ALICE © | RRB | 17 April 2013 | Catherine Decosse 24 th meeting of the ALICE Resources Review Board...

ALICE© | RRB | 17 April 2013 | Catherine Decosse

24th meeting of the ALICE Resources Review Board

CERN-RRB-2013-032

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Overview of the presentation

CORE Construction Budget– 2012 CORE expenses– Status of the Common Fund

Maintenance and Operation– Category A

• 2012 M&O-A contributions and expenditure• 2013 Current contributions and expenditure• M&O-A 2014 preliminary budget and sharing and estimates for the period 2015-2017

– Category B• 2012 M&O-A contributions and expenditure• M&O-B 2014 preliminary budget and sharing and estimates for the period 2015-2017

R&D for upgrade expenditures 2010-2012

Common Fund for Upgrade

ALICE© | RRB | 17 April 2013 | CD

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CORE and Common Fund


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2012 CORE Expenditure by system and by funding agency (no Common Fund, in kCHF)

A contribution from Poland for consignment of PHOS crystals delivered in 2007 for an amount of 73.2 kCHF has been retroactively added to the CORE expenses.


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CORE Cumulative expenditure 1997-2012 including Common Fund in kCHF (as 31/12/2012)


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CORE Cumulative expenditure 1997-2012 incl. Common Fund by funding agencies and systems in kCHF (as 31/12/2012)


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CORE Cumulative expenditure 1997-2012 incl. Common Fund in kCHF (as 31/12/2012)


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Common Fund 1998-2012 contributions and expenditure, cash balance as 31/12/2012 in kCHF


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Contributions to the Common Fund in kCHF

Payments received in 2012: 50 kCHF Sunaranee Thailand22 kCHF Wuhan CCNU China13.5 kCHF KISTI Korea

MoUs pending:

- Brazil- China (M&O)- India (Gauhati, Bose

Institute , ITT Indore & NISER Bhubaneswar)

- Korea Inha Univ.- Turkey Karatay Univ.


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Maintenance and Operation Cat. A


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M&O Cat. A contributions 2002-2012 as 31 Dec. 2012 in CHF


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M&O-A 2012 book closing in kCHF as 31/12/2012

We carried over from 2011, 318 kCHF of commitments. In 2012, we paid 317.5 kCHF of these open commitments (detector related costs (268 kCHF), offline (9 kCHF), laboratory operations (6 kCHF) and general services (34 kCHF)


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M&O-A cash balance as 31/12/2012


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2013 M&O-A contributions in kCHF as 16/4/2013


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Rules on outstanding contributions

• If on 1st of September the outstanding amount is less than, or equal to, the

current year’s contribution -> CERN finance department sends a standard

reminder to the Funding Agency requesting the payment within one month.

• If on 1st of September the outstanding amount is larger than the current year’s

contribution -> The ALICE Management sends a letter to the Funding Agency

announcing that, unless payment is made before the end of the year, the right

to sign papers will be withdrawn as of December 31st.

• CIAE Beijing, signature rights withdrawn waiting for payment, voting rights

suspended.


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2013 M&O-A current expenditure as 10/4/2013 in kCHF


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M&O-A cash flow as 16 April 2013


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M&O-A preliminary budget for 2014 and estimates for 2015-2017 in kCHF

The preliminary budget will be reviewed in detail over the summer with the Scrutiny Group, and presented for final approval at the October RRB meeting.


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Sharing of the preliminary 2014 M&O-A budget

Final sharing is establishedas soon as the scrutiny of thepreliminary budget is done and scientists head count is done as 1/9/2013.

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Maintenance and Operation cat. B


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Maintenance and Operation Category B(sub-systems specific) as 31/12/2012 in kCHF


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M&O-B preliminary budget for 2014 and estimates for 2015-2017 in kCHF

These numbers are based on a long shutdown in 2013 and 2014 (October 2014: 4 months commissioning before beam). The preliminary budget will be reviewed in detail over the summer with the Scrutiny Group, and presented for final approval at the October RRB meeting.


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M&O-B preliminary budget for 2014 and estimates for 2015-2017 in kCHF


These numbers are based on a long shutdown in 2013 and 2014 (October 2014: 4 months commissioning before beam). The preliminary budget will be reviewed in detail over the summer with the Scrutiny Group, and presented for final approval at the October RRB meeting.

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M&O-B 2014 preliminary budget by system in kCHF


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Sharing of the preliminary 2014 M&O-B budget


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R&D for upgrade


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R&D for systems included in the LoI* approved by the LHCC

FOR YOUR INFORMATION

R&D expenditure have been funded by a variety of different funds (R&D for Upgrade, grants specific to Upgrade activities, as well as Generic R&D grants and local discretionary budgets).

In these tables, we only present costs for investments and consumable. Travel expenses have been excluded as well as personnel paid from grants.

* (CERN-LHCC-2012-012)


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Further R&D FOR YOUR INFORMATION

R&D expenditure have been funded by a variety of different funds (R&D for Upgrade, grants specific to Upgrade activities, as well as Generic R&D grants and local discretionary budgets).

In these tables, we only present costs for investments and consumable. Have been excluded travel expenses as well as personnel paid from grants.

Note that the MFT project has just been approved by the Collaboration and will soon be submitted to the LHCC


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COMMON FUND FOR UPGRADE


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Common Projects Cost Estimate

The cost for the Common Projects is summarized in

Table 5.16. The design effort for detector and services

integration assumes 2.5 FTEs for a period of 3 years

leading up to LS2. For the installation period we assume

a team of 5 service contract technicians supporting the

installation team during 1.5 years. The installation of

new services including cabling work, electrical

infrastructure, new general cooling and ventilation

infrastructure amounts to 1.5MCHF. The latter includes

the installation of new services as well as the removal of

numerous services that will be replaced by the new

ones. Access and support structures including

installation tools and structure modifications amount to

0.5MCHF. The cost for the beampipe reflects the current

estimate as defined in the workpackage agreement with

the CERN vacuum group.

Table 5.16: Cost estimates for the Common Projects

Common Projects Item Cost[MCHF]Design and engineering

1.0Installation Manpower

1.0Services

1.5Beam Pipe

1.5Access and Support structures0.5Total

5.5

The MFT has just been approved by the Collaboration and the project will soon be submitted to the LHCC. The integration and the services of the MFT are estimated to ~ 300 kchf therefore the total cost of the Common Fund would increase if the MFT is approved by LHCC from 5.5 to 5.8MCHF.


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Possible sharing of the Common Fund for upgrade

assumptions: total needs : 5.5 or 5.8 MCHF incl. MFT use of the cash which is left on the CF at the end of the long shutdown (> 0.5 MCHF)

5 MCHF to be raised (for 607 scientists cost per scientists=8,237 CHF)

Constant M&O-A at 2013 level (reduced from 2012)

Preliminary Expenditures Cash Flow w/o MFT2016 = 2.3 MCHF2017 = 1.2 MCHF2018 = 2 MCHF

1st contribution arrived in 2012 from Chicago State University (USA NSF)


ALICE © | RRB | 17 April 2013 | Catherine Decosse 24 th meeting of the ALICE Resources Review Board...

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