Agenda Works & Services Committee Meeting 14 September 2004 · regardless of the adoption of Items...

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CAIRNS CITY COUNCIL

WORKS & SERVICES COMMITTEE

14 SEPTEMBER 2004

TABLE OF CONTENTS

1. LAKE PLACID/CARAVONICA/KAMERUNGA FLOOD MITIGATION STUDY..............................................................................................1

L.Shepherd:JMC:17/43/4-01: #833934

2. CITY WORKS & SERVICES MONTHLY REPORT FOR MONTH OF AUGUST 2004 ................................................................................................14

John Hawkes: sr: 1/3/83-01: #839309

3. MAJOR PROJECTS STATUS REPORT - PROJECT SERVICES BRANCH............................................. ................................................................117

Michael Kahler: 1/3/81: #813735v3

4. INDIAN MYNA BIRD PROJECT........................ .................................................126 Rachel Small : 13/8/1: #831867

5. 2004/2005 CAPITAL WORKS PROGRAM – NOTIONAL DIVISIONAL WORKS STATUS........................... ..............................................130

S. Averkoff: #839410v4

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Agenda – Works & Services Committee 14/9/04 - #839659


14 SEPTEMBER 2004

1

LAKE PLACID/CARAVONICA/KAMERUNGA FLOOD MITIGATION STUDY

L.Shepherd:JMC:17/43/4-01: #833934

RECOMMENDATION: It is recommended that Council adopt the Lake Placi d/Caravonica/Kamerunga Flood Mitigation Study August 2004 and its recommen dations which are as follows: 1. Council agrees to proceed with the detailed desi gn of Option 4 in the

2004/05 financial year, subject to the application for Regional Flood Mitigation Program (RFMP) being successful, or in t he 2005/06 financial year if the application is unsuccessful.

2. Council investigate existing drainage issues at Kamerunga and develop solutions that could work with or without levee ban ks to a point where it is possible to develop a concept estimate of the cost of these works.

3. Council agrees to proceed with the preparation o f a Flood Management Plan regardless of the adoption of Items 1 & 2 for the p urpose of improving the existing flood warning and evacuation systems.

INTRODUCTION: Council at its Ordinary Meeting of 26th February, 2004 adopted the following recommendations: “1. Council accepts the draft study report on the Lake Placid/Caravonica/Kamerunga

Flood Mitigation Study prepared by Connell Wagner for use in the consultation process with the local community to gauge the level of support for the proposed mitigation options.

2. Improvements to the existing flood warning system be considered.” The purpose of this report is to advise on the outcome of the consultation process and the finalisation of the Study Report with the view to having Council adopt the Study Report.

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BACKGROUND: Process of Public Consultation A statement on the Draft Report in the form of a Fact Sheet with a covering letter was mailed to both property owners and residents within the affected area. The covering letter advised that a public information session would be held at a marquee in parkland on Lake Placid Road on Saturday, 15th May, 2004 between 12 noon and 5pm and Sunday, 16th May, 2004 between 9am and 12 noon. Representatives in attendance were Cr. Annette Sheppard (both days) and Mr. Laird Shepherd (Saturday) and Mr Helius Visser (Sunday) from Cairns City Council; Mr. Paul Pommer and Mr. Justin Riley from Connell Wagner (both days). Attendance figures for these sessions were approximately 50 people on Saturday and approximately 60 people on Sunday. Outcomes of Community Consultation The Executive Summary of the Consultation Report is provided as Attachment No.1. The recommendations are as follows: 1. Proceed with development of Option 4 including associated internal drainage

works. 2. Investigate existing drainage issues at Kamerunga and develop solutions that

could work with/without the levee banks to a point where it is possible to develop a concept estimate of the cost of the works (not previously undertaken).

The recommendations of the Consultation Report have been incorporated into the final Flood Mitigation Study Report. The Study Report’s Executive Summary is provided as Attachment No.2. The recommendations of the Flood Mitigation Study Report are as follows: 1. Council proceed with development of Option 4 including internal drainage works. 2. Council investigate existing drainage issues at Kamerunga and develop solutions

that could work with or without levee banks to a point where it is possible to develop a concept estimate of the cost of these works (not previously undertaken).

3. Council proceed with the preparation of a Flood Management Plan to provide improvements to the flood warning system and evacuation procedures. That the Plan be implemented following liaison with Council, the Bureau of Meteorology and the State Emergency Services.

COMMENT: The Community Consultation has been conducted using appropriate processes and has provided adequate opportunity, meaningful content and completeness in dealing with submissions.

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Comments on the Final Study Report’s recommendations are as follows: 1. Based on the feedback received, there appears to be significant community

support for Council undertaking some form of mitigation works with some 71% of the total respondents indicating their support for works. Option 4 appears to be generally favoured by the community, and strongly favoured by those who support mitigation works. A total of 55% of responses received were in support of the Option 4 mitigating works.

