AnnuAl eXhiBitS & SuPPORt OPPORtunitieS 20… · registered attendees (mailing addresses only) •...
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eXhIBItS & SuPPORt OPPORtunItIeS 69 th AnnuAL MeetIng DeceMbeR 4 - 8, 2015 PeNNSYLVaNIa cONVeNTION ceNTeR PHILaDeLPHIa, Pa 5 Days, 5000 Professionals. All focused on epilepsy.
Transcript of AnnuAl eXhiBitS & SuPPORt OPPORtunitieS 20… · registered attendees (mailing addresses only) •...
1contact information. CLICK HERE>
eXhiBitS & SuPPORt OPPORtunitieS
69thAnnuAl Meeting
December 4 - 8, 2015Pennsylvania
convention centerPhilaDelPhia, Pa
5 Days, 5000 Professionals. All focused on epilepsy.
AmericAn epilepsy society 69Th ANNUAl MeeTINg philAdelphiA, pA DeCeMber 4 - 8, 2015 www.Aesnet.org 2contact information. CLICK HERE>
5 Days, 5000 Professionals: All focused on epilepsy.
“cadwell benefits immensely from exhibiting at the aes annual meeting year afteryear. the physicians and other professionals we meet are leaders in their field whoare involved in diagnosing and treating epilepsy. they are crucial to our current andfuture business.”
Lori Kaufman, cadwell Laboratories, inc.
the 69th annual meeting of the american epilepsysociety is 2015's premiere national gathering ofhealth care professionals who treat and researchepilepsy.
aes offers our industry partners a warm welcomeand a high value outreach opportunity:
• showcase your brand, product and services• interact with clinicians, researchers and
scientists • connect with your existing customers• Generate valuable sales leads• network with leaders in epilepsy medicine and
science
FIND IT QUICK! (Scroll or Click)connect with epilepsy decision makers ..................3
summary of opportunities ..........................................4
recognition levels............................................................5
exhibit space ....................................................................6
support opportunities ..................................................7
innovation Pavilions........................................................8
office rentals ....................................................................9
scientific exhibits...........................................................10
education support........................................................11
epilepsy resource center ..........................................11
equipment auction ......................................................11
advertising in Epilepsy Currents ................................11
contact information ....................................................12
AmericAn epilepsy society 69Th ANNUAl MeeTINg philAdelphiA, pA DeCeMber 4 - 8, 2015 www.Aesnet.org 3contact information. CLICK HERE>
Connect With Decision Makers: All in one place.
Join the epilepsy and seizure disorder community at the 2015 aes annual meeting and you will meet thousandsof epilepsy specialists from all 50 states and more than 60 countries!
• health care professionals who provide care to millions of seizure disorder patients each year• basic science researchers, clinical researchers, and pharmacy specialists• Domestic and international reach: 70% travel from around the usa, 30% attend from other countries
yoU beloNg here! AeS eXhIbITorS ShoWCASe:
Diagnosticslaboratories/Testing
leadership/Advocacy (Nonprofits)hardware/Software
Medical DevicesMedical equipment
office practice Needspatient Monitoring
patient education/outreach (Nonprofits)pharmaceuticals
professional educationpublications
research Toolsrecruiting Services
if your company markets products or servicesthat support the science, diagnosis, treatment,and management of epilepsy, you won’t want tomiss this once-a-year outreach opportunity.
hIgh-VAlUe opporTUNITIeS To reACh yoUr TArgeT AUDIeNCe
Exhibit BoothsSupport opportunities
innovation Pavilionoffice rental
Booth traffic PromotionsScientific Exhibits
Education SupportEpilepsy resource center (Nonprofits only)
Equipment auctionadvertising — Epilepsy Currents
3800ATTENDANCE: 4000 4200 4400 4600 4800
2009
2010
2011
2012
2013
2014 SEATTLE, WA
WASHINGTON, DC
SAN DIEGO, CA
BALTIMORE, MD
SAN ANTONIO, TX
BOSTON, MA
Steady and Consistent Meeting growth
All Areas of the Specialty represented
33%36%
7%
19%
5%
oTher(incluDinGPsychiatry,nursinG,Pharmacy,imaGinG)
ClINICAl epIlepSy
geNerAl NeUrology
ChIlD NeUrology
bASIC SCIeNCereSeArCh
AmericAn epilepsy society 69Th ANNUAl MeeTINg philAdelphiA, pA DeCeMber 4 - 8, 2015 www.Aesnet.org 4contact information. CLICK HERE>
Maximize Your impact: Your booth and beyond.
