SAP HUMAN CAPITAL MANAGEMENT - WORKSHOP PRESENTATION
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Transcript of SAP HUMAN CAPITAL MANAGEMENT - WORKSHOP PRESENTATION
1
SAP WORKSHOP
HCM Overview
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PersonnelAdministration
PersonnelDevelopment
Compensation ManagementTime
Management
Payroll
RecruitmentTraining & Event
Management
SAP Modules In Perspective
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Objectives
The Personal Administration module enables users to:
Describe HR Structures
Describe elements of the Enterprise Structure
Describe elements of the Personnel Structure
Describe the elements of the Organizational Management
Create the Personnel Area, Personnel Subarea, Employee Groups and Employee Subgroups
Understand the concept of Groupings
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Example: Active Workforce Retiree
Philadelphia
Foster City
Atlanta
SAP North America (NA)
Chicago
EnterpriseEnterpriseEnterpriseEnterprise PersonnelPersonnelPersonnelPersonnel
HR Structures
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Enterprise Structure
Model Company ( Services)Model Company ( Services)
MCS NAMCS NA MCS ASIAMCS ASIAMCS AGMCS AG
AtlantaAtlanta PhiladelphiaPhiladelphiaChicagoChicago
TrainingTraining Administration Administration
Company Code
Personnel Area
Personnel Subarea
Client
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OrganizationalAdministrative
Way of Classifying Employees
Organizational Unit
Position Job
Personnel Structure
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RetireeRetireeEarly RetireeEarly Retiree
Active WorkforceActive Workforce
Employee Groups
Personnel Structure - Employee Group
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Trainee
Co-OpStudent
Salaried Employee
Hourly Wage Earner
Active WorkforceActive Workforce(Employee Group)(Employee Group)
Personnel Structure - Employee Subgroup
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Examples:
By department
By geographical region
By business process
Organizational Organizational units describe a units describe a company's distinct company's distinct business units.business units.
Executive Offices
FinanceHR
BenefitsPayroll A/P A/R Audit
Organizational Structure: Organizational Units
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Organizational Structure: Org units, Position, Job and Relationships
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Enterprise, Personnel and Organizational Structures
Enterprise
Structure
Personnel
Structure
Organizational
Structure
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Employee
Personal Information
Bank Details
Address
Actions
OrganizationalAssignment
Master Data Maintenance - Infotypes
Master data in SAP is stored in screens containing related fields called Infotypes.
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Master Data Maintenance - Screens
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Personnel Action Example - Hiring
Hiring Action Run
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Personnel Actions
Features of Personnel Actions:
Sequential processing of infotypes
Ensures recording of all required data
Efficient data entry
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Enables Users to Query and View Master Data
Caters Instantaneous Reporting Requirements related to Master
Data
Simple Graphical interface for filtering criteria
Example: Generate a list of employees hired in April and located at
Kolkata
Ad Hoc Query Feature
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Ad Hoc Query - Screen
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END OF PERSONAL ADMINISTRATION
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Manages the Organization’s recruitment processes
Handles Workforce Requirements and Job Advertising
Manage Applications and related data
Application status monitoring
Correspondence
Applicant Data Administration
Recruitment
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Vacancies in Recruitment Module
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Publishing Vacancies
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Applicant Status
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Applicant Activities and Applicant Correspondence
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Hiring an Applicant
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END OF RECRUITMENT
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Time Management
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Time Management and Enterprise Structure and Groupings
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Personnel Sub area Groupings for Work Schedules
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Time Management - Employee Sub Group Groupings
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Work Scheduling
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Planned Working Time Overview
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Attendance and Absence counting
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Overview of Time Evaluation
TATA CONSULTANCY SERVICES
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END OF TIME MANAGEMENT
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Salary Processing
Manage Revision of Pay
Perform Tax calculations
Advance Payments
Integration with Time Management
Generate Statutory Reports like Income Tax, PF, etc
Generate reports to evaluate Payroll results
Full & Final Settlement
Report payroll results to Finance
Payroll Highlights
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Simulation RunError
Correction
Start Payroll Run
Corrections
Change Master dataPayroll Results
Exit Payroll
Wage Type Distribution
Wage Type Statement
Reportto Finance
Pay slip generation
Master Data
Time Data
Loans Data
Investment Details
Third party Deductions
YES
NO
Error Free
Payroll Processing
Bank Transfer
Salary Processing
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SAP AG
R
01/01
Payroll Areas
Monthly payroll run, on the 28th of the current month
Payroll area xx Payroll area yy
02/01 01/05 01/12
Weekly payroll run,on the Thursday of thecurrent week
01/12
Payroll Areas
42 SAP AG
R
Payroll Control Record
International Payroll Accounting
