Annual MeetingAnnual MeetingMay 12May 12thth 2011 7:00pm 2011 7:00pm

http://woa2.org

2011’s Meeting Agenda2011’s Meeting AgendaMeet the BoardMeet the Board2010’s Annual Meeting Minutes2010’s Annual Meeting Minutes2010’s Accomplishments2010’s AccomplishmentsReview 2010 Budget vs. Actual Financial Review 2010 Budget vs. Actual Financial StatementStatement 2011’s Proposed Budget2011’s Proposed Budget 2011 Events2011 Events

Spring Clean up- April 30thSpring Clean up- April 30thNational Night Out-August 2ndNational Night Out-August 2nd

Open Forum-New IssuesOpen Forum-New IssuesVote Open Board PositionsVote Open Board Positions Drawing for 2012 Dues- Drawing for 2012 Dues- homeowners present are homeowners present are eligibleeligibleMeeting AdjournedMeeting Adjourned

Meet the Board Members for 2011Meet the Board Members for 2011President- President- Chris CliffChris Cliff

Vice Pres./Social Cord.- Vice Pres./Social Cord.- Elizabeth WhiteElizabeth White

Web - Web - Mohammad AljabariMohammad Aljabari

Secretary- Secretary- Lisa HewittLisa Hewitt

Architectural Control-Architectural Control- Mary HillsdaleMary Hillsdale

Book Keeper-Book Keeper- Jacqi SimonJacqi Simon

2010 Annual Meeting Minutes2010 Annual Meeting Minutes May 12May 12thth 2010 2010

7:10 pm Chris called meeting to order -Board members present Chris Cliff & Jacqie Simon7:10 pm Chris called meeting to order -Board members present Chris Cliff & Jacqie Simon6 residents attended, 30 proxies submitted6 residents attended, 30 proxies submitted

-- Introduced board membersIntroduced board members

-- Approval of 2009 Annual Meeting MinutesApproval of 2009 Annual Meeting MinutesMotion was made and seconded to approve the 2009 Annual Meeting Minutes as Motion was made and seconded to approve the 2009 Annual Meeting Minutes as submitted.submitted.

2009 Year in Review2009 Year in ReviewDiscussed 2009 Covenant violationsDiscussed 2009 Covenant violations

-Numerous Parking of unauthorized vehicles in driveways. All homeowners were -Numerous Parking of unauthorized vehicles in driveways. All homeowners were contacted and all responded with moving their vehicles.contacted and all responded with moving their vehicles.

2010 Neighborhood Events2010 Neighborhood Events Spring Clean-upSpring Clean-up: April 24, 2010; Board members along with 1 WOA Family were : April 24, 2010; Board members along with 1 WOA Family were

present for Annual Spring Clean up. Family was given 2011 dues for helping out. We present for Annual Spring Clean up. Family was given 2011 dues for helping out. We picked up trash from HWY 610 to 97picked up trash from HWY 610 to 97thth Avenue on Noble Avenue. Avenue on Noble Avenue.

National Night Out: August 3rd, 2010; Board members set up at 6:45. Neighbors

started showing up at 7:00. A variety of ice cream treats were handed out. Many showed up but we had a lot of ice cream left over.

Neighborhood Garage Sale: 4 families took part of. Santa Food Drive: December 28th, 2010

2009 BudgetJacqie reviewed and explained the 2009 budget and current financial status. Motion made to approve 2009 budget and

seconded to accept budget as presented.

Budget for 2010Reviewed 2010 Budget proposal and financial statementMotion made and seconded to approve proposed budget for

2010.

2010: A look to the futureEvents in 2010Spring Clean Up: Saturday, April 24th

3rd Annual Garage Sale: May 20-22National Night Out: Tuesday, August 3thSanta Food Drive: Thursday, December 9th

Open forum:•Add path area behind Honeysuckle Court to Spring Clean up.•Add Gmail address for Association onto website.•Inquire with the city to find out if we are required to have Monuments. If not, we could use the reserve money for something else.•Mailboxes will be replaced in the next 5 years. Start thinking about voting on installation of security mailboxes.•Can we offer a referral page on the website?•Each Neighborhood should have a Neighborhood Watch Program.•Garbage can storage…City Ordinance.•Snow/Salting of roads was a concern for one homeowner. •Can we get lights in the park?