Five days, all in one place. the aes annual meetingbrings together professionals from around theworld who are involved in research and clinicalcare for people with epilepsy – neurologists,epileptologists, neurophysiologists, neuroscientists,neurosurgeons, internists, pediatricians,psychiatrists, pharmacists, nurses, social workersand other professionals – from private practice,academia and government.
it’s your biggest opportunity each year to put yourbrand in front of a highly qualified and targetedaudience.
reserve your exhibit booth, but don’t stop there.check out all these additional opportunities forintroducing and promoting your brand throughoutthe five-day event.
Opportunities At A glanceeXhIbIT booThthe platform for everything else you doat the aes annual meeting, various sizesare still available. but don’t delay! theexhibit floor is 80% sold out. See list of2015 exhibitors.
SUpporT opporTUNITIeSattach your brand to the frequentlyvisited cyber café, a special interestgroup, or the cell phone chargingstation – or one of many more outreachopportunities at all price levels.
INNoVATIoN pAVIlIoNSavailable to exhibitors only, get extraspace to interact with attendees forspecial purposes away from the activityof the main exhibit floor. engageattendees in creative new ways andprovide interactive education in aconvenient and intimate environment.
oFFICe reNTAlSoffice rentals in the exhibit hall areavailable for private meetings – andavailable beyond the hours when theexhibit hall is open. act fast – there areonly a limited number!
booTh TrAFFIC proMoTIoNScoming soon: exciting and fun newactivities you can use to promote trafficto your booth!
SCIeNTIFIC eXhIbITSseparate from commercial exhibits,scientific exhibits are staffedexclusively by scientists andinvestigators. they share informationabout the current state of yourresearch.
eDUCATIoN SUpporTthe aes annual meeting offersopportunities for education (bothaccredited and non-accredited),networking, and career support.
epIlepSy reSoUrCe CeNTer(nonProFit orGaniZations only)aes provides a dedicated area with 6’tables for organizations involved inadvocacy, patient outreach, patientservices, and research funding.
eQUIpMeNT AUCTIoNFocus the attention of the epilepsyprofessional community squarely onyour company’s equipment bydonating it to be auctioned – andsupport aes at the same time. capitalgoods only.
ADVerTISINgaugment your presence at the aesannual meeting by reaching yourtarget audience year round. advertisein Epilepsy Currents.
AmericAn epilepsy society 69Th ANNUAl MeeTINg philAdelphiA, pA DeCeMber 4 - 8, 2015 www.Aesnet.org 5contact information. CLICK HERE>
gain extra Recognition: Support that matters.
beNeFACTor leVelsunovion pharmaceuticals, inc.
leADer leVeleisai, inc.UcB, inc.
pArTNer leVellundbeck pharmaceuticals, inc.Upsher-smith laboratories, inc.
SUpporTer leVelcyberonics, inc.natus neurology incorporatedsupernus pharmaceuticals, inc.mallinckrodt pharmaceuticalsAcorda therapeutics
CoNTrIbUTor leVelnihon Kohden America, inc.cadwell laboratories, inc.compumedics limitedpfizer inc.
ADVoCATe leVelneuropace, inc.eleKtAelectrical Geodesics, inc.GW pharmaceuticalsmedtronic, inc.Blackrock microsystems, llc
pATroN leVelrhythm linkAd tech medical instrument corp.monteris medical, inc.medical neurogenetics, llcnexstim, incneurolynx, inc. pmt corporationripple llclifelines neurodiagnostics systems, inc. the Jack pribaz Foundation
2014 Supporters thanks in part to support from industry partners, aes is able to serve its mission: to advance research and education for professionalsdedicated to the prevention, treatment and cure of epilepsy.
corporate partners are recognized for the total amount of support they provide year round, including the aes annual meeting andother aes programs and services.
