All Staff Meeting Presentation - April 14, 2016 MASTER...4/14/2016 8 Staff/Faculty Announcements ECE...
Transcript of All Staff Meeting Presentation - April 14, 2016 MASTER...4/14/2016 8 Staff/Faculty Announcements ECE...
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Value Moments
WE Act Working Group: Recognition, Respect, Collaboration
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Staff MeetingA il 14 2016April 14, 201612:30 p.m. – 1:30 p.m.SEB 3109
April 14, 2016
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Today’s Agenda - REVISED1. Opening Remarks and Welcome2. Approval of Agenda3. Approval of Minutes – November 12, 20154. Guest: Dr. Aleksander Essex, Assistant Professor, ECE5. Faculty Updates:
a) Human Resources Update (Sarah Williams)b) EFS/Stores Update (Remington Wickman)c) External Services Update (Lesley Mounteer)) p ( y )d) Undergraduate Services Update (Clare Tattersall)e) ITG Update (Ron Farren)f) WHMIS Update (Mike Gaylard) – ADDED
6. Announcements/Reminders7. Other Business8. Adjournment
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2. Approval of Agenda
3. Approval of Minutes – November 12, 2015
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Dr. Aleksander Essex,Assistant Professor
Electrical & Computer Engineeringp g g
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Human ResourcesUpdate
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Staff/Faculty AnnouncementsCBE
• Brandy Hunter, Academic Program Coordinator , RF (Feb 2016)
• Cole Handsaeme, Graduate Coordinator, TF (March 2016)
CEE
• Josh Brown, Research Engineer, RF (December 2015)
Dean’s Office
• Brittney MacDouell, Career Services Assistant, PT (January 2016)
• David Lee, Technical Specialist, eLearning/Web, RF (January 2016)2016)
• Ronald Farren, Associate Director, ITG, RF (March 2016)
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Staff/Faculty AnnouncementsECE
• Firouz Badrkhani Ajaei, Assistant Professor (January 2016)
• Ann Seabrook, NSERC Graduate Coordinator, TF (April 2016)
MME
• Christopher DeGroot, Assistant Professor (January 2016)
UMS
• Chris Vandelaar, Student Shop Manager (1 year secondment)
WindEEE
• Chowdhury Jubayer, Research Scientist, TF (May 2016)
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Recruitment Update Recruitment in Progress:g
• Communications Manager, External Services (RF)
• Research Engineer, FPC (TF)• Research Engineer, FPC (TF)g , ( )• Laboratory Technician, CEE (TF)• Laboratory Technician, CEE (TF)• Laboratory Technician, CBE (RF)
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WEAct Update • Mission, Vision, Values (MVV) – framed version now
delivered to all depts/unitsdelivered to all depts/units• MVV integrated into communications, recognition,
recruitment and on‐boarding practices• Informal recognition practices ‐ greeting cards, e‐cards• WE Awards recommendations• Email best practices• Mentorship models – staff and faculty• Wellness website ‐ initiatives campus‐wide• Working Together website
(http://www.eng.uwo.ca/faculty_staff/) • Developing Advisory Group to Dean• Short Survey May 2016
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HR
WebsiteWebsite
Check it out!
http://www.eng.uwo.ca/hr/index.html
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Wellness
WebsiteWebsite
Check it
out!
http://www.eng.uwo.ca/hr/training/we_wellness_did_you_know.html
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Wellness Lunch & LearnTopic: Top 10 Nutrition Habitsp pSpeaker: Jennifer Broxterman, Registered Dietitian
and Sports NutritionistDate: Thursday, April 21, 2016Time: 12:30 p.m.—1:30p.m.p pLocation: SEB 2009B
RSVP to Sarah Williams by April 14, 2016.y p ,
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Food Services Offerings in SEB
• Hospitality Services looking to expand food service offerings in SEB
• Asking all students, staff and faculty to complete aAsking all students, staff and faculty to complete a short survey to help them to understand customer needs in order to make a decision
• Survey available until April 22, 2016
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Vacation Tracking• Reminder to submit your vacation timesheets each
month to your supervisor; They will submit to Dean’s Office for keying on the TimeTracker system.
• You can access your vacation summaries on TimeTracker atTimeTracker at
https://servlet.uwo.ca/timetracker/welcome.jsp
• Vacation balances should be < 25 days; if not, need (supervisor’s approval to carry > 25 days (no more than
40!) and approval must be in writing and in your personnel file.