Subs.activities Environment Tools
Release payroll
Start payroll
Check result
Corrections
Exit payroll
Payroll
Incorrect pers.nos
Payroll area monthly
Payroll status
Release for payroll
Released for correction
Exit payroll
Check payroll results
Coordinates the different stages
of payroll accounting
XX
Payroll Status and Control
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SAP AG
R
Payroll Log
Payroll run of 01.05.1998
General General datadata
Payroll period
Selection
General program control
Successful personnel numbersSuccessful personnel numbers
00012356 James Bond
02356748 Harald Batman
05/1998 (01.05.1998 - 31.05.1998)
Rejected personnel numbersRejected personnel numbers
00012342 John Little
MessagesMessages
StatisticsStatistics
Procedure forsuccessful
personnel numbers
Procedure forsuccessful
personnel numbers
Basic data(non-specific)Basic data
(non-specific)
MessagesMessagesProcedure for
rejectedpersonnel numbers
Display statistics for thepayroll run
Payroll Processing Log
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Manage changes in Pay Scale Structure and maintains history
Perform Arrear Calculation in case of back dated change in pay
Caters to any Mid-period change in pay
Manage Revision of Pay
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Manage Revision of Pay- Example
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Tax Calculations performed during Payroll processing
Caters to Organization specific Tax Exemption. Eg. Tax Exemption for Uniform Allowance
Perform Tax Calculations
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Calculates remuneration based on Attendance, Absence, Substitution
Calculates Leave Encashment
Integration with Time Management
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Integration with Time Management
Time Management
Absence Data Attendance Data Substitution Data
Payroll
Partial PeriodRemuneration
Shift ChangeCompensation
Leave Compensation
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Manages Salary advances
Can be paid through Off cycle or through regular payroll
Advance Payments
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Comes as a Standard feature
Generates Reports like Income Tax, Provident Fund, etc
Predefined formats as per regulation
Easy to implement legal changes through Patches provided by SAP
Statutory Reports
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Generate Statutory Reports
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Generates Statutory reports
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Determines amount payable to employee at the time of Retirement, Early Separation, Dismissal like
Notice Pay
Provident Fund
Gratuity
Superannuation
Leave Encashment
Reimbursement
Full & Final Settlement
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END OF PAYROLL
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Toolset for strategic remuneration Planning
Empowers manager to offer competitive and motivating remuneration
Fixed Pay
Variable Pay
Performance linked Pay
Promotion
Compensation Management Highlights
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Salary Fixation
Market survey data on position
Payroll data of different age group and impact level wise
Report of compensation
data on market survey for a position
Report of compensation
data from payroll data age group
wise
Arrive at Final SalarySalary
Comparison report
Industry Benchmark
Data
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Salary Increase or Bonus Payment
Salary increase
Distribution of bonus
Appraisal Rating
Distribution ofcompensation
package and generation of
Total compensation statement along
with letter generation
Guidelinefor level 1
Guidelinefor level 2
Guidelinefor level …
Guidelinefor level …
Guidelinefor level …
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END OF COMPENSATION MANAGEMENT
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Components of Personnel Development
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Tasks involved in Personnel Development
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Information Required for Appraisals
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Integration
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END OF PERSONNEL DEVELOPMENT
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ESS/Internet Services :
Employees can request for training in ESS.
Demand Determination :
The demand for training is determined from the requests from employees or
their supervisors.
Employee Qualifications :
Potential trainees are chosen in the view of their current and desired skills or
qualifications.
Processes in Training & Event Management –
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Processes in Training & Event Management contd.
Resource Management : Room Instructor Materials Other ( PCs, projectors etc.)
Learning Methods : Class room training Hands-on training Web-based training etc.
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Processes in Training & Event Management contd.
Attendance :
Prebooked
Booked
Rebooked
Replaced
Cancelled
Firmly Booked
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Processes in Training & Event Management contd.
Correspondence :
System generated mail sent to Trainees and Faculties
To confirm the details of a scheduled training event
To support groups for necessary arrangement of resources
Reporting and Appraisals
Program feedback and suggestions for improvements of the processes.
Feedback on the Trainees by their trainers.
Appraisals by the superiors of the attendees regarding the implementation of newly acquired skills in work area.
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A Typical Training Process
Pre-booking by trainees / approval by
superior.
Preparing Training Calendar by Trg. Agency
Booking attendees to events by Trg.
Agencies.
Finalization of catalog by
Functional Expert Team
Booking Resources by Trg. Agencies
Acknowledge pre-booking and send format to collect
expectation from the trainee.
Updating of Training Catalog.
Begin
Booking the attendance by Trg. agency
Program Feedback.Conducting the event by Trg. Agencies
Feedback Analysis for improvement
End
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END OF TRAINING
AND EVENT MANAGEMENT