leADer leVel• special interest Group• abstracts on www.AESnet.org• annual meeting lunch – sunday• innovation Pavilion – 3 days• named Fellowship• year round: aes educational Grant &
aes Fellow support
SUpporTer leVel• cyber café – 2 day• booth traffic Promotion – 3 day• innovations Pavilion – 2 day• coffee break• year round: aes research seed Grant
pATroN leVel• virtual tote bag insert• cell Phone charging station• ½ Page ad in Program book• sunday reception in exhibit hall
preMIUM SUpporT opporTUNITIeSGet extra recognition at the aes annual meeting and throughout the entire year! shape a package of opportunities that fits youroutreach needs and adds up to a total that qualifies your company for recognition at one of the aes leadership levels. here are someways you can combine opportunities to achieve extra recognition for your brand.
complimentaryregistrations
complimentaryProgramBook ad
Presidentialreception
invites
Pre- andpost-show
mailinglists
acknowledgementin annualmeetingProgram
Book
invitation tocorporateadvisory
committeeevents
Hallwaysignage at
entrance toballroom
recognition inmeeting
section onwebsite
thank youannouncements
in exhibit hall
complimentaryexclusive
recognition ine-news on first
day of themeeting
BEnEfactor$500,000+
LEaDEr$250,000+
PartnEr$100,000+
SUPPortEr$50,000+
contriBUtor$25,000+
aDVocatE$10,000+
Patron$5,000+
6 full Page 10 X X X X X X X
4 full Page 7 X X X X X X
3 2/3 Page 6 X X X X X
2 1/2 Page 5 X X X X
1 1/4 Page 4 X X X
1/8 Page 3 X X X
Listing 2 X X
AmericAn epilepsy society 69Th ANNUAl MeeTINg philAdelphiA, pA DeCeMber 4 - 8, 2015 www.Aesnet.org 6contact information. CLICK HERE>
Your AeS exhibit Booth: Take your place at the epilepsy meeting.
• 3 exhibit hall badges per 10' x 10' booth2 exhibit hall badges per nonprofit tabletop
• company listing in Program book distributedon-site and posted online
• online exhibit listing • black & white identification sign• sunday evening reception, lunches,
refreshment breaks, poster sessions andprize drawings in exhibit hall to promotetraffic
• Pre- and post- show electronic list ofregistered attendees (mailing addresses only)
• complimentary electronic viP passes toinvite your best customers to the exhibit hall
• Priority sign-up for the 2016 annual meetingin houston, texas 80th Anniversary!
PLUS! tHrEE aDDitionaL EXPo-onLybadges and 2 priority points for the 2016 boothspace by booking housing within the officialAES hotel block. (hotel reservations open inearly July 2015.)
What’s included in your exhibit package
$3,100 per 100 square feet of exhibit space$100 for each exposed cornerApplications for exhibit space must include a 50% deposit (payable in U.s. Funds or drawn on a U.s.bank). After 8/27/15, a 100% payment must be included with your application.
rESErVE EXHiBit SPacE. CLICK HERE
2015 exhibit hall ScheduleeXhIbITor MoVe-INthursday, December 3 ..................8:00 a.m. – 5:00 p.m.
Friday, December 4 ........................8:00 a.m. – 5:00 p.m.
saturday, December 5 ..................8:00 a.m.–10:00 a.m.
ShoW hoUrSsaturday, December 5..........................noon – 6:00 p.m.
sunday, December 6 ..................10:00 a.m. – 4:00 p.m.
monday, December 7..................10:00 a.m. – 2:00 p.m.
eXhIbITor MoVe-oUTmonday, December 7..................3:00 p.m. – 10:00 p.m.
tuesday, December 8 ..........................8:00 a.m. – noon
wHo iS EXHiBiting in 2015? CLICK HERE
reSerVe yoUr booTh ToDAy!QUICK AND eASy! reserve your exhibit boothonline in just a few clicks. safe and secure onlinepayments accepted at time of reservation.
rESErVE onLinE now witH crEDit carD. CLICK HERE
Questions about reserving a booth?contact ralph mateer, Aes sales Associatephone: 312-541-0567 x646e-mail: [email protected]
ViEw HaLL fLoor PLan. CLICK HERE
ATTeNTIoN NoNproFIT orgANIZATIoNS! aes provides an epilepsy resource center with 6’tables for nonprofit organizations involved inadvocacy, patient outreach, patient services, andresearch funding. $500 per table. Reserve now.
