Council Meeting Agenda Monday, December 3 , 2018 5:30pm ......2018/12/03 · Council Meeting Agenda...

Council Meeting Agenda Monday, December 3rd, 2018 5:30pm – 7:30pm SE2 324 Council Chambers

10.1 Call to Order

10.2 Acceptance of the Agenda

10.3 BCITSA Strategic Plan Focus Group (1 hr)

10.4 Acceptance of the Minutes

10.4.1 Annual General Meeting 2018-11-26

10.4.2 Council Meeting 2018-11-26

10.5 Old Business

10.5.1 Executive Updates

10.5.2 Clubs Committee Report (See attached) - Jordan H.

10.5.2.1 Badminton Club Sanctioning

10.5.2.2 Startup BCIT Club Sanctioning

10.6 New Business

10.6.1 Capital Levy Investment Transfer - Henry V.

10.7 Open Forum

10.8 Reminders

10.8.1 School of Computing & Academic Studies Set Rep Meeting: 2018-11-27 @ 17:30 in Council Chambers

10.8.2 Education Council Policy Committee – Student Consultation Forum: 2018-12-05 @ 14:30-16:00 in SW1 – 1025

10.8.3 Open Educational Resources Committee Meeting – 2018-12-06 @ 17:30 in SE2 – 316

10.8.4 Next Council Meeting: 2019-01-14 @ 17:30 in Council Chambers

10.9 Meeting Adjournment

Council Meeting Minutes: 2018-12-03

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Council Meeting

Monday, December 3rd, 2018 Minutes

Executives:

Justin Cervantes – Chair, School of Computing & Academic Studies Christian Colquhoun – VP External Timothy David – President Carina Dung – Chair, Aerospace Campus Matt Hardwick – Chair, School of Business Jordan Holden – VP Campus Life Cory Pope – Chair, School of Energy Chris Samra – Chair, Schools of Transportation, Construction & the Environment Eirylle Sanchez – VP Student Affairs Henry Vo – VP Finance & Administration Sasha Voznyuk – Chair, School of Health Sciences

Satellite Councillors:

Spencer Glodek – Downtown Campus Ravi Herath – Annacis Island

Regrets: Justin Lamarche – Marine Campus

Staff: Caroline Gagnon - Executive Director Darla Williscroft - Administrative Coordinator

Councillors: Annabelle Angle Ophelia Bar-Lev-Wise Sani Dzafic Michael Girard Hala Hassan Nic Johnson Jean Marc Lafleur Marizelle Magpantay Alysha Mayenburg

Max Melling Evan Morrow Stephanie Mulder Nikita Nayak Rose Salm Eli Shields Quinton Silzer Don Starck Philip Struthers

Absent: Tyler Alfreds Dan Boisvert Cindy Chang Raynen Jamieson

Adam Langenstein Michael Martins Paige Purcha Lauren Venhola


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10.1 Meeting Called to Order The Chairperson, Tim, calls the meeting to order at 17:50 (31 voting members, including Chair). 10.2 Acceptance of the Agenda Motion: Be it resolved that the agenda be accepted as distributed. Moved by: Stephanie Mulder Seconded by: Ophelia Bar-Lev-Wise 28/0/2 Carried 10.3 BCITSA Strategic Plan Focus Group • Council conducts an hour-long focus group session providing input for BCITSA

Strategic Plan. 10.4 Acceptance of the Minutes 10.4.1 Annual General Meeting 2018-11-26 Motion: Be it resolved that the Annual General Meeting minutes from 2018-11-26 be accepted as distributed. Moved by: Max Melling Seconded by: Spencer Glodek Amendment to the Motion: Be it resolved that Paige Purcha be added to the list of Councillors in attendance. Moved by: Sasha Voznyuk Seconded by: Ophelia Bar-Lev-Wise 29/0/1 Carried Motion: Be it resolved that the Annual General Meeting minutes from 2018-11-26 be accepted as distributed. Moved by: Max Melling Seconded by: Spencer Glodek 29/0/1 Carried


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10.4.2 Council Meeting 2018-11-26 Motion: Be it resolved that the Council minutes from 2018-11-26 be accepted as distributed. Moved by: Ravi Herath Seconded by: Chris Samra 30/0/0 Carried 10.5 Old Business 10.5.1 Executive Updates • IxL conference has confirmed double the funding from last year. Name change to

“Impact by Leadership”. Will have higher quality marketing and swag associated with the event.

• Reminder of the Education Council policy forum tomorrow, 2018-12-04. • Year end party meeting with Douglas College, Capilano University, and Kwantlen

Polytechnic University in January. Would like to combine budgets for a larger multi-school party at the end of April or May 2019.

• Executives have agreed to have 33% international student spaces available for the Sun Run.

