Andrew White, PhD Interim Dean and Director Director, Health Sciences Library Stony Brook University...
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Andrew White, PhDInterim Dean and DirectorDirector, Health Sciences LibraryStony Brook University
ALA 2011June 26, 2011
About Stony Brook University
About Stony Brook University
About Stony Brook University
• Became a member of the Association of Universities (AAU), an organization of the top 62 research universities in North America in 2001.
• 25,000 students and 2,200 faculty
• Long Island’s largest single-site employer, providing more than 14,000 employees with full- or part-time jobs
• More than 150 majors, minors, and combined-degree programs
• Six interest-based Undergraduate Colleges for all freshmen
• Annually ranks in the top 25 universities nationwide in revenue derived from the licensing of technology developed on campus.
• Has technology incorporated into four FDA-approved drugs—including ReoPro, the leading drug used to reduce mortality in cardiac patients
• Only State University of NY campus with any FDA-approved drugs.
Campus Libraries
Melville Library Health Sciences Center Library
First Guests – September 2009
Provost’s academic review of Melville Library
4 ARL Library Directors
Observations Back-office from a print-based era which
has been supplanted by a digital one.
Overstaffed back-office staff needs to be switched over to serve
undergraduates and other users.
Separation of electronic resources with only 2 staff makes no sense
Recommended increase in acquisitions $ Yielded extra $1 million to base
Second Guests – May 2010
First phase of Melville Library staff reorganization
4 AD-level consultants
Observations
Reconfigure Technical Services support acquisition and metadata
management of all collection formats
Administration of Resource Management position Library with skills and structure for
support of new institutional initiatives
RMS staff should be proficient in servicing and processing various formats found in the current and future library collections
Third Guests – July 2010
Overall review of campus operations Bain & Co.
Observations
Realign the library organization to avoid filling open vacancies Includes shifting existing library personnel into
supervisory vacancies
Automate cataloging & invoicing
Question % of budget spent on digital materials vs. % of staff time devoted to processing print collections
Consequences of More Purchasing $
More digital backfiles Changes in holdings / location codes / serials
management
New encoding procedures for acq budget management Improved tracking of one-time vs. recurring
expenses
Consequences of Less Operational $
Staff in TS reduced by 8 FTE Retirements / reassignments / resignations
Acquisitions head reassigned to new position of annual reporting Accredition ARL NYS
ERM staff essentially 1 FTE
New Charge
Merge the libraries administratively Simplify access to collections Consolidate some IT licensing Reduce operational redundancies Keep collections budgets separate Automate more processes
Merger Activities
Discovery Tool investigation Identify areas for common metadata tagging
Comprehensive inventory in both libraries Review of cataloging/ acquisition practices
Common format definitions Simplification of acquisitions definitions
Q & A