AHEPA Capital District No.3 AHEPA Capital District No.3 2008 Workshop 2008 Workshop

PresentationPresentation

New District ProgramNew District Program

Objective:Objective:

To improve the participation of To improve the participation of existing Ahepans through networking existing Ahepans through networking and support. and support.

To increase membership by doing To increase membership by doing good works in the communities and good works in the communities and to retain these members through a to retain these members through a mentorship program.mentorship program.

I.I. Program Name:Program Name: This new initiative will be called the This new initiative will be called the

GOTO program, which stands for the GOTO program, which stands for the “Good Of The Order.”“Good Of The Order.”

This GOTO Program is to be implemented This GOTO Program is to be implemented in each chapter.in each chapter.

II.II. Purpose:Purpose: To help each member become To help each member become

more connected with his fellow more connected with his fellow Brothers and to improve the Brothers and to improve the relationship between each relationship between each Chapter. Chapter.

It should be the responsibility of It should be the responsibility of each AHEPAN to be an advocate each AHEPAN to be an advocate of the AHEPA and provide of the AHEPA and provide mentoring to new and existing mentoring to new and existing members. members.

III.III. Implementation Implementation Strategy:Strategy:

Create a Directory which will Create a Directory which will provide helpful information provide helpful information about each Brother and the about each Brother and the Order of AHEPA. Order of AHEPA.

The information necessary The information necessary to establish the directory is to establish the directory is

as follows:as follows: Name / Address / Phone (H & W) / email Name / Address / Phone (H & W) / email Date & Place of BirthDate & Place of Birth Occupation / ProfessionOccupation / Profession Hobbies and InterestsHobbies and Interests High School / College/ other schools attendedHigh School / College/ other schools attended Veteran & Military Status if any.Veteran & Military Status if any. If married, wife’s nameIf married, wife’s name Number of Children / names and birthdatesNumber of Children / names and birthdates AHEPA History (I.E. Other chapter, SOP/ MOA)AHEPA History (I.E. Other chapter, SOP/ MOA) What reason(s) did you join AHEPA?What reason(s) did you join AHEPA? How would you like to participate?How would you like to participate? Other affiliates / Organizations involved with?Other affiliates / Organizations involved with? Provide a place to attach a photo (passport Provide a place to attach a photo (passport

type) of the member. This can be done by type) of the member. This can be done by either:either:– Attaching a photo on an application.Attaching a photo on an application.– Submitting photo on line.Submitting photo on line.– Having a session (AHEPA Photo Night) Having a session (AHEPA Photo Night)

where photos will be taken.where photos will be taken.

5 years AHEPA membership (preferred)5 years AHEPA membership (preferred) Made up of a minimum of 3 members Made up of a minimum of 3 members

consisting of at least one in each of the consisting of at least one in each of the following age group:following age group:– One age 60 and aboveOne age 60 and above– One age 40 to 60One age 40 to 60– One age 20 to 40One age 20 to 40

Work of Committee:Work of Committee:– Determine a pairing strategy to be based on existing Determine a pairing strategy to be based on existing

members’ profiles as provided on application form. members’ profiles as provided on application form.

IV. Establish a Committee

Committee Requirements & Responsibilities:

V.V. Procedure:Procedure:A. A. Application is submits it manually Application is submits it manually

or on-line.or on-line.

B. The application is received by the B. The application is received by the Membership (GOTO) Committee.Membership (GOTO) Committee.

C.C. The GOTO Committee reviews the The GOTO Committee reviews the application.application.

1)1) confirms New applicant’s eligibility confirms New applicant’s eligibility and makes recommendation for and makes recommendation for membership.membership.

2)2) Reviews application and makes Reviews application and makes recommendation for mentoring pair.recommendation for mentoring pair.

V. V. Procedure Procedure (Con’t)(Con’t)::

D.D. The new member is initiated during The new member is initiated during a chapter meeting and assigned to a chapter meeting and assigned to a “GOTO” Advocate at the Initiation a “GOTO” Advocate at the Initiation Ceremony.Ceremony.

1.1. The GOTO Advocate (GOTO Guy) serves The GOTO Advocate (GOTO Guy) serves as a wise and trusted guide, advisor and as a wise and trusted guide, advisor and resource for the new member.resource for the new member.

2.2. The GOTO Advocate or “GOTO Guy” must The GOTO Advocate or “GOTO Guy” must agree to spend time with the new agree to spend time with the new member and take him under his wing.member and take him under his wing.

V.V. Procedure Procedure (Con’t)(Con’t)::

E.E. From the point of initiation, the From the point of initiation, the mentor will take on the following mentor will take on the following responsibilities: responsibilities:

1.1. Be available to answer Be available to answer any questions and help integrate any questions and help integrate the new member to AHEPA.the new member to AHEPA.

V.V. Procedure Procedure (Con’t)(Con’t)::

2.2. Provide new member Provide new member handbook about AHEPA which handbook about AHEPA which includes a minimum of the includes a minimum of the following:following:

a.a. AHEPA National:AHEPA National:

• Info concerning AHEPA National Projects, AHEPA Structure, and other pertinent information (from National web site or other sources).• Info on AHEPA History to educate members on AHEPA’s past philanthropic endeavors.

V.V. Procedure Procedure (Con’t)(Con’t)::

b.b. AHEPA District:AHEPA District:– Provide AHEPA District Provide AHEPA District

Information.Information.– District Lodge OfficersDistrict Lodge Officers– ActivitiesActivities– ScholarshipsScholarships

V.V. Procedure Procedure (Con’t)(Con’t)::

C.C. Local AHEPA Chapter, Local AHEPA Chapter, (some of this is given during formal (some of this is given during formal initiation)initiation)

• Including Programs and Projects, Committees, etc.

• Charges given to each Officer – elected and appointed.• Explanation of symbols, banner, etc.• Emphasis on the principles of AHEPA (Speak evil of no one, etc).

V.V. Procedure Procedure (Con’t)(Con’t)::

3.3. Provide and report positive Provide and report positive and negative feedback to the and negative feedback to the GOTO Committee. GOTO Committee.

Remember…Remember…

For AHEPA to continue to grow, For AHEPA to continue to grow, we all need to:we all need to:– Become active in mentoring new Become active in mentoring new

members.members.– Invigorate inactive members.Invigorate inactive members.– Encourage all brother to do Encourage all brother to do

likewise.likewise.

Chapters Presidents…as leaders GOTO your

chapters and Implement this Program