All products and services proposed for exhibition relatespecifically to the practice and advancement of thediagnosis, treatment and prevention of epilepsy, or theeducation of those treating or conducting researchrelated to epilepsy and their patients.
includes 6 hours of
unopposed exhibit time!
AmericAn epilepsy society 69Th ANNUAl MeeTINg philAdelphiA, pA DeCeMber 4 - 8, 2015 www.Aesnet.org 7contact information. CLICK HERE>
A Menu Of Support Opportunities: Stand out from the crowd.
Put your brand in front of attendees all meeting long. support a special interest group,a young investigator’s award, or the cell phone charging station – or one of many moresupport opportunities at all price levels. many companies select multiple ways toparticipate. it’s a great way to get special attention to your brand throughout the fivedays of the meeting.
SUpporT opporTUNITIeSsaturday, sunday or monday lunch buffet ..............................................................................................$50,000 each day
named Fellowship (3-year commitment) ......................................................................$45,000 per year for three years
baggage carousel at Phl airport ....................................................................................................................................$30,000
convention center WiFi ......................................................................................................................................................$25,000
Guest room WiFi in conference hotel ............................................................................................................................$25,000
cyber café in exhibit hall ..................................................................................................................................................$18,000
sunday or monday Poster session breakfast ....................................................................................................$10,000 each
innovation Pavilion ........................................................................................................................................click here for prices
special interest Groups (siGs)................................................................................................................$5,000 each, 2/$8,000
coffee break....................................................................................................................................................................$5,000 each
abstracts on www.aesnet.org..............................................................................................................................................$5,000
investigators’ Workshops ......................................................................................................................................................$5,000
nurses awards..........................................................................................................................................................................$5,000
young investigators awards ................................................................................................................................................$5,000
networking massage lounge ......................................................................................................................................$4,000/day
cell Phone charging station ........................................................................................................................................$3,000/day
Program book advertising ................................................................................................................................$2,000 - $12,000
room Drops....................................................................................................................................................................$1,000+cost
booth traffic Promotion Participation ..........................................................................................................................$750/day
Footprints to your booth ..................................................................................................................................................................
Prices for support
opportunitiescoming soon.
preMIUM SUpporT opporTUNITIeSGet extra recognition at the aes meeting andthroughout the entire year! shape a package ofopportunities that fits your outreach needs and addsup to a total that qualifies your company forrecognition at one of the aes leadership levels. hereare some ways you can combine opportunities toachieve extra recognition for your brand.
leADer leVel• special interest Group• abstracts on www.AESnet.org• annual meeting lunch – sunday• innovation Pavilion – 3 days• named Fellowship• year round: aes educational Grant & aes Fellow
support
SUpporTer leVel• cyber café – 2 day• booth traffic Promotion• innovations Pavilion – 2 day• coffee break• year round: aes research seed Grant
pATroN leVel• virtual tote bag insert• cell Phone charging station• ½ Page ad in Program book• sunday reception in exhibit hall
Create anoutreach
package thatfits your
outreach goalsand budget!
gEt DEtaiLS on SUPPort oPPortUnitiES. CLICK HERE
AmericAn epilepsy society 69Th ANNUAl MeeTINg philAdelphiA, pA DeCeMber 4 - 8, 2015 www.Aesnet.org 8contact information. CLICK HERE>
innovation Pavilions: Additional spaces for exhibitor outreach.
located inside the exhibit hall, four innovation Pavilions will be available to paid exhibitors only at the 2015meeting. aes will promote the Pavilions both before and during the meeting. Pavilions offer your company theopportunity to conduct meetings away from the hubbub of the show floor, hold small gatherings of targetedattendees with a speaker, or engage attendees with your brand in creative new ways.
proMoTIoN proVIDeD by AeSpre-MeeTINg:• blast e-mail promoting pre-registration and the pavilions will be sent to aes members and annual meeting registrants
oN-SITe:• listing in the on-site attendee Program book
• signage in the exhibit area
Please note that all of the above activities will promotethe pavilions as a whole. Participating companies maychoose to do independent promotions. (Promotions maynot imply endorsement by AES.)
hoUrSthe pavilions are open during exhibit hours:saturday, December 5..........................noon – 6:00 p.m.sunday, December 6 ..................10:00 a.m. – 4:00 p.m.monday, December 7..................10:00 a.m. – 2:00 p.m.