Some respondents did express concern in relation to funding of mitigation works.

The concern of course is that they might be made responsible for all of the costs of the mitigation works as a benefited area. The funding of works through a benefited area rate is not considered in the report.

2. It is imperative that Kamerunga’s internal drainage issues be investigated in

conjunction with the detailed design for levees on both sides of the river (Option 4). The cost of such investigation will not be part of the RFMP and will be funded separately.

3. A Flood Management Plan has real merit and should be progressed with or

without the Option 4 levee in place. Considering it will be some time before the levee is constructed it would be prudent to act on this as soon as possible.

Other comments are: (a) The investigation of internal drainage issues at Lake Placid/Caravonica may well

have been a significant issue if Option 3 had been the recommended solution. Option 4 will not interfere with local internal drainage. However, there are internal drainage issues that may impact on a proposed improvement to parkland facilities project that has a small lake as its main feature. Planning for that project should consider existing pipe outlets, the rationalisation of existing open drains in the park, and water quality matters so as to provide a healthy and sustainable water feature.

(b) Council has applied for Regional Flood Mitigation Program (RFMP) funding and it

may be a couple of months before it is known if Council has been successful. If successful, Council would fund $60,000 of an expected $180,000 expenditure for the detailed design of Option 4 in 2004/05 and $400,000 of an expected $1,200,000 expenditure in constructing Option 4 in 2005/06.

(c) The Barron River Water Supply Scheme being actioned by Cairns Water has the

requirement for a major pipeline along Lake Placid Road. Any detailed design associated with the Option 4 levee shall be in conjunction with the pipeline design.

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CONSIDERATIONS: Statutory: Under the Local Government Act, 1993 Council has jurisdiction to ensure good government of its area. Consistent with this is an obligation to try to mitigate flood impacts on the citizens of Cairns. Policy: Nil. Financial: If Council is successful in its application for RFMP funding, Council’s commitment of $60,000 has been allowed for in Infrastructure Management’s 2004/05 Capital Scoping. Council’s commitment to funding about $400,000 of its share of construction costs will be budgeted for in the 2005/06 Capital Works. If RFMP funding is not forthcoming, funding for the detailed design of Option 4 will be provided in the 2005/06 Budget and funding for construction will be subject to future reporting. Improvements to the Flood Warning System by the preparation of a Flood Management Plan are estimated to cost in the order of $30,000 and the cost of such can be accommodated in the 2004/05 Operational Budget. Social: The objective is to reduce the effects of flooding on the Community and provide improvements to the flood warning system.

CONSULTATION: Cr. Sheppard and officers from Infrastructure Management have played an active role in the Community Consultation process. Previous reporting has provided an awareness to Council of the intent of the investigation.

OPTIONS: 1. Agree to the Recommendations of the Study. 2. Disagree with the Recommendations of the Study.

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CONCLUSION: Council should resolve to adopt mitigation Option 4 as the basis on which to proceed to detailed design. The reasons for adoption are as follows: • Council understands that the two options that went to consultation would provide for

30 year ARI flood immunity because to provide for any greater immunity would impact adversely on the rest of the Barron Delta.

• The results of consultation showed clearly that Option 4 (55%) was preferred over

Option 3 (2%).

ATTACHMENTS: Attachment 1 - Executive Summary of Consultation Report, # 835028 Attachment 2 - Executive Summary of Study Report, # 837652. Laird Shepherd Infrastructure Management Project Officer Helius Visser Acting Manager Infrastructure Management John Hawkes General Manager City Works and Services

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ATTACHMENT NO.1 Lake Placid / Caravonica / Kamerunga Flood Mitigati on Study – Community Consultation

EXECUTIVE SUMMARY This report provides the background to the community consultation undertaken as part of the Lake Placid / Caravonica / Kamerunga Flood Mitigation Study and a summary and brief assessment of the community feedback. Public information sessions were held at a Marquee erected at Lake Placid on Saturday 15 May 2004 and on Sunday 16 May 2004. Representatives from both Cairns City Council and Connell Wagner were in attendance. Attendance figures for these sessions were approximately 50 people on the Saturday and approximately 60 people on the Sunday. There was a significant level of interaction between the public and the representatives of Council and Connell Wagner at the information sessions. A questionnaire soliciting feedback was also distributed to those attending the sessions. Council received 42 responses to this questionnaire as well as a joint submission from residents in Romney Street, Kamerunga. Based on the feedback received, there appears to be significant community support for Council undertaking some form of mitigation works with some 71% of the total respondents indicating their support for works. Option 4 appears to be generally favoured by the community, and strongly favoured by those who support mitigation works. A total of 55% of responses received were in support of the Option 4 mitigating works. Some other issues raised by respondents have been flagged in Connell Wagner’s main report as needing further addressing during detailed design (should it proceed), viz internal drainage issues in Lake Placid / Caravonica during flood events and drainage of the Kamerunga area (problems with existing inflows from external catchments) during both Barron River flood and non flood events. Council has responded to everyone that provided feedback to the public consultation. Where specific issues of concern were raised in the feedback sheets, these issues were dealt with in the response. Copies of these responses are included in Appendix D of this report. It is recommended that Council proceed with development of Option 4 including associated internal drainage works. It is recommended that Council investigate existing drainage issues at Kamerunga and develop solutions that could work with or without the levee banks to a point where it is possible to develop a concept estimate of the cost of the works (not previously undertaken).

