Alfresco xenit webinar fred boosting your desktop - 9 march 2011

2009 -‐ Proprietary and Confiden3al Informa3on of Xenit Solu3ons

Boos3ng ECM on your desktop

Alfresco FRED

March 9, 2011

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Peter Morel – Director S&M Toon Geens – Fred Development Principle


Fred looks like explorer

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Fred acts like Alfresco and supports the most commonly used ac3vi3es

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Fred works the same way from anywhere!

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Home

Office Traveling


How does make your ECM work very easy?

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•  Looks like explorer

•  Acts like Alfresco

•  HTTP based: Works the same both in LAN and WAN!

•  Drag and drop from and to desktop applications: documents and e-mail (outlook, thunderbird)

•  View/Add/edit metadata

Jump to Share of web explorer

Pre-defined column sets

Create, save and remove own column set

Copy links in stead of content

Edit off-line with sync to local drive in only two clicks

Show metadata in columns

Sort documents on metadata values

Versioning


How helps you find back documents and folders

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Containing text or meta data you are looking for

Sort by meta data value

Search All or for specific field values

Open the folder in which the document resides

Select meta data columns you want to see

Group by metadata values

Filter by metadata values


Fred supports

•  Mul3ple Alfresco repositories •  Single Sign-‐on using NTLM

•  Working via a Proxy •  Personalized se[ngs

•  Remember last view per repository •  Company policy •  Automa3c upgrade (click-‐once)

•  WIN XP, Vista, Win7 (32 & 64bit) •  Outlook 2003, 2007, Thunderbird, ...

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New features in Fred 1.3 -‐ Feb 4th 2011

•  Some func3onali3es are now applicable on mul3ple folders and documents simultaneously

•  Create new documents from a list of templates on the Alfresco server

•  Copy of document and paste it as a link in a folder •  Send a selected document by email •  Search:

–  Drag & drop of Alfresco URL into search field –  Search on format –  “Open File Loca3on” focuses on the selected document

•  Edi3ng metadata –  Edi3ng metadata of mul3ple documents simultaneously –  Write metadata from Alfresco server to metadata fields in

documents itself

•  Delete –  Restore your deleted documents and folders from the

recycle bin

•  View on informa3on: –  List of document templates –  List of categories –  List of document types –  List of data dic3onary

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Benefits

For the user •  Brings ECM closer to the user •  Very easy to use •  Intui-ve: looks like explorer, acts

like Alfresco •  Fast to browse and search •  Supports your day to day work •  Assists in adding intelligence to

documents •  Displays the informa3on you

work on •  Avoids double work •  Works from anywhere and in the

same way •  Raises your personal produc3vity

For the company •  Guides the input of the users •  Increased quality of the input •  Corporate guidance on the

document metadata •  Helps to make the documents

more uniform •  Supports company policies •  Helps the users to focus on the

corporate repository and less on the C:/

•  Easy way to gradually introduce new func3onali3es to the end users

•  Close to zero training installa3on!

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Visit XeniT @ www.xenit.eu and sign-up for a free Fred trial


What to expect in Fred 1.4

Fred 1.4 – May 2011

•  Set permissions

•  More advanced search capabili3es –  Your use cases are welcome

•  Some more features based on outcome of market ques3onnaire

LETS US KNOW WHAT YOUR USERS NEED hkp://www.xenit.eu/Fred-‐ques3onnaire

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Feature back-‐log … some of the idea’s …

•  Searching: More advanced search (facet based, “find similar”, ...) •  Desktop op-malisa-on:

–  Off-‐line synchronisa3on, including meta-‐data –  Desktop ‘clean-‐up & housekeeping’. –  Bulk import of documents (from your desktop?) –  Desktop search in one click to Alfresco

•  System: –  Support for Mac / LINUX –  No-‐interven3on install & update

•  Make the rich Alfresco model usable for “normal” end-‐users –  Richer model support: document associa3ons, folder types, document links, .. –  Workflow integra3on

•  Produc-vity: –  Intelligent automated and assisted meta-‐data extrac3on –  Usability: more flexibility in window handling (personalisa3on), mixing naviga3on, categories,

tag view, 3me view... : quicker naviga3on, switching views, •  Compliance: More business rules for corporate compliance (templates for specific

departments, meta-‐data integra3on with corporate back-‐ends ..)

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Tell us what you are

looking for


… making document management easier

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Visit XeniT @ www.xenit.eu and sign-up for a free Fred trial

Mail: [email protected] Skype: peter_morel

Alfresco xenit webinar fred boosting your desktop - 9 march 2011

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