Repl. $ 250.00 $ 250.00 $ 0.00New Landscaping $ 1090.00 $ 942.05 $ 147.95Mailbox Maint/Repl $ 300.00 $ 0.00 $ 300.00Copies $ 100.00 $ 148.17 $ 48.17Po box $ 70.00 $ 70.00 $ 0.00Postage $ 300.00 $ 357.39 $ 57.39Reserve $ 3115.00 $ 3115.00 $ 0.00Website $ 50.00 $ 101.68 $ 51.68Social Activities $ 500.00 $ 390.24 $ 109.76

Total Expenses $10,435.00 $8,682.60 $ 1,752.40

2009 Current Assets

• CD 13,965.00 17 month CD at 1.98% (renewed on 3-16-2009)

• CD 14,049.68 17month CD at 1.98% (renewed on 3-16-2009)

• Savings 4,808.79 (5-12-09)

• Checking 12,036.32 (5-12-09)• __________________________________________• Assets 44,859.79

2009 BudgetActual 2008 Proposed 2009 Difference

IncomeDues $10,855.00 $10,575.00 (8*$75=$600.00)Landscaping Properties $ 162.00 0.00Interest on Late Pymt $ 77.50 0.00Late Fees $ 180.00 0.00__________________________Total Income $11, 274.50 $10,575.00

ExpenseAccountant Services $ 600.00 $ 600.00 Attorney Fees $ 0.00 $ 500.00 500.00Board Expenses $ 17.82 $ 25.00 7.18Bank fees $ 12.25 $ 25.00 12.75Po Box $ 70.00 $ 70.00Insurance $ 2,407.50 $ 2,500.00 -92.50Landscaping Properties $ 270.00 $ 600.00 330.00Landscaping New/ Replacement $ 1923.93 $ 1,000.00 -923.93Landscaping Maintenance $ 0.00 $ 600.00 600.00Mailbox Maint/Repl $ 0.00 $ 400.00 400.00Garage Sale $ 0.00 $ 50.00 50.00Misc Signs (mtg, gs, spcl, fp) $ 0.00 $ 500.00 400.00Postage/copies $ 377.25 $ 400.00 22.75Reserve $ 6,230.00 $ 3,115.00 Social Activities $ 390.24 $ 500.00 109.76Web Site $ 101.68 $ 0.00 -101.68Total Expenses $13,962.39 $ 10885 1314.33

Overall Net -$ 2,081.39 $ 2,325.00 - ?

2009 Events

• Spring Clean-up: Saturday, April 25th

• National Night Out: Tuesday, August 4th

• Fall Picnic: Saturday, September 19

2009 Neighborhood Programs

• WOA Volunteer Teen Board

• Neighborhood Crime Watch Program

• Adopt a Park – Willows of Aspen Park

Volunteer Teen Board• VOLUNTEER TEEN BOARD APPLICATION• Please complete the following: Date: _____________• Name ________________________________________________________• (Last) (First) • Birthdate: ___/____/______• Present Address: ___________________________________________________• (Street Address)• Telephone Number: ___________________________• Cell Phone Number: ___________________________• Email Address: _______________________________• What evening are you available to meet? • Monday Tuesday Wednesday Thursday Friday (circle all that apply to 2009/2010 school year)• School attending: ____________________________• Grade entering Fall of 2009: ______________• Please complete side 2 of the application• Previous Volunteer Work Experience: Please list any volunteer experience you have had in the past 3 years. • Include the following:• Name of organization• Duties you performed• Skills you learned• Positions you held • ________________________________________________________________________________________________________________________________________

_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

• Why you want to be on the Willows of Aspen Volunteer Teen Board ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

• Your Signature: ______________________ Date: ______________• Parent/Guardian Signature: __________________ Date:__________• Thank you for your interest in becoming a Volunteer Teen Board Member. Please mail your application to:• Willows of Aspen II Homeowners Association• Attention: Teen Board• PO Box 43956• Brooklyn Park, MN 55443-0956• We will contact you within 15 days!

Neighborhood Watch Program• How to Establish A Neighborhood Watch•  An important part of the Brooklyn Park crime prevention program is the Neighborhood Watch. We encourage everyone to

get involved. To make sure that the Neighborhood Watch program remains effective, certain guidelines will be met in order to become a watch area. The information listed below explains what the criteria is to qualify.