• Had mechanic out to service coffee machine at Annacis Island.

• Week of festivities at Aerospace Technology Campus with ugly sweater contest, hot chocolate, a movie night, and more.

• Held focus group at Downtown Campus receiving feedback from students there. Generally, students at that campus do not feel like BCIT students. Heard lots of simple and basic requests like having a quiet space to study and accessible washrooms available. Space on that campus is limited to students and they do not feel like they can stay and study there outside of class time. Would like to see each campus have its own mini governance structure.

• Met with Wellness team and are working to host Doggie De-stress at satellite campuses. A one-month wellness challenge is coming in February based on the 8 dimensions of wellness; will be partnering with Rec Services. Any ideas are welcome.

Discussion: • How many students came out to the Downtown focus group?

• 8, which does not sound like a lot, but it is for that campus.


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10.5.2 Clubs Committee Report • See attached. Granted $3,864 to clubs, the highest amount this year. $2000 was

granted to Holladay event as there are 11 clubs involved in this event; it is the highest attended student-led event. No profits are being made by the event, it is all going to charity.

10.5.2.1 Badminton Club Sanctioning • See attached. If sanctioned, the club will be working with Rec Services to have access

to booking the gym facilities. Motion: Be it resolved that Badminton Club be a sanctioned BCITSA club. Moved by: Jordan Holden Seconded by: Justin Cervantes 29/0/1 Carried 10.5.2.2 Startup BCIT Club Sanctioning • See attached. For helping Computer Systems Technology students gain co-op

positions as they mentioned only 66% are successful at getting positions. Motion: Be it resolved that Startup BCIT be a sanctioned BCITSA club. Moved by: Jordan Holden Seconded by: Hala Hassan Discussion: • Purpose of club is to collaborate and work on projects together. They wanted to start

it because of low co-op position success. • Computer Systems Technology has 100% success in finding co-op placements.

Confused as to what they are wanting to achieve if this is the case. • Working together to help start-ups form.

• Does Entrepreneurship help students in the same way?

• Recommended that they partner with the program. • If approved, this club would be in direct competition with Entrepreneurship’s

Match Board. Think this club goes against what they are trying to do by connecting students together across campus, circumventing the service. Recommend not sanctioning for this reason.

• Match Board is matching students together from different programs. Might not be direct competition, interested to see their integration with Entrepreneurship.

• They seem to want to get students from within their program together and form teams to work on portfolio projects. Would likely make it easier for matches to be


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made across campus with this club existing and promoting the service to its members, integrating general students and club members.

• How new is Match Board? • It was started in September. Have seen ideas posted there.

• They have 60 people signed up for this club and there is a lot of excitement and

passion from these students. They are wanting to partner with Entrepreneurship and can bring more students to this service. Funding would go towards hackathons and other computing events.

• Purpose of the SA is to serve students, do not see direct competition.

• Opportunity for organic marketing for Entrepreneurship with a whole club using the Match Board service.

• Neither of the points on their application say they are focusing on startups.

• Only about 1/3 of Computer Systems Technology students are able to get into co-op program, maybe this is where the numbers they presented come from.

• Currently are 6 ventures on Match Board, with 15-20 students putting their names forward to this. Building a portfolio is not a reason we sanction clubs. Think that having a club running hackathons and other computing events would be great. Think they should rename themselves and better focus why they exist. • Found the name of club misleading.

Motion: Be it resolved that item 10.5.2.2 be tabled to 2019-01-14. Moved by: Christian Colquhoun Seconded by: Marizelle Magpantay 29/1/0 Carried 10.6 New Business 10.6.1 Capital Levy Investment Transfer 19:28 Councillor leaves. Count is 30.


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Motion: Be it resolved to the transfer the New Building funds accumulated through to 2018-10-31 in the amount of $1,393,823.47 from the Vancity Bank account – New Building Fund to Vancity Investment Management. Moved by: Henry Vo Seconded by: Christian Colquhoun 28/1/0 Carried 10.7 Open Forum • Holladay party at Vancouver Convention Centre open to all students; tickets will be

sold throughout the week on campus and online. • Is it all ages?

• 19+. • Is there a Facebook group for Council?

• No. Can discuss. 10.8 Reminders

10.8.1 School of Computing & Academic Studies Set Rep Meeting: 2018-12-04 @ 17:30 in Council Chambers

10.8.2 Education Council Policy Committee – Student Consultation Forum: 2018-12-05 @ 14:30-16:00 in SW1 – 1025

10.8.3 Open Educational Resources Committee Meeting – 2018-12-06 @ 17:30 in SE2 – 316

10.8.4 Next Council Meeting: 2019-01-14 @ 17:30 in Council Chambers 10.9 Meeting Adjournment It was moved by Michael Girard and seconded by Alysha Mayenburg that the meeting be adjourned. 27/2/0 Carried The meeting was adjourned at 19:35.