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ATTACHMENT NO.2

Lake Placid/Caravonica/Kamerunga Flood Mitigation Study

EXECUTIVE SUMMARY The suburbs of Caravonica and Kamerunga are located adjacent to Lake Placid in the upper western portion of the Barron River Delta, north of the Cairns CBD area. These areas are prone to flooding, lying just downstream of the Barron River gorge, where the Barron River enters its delta. When the Barron River breaks its banks, significant flows can pass through these suburbs, as floodwaters are transferred to the Avondale Creek system via the so-called “northern breakout” (refer to Figure S-1). Historically, this breakout of flow occurred most recently during the 1970’s, specifically the flood of March 1977 (rated at about a 40 year ARI event). There was significantly less urban development in these areas during the 1970’s, hence impacts on the community were much less than if a similar size event were to occur today. A significant Barron River flood occurred in February 1999 (from Cyclone Rona), which led to an evacuation of residents from the Lake Placid area. This water level went close to, but fortunately did not break-out from the River. This recent event serves to highlight the vulnerability of this area to Barron River flooding. Cairns City Council commissioned Connell Wagner to undertake this study in order to quantify the risks of flooding in the Lake Placid/Caravonica/Kamerunga area using state-of-the-art hydraulic modelling, and to examine mitigation options to help reduce this risk. This study has involved the following key tasks: • The acquisition of additional ground survey in the upper Barron Delta in order to

construct an more detailed and up-to-date digital terrain model (DTM) of the area; • Hydrologic modelling of the Barron River catchment in order to estimate historical

and design event flows in the Lake Placid/Caravonica/Kamerunga area; • Hydraulic modelling, using a full 2-dimensional model, of the full range of design

events (from 5 year ARI to the Probable Maximum Flood) in order to quantify the risks to the area. This model was calibrated to the historical events of March 1977 and February 1999 to verify its level of accuracy;

• Development and assessment of a number of structural mitigation options involving levees and augmented floodways sized to achieve varying flood immunities; and

• Evaluation of the key non-structural mitigation option, being the improvement to the current flood warning system based on the new modelling work undertaken for this commission.

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The assessment of flood risk in the area indicates that the magnitude of flooding is very dependent on the condition of vegetation on the banks and floodplain of the Barron River. For example, the floods of the 1970’s occurred during a period when riparian vegetation was dense and thriving, and higher flood levels were experienced. The flood of 1999 occurred after a period of prolonged drought, when riparian vegetation was sparser and flood levels experienced were not as high for similar flows. The condition of sugar cane on the floodplain is also an important factor in influencing the ability of floodwaters to pass through paddocks. Due to this sensitivity, this study has adopted a conservative approach to design event modelling and assumed vegetation to be dense. Contrary to widely held opinion, the modelling indicated that a Barron River event of between 10 and 20 years ARI can break out from the river across Lake Placid and Brinsmead-Kamerunga Roads. It is understood that local residents held the view that a larger flood would be required to cause this break-out, however this was not based upon any rigorous analysis. During large flood events (> 20 year ARI), significant breakout occurs in the northern delta, particularly through the northern suburb of Caravonica. Should a flood of this magnitude occur, the potential impacts are very significant. In response to the potential flooding problem, a number of structural mitigation strategies involving flood levees/floodways have been assessed. The options considered have included: • Levees to provide 100 year ARI immunity to the suburbs of Caravonica and

Kamerunga (2 alternatives); • Levees to provide 50 year ARI immunity; and • Levees to provide 30 year ARI immunity (2 alternatives). The 100 and 30 year ARI options have been analysed using the hydraulic model in order to assess their hydraulic impacts elsewhere in the delta. This type of analysis is essential because if floodwaters are prevented from entering certain areas, this will merely transfer the flooding to another area and the impacts must be quantified. In addition, this type of analysis is consistent with that demanded by Council on private developers who wish to develop properties in the Barron Delta. In essence, it is critical to demonstrate “no worsening” on neighbouring properties for a development proposal to be deemed hydraulically acceptable. Modelling the levee options has demonstrated that the major levee options (i.e. 100 and 50 year ARI immunities) result in unacceptable impacts elsewhere in the delta. Accordingly these solutions are not considered viable for Council to pursue any further, unless Council is prepared to accept the impacts and deal with them rather than address the problem at Lake Placid itself.

