17th Deafblind International World Conference 2019€¦ · Welcome Reception. Note: any attendees...

http://dbiaustralia2019.com.au #deafblindworldconference

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17th Deafblind International World Conference 2019

12-16 AUGUST 2019, SURFERS PARADISE MARRIOTT RESORT & SPA, GOLD COAST

Sponsorship Prospectus

17 TH DE AFBLIND INTERNATIONAL WORLD CONFERENCE , 12-16 AUGUST 2 019, SUR FER S PA R A D IS E M A R R IOT T R ESOR T & S PA , GOLD COAST

InvitationAble Australia is honoured to be hosting the 17th Deafblind

International World Conference on the 12–16 August 2019

at the Surfers Paradise Marriott Resort & Spa, 158 Ferny

Avenue, Surfers Paradise, Queensland.

Deafblindness is a unique and isolating sensory disability

resulting from a combination of both a hearing and vision

loss or impairment, which significantly affects communication,

socialisation, mobility and daily living.

Able Australia is a Not-for-Profit organisation formed in 1967 that has unique expertise

in supporting people with deafblindness and multiple disabilities throughout Australia.

The conference theme is Sharing the knowledge to ACT: Accessibility.

Communication. Technology. “Now is your time to ACT!”. In keeping with

this theme, we aim to showcase research, experiences and best practices that

are shaping the world for those who are deafblind. This conference is not only

for academics and professionals working in the field of deafblindness, but also

professional interpreters and communication guides, people who are deafblind,

together with families of people with both acquired and congenital deafblindness.

We are inviting you to become a conference sponsor and take this opportunity to

showcase your organization to some 70 international and national guest speakers and

300 delegates from the deafblind community across over 30 countries.

I hope you take the opportunity to be part of this very special event.

Kate MacRaeChief Executive OfficerAble Australia

http://dbiaustralia2019.com.au | 2

About Able AustraliaAble Australia is one of Australia’s leading not-for-profit organisations, delivering high quality, person-centred services to people living with multiple disabilities, including deafblindness and in community support services.

From its humble beginnings in 1967 as an association for people with deafblindness and Rubella, Able Australia has grown into a diverse and dynamic organisation that supports more than 4000 people throughout the Australian Capital Territory, Tasmania, Queensland and Victoria.

Today, we employ more than 500 staff and 300 volunteers who are passionate about ensuring every person we support is seen, heard, respected, valued and connected.

Our people are enthusiastic and passionate about achieving excellent results and making a difference to the lives of the people in the community who need it the most.

For more information about Able Australia, please visit http://dbiaustralia2019.com.au

Who will be there?The 17th Deafblind International World Conference 2019 will attract academics and professionals working in the field of deafblindness, but also professional interpreters and communication guides, people who are deafblind, together with families of people with both acquired and congenital deafblindness.

We anticipate 70 international and national guest speakers at the event and 300 delegates from the deafblind community across over 30 countries.

Why sponsor or exhibit?Sponsorship of this conference will enable your organisation to connect personally with conference attendees, and to showcase products and technology in a dynamic, fun and interactive environment.

Thanks to the rollout of the National Disability Insurance Scheme (NDIS) in Australia, many people with deafblindness, and their families/carers, now have unprecedented access to funding, enabling them to access/purchase technology, transport, accommodation and personal supports to improve their lives. Internationally, people with deafblindness from both developed and developing countries are embracing cutting edge new technologies and products.

For enquiriesRoslyn ConnorEvent Manager, Iceberg EventsPhone: 07 3876 4988Email: [email protected]


Snapshot of packagesPackage Investment Page

Major Sponsor $10,000 5

Welcome Reception Sponsor $5,000 6

Conference Dinner Sponsor $8,000 7

Satchel Sponsor $5,500 8

Lanyard Sponsor $4,400 9

Student Volunteer Sponsor $4,400 10

Additional Opportunities Various 11

Trade Exhibition Booth $1,650 12

All prices are listed in Australian dollars $AUD and are inclusive of the Goods and Services Tax (GST).