ATTeNDee regISTrATIoN For pAVIlIoNSPre-registration, which we strongly encourage, as wellas on-site registration for these areas, will bemanaged by each participating company. schedulesfor education and training programs and pre-registration information will be sent to aes membersand pre-registered attendees in an e-blast, andprinted in the final on-site program.
CoST30’ X 40’ (1,200 SQ. FT.) • saturday or sunday only: ..................................$7,500• monday only: ........................................................$6,000• any two days: ......................................................$12,500• all three days: ......................................................$16,000
20 ’X 30’ (600 SQ. FT.)• saturday or sunday only: ..................................$6,500• monday only: ........................................................$5,500• any two days: ......................................................$10,500• all three days: ......................................................$13,000
WhAT’S INClUDeD• 3 additional exhibit-only passes for your Pavilion • hard wall area inside the exhibit hall• carpeting• literature rack• registration table with two chairseach company is responsible for all other costsassociated with their participation, including but notlimited to audio/visual, food and beverage,furnishings, drayage, labor and any other feesassociated with their participation. once per dayvacuuming will be covered by aes.
CLICK HERE for innoVation PaViLion aPPLication.
reSerVATIoN DeADlINe:
SepT 28, 2015
AmericAn epilepsy society 69Th ANNUAl MeeTINg philAdelphiA, pA DeCeMber 4 - 8, 2015 www.Aesnet.org 9contact information. CLICK HERE>
Office Rentals: Private meeting space on the show floor.
sometimes the trade show floor gets a little busy for the deeper, one-on-one discussions you need to have withphysicians who are interested in your products. office rentals, available for extended hours beyond the exhibitfloor hours, are available. Reserve early – there are only a limited number!
oFFICe reNTAl CoST10’ X 20’ (200 SQ. FT.) • saturday or sunday only: ....................................$3,000• monday only: ..........................................................$2,500• any two days: ..........................................................$4,500• all three days: ..........................................................$6,000
WhAT’S INClUDeD• hard wall office inside the exhibit hall• carpeting• registration table with two chairs• 6' draped registration table with two chairs
each company is responsible for all other costsassociated with its participation, including but notlimited to audio/visual, food and beverage,furnishings, drayage, labor and any other fees.
hoUrSeXhIbIT hAll hoUrSsaturday, December 5..........................noon – 6:00 p.m.
sunday, December 6 ..................10:00 a.m. – 4:00 p.m.
monday, December 7..................10:00 a.m. – 2:00 p.m.
beFore AND AFTer eXhIbIT hAll hoUrSsaturday, December 5 ..................6:00 p.m. – 7:00 p.m.
sunday, December 6....................7:00 a.m. – 10:00 a.m.
sunday, December 6......................4:00 p.m. – 7:00 p.m.
monday, December 7..................10:00 a.m. – 3:00 p.m.
CLICK HERE for officE rEntaL aPPLication.
reSerVATIoN DeADlINe:
SepT 28, 2015
AmericAn epilepsy society 69Th ANNUAl MeeTINg philAdelphiA, pA DeCeMber 4 - 8, 2015 www.Aesnet.org 10contact information. CLICK HERE>
Scientific exhibits: Spotlight attention on your company’s research.
separate from commercial exhibits, scientific exhibits are staffed exclusively by scientists and investigators.they share information about the current state of the research.
exhibits must be scientific and/or educational and conservative in appearance (i.e., informational, notpromotional). the scientific exhibit area will be listed in the Program book. no promotion can be conducted inthe scientific exhibit area and no commercial representative of the company can be present during displaytimes. language used in the exhibit should not suggest that compounds are proven safe and effective for anyindications that are still investigational.
CLICK HERE to rEQUESt SciEntific EXHiBit aPPLication for more information, contact:Jolynn amsden, Education Project Manager860-586-7505, X [email protected]
scientific exhibits will be scheduled sunday,December 6 and monday, December 7 and runparallel to poster sessions. there will be up to threeconcurrent exhibits open on sunday and mondayin the time periods of 8:00 a.m. – 11:00 a.m. and2:00 p.m. – 5:00 p.m., with an “all day” optionavailable. the rooms will be located on the samelevel as exhibit hall.