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Alternatively, modelling the two options aimed at achieving the 30year ARI immunity has demonstrated impacts that are much less, and that may be acceptable to Council and the local community. The first of these options (deemed Option 3) consists of a number of discrete levees protecting pockets of houses, with Council parkland used as a formalised floodway between Lake Placid and Kamerunga Villas to convey flows to the ‘northern breakout’ (refer to Figure S-2). The second option (Option 4) makes more use of key existing roads (Lake Placid Road and the Brinsmead-Kamerunga Road) to form the northern levee (refer to Figure S-3). Minor levees south of the Barron River at Kamerunga are required for either option. Option 3 has the advantage of causing the lesser hydraulic impacts, but involves more length of levee and thus will be more expensive to construct and result in greater visual impact. Option 4 causes more hydraulic impact, in particular for smaller floods up to the overtopping event (i.e. for floods less than 30 year ARI), however construction cost and visual impact will be less. The alignments of both levee options have been examined on-the-ground by experienced civil engineers to assess the feasibility of levee construction. This exercise has confirmed that there are no significant technical issues that could not be managed during a detailed design process. Provision for local drainage and visual impact are considered to be the main technical issues apparent from this field exercise. Preliminary discussions with the Department of Natural Resources and Mines (NRM) have indicated that the levee scheme may be eligible to receive State Government funding under the Regional Flood Mitigation program, provided sufficient economic justification is provided. An application for funding has been submitting but no response has been received to date. Community consultation has been undertaken in order to: • Raise public awareness of flood risk in the Lake Placid/Caravonica/Kamerunga

area; • Gauge public support for either of the proposed levee options; and • Receive feedback from the community on the study and any issues relating to

flood risk in the area. The results of the consultation are detailed in the “Lake Placid/Caravonica/Kamerunga Flood Mitigation Study- Public Consultation Summary Report (August 2004). The consultation feedback indicated that 71% of respondents supported Council undertaking some form of mitigation works and 55% of respondents indicating a preference for Option 4. A preliminary concept cost estimate for Option 4 has been developed. Based on information to date, Option 4 is estimated to cost approximately $1.18M. It should be noted that this estimate is an indicative figure only and has been based on a number of assumptions.

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In addition to structural (levee) options, this study has also examined improvements to the existing flood warning system for the Barron River as a key non-structural measure. The aim is to improve the accuracy of flood predictions in the Barron Delta, including the upper Barron Delta, and to provide Counter-Disaster Planners with more accurate flood hazard mapping to help them better manage evacuations as and when they are necessary. Data from the latest flood modelling performed for this Study will provide the basis for better flood predictions, and allow the production of new flood mapping. Recommendations:

1. Council proceed with development of Option 4 inc luding associated internal drainage works.

2. Council investigate existing drainage issues at Kamerunga and develop

solutions that could work with / without the levee banks, to a point where it is possible to develop a concept estimate of the cost of these works (not previously undertaken).

3. Council proceeds with the preparation of a Flood Management Plan to

provide improvements to the flood warning system an d evacuation procedures. That the plan be implemented following liaison with Council, the Bureau of Meteorology and State Emergency Servi ces.

#837652

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14 SEPTEMBER 2004

2 CITY WORKS & SERVICES MONTHLY REPORT FOR MONTH OF

AUGUST 2004

John Hawkes: sr: 1/3/83-01: #839309

RECOMMENDATION: That this report be noted.

INTRODUCTION: The City Works & Services Monthly Report for August includes Branch Reports from: City Works & Services – Management & Support Business Support Services Project Services Precincts & Facilities Technical Support Services Infrastructure Management It also includes the July Performance Plan Report for the Cairns Works Business Unit.

CONSIDERATIONS: Comment: This report reports on performance against the 2004/ 2005 Operational Plan. J.P. Hawkes General Manager City Works & Services

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ACTIVITY City Works & Services Management & Support ( CSMA ) [EAA] Aim To provide quality leadership, executive management and public consultation and

communication services to the City Works and Services Division.

Level of Service • Management of City Works and Services Division activities included under this program.

• Active participation with the Executive Management Team building the corporate framework of the organisation.

• Delivery of positive consultative and marketing services for Divisional programs, including Partnership Cairns.

Officer Responsible General Manager City Works and Services Division – John Hawkes

On Target

Operating Initiative Status Corporate Plan Link Due Date Complete

Yes No *

Monitor the effectiveness of the implementation of Precinct Management within Divisional operations, ongoing.

9.1.1 Ongoing �

Support the development of Cairns Works as an operating commercial business unit, ongoing.

9.1.1 Ongoing �

Support “Cairns Fleet”, Design Services and Survey Services as Type 3 full cost attribution business units, ongoing.

9.1.1 Ongoing �

Advance the development of a continuous improvement program across the Division, ongoing.

9.1.1 Ongoing �

Market Divisional achievements on behalf of Council, ongoing.