Terms and conditionsPlease refer to page 15 for the terms and conditions.

For enquiriesRoslyn ConnorEvent Manager, Iceberg EventsPhone: 07 3876 4988Email: [email protected]


Sponsor$10,000 (inc GST)

As a major sponsor, your organisation will be recognised as a key supporter of the deafblind sector. This sponsorship provides superior exposure to the delegates and other attendees.

Corporate signage • Opportunity to display one free-standing

banner at the conference opening and closing ceremonies (to be supplied by sponsor).

Trade exhibition • Opportunity to display in the Exhibition Area

for the event.

• One complimentary 3m x 2m booth with lights, fascia and power.

• Preferential choice on booth location.

Satchel inclusions• One promotional insert (to be approved for

size by the Conference Organisers) included in the delegate satchel.

Premier exposure on print and promotional material Website:

• 100-word corporate message and logo with link to website on the conference website.

• Acknowledgement on the Able Australia website with link to sponsor’s website and social media.

Full program:

• One full page colour advertisement in the official conference Program Book (finished artwork to be supplied by sponsor).

Acknowledgement of Major Sponsor at the conference • Verbal recognition of sponsorship at the

opening and closing ceremonies.

• Logo to appear on PowerPoint slides during the opening session and on the ‘Thanking Sponsors’ PowerPoint slide during the conference.

• All Major Sponsors to be clearly identified as a ‘sponsor’ on your name badge.

Attendance list • Attendance numbers and an electronic

delegate list (name, position and organisation) to be made available one week prior to the conference, and final delegate list within two weeks post-conference subject to delegate consent.

Sponsor entitlements • Exclusive sponsor of one conference morning

or afternoon tea break (choose between Tuesday 13, Wednesday 14 or Thursday 15 August 2019).

• Two full conference registrations, where registration includes a ticket to the Welcome Reception and a ticket to the Conference Dinner, along with access to Plenary Sessions and Concurrent Sessions.

• One additional complimentary ticket to the Welcome Reception and Conference Dinner.

Note: any attendees in addition to the complimentary registrations, are to register at the earlybird rate. A webform will be provided by the organisers.

Endorsement • Until 12 August 2019 the Major Sponsor

may use the wording ‘Major Sponsor: 17th Deafblind International World Conference 2019’ and the conference logo according to the below conditions:

• Specific to your sponsorship category, the sponsor may use the above wording in your corporate media releases, stationery, etc.

• Sponsor may use conference logo for promotional purposes.

• This entitlement is subject to approval by the Conference Organisers.

• Each time the conference 2019 logo is used, approval must be granted by the organisers before it can be published.

Major


3

opportunities

available


The Welcome Reception will open the conference in style. One opportunity exists for your organisation to sponsor this to be held at the Poolside, Marriott Surfers Paradise Resort & Spa, on Monday 12 August 2019. Join the delegates as they network and renew acquaintances.


banner at the Welcome Reception (to be supplied by sponsor).

Trade exhibition • Opportunity to display in the Exhibition

Area for the event.



• 50% off purchasing additional booths.

Satchel inclusions• One promotional insert (to be approved

for size by the Conference Organisers) included in the delegate satchel.




Full program:

• Company logo in the official conference Program Book.

Acknowledgement of Welcome Reception Sponsor at the conference• Logo to appear on the ‘Thanking Sponsors’

PowerPoint slide during the conference.

• Welcome Reception Sponsor to be clearly identified as a ‘sponsor’ on your name badge.

Attendance list • Attendance numbers and an electronic delegate

list (name, position and organisation) to be made available one week prior to the conference, and final delegate list within two weeks post-conference subject to delegate consent.

Sponsor entitlements • Opportunity for a five-minute address to attendees

during the Welcome Reception.

• One full conference registration, where registration includes a ticket to the Welcome Reception and a ticket to the Conference Dinner, along with access to Plenary Sessions and Concurrent Sessions.

• Four additional complimentary tickets to the Welcome Reception.