•  • Information concerning the background and purpose of a Neighborhood Watch • Crime prevention techniques • Information concerning Operation Identification and how to enroll in the program • Information about local ordinances that may affect you • A block captain should be elected at this first meeting. This individual will be the "contact person" for the watch area. •  • A follow-up meeting should be held in the same year as the initial meeting. This meeting consists of the members getting

together to discuss their neighborhood concerns regarding crime or other issues. •  • After the first year, the watch group should meet twice yearly, one being with a law enforcement person to discuss various

topics. Many Neighborhood Watch groups meet on National Night Out, which is always the first Tuesday night in August. •  • Benefits of Having a Crime Watch • Getting to know your neighbors who will "watch out" for your neighborhood. • Receiving neighborhood crime alerts (if needed). • Having Crime Watch signs help to "guard" your neighborhood by letting criminals know you're involved. • Neighbors who are more likely to watch your home and report suspicious activity. • Possible discounts on home insurance premiums. •      

Adopt a Park

• OrganizationCity of Brooklyn ParkAddress

• City of Brooklyn Park, Brooklyn Park, MN 55443 • Interest Area• Community, Environment, Sports & Recreation• Date• This is an Ongoing Opportunity. • Description• Volunteer to monitor your neighborhood park. Adopt a Park/Garden volunteers can choose to

maintain the shrub gardens/ landscape beds and/or patrol their park each week during the summer, keep litter picked up and the park looking tidy, and report any vandalism or needed repairs. Park volunteers report to the Parks Superintendent. Volunteers may adopt the park/garden of their choice (providing it has not already been adopted). Time commitment is about one hour per week during the summer.

• Skills• Able to lift 15 pounds • Able to follow directions • Must be 16 years old

Residential Lease/Rental Form• Residential Lease/Rental Form• The Willows of Aspen II Homeowners Association rules and regulations, Section 7.5 governs Leasing. It

states:•• Leasing of Units shall be allowed, subject to reasonable regulation by the Association and

subject to the following conditions; (i) that no Unit shall be leased for transient or hotel purposes, (ii) that no Unit may be subleased, (iii) that all leases shall be in writing, and (iv) that all leases shall provide that they are subordinate and subject to the provisions of the Governing documents, the Rules and Regulations and the Act, and (v) that any failure of the lessee to comply with the terms of such documents shall be a default under the lease. The Association may impose such reasonable Rules and Regulations as may be necessary to implement procedures for the leasing of Units, consistent with this Section.

• Therefore, effective June 1, 2009, The Association intends to enforce this covenant by implementing the following procedure: any unit that is being leased must provide Willows of Aspen II Homeowners Association the following:

• 1. Copy of Lease/Rental Agreement• 2. WOA II residential Lease Form completed • Please complete the following information and mail to:

Willows of Aspen II Homeowners Association• PO Box 43956• Brooklyn Park, MN 55443• Address of Rental/Leased Home: _______________________________________• Name of Owner: _____________________________________________________• (Last) (First) (Middle)• Contact Information of Owner: • Current Address:

________________________________________________________________• ________________________________________________________________• Current Phone Number: _____________________________• Currrent Cell Phone Number: _________________________

Residential Lease Form (cont.)Your signature is required on the following statements:• The Rental Agreement for the home located in the Willows of Aspen II Homeowners Association makes reference

to the Associations Governing Documents. The Renters are aware they are to comply with all areas of the Documents. ______________________________________________ (Signature and Date)

• I have provided a set of the Willows of Aspen II Homeowners Association’s Governing Documents to my tenant(s) ____________________________(Signature and Date)

• I understand it is up to me to enforce the rules and regulations of Willows of Aspen II Homeowners Association Governing Documents. ________________________________________

(Signature and Date)• If a tenant violates a rule, I as the landlord, will be notified immediately by the Association, with the expectation

and enforcement. If there is a fine, I as the Landlord, will be responsible to pay that fine. _________________________ _(Signature and Date)

• I understand that The Board of the Willows of Aspen Homeowners Association may demand termination of a tenant with multiple rule violations. _____________________________________________________

(Signature and Date)• I understand that Annual Assessments are made January 1st of each year. I will be responsible for making timely

payments on those Assessments. __________________________________________________________

(Signature and Date)Please make sure to include a copy of your Residential Lease/Rental Agreement with this form.

Past Due Assessments2006 Past Due9749 Greenspruce Ct. – Foreclosure, trying to recoup

2007 Past Due10041 Fallgold Parkway – For sale, trying to recoup9749 Greenspruce Ct. – Foreclosure, trying to recoup

2008 Past Due9749 Greenspruce Ct – Foreclosure10041 Fallgold Parkway – For sale, trying to recoup

2009 Past Due10015 Elm Avenue – Returned envelopes ??10041 Fallgold Parkway – For sale, trying to recoup9749 Greenspruce Ct – Foreclosure, trying to recoup10030 Honeysuckle10031 Honeysuckle – For sale, trying to recoup10042 Honeysuckle – For Sale, trying to recoup10004 Juniper10010 Juniper3725 Primrose Court3749 Primrose Court

Open Forum

Nominations for 2009/2010 Board

• Lisa Ditty

Drawing for Waived 2010 Dues