BCITSA Club Application | 2018

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Club Proposal Please complete the following forms and submit to the Clubs Program Coordinator.

This proposal is meant to provide a better understanding for the BCIT Student Association regarding your reasoning for starting a club, including your expectations and goals for the year.

Club Name:

Please choose the type of the club you wish to start:

Academic/Educational Social/Religious Athletic/Sporting Other:

Please chose the classification of the club you wish to start:

General Club – has all the rights and responsibilities outlined in the Clubs Policies and BCITSA Bylaws. General Clubs shall also have full access to all Club Resources

Casual Club – less regimented and requires fewer responsibilities from its members than a General Club. Casual Clubs shall have limited access to Club Resources, and no access to funding of any kind

Designated Club – bears the name and professes the policies of a political party, religious organization, or similar. Designated clubs have all the rights and responsibilities as a General Club, except as otherwise specified in BCITSA Policy. Designated Clubs shall not have access to funding of any kind

Club Mandate/Objective:

BCIT Badminton Club

The BCIT Badminton Club aims to unite students who share a common interest in the sport of

badminton and creates the opportunity for students to play badminton together while making friends.

The club will hold drop-in nights, internal tournaments and social events to bring students together and

promote an ac�ve lifestyle on campus.

!"

,$-

Josie Se�awan

BCIT Badminton Club

N/A

[email protected]

josie.se�[email protected]

778-908-8972

778-908-8972

www.facebook.com/bcitbadmintonclub (to be created if sanc�oned)

Hayden Leo

TBA

[email protected]

604-907-2707

Phuong Nguyen

[email protected]

778-325-1788

Maria Balisi

[email protected]

604-773-9078


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Outline what you intend to accomplish upon sanctioning:

Briefly explain how your club will benefit student life: (give a few examples)

Promotional Paragraph to be used on the BCITSA website (mandatory):

Upon sanc�oning, we will promote the BCIT Badminton Club through social media and on campus in

order to raise awareness about the club and gain more members. We will need to reach out to BCIT Rec

Services to find a suitable �me to rent courts in the gym while taking member feedback into

considera�on. We intend to organize an icebreaker night as our first club event in addi�on to ensuring

that club objec�ve goals are executed smoothly.

The club will encourage students to par�cipate in an ac�ve lifestyle through badminton drop-in nights

and internal tournaments. This will promote physical ac�vity during the school year which will benefit

the wellbeing and mental health of students.

These club gatherings and events will also benefit the social life of students. They will give students the

opportunity to foster connec�ons outside of an academic se�ng and make friends from different

facul�es all while par�cipa�ng in a fun sport.

The BCIT Badminton Club aims to unite students who share an interest in the sport of badminton. We

hold weekly club drop-in nights as well as various internal tournaments and social events. Players of all

skill levels are welcome. Join us in playing badminton while making new friends!

!"

,$-

Josie Se�awan

BCIT Badminton Club

N/A

[email protected]


778-908-8972

778-908-8972


Hayden Leo

TBA

[email protected]

604-907-2707

Phuong Nguyen

[email protected]

778-325-1788

Maria Balisi

[email protected]

604-773-9078


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Club Sustainability Given the section above, every club should also have a sustainability plan set in place to ensure the longevity of the club at BCIT. In a few sentences, describe your plans for sustainability for this year and years to come:

Membership This section is not required if you are applying as a Casual Club. Casual Clubs cannot collect membership fees from its members.

A common way of collecting funds for club operations is to charge a membership fee for new club members. GENERAL Clubs must have an annual membership fee of a minimum of $1.00 and maximum of $50.00.

Membership Fee: $

Entitles Member To (voting rights, free event admission, etc.):

To ensure the longevity of this club at BCIT, we will ensure to con�nually obtain input from members so

that the club keeps improving and maintains interest. It is also important to keep members engaged

throughout the school year by organizing enough tournaments and events. As long as member interest

is maintained and execu�ves are invested in assuring club objec�ves and goals are met, long-term

longevity should not be a concern even with changes in leadership in future years.

10

Nylon birds, weekly club drop-in nights, internal tournaments, and social events (icebreaker event,

food nights, etc.)

!"

,$-

Josie Se�awan

BCIT Badminton Club

N/A

[email protected]


778-908-8972

778-908-8972


Hayden Leo

TBA

[email protected]

604-907-2707

Phuong Nguyen

[email protected]

778-325-1788

Maria Balisi

[email protected]

604-773-9078

Council Meeting Agenda Monday, December 3 , 2018 5:30pm ......2018/12/03 · Council Meeting Agenda...

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