Endorsement • Until 12 August 2019 the Welcome Reception

Sponsor may use the wording ‘Welcome Reception Sponsor: 17th Deafblind International World Conference 2019’ and the conference logo according to the below conditions:





Welcome Reception


Exclusive

opportunity


The Conference Dinner is the social highlight of the conference. Delegates will gather for a sophisticated evening of socialising and relaxing. One opportunity exists for your organisation to sponsor the Conference Dinner to be held in the Ballroom, Marriott Surfers Paradise Resort & Spa on Thursday 15 August 2019.


banner at the Conference Dinner (to be supplied by sponsor).

Trade exhibition • Opportunity to display in the Exhibition Area

for the event.



• 50% off purchasing additional booths.

Satchel inclusions• One promotional insert (to be approved for

size by the Conference Organisers) included in the delegate satchel.




Full program:


Conference Dinner menus and tickets• Conference Dinner Sponsor logo to be

displayed on each table menu.

• Conference Dinner Sponsor logo to be displayed on the Conference Dinner tickets given to all delegates attending the function.

Acknowledgement of Conference Dinner Sponsor at the conference • Logo to appear on the ‘Thanking Sponsors’


• Conference Dinner Sponsor to be clearly identified as a ‘sponsor’ on your name badge.

Attendance list • Attendance numbers and an electronic delegate

list (name, position and organisation) to be made available one week prior to the conference, and final delegate list within two weeks post-conference subject to delegate consent.

Sponsor entitlements • Opportunity for a five-minute address to attendees

during the Conference Dinner.

• Sponsor hosted table at the Conference Dinner in a prominent location.

• One full conference registration, where registration includes tickets to the Welcome Reception and tickets to the Conference Dinner, along with access to Plenary Sessions and Concurrent Sessions.

• Six additional complimentary tickets to the Conference Dinner.


Endorsement • Until 12 August 2019 the Conference Dinner

Sponsor may use the wording ‘Conference Dinner Sponsor: 17th Deafblind International World Conference 2019’ and the conference logo according to the below conditions:





Conference Dinner


Exclusive

opportunity


Distributed to every delegate upon registration, satchels are constantly used through and after the conference. Sponsorship of the satchel offers excellent exposure as it will make your organisation a constant presence for the duration of the event and beyond. The satchel will contain the conference Program Book, full delegate list (subject to delegate consent) and sponsor promotional material.

Exposure on print and promotional material Website:



Full program:


Acknowledgement at the conference • Logo to appear on the ‘Thanking Sponsors’

PowerPoint slide during the opening plenary session.



Sponsor entitlements • Your company logo to appear on the front of

the satchel (Organising Committee’s discretion as to logo being printed in full colour or mono) alongside the conference logo.

• Provision of one piece of promotional material in each satchel (sponsor to supply).

Note: Satchel to be sourced by Conference Organisers.

Endorsement • Until 12 August 2019 the Satchel Sponsor

may use the wording ‘Satchel Sponsor: 17th Deafblind International World Conference 2019’ and the conference logo according to the below conditions:






Exclusive

opportunitySatchel


Includes the cost of the lanyard

A lanyard will be distributed to all delegates upon registration and must be worn by all delegates throughout the conference. This is an exclusive sponsorship opportunity for your company logo to be seen on every delegate. The lanyard will be created and provided by Able Australia.




Full program:






Sponsor entitlements • Your company logo (one colour) prominently

displayed on the lanyard.

• Logo to be provided by sponsor.

Note: Lanyards to be sourced by Conference Organisers.

Endorsement • Until 12 August 2019 the Lanyard Sponsor

may use the wording ‘Lanyard Sponsor: 17th Deafblind International World Conference 2019’ and the conference logo according to the below conditions:






Exclusive

opportunityLanyard


Auslan (Australian Sign Language) students are the future of deafblind communication guides and interpreters and many cannot afford to be paying delegates. The Student Volunteer Sponsor is the key sponsor for ensuring the future of our industry. The students we are targeting are currently undertaking full-time and part-time study in Auslan.

We offer this sponsorship category for the first time and we seek a sponsor who understands the importance and value that students will bring to the profession of deafblind communication guidance and interpreting.