Nominations/elections for 2010/2011 Board of Directors•Elizabeth White•Mary Hillsdale•Mahesh Deshpande

Drawing for Waived 2011 Dues

Motion made and seconded to adjourn the meeting

2010 Accomplishments2010 Accomplishments

Landscaping (see detail)Landscaping (see detail) Website up-datesWebsite up-dates Monument issue-closedMonument issue-closed

Landscaping UpdateLandscaping Update

Phase 1 – Completed ~ October 2010Phase 1 – Completed ~ October 2010 Total Cost:Total Cost: $6,566.84$6,566.84

Phase 2 – Started ~ May 2011Phase 2 – Started ~ May 2011 Estimated Cost:Estimated Cost: $7,020.00$7,020.00

______________________________________________________________________________Discount for all Homeowners within Willows of Aspen II – Please Discount for all Homeowners within Willows of Aspen II – Please

contact DeRosier Outdoors at 763-486-3913contact DeRosier Outdoors at 763-486-3913

10% Discount on Landscape Maintenance10% Discount on Landscape Maintenance

15% Discount on New Landscape Jobs 15% Discount on New Landscape Jobs

Landscaping UpdateLandscaping UpdatePhase 1 – Work CompletedPhase 1 – Work Completed

Removed old Edging Rock and Shrubs around MonumentsRemoved old Edging Rock and Shrubs around Monuments Removed old Rock, Shrubs, Plastic and Dead Trees at Removed old Rock, Shrubs, Plastic and Dead Trees at

Boulevard IslandsBoulevard Islands Installed 6 Whitespire Birch Trees in Boulevard IslandsInstalled 6 Whitespire Birch Trees in Boulevard Islands Installed 3 Spring Snow Crab Trees, one at each Installed 3 Spring Snow Crab Trees, one at each

MonumentMonument Installed 8 Mil Thick Black PlasticInstalled 8 Mil Thick Black Plastic Installed New Regular Buff 1.5” Limestone Rock in Installed New Regular Buff 1.5” Limestone Rock in

Boulevard IslandsBoulevard Islands Planted 38 Goldflame Spirea In Boulevard IslandsPlanted 38 Goldflame Spirea In Boulevard Islands Planted 60 Hemerocallis Indian Love Call Day Lily in Planted 60 Hemerocallis Indian Love Call Day Lily in

Boulevard IslandsBoulevard Islands Trimmed all Trees located in Center IslandsTrimmed all Trees located in Center Islands Disposed of Trimmed Tree LimbsDisposed of Trimmed Tree Limbs

Landscaping UpdateLandscaping UpdatePhase 2 – Estimated Work to be Phase 2 – Estimated Work to be

CompletedCompleted Remove all Edging, Rock, Mulch and Dead Shrubs Remove all Edging, Rock, Mulch and Dead Shrubs

around Cul-De-Sac Islandsaround Cul-De-Sac Islands Install New 8 Mil Black Plastic in Cul-de-Sac IslandsInstall New 8 Mil Black Plastic in Cul-de-Sac Islands Install New Regular Buff Limestone Rock – 5 tons per Install New Regular Buff Limestone Rock – 5 tons per

IslandIsland Install 9 Assorted Shrubs in all Cul-de-sac Islands except Install 9 Assorted Shrubs in all Cul-de-sac Islands except

Primrose CourtPrimrose Court Install New Edging all around MonumentsInstall New Edging all around Monuments Install New 8 Mil Thick Black Plastic in MonumentsInstall New 8 Mil Thick Black Plastic in Monuments Install New Regular Buff Limestone Rock in MonumentsInstall New Regular Buff Limestone Rock in Monuments Install 3 Emerald Arborvitae – 1 per MonumentInstall 3 Emerald Arborvitae – 1 per Monument Install 15 Medium Sized Shrubs in front of Monuments – Install 15 Medium Sized Shrubs in front of Monuments –

5 per Monument5 per Monument Install 45 Low Maintenance Perennials – 15 each Install 45 Low Maintenance Perennials – 15 each

MonumentMonument Pressure Wash each MonumentPressure Wash each Monument

Monument-OutcomeMonument-Outcome

The city of Brooklyn Park has no legal The city of Brooklyn Park has no legal ramifications if we do not hold ramifications if we do not hold money aside to be able to replace money aside to be able to replace the monuments. the monuments.