8.4.1 Ongoing �

* Variance Report for Initiatives not on target: * Prospective Actions for Initiatives not on target :

Performance Target Assessment ( �� = Satisfactory, ? = Marginal, X = Unsatisfactory)

Performance Rating:

Variance Report Quarterly

% of Divisional operating initiative successfully completed

020406080

100

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

%

Actual Target

Corporate Plan Link: Corporate Capacity / Services & Infrastructure

Prospective Actions

16


Performance Rating:


Divisional Operating Budget Performance

0%10%20%30%40%50%60%70%80%90%

100%110%

% u

nder

or

over

bud

get


Revenue ExpenditureRev tolerance range 0 to -2% Exp tolerance range 0 to -5%

Corporate Plan Link: Services & Infrastructure

Prospective Actions

Performance Rating:


Divisional Capital Works completions

020406080

100


%

Actual Target


Prospective Actions

Performance Rating:

��

Variance Report

• Indicator: Divisional lost time injury frequency rate • Target: Rate improving • Reporting Frequency: Quarterly • Performance Assessment: The Division has a higher average of incidents in

comparison to the whole of Council, but a much lower duration of time lost per incident.

LTI Frequency Rates

0

20

40

60

80

100

Aug-03

Sep-03

Oct-03

Nov-03

Dec-03

Jan-04

Feb-04

Mar-04

Apr-04

May-04

Jun-04

Jul-04

Aug-04

Monthly Progress

LTI R

ates

Monthly

Cumulative

Prospective Actions

17


Corporate Plan Link: Corporate Capacity

Performance Rating:

? Variance Report

• Indicator: Divisional lost time injury severity rate • Target: Rate improving • Reporting Frequency: Quarterly • Performance Assessment : The Division has a higher average of incidents in

comparison to the whole of Council, but a much lower duration of time lost per incident.

LTI Duration Rates

05

1015202530

Aug-03

Sep-03

Oct-03

Nov-03

Dec-03

Jan-04

Feb-04

Mar-04

Apr-04

May-04

Jun-04

Jul-04 Aug-04

Monthly Progress

Dur

atio

n R

ate

Monthly

Cumulative


Prospective Actions

Operating Budget Assessment:

CSMA YTD Actual ($)

YTD Budget Revised

($)

Var ($) Var (%) Variance Report & Prospective

Actions (where variance is +/- 2%)

Revenue 0 10,833 (10,833) (100)

• “UNFAVOURABLE ” • Reasons: Initially revenue

collection will be one month in arreas.

• Implications / Actions : Will re-align by October

Expenditure 51,188 45,977 (5,211) (11)

• “UNFAVOURABLE ” • Reasons: Seasonality of

expenditure • Implications / Actions : Will self

correct.

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ACTIVITY Business Support ( CSBS ) [EBA] Aim To ensure the provision of financial, and administrative, support services to City

Works & Services Division, and logistical and emergency management support services to the whole of Council.

Level of Service OPERATIONAL. • Co-ordinate and compile the City Works and Services annual budget and

facilitate the process of monthly and tri-annual performance reviews. • Provide “day to day” administrative and financial reporting support to all

management and operational staff of the CW+S Division. • Provide a range of administrative and support services to manage the

Emergency Management response function. • Ensure the “timely across the counter” supply of all common consumables,

and maintenance spare parts, in support of Council’s normal business operations.

• Ensure all staff are trained, equipped and skilled to competently provide services.

STRATEGIC • Facilitate, through continuous review and assessment, the implementation of

improved business systems and processes.

Officer Responsible Co-ordinator Business Support – Ron Cleghorn

On Target


Yes No *

Assist with the completion of Service Specifications/Level Agreements with CW+S Branch Managers by June 05.

9.1.1 June 05 �

Design “by exception” financial reports and analysis tools by Jun 2005, using Business Objects application.

9.1.1 June 05 �

Interpret and complete the application of indirect costs into the Division, by June 05.

9.1.1 June 05 �

Co-ordinate the relocation and set up of the new Emergency Co-ordination Centre, by November 05.

6.5.4 November 05

�

Investigate new reporting methods for measuring ‘First Pick’ capabilities of inventory stores, by March 05.

9.1.1 March 05 �

Provide detailed job costing information for Cairns Works at the operational “activity” level by provision of a Cost Controller (position), by May 05.

9.1.1 May 05 �

* Variance Report for Initiatives not on target: Proposed new location scrapped due to cost. * Prospective Actions for Initiatives not on target : Short term temporary solution to find alternative safe location for this season only.