Full program:






Sponsor entitlements • Your company logo to appear on the

t-shirts worn by all volunteers (Organising Committee’s discretion as to logo being printed in full colour or mono) alongside the conference logo.

• Provision of one piece of promotional material in each satchel (sponsor to supply).

Note: T-shirts to be sourced by Conference Organisers.

Endorsement • Until 12 August 2019 the Student Volunteer

Sponsor may use the wording ‘Student Volunteer Sponsor: 17th Deafblind International World Conference 2019’ and the conference logo according to the below conditions:






Exclusive

opportunityStudent Volunteer

Notepad Sponsor$2,500 (inc GST)

Branded notepads to be supplied by sponsor at own expense. This item will be sold on a “first come, first serve” basis. One notepad (no larger than A5 size) to be inserted into delegate satchel and provided to all conference attendees.

Satchel Insert Sponsor$550 (inc GST)

Provision of a lightweight (up to 4-page A4) brochure or corporate gift (subject to Conference Organiser’s approval) in delegate satchels. Please note that some sponsorship levels are entitled to satchel inserts.

Advertising in Conference Program BookFull page (A4 portrait - full colour) $1,100 (inc GST)

Half page (A5 landscape – full colour) $880 (inc GST)

These prices are based on the provision of print-ready artwork. Format for supplied artwork: full colour CMYK; press quality Adobe PDF with 5mm bleed and crop marks.

Pen Sponsor$2,500 (inc GST)

Branded pens to be supplied by sponsor at own expense. This item will be sold on a “first come, first serve” basis. One pen to be inserted into delegate satchel and provided to all conference attendees.

Additional Opportunities


FULLPAGE

HALFPAGE

Exclusive

opportunity

Exclusive

opportunity

Multiple

opportunities

available

Design your ownCannot see what you need here?

Enquiries to:Roslyn ConnorEvent ManagerIceberg Events+61 7 3876 [email protected]

$1,650 (inc GST)

Trade exhibitionOpportunity to display in the trade exhibition area for the event.

Booth size: one booth (3m x 2m)

Walls: 2.5m high white melamine infill panels

Fascia: polished aluminium fascia, 340mm deep on all aisle frontages. Standard fascia colour is white, with allowance for organisation name in black print (up to 30 characters).

Signage: all open aisle frontages will have a fascia sign consisting of company name and stand number

Lighting: two track spotlights per 6sqm; lights are mounted on the inside of the front fascia

Power: one single power outlet per booth (4amp); positioned in rear of booth

Flooring: existing venue carpet

Furniture hire: booths are provided as an empty shell to be furnished and decorated by the exhibitor. Exhibitors are responsible for hiring any equipment or furniture required for their booth from the appointed exhibition provider at the expense of the exhibitor.






• All exhibitors to be clearly identified as ‘exhibitor’ on your name badge.



Sponsor entitlements • Two trade exhibitor registrations are included

for staffing the booth during the conference. These registrations include:

• Staffing the booth (only) during the conference

• Access to the exhibition area• Name badge and satchel• Catering breaks during the conference • Attendance to the Welcome Reception

(Monday 13 August)

• Trade Exhibitors can purchase tickets to attend the Conference Dinner at $150pp (inc. GST) per person. The exhibitor registrations do not include attendance to conference sessions.

Trade Exhibition Booth


Limited

availibility

$550 per person (inc GST)

Your booth package includes two trade exhibition registrations only.

Extra staff on the exhibition booth will have access to a reduced exhibitor registration fee of $550 per person.

Each organisation is entitled up to 3 extra staff registrations per booth.

For security purposes, ALL exhibitor staff manning booths must be registered and wear an exhibitor name badge at all times whilst at the conference.

Extra Exhibitor Staff registration INCLUDES: • Access to the exhibition area

• Name badge and satchel

• Catering breaks during the conference

• Attendance to the Welcome Reception (Monday 13 August)

Extra Exhibitor Staff registration DOES NOT INCLUDE: • Conference Dinner

• Attendance to conference sessions

A registration form will be provided to all confirmed sponsors and exhibitors allowing them to purchase extra exhibitor registrations for their staff and the opportunity to purchase additional social function tickets.