There is nothing in writing stating There is nothing in writing stating that we have to keep the monuments that we have to keep the monuments in place.in place.

WOAII Annual Budget (1-1-10 to 12-31-10)

Income Budget Actual Difference Dues $10,425.00 $9,900.00 $(525.00) Late Fees $380.00 $380.00 Interest on Late Dues $239.00 $239.00 2009 Dues $75.00 $75.00 Landscaping Income $80.00 $80.00

Income $10,425.00 $10,674.00$249.00

Expense Accountant Services $700.00 $650.00 $50.00 Attorney Fees $500.00 $500.00 Meeting Expenses $200.00 $200.00 Bank Fees $25.00 $33.25 $(8.25) PO Box $70.00 $70.00 Bookkeeper $600.00 $599.00 $1.00 Insurance $2,500.00 $1,836.00 $664.00 Landscaoe Properties $200.00 $80.00 $120.00 Landscape Common Areas - New$1,450.00 $6,652.41 $ (5,202.41) Landscape Common Areas Maint. $90.00 $(90.00) Mailbox Repair $75.00 Garage Sale Misc Signs Postage/Copies $400.00 $385.41 $14.59 Social Activites $400.00 $157.23 $242.77 Website 200.00 $201.83 $(1.83) Reserve $3,115.00 Total Expense $10,435.00 $10,755.13

$(320.13)

Current AssetsCurrent Assets(2-4-11)(2-4-11)

CD CD 14462.8214462.82

CD CD 14375.6914375.69

Savings Savings 4926.084926.08

Checking Checking 11390.36 11390.36 ____________________________________________________________________________________

AssetsAssets 45154.9545154.95

2011 Budget2011 BudgetActual 2010Actual 2010 Proposed 2011Proposed 2011

IncomeIncomeDuesDues $$ 9,900.00 $10,425.00 $10,425.00

Interest on Late PymtInterest on Late Pymt $ 239.00$ 239.00LandscapingLandscaping $ 80.00$ 80.00 Past DuesPast Dues $ 75.00Late FeesLate Fees $ 380.00______________________________________________$ 380.00______________________________________________

Total IncomeTotal Income $10,674.00 $10,425.00 $10,674.00 $10,425.00

ExpenseExpenseAccountant ServicesAccountant Services $ 650.00$ 650.00 $ 650.00 $ 650.00 Attorney FeesAttorney Fees $ 500.00$ 500.00 $ 500.00$ 500.00Meeting ExpensesMeeting Expenses $ 200.00$ 200.00 $ 200.00$ 200.00 Bank feesBank fees $ 35.00$ 35.00 $ 35.00$ 35.00Po BoxPo Box $ 70.00$ 70.00 $ 70.00$ 70.00BookkeeperBookkeeper $ 600.00$ 600.00 $ 0.00$ 0.00InsuranceInsurance $ 1,836.00 $ 1,836.00 $ 1,836.00$ 1,836.00Landscaping PropertiesLandscaping Properties $ 80.00$ 80.00 $ $ Landscaping New/ ReplacementLandscaping New/ Replacement $ 6,652.41$ 6,652.41 $ 7,020.00$ 7,020.00Mailbox Maint/ReplMailbox Maint/Repl $ 75.00$ 75.00 $ 75.00$ 75.00 Postage/copiesPostage/copies $ 385.41$ 385.41 $ 400.00$ 400.00 ReserveReserve $ 3,115.00$ 3,115.00 $ 3,115.00$ 3,115.00 Social ActivitiesSocial Activities $ 157.23$ 157.23 $ 200.00$ 200.00 Web SiteWeb Site $ 201.83$ 201.83 $ 200.00$ 200.00 __________________________Total ExpensesTotal Expenses $ 14,557.88$ 14,557.88 $ 14,301.00$ 14,301.00

2011 Events2011 Events

Spring Clean up- April 30Spring Clean up- April 30thth

National Night Out-August 2ndNational Night Out-August 2nd

Open Forum-New IssuesOpen Forum-New Issues

Nominations for 2011/2012 Nominations for 2011/2012 BoardBoard

Drawing for 2012 DuesDrawing for 2012 Dues