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Performance Rating:

Variance Report Not necessary to report at this time

• Indicator: Internal customer satisfaction • Target: Benchmark to be set from collection of data • Reporting Frequency: Half yearly • Performance Assessment :

Corporate Plan Link: Customer & Community

Prospective Actions

Performance Rating:


• Indicator: Inventory Turns • Target: Additional 5% increase • Reporting Frequency: Quarterly • Performance Assessment :


Prospective Actions

Performance Rating:


• Indicator: External customer satisfaction • Target: Benchmark to be set from collection of data • Reporting Frequency: Half yearly • Performance Assessment :


Prospective Actions

20



CSBS YTD Actual ($)

YTD Budget Revised

($)



Revenue 20,108 57,965 (37,858) (65)

• “UNFAVOURABLE ” • Reasons: Revenue being received

behind schedule mainly from external sources.

• Implications / Actions : Will self correct over next 3 months.

Expenditure 267,045 212,049 (54,997) (26)

• “UNFAVOURABLE ” • Reasons: Employee costs are

skewed by $87K thins month due to Divisional Target saving being held in this Branch.

• Implications / Actions : Will be addressed at 4 monthly review.

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ACTIVITY Project Services ( CSPJ ) [ECA] Aim • To confirm the scope and client needs of programmed and emergent projects;

• To deliver projects to a standard, which satisfies client needs and effectively manages cost, time, scope and quality requirements;

• To manage the delivery of maintenance programs and contracts on behalf of Infrastructure Management Branch to achieve required service levels;

• To achieve adherence to relevant Federal, State and Council legislation and policy encompassed in planning design and construction of infrastructure;

• To establish appropriate agreements and relationships with service providers and partners to enable effective program and project delivery;

• To efficiently coordinate resources in other Branches or Divisions as necessary to ensure the effective delivery of projects and programs.

• To maintain and update Infrastructure Specifications utilised by Council to ensure the required standards of new infrastructure are achieved.

• To provide a high level of consultation and communication with all partners.

Level of Service • Delivery of Capital Works Program to required time, cost and quality standards;

• Effective management of Branch and service providers in preconstruction activities;

• Coordination of the formulation of maintenance service level agreements with Infrastructure Management Branch and Cairns Works;

• Effective coordination of Cairns Works as maintenance service providers and consistent interpretation and monitoring of service standards and performance according to adopted service specifications; and

• Monitoring and reviewing project and program status and provision of comprehensive and timely reports to General Manager City Works and Services, Manager Infrastructure Management and Manager Precincts and Facilities.

Officer Responsible Manager Project Services – Michael Kahler

On Target


Yes No *

Further develop effective quality systems & procedures for project delivery by June 05

9.1.1 June 05 5%

Further develop complementary relationships & agreements with other Branches in City Works & Services Division for effective program & project delivery by June 05

9.1.1 June 05 5%

Review and update infrastructure specifications, (inclusive of Council’s Development Manual), to reflect current practices and industry standards by June 05

9.1.1 June 05 5%

Audit, review & update design and construction specifications utilised for infrastructure construction, maintenance and operation within Council by June 05

9.1.1 June 05 5%

Provide the coordinating role to Infrastructure Management Branch for the continual development and implementation of the Maintenance Management System with Cairns Works including the specification of appropriate intervention levels which reflect serviceability and the relevant Asset Management Plan criteria by June 05

2.1.3, 3.1.1, 3.2.1

June 05 5%

Allocate preconstruction resources to facilitate the scoping preliminary design and

2.1.1, 3.1.1, 3.4.1, 4.1.3,

Ongoing 0%

22


preliminary budget estimates of capital works projects approved by Infrastructure Management Branch for forward works programs (ie 05/06)

7.5.1



Performance Rating:

�� Variance Report

Annual expenditure on staff training as a percentag e of total salary costs

0

0.5

1

1.5

2


%

Actual Target


Prospective Actions

Performance Rating:

��

Variance Report

Variations (excluding changes of scope) on Capital Projects <10% of Project Cumulative Value

0

5

10

15

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr% V

aria

tion

of T

otal

V

alue

Actual Target

Corporate Plan Link: Financial Management

Prospective Actions

23



CSPJ YTD Actual ($)

YTD Budget Revised

($)



Revenue 92,751 118,878 (26,126) (22)

• “UNFAVOURABLE ” • Reasons: .Relates to internal

charging project. • Implications: No action required at

this time.

Expenditure 165,593 180,310 14,717 8

• “FAVOURABLE ” • Reasons: Project Services are one

employee down, hence under expenditure on salaries.

• Implications: Recruitment in progress.

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PROJECT DELIVERY CAIRNS WORKS

Project Delivery Cairns Works up to 6 September 2004

99%

1% 0%

Approved Bid Amount

Variations DesignRelated

Variations Client &Latent ConditionRelated

Project Delivery Cairns Works up to 6 September 2004

Series1 4409384.85 22385.6 14368 4446138.45

Approved Bid AmountVariations Design

RelatedVariations Client & Latent Condition

Total Project Cost

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ACTIVITY Infrastructure Management ( CSIM ) [EDA] Aim To ensure that the integrity of Council’s investment in infrastructure, and the

capacity to deliver services to meet community needs is sustained by management of Transport, Drainage and Parks and foreshore infrastructure through the following functional areas: • Management and Administration • Strategic Infrastructure Planning • Asset Accounting & Data • Asset Management, including the sub-programs of: - Transport; - Drainage; and - Parks and Foreshores. • Capital Works Programming • Emergency Planning • Risk Management • Works Investigations.