Extra Exhibitor Staff


5

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321

DEAFBB19 DEAFBLIND INTERNATIONAL CONFERENCE 2019GARDEN TERRACE GALLERY

Venue:

Show Name:

Location:

SPECIFICATIONS12 (3x2) Syma/Corinthian Booths

01D:\CAD REQUEST MORETON\2018 Q1,Q2,Q3,Q4\Q4 OCT,NOV,DEC\DEAFBB19_20181003\DEAFBB19_SURFERS PARADISE MARIOTT_PLN01.DWG

DEAFBB19 DEAFBLIND INTERNATIONAL CONFERENCE 2019

13TH-16TH AUGUST 2019

A3L - CLIENT10/3/2018 1:39 PM

GARDEN TERRACE GALLERYSURFERS PARADISE MARRIOTT

This plan is subject to change, venue approval & a site inspection once sign off has been accepted.

Conference venue: Marriott Surfers Paradise Resort & Spa158 Ferny AveSurfers Paradise QLD 4217

The trade exhibition area will be on Level 2 of the conference venue.

Exhibition Area Floor Plan


Please note: • Standard booth size is 3m x 2m.• This floor plan is indicative only and is subject to change at the discretion of the Conference Organisers. • Indicate your top three booth location preferences on the sponsor agreement form.

Allocation of booths will be based on:

1. level of investment and 2. date of receipt of exhibitor agreement form

Please advise the Event Manager if you will have a custom stand.

The Event Manager will confirm your final booth allocation 4-6 weeks prior to the event.

The Exhibitor Kit (venue rules, shipping information, storage details, etc.) will be sent to you approximately 4-6 weeks prior to the event once all booth allocations are confirmed by the Conference Organisers.

Please refer to page 15 for the terms and conditions.

Enquiries to Iceberg Events: Roslyn Connor on 07 3876 4988 or [email protected]

Entrance

Session rooms

Poster displays

Registration

Sponsor agreement

Completion of the sponsor agreement form does not confirm acceptance of offer. The Conference Organisers reserve the right to determine which applications are accepted. All sponsorships will be confirmed in writing by the Conference Organisers, Iceberg Events.

Payment

Acceptance of offer is by completion of Sponsor Agreement Form. Payment is required within 7 business days of receiving the sponsorship tax invoice supplied by Iceberg Events (special arrangements can be made).

All payments must be received by the due date. Failure to comply with payment terms may result in the sponsor not receiving full benefits as outlined in the package.

All sponsors’ benefits are conditional on receiving payment, and receiving artwork, goods etcetera in a timely manner and are subject to meeting publication deadlines.

Should a sponsorship benefit precede payment that benefit will no longer be available to the sponsor.

Cancellation

Notification of cancellation must be submitted in writing to the Conference Organisers. Cancellations up to 6 months prior to the conference (12 February 2019), 50% of total sponsorship will apply as a cancellation fee. Cancellations made after 3 months prior to the conference (10 May 2019), will receive no refund.

The sponsor and/or exhibitor shall not be entitled to any refund in the event of cancellation of the sponsorship because of industrial action, blackouts or any cause outside the control of the Conference Organisers.

Exhibition booth allocation

Booth locations will be allocated according to the level of the sponsorship package, and in the order in which sponsorships are booked.

By selecting your booth preferences, you understand that it is an indication only and is subject to availability and change. The Event Manager will confirm your final booth allocation 4-6 weeks prior to the conference.

The Conference Organisers have the exclusive right to allocate exhibition booths available to the exhibitor and may alter the exhibition, should it prove necessary. The exhibitor’s wishes will be considered as far as possible.

The final exhibition floor plan may vary resulting in trade display position changes from the original floor plan due to updated trade floor plans.

Exhibitors

Must have current public liability insurance cover for their booth.

Are wholly responsible for the security and safekeeping of items and staff at their booths.