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Congratulations!Katherine Manweiler, Financial Coordinator, EFS/Stores
recipient of Sharon A. Ling Award of Excellence for Outstanding Achievement by a Staff Member
CBE Internationalization Team (Dr. Jesse Zhu, Dr. Kibret Mequanint, Grace Li, Margaret Cooper and Zach q , , g pArmstrong) recipients of the Engineering Award of Recognition
Ingrid Timusk, Recruiting Logistics Coordinator, Ivey Business School Western (former UndergraduateBusiness School, Western (former Undergraduate Affairs Assistant, CBE) recipient of the Engineering Award of Recognition
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EFS/StoresUpdate
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Finance & Stores: Lunch & Learn SessionsSessions
May / June 2016: Dates / locations TBD
1. Purchasing – Mustang Market
2. Financials Overview – Utilizing PS Financials, Credit Card Reconciliations & account lines
3. Annual Plan & Budget Processes
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External ServicesUpdate
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CommunicationsStaffing• Staffing
• Weekly News & Events – 1 email beginning May 2
• On-line Calendar
Requests for projects/stories etc• Requests for projects/stories etc.
• http://www.eng.uwo.ca/comms/services.html
• http://www.eng.uwo.ca/comms/project_request form htmlst_form.html
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Upcoming Events• National Chemistry Olympiad May 26 31• National Chemistry Olympiad - May 26 – 31 • Golf Day – May 27• GG Badge Day – May 28• WEMADEIT @ the Ontario Science Centre –
May 31May 31• PD Day Camps – June 10 & 30• Faculty Council – June 16• Convocation and Spring Awards – June 17• Awards Banquet June 22• Awards Banquet – June 22
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Undergraduate ServicesUpdate
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Undergraduate Services Office -Update
• Final Exams until April 30th
• Make-up Exams will be on May 11-13th
• Summer courses begin May 9th and Intersession courses begin May 16th
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Health and WellnessOur goal is to develop strategies for supportingOur goal is to develop strategies for supporting student resilience and health in an academic setting
Current Data:
• Mental Health Appointments 2012/13 2 000• Mental Health Appointments: 2012/13 – 2,000
–2014/15 ‐ ?• Accommodations From the UGS Office ‐ 1862
• Special Exams – 2015: Jan – 65, May – 64p , y
– 2016: Jan 128, May‐ 50 (3 days into exams)
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Strategies
C lt Shift i f ti t ti• Culture Shift – moving from reaction to proactive measures
• Developing student resilience: coaching students to shift from extrinsic to intrinsic motivation, Self‐reflection Positive Psychology Coachingreflection, Positive Psychology Coaching
• Mental Health Awareness and De‐Stress Events• Early Warning System and At Risk Student List• Collaboration with Sophs and UES• Exploring Peer Mentorship Options• Exploring Peer Mentorship Options• www.lessstressed.net
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ITG Update
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ITG - Information Technology GroupServer Relocation and Data Move ProjectServer Relocation and Data Move Project ~= 57TB of data, moving to ITS, to be in use by June 3, 2016
March April May June July
Server Racking . . . . . . RFQ Approval . . . . . . . . . . Equipment OrderEquipment Order . . . . . . . . Equipment Configuration . . . . . . . . . Equipment Validation . . . . . . . . . . . . . . . . . Data Transfer . . . . . . . . . . . . . . . . . . . . . . . . . Stability Monitoring . . . . . . . . . . . . . . . . . . . . . . . . . .Cut-Over . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 3
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Decommission Old . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
No Service Outage – Please help us and delete unneeded data
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ITG - Information Technology GroupOffice 365 Mail Migration (O365)Office 365 Mail Migration (O365)
50,000 people already migratedITG (TUMS) early adaptors ‐ April 21, 2016Faculty of Engineering – Sprint 4
• May 22 through July 7I it ti d i t ti (ITS)
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• Invitation process and instructions (ITS)• Orientation sessions (ITS)• Specific planning and support (ITG)
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ITG - Information Technology GroupUniversities are Prime TargetsUniversities are Prime TargetsComplex, Multi‐Layered Attacks
Protect the “Crown Jewels”
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Where to go to learn more• http://security.uwo.ca & http://cybersmart.uwo.ca
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WHMIS Update
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WHIMIS 2015 • Canada adopting new international standard
GHS – Globally Harmonized system
• Existing WHMIS 1988 to be replaced by “WHMIS 2015” b D b 2018“WHMIS 2015” by December 2018
• New training live on OWL May 2, 2016
• Must be completed by May 31, 2016p y y
• http://uwo.ca/hr/safety/topics/whmis.html
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Announcements/Reminders
Fall 2016 Staff Meeting – Date to be announced12:30 – 1:30 PM, SEB 3109
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Other Business• Questions?
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