Level of Service • Manage the Transport, Drainage and Parks and Foreshores sub-programs according to annual budget and Capital Works Program allocations;

• Prepare, apply and review Strategic Plans for: - Transport; - Drainage; and - Parks & Foreshores sub-programs. • Develop forward (2005/06) Annual Capital Works Program; • Review 5 Year Capital Works Program; • Review current year Capital Works Program quarterly; • Review Service Level Agreements quarterly; • Maintain and update data in the asset register and asset inventories as per

required standards. • Apply and monitor the provisions of the Asset Management Strategy

and associated Total Management Plans (TMP’s). • Co-ordinate and apply the provisions of the Risk Management Strategy for

whole of Council

Officer Responsible Manager Infrastructure Management - Sandra Burke

On Target


Yes No *

Develop Total Management Plans (TMP’s) for Drainage and Parks & Foreshores Sub- Programs by June 05

1.2.4, 3.4.1 June 05 �

Prepare Drainage Strategy by March 05 3.2.1 March 05 � Commence review and update of Drainage Management Plans in accordance with Drainage Strategy by June 05

3.2.1 June 05 �

Review & update Transport Strategy by March 05

2.1.1 March 05 �

Review and update Traffic Management Plan by Dec 04

2.1.2 Dec 04 �

Develop and implement Maintenance Management System by June 05

1.2.4, 2.1.3, 3.4.1

June 05 �

Develop a Branch Risk Register and Treatment Action Plans by Dec 04

10.2.1 Dec 04 �

Workshop to be held to review the Development Manual standard in relation to inter allotment drainage by Dec 04

3.3.4 Dec 04 �

26


* Variance Report for Initiatives not on target: Initiative should be part of Project Services Initiative for Review & Update Infrastructure Specifications (inclusive of Council’s Development Manual) * Prospective Actions for Initiatives not on target :


Performance Rating:

Variance Report

Compliance with specified service standards

0

20

40

60

80

100

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

%

Actual Target

Corporate Plan Link: Corporate Capacity / Services & Infrastructure

Prospective Actions

Performance Rating:

Variance Report

• Indicator: Timely reporting and recording on progress and completion of Capital

Works Program • Target: Reporting and recording of Capital Works Program progress to Council

and Executive on a quartely basis • Reporting Frequency: Quarterly • Performance Assessment: Not yet assessed


Prospective Actions

Performance Rating:

Variance Report

• Indicator: 2004/05 Capital Works & revised 5 Year Capital Works Program • Target: June 2005 adoption by Council • Reporting Frequency: May 2005 • Performance Assessment : Not yet assessed


Prospective Actions

27


Performance Rating:

Variance Report

• Indicator: Asset accounting complies with audit requirements • Target: 100% compliance • Reporting Frequency: Annually • Performance Assessment : Not yet assessed


Prospective Actions


CSIM YTD Actual ($)

YTD Budget Revised

($)



Revenue 17,741 42,671 (24,930) (58)

• “UNFAVOURABLE ” • Reasons: Relates to Capital

Scoping activities expended so far, increased level of activity expected over next 11 months.

• Implications / Actions : Nil.

Expenditure 698,477 986,444 287,967 29

• “FAVOURABLE ” • Reasons: Due to variable nature of

program. • Implications / Actions : No end of

year budget implications.

28


ACTIVITY Precincts & Facilities Management ( 3310 ) [EEA] Aim To provide a quality level of management and support to staff within the Precincts

and Facilities branch to ensure the quality delivery of the Branch’s Operational Targets.

Level of Service • Attend to all Administration and Management requirements in a timely manner.

• Provide a professional level of management and support for the Branch’s staff and its operations.

Officer Responsible Manager Precincts and Facilities - Tony Duffy

On Target


Yes No *

Develop Branch Risk Register and Treatment Action Plans by Dec 04.

10.2.1 Dec 04 �

Review opportunities for the better sharing of resources between program areas in order to enhance efficiency and reduce down time by June 05.

9.1.1 June 05 �

Review the appropriateness of the current management arrangements for sporting facilities by June 05.