Will be responsible for any damage to the walls or the floor of the building occupied by the booth.

Will be responsible for any loss or damage to the booth, partitions, electrical fittings, and lights provided for the exhibitor.

The offering and distribution of promotional materials may only take place within the immediate vicinity of booths, except where expressly permitted.

Participation is entirely at the exhibitors’ risk. The exhibitor guarantees the Conference Organisers against all claims by third parties in consequence of damage caused by the exhibitor during the exhibition.

Conference Organisers

May postpone or amend the time the exhibition will be held to a more suitable time.

Shall not be held liable for any losses, damage, or injuries caused except in cases of demonstrated negligence.

Coffee

No barista or coffee machines are allowed at individual booths in the exhibition area (excluding arrangements made for the Coffee Cart Sponsor).

Exhibitors cannot provide any hot beverages to conference attendees (excluding arrangements made for the Coffee Cart Sponsor).

Liability waiver

In the event of industrial disruptions and any other circumstances that occur that mean the conference cannot take place, the organisers accept no responsibility for losses incurred by conference participants, sponsors and exhibitors.

Participation in the exhibition does not imply any endorsement or approval by the Conference Organisers take no responsibility in relation to the displays, products representations or promotional material of the participants. The Conference Organisers have not assessed, endorsed or approved any display, product representation or promotional material.

Sponsor and Exhibitor Terms and Conditions


CONTACT DETAILS

Title (Mr/Mrs/Ms) First Name Surname

Position

Organisation

Postal Address

Suburb/City State Postcode

Phone Mobile

Email

SPONSORSHIP OPPORTUNITIES (INC GST)

Major Sponsor $10,000

Welcome Reception Sponsor $5,000

Conference Dinner Sponsor $8,000

Satchel Sponsor $5,500

Lanyard Sponsor $4,400

Student Volunteer Sponsor $4,400

Booth preferences Select your top three preferences from the Exhibition Area Floor Plan on page 14.

#1 #2 #3

PAYMENT DETAILS Total Amount Payable AUD $

A tax invoice will be issued once your sponsorship application has been approved and processed. The tax invoice will outline payment options and terms as per this agreement.

DECLARATION I have read the Sponsorship Prospectus and agree to the ‘Terms and Conditions’ outlined in the document. I declare that I am authorised to make this commitment on behalf of my organisation. I understand that exhibition space will be allocated according to the level of the sponsorship package, and in the order in which sponsorships are booked. By selecting my exhibition space preferences, I understand that it is an indication only and is subject to availability and change. The Event Manager will confirm 4-6 weeks prior to the conference with my final allocation. I acknowledge that if I wish to bring Extra Exhibitor Staff in addition to my entitled complimentary registrations, I am liable for an additional $550 inc GST per person.

Name: Signature:

TO SECURE YOUR PLACE: DOWNLOAD THIS PDF, COMPLETE AND RETURN TO:Email [email protected] Post DbI Conference, c/- Iceberg Events, PO Box 1179, Milton Qld 4064

Enquiries to: Roslyn Connor Event Manager, Iceberg EventsPhone: 07 3876 4988 Email: [email protected]

ICEBERG EVENTS ABN 84 084 581 153

Sponsor Agreement Form

Full Page Ad (A4 portrait full colour) $1,100

Half Page Ad (A5 landscape full colour) $880

Pen Sponsor $2,500

Notepad Sponsor $2,500

Satchel Insert Sponsor $550

Trade Exhibition Booth $1,650

NOTE: THIS EDITABLE PDF MUST BE DOWNLOADED BEFORE COMPLETING AND SUBMITTING

17 T H D E A F B L I N D I N T E R N AT I O N A L WO R L D C O N F E R E N C E , 12-16 AUGUST 2 019 S U R F E R S PA R A D I S E M A R R I OT T R E S O R T & S PA , G O L D C OA S T

http://dbiaustralia2019.com.au #deafblindworldconference

17th Deafblind International World Conference 2019€¦ · Welcome Reception. Note: any attendees...

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