3,700 SQUAre FooT rooM• $9,000 for three hour exhibit• $22,500 for all day (8 a.m to 5 p.m.) exhibit• twenty 4’X6’ double sided exhibit boards• Four 8’ skirted tables• exhibit listing in Program book• site signage• six complimentary one-day exhibit hall guest passes
2,900 SQUAre FooT rooM• $6,000 for three hour exhibit• $15,000 for all day (8 a.m. to 5 p.m.) exhibit• ten 4’X6’ double sided exhibit boards• two 8’ skirted tables• exhibit listing in Program book• site signage• three complimentary one-day exhibit hall guest
passesintroductory offer for 2015: First time scientificexhibitors may reserve a 1,400 square foot roomfor $4,000. this includes:
• one three-hour exhibit (either 8:00 a.m. to 11:00a.m. or 2:00 p.m. to 5:00 p.m.)
• eight 4’X6’ double sided exhibit boards• two 8’ skirted tables• exhibit listing in Program book• site signage• two one-day exhibit hall guest passes
AmericAn epilepsy society 69Th ANNUAl MeeTINg philAdelphiA, pA DeCeMber 4 - 8, 2015 www.Aesnet.org 11contact information. CLICK HERE>
More Opportunities: Make an impact now and year-round.
the 2015 american epilepsy society annualmeeting offers opportunities for education (both accredited and non-accredited),networking and career support.
SyMpoSIA:• epilepsy specialist• annual course• annual Fundamentals• epilepsy therapy• Pediatrics state of the art• Professionals in epilepsy care• merritt Putnam• hot topics• Presidential• scientific
oTher eDUCATIoN/NeTWorKINg:• investigator Workshops• the hoyer lecture• special interest Groups
oTher SUpporT opporTUNITIeS:• General conference support• named fellowships (sustained)• nurse awards• young investigator awards• seed grants• aes Fellow/epi-Port
contact susan oliver at 312-883-3800, x102 [email protected].
education, networking andCareer Support
rESErVE taBLEtoP SPacE. CLICK HERE
epIlepSy reSoUrCe CeNTer (Nonprofit organizations only)calling all 501(c)(3) organizations dedicated to epilepsy patient and caregiver education, support, andadvocacy! Aes provides a dedicated area with 6’ tables for organizations involved in advocacy, patientoutreach, patient services, and research funding. $500 per table.
eQUIpMeNT AUCTIoN
Focus the attention of the epilepsyprofessional community squarely on
your company’s equipment by donatingit to be auctioned off – and supportaes at the same time. capital goods
valued at $5000 or more only, please.
contact susan oliver at 312-883-3800, x102 or
ADVerTISe IN EPILEPSYCURRENTS! Augment your presence atthe Aes annual meeting byreaching your targetaudience year round.Advertise in Epilepsy Currents.
call onkar sandal at (800)627-0326 x218 or [email protected]
AmericAn epilepsy society 69Th ANNUAl MeeTINg philAdelphiA, pA DeCeMber 4 - 8, 2015 www.Aesnet.org 12
here to help: AES Contact Information important Dates for AeS industry Partners
Early July hotel reservations openwww.AESnet.org
august 27 exhibitor full payment due
September 1 booth representativeregistration opens
September 1 Program book ads due
September 1 exhibitor listing due
mid September exhibitor kits emailed
September 28 innovation Pavilion deadline
September 28 office rental deadline
october 6 Group hotel reservations deadline
november 10 individual hotel reservationdeadline
november 21 booth representativeregistration closes
november 21 new member applicantdeadline for member rateregistration
Join AeS today!Become an Associate member and getregistration discounts for your team!
CLICK HERE to Join aES.
eXhIbITS, INNoVATIoNpAVIlIoNS, oFFICeSLara fitts gamacheaes exhibit manager 312-541-0567 x [email protected]
ralph mateerexhibit sales associate 312-541-0567 x [email protected]
oUTreACh AND eDUCATIoNSUpporT opporTUNITIeSSusan J. oliverDirector of industry relations312-883-3800, [email protected]
ADVerTISe: EPILEPSY CURRENTSonkar Sandaladvertising sales manager+1 800-627-0326 x 218 [email protected]
SCIeNTIFIC eXhIbITSJoLynn amsdeneducation Project manager860-586-7505 x [email protected]
groW WITh US!trade show executive hashonored the aes annualmeeting as one of the 50fastest growing tradeshows in the country.