9.1.1 June 05 �



Performance Rating:


Number of events held within Precincts and Faciliti es programs

10203040506070


No

Actual


Prospective Actions

29


Performance Rating:

��

Variance Report

Customer Satisfaction of major facilities

0153045607590


%

Actual Target


Prospective Actions

Performance Rating:

��

Variance Report

• Indicator: Public participation in programs, services and other activities within the

Precincts and Facilities branch • Target: Numbers to be monitored to set benchmark • Reporting Frequency: Quarterly • Performance Assessment :


Prospective Actions


3310 YTD Actual ($)

YTD Budget Revised

($)



Revenue 0 0 0 n/m

Expenditure 334,623 165,498 (169,126) (102)

• “UNFAVOURABLE ” • Reasons: Varience due to

Basketball Cairns Grant treated as prepayment in error, balance of expenditure will show in August.

• Implications / Actions :

30


ACTIVITY Natural & Cultural Resources ( PRNR ) [EEB ] Aim To manage Council’s programs and services delivery for the implementation of

Council Natural & Cultural resource responsibilities Level of Service • Undertake pest management in accordance with Councils responsibilities

under its Pest Management Plan and relevant legislation. • Identify and implement appropriate management strategies for Council’s key

conservation areas and other natural resources. • Implement a series of projects aimed at enhancing and restoring natural areas

of critical environmental ecological and social and/or cultural significance. • Provision of an appropriate level of support services to community based

groups for the delivery of projects that enhance the Cairns environmental and cultural values.

• Develop and implement strategies aimed at optimising the sustainable use of Cairns’ Natural & Cultural resources for active and passive recreation.


On Target


Yes No *

Develop a Natural & Cultural Resources Strategic Plan by September 2004.

4.1.1 September 04

50% �

Implement natural area plans for key sites (including fire management) by December 2004.

4.1.1, 4.2.3 December

04 20% �

Develop long-term schedule work plan for the implementation of heritage conservation projects, by Jan 05.

1.4.2 January 05 0% �

Implement Council’s endorsed Pest Management Plan and relevant supporting legislation, by Dec 04.

4.1.5 December

04 50% �

Review the operations of the Revegetation Unit particularly the capacity to facilitate the enhancement of partnerships with community groups to undertake and promote revegetation projects identified in the Strategic Plan, by March 05.

4.1.1 March 05 0% �

In conjunction with Sport and Recreation team, review opportunities for nature based recreation opportunities identified in the Sport and Recreation Strategic Plan and the possibility to implement the SEAL (supportive environments for active living) framework, by Dec 04.

4.1.1 December

04 0% �

Map weeds of significance occurring in the Cairns City Council area and send to NRM by December 2004.

4.1.5 December

04 40% �


31



Performance Rating:


# of promotional activities relating to Natural & Cultural Resource Management

0

0.5

1

1.5

2


No

per

quar

ter

Actual Target

Corporate Plan Link: Sustainable Growth & Development

Prospective Actions

Performance Rating:

��

Variance Report

• Indicator: Number of restoration projects on culturally significant sites within

guidelines of heritage legislation • Target: Scope and implement two projects • Reporting Frequency: Quartely • Performance Assessment :


Prospective Actions


PRNR YTD Actual ($)

YTD Budget Revised

($)



Revenue 5,930 4,117 1,813 44

• “FAVOURABLE ” • Reasons: State Government

contract fully paid. • Implications / Actions : Will level

out through year

Expenditure 94,761 146,740 51,979 35

• “FAVOURABLE ” • Reasons: Seasonal variation • Implications / Actions : Will level

out through year

32


ACTIVITY Botanic Reserves ( PRBG ) [EED] Aim • To cultivate and display tropical plant species of ornamental, economic,

cultural and conservation value and provide education programs, quality recreation opportunities and assist other scientific institutions.

• To provide management of Mt Whitfield Conservation Park in partnership with Queensland Parks & Wildlife Service in accordance with the Nature Conservation Act.

• To provide regionally significant facilities that are accessible to all residents, and visitors, of Cairns.

Level of Service • Flecker Botanic Gardens are open to the public between 7.30 am and 5.30 pm weekdays and 8.30 am and 5.30 pm weekends and public holidays.

• Sugarworld Gardens are open 7.30am to 6pm, 365 days per year. • Centenary Lakes and Mt. Whitfield is open 24 hours 365 days per year. • Maintain conservation parks to approved management plans within budget

limits. Officer Responsible Manager Precincts and Facilities - Tony Duffy

On Target


Yes No *

Contribute to the development of Botanical Precinct masterplan with all relevant stakeholders by Sept 04

7.5.1 Sept 04 �

Upgrade of walking tracks and revegetation of Mt Whitfield by June 05.

4.1.1 June 05 �

Prepare marketing material for promotion of Sugarworld by Dec 04.

7.4.1 Dec 04 �

Prepare masterplan for development of Sugarworld Gardens by June 05.

1.2.4, 7.4.1 June 05 �

Develop MOU with the Friends of the Botanic Gardens by Oct 04.

7.3.1 Oct 04 �

* Variance Report for Initiatives not on target: Nil * Prospective Actions for Initiatives not on target : Nil


Performance Rating:

�� Variance Report Number increasing due to visitor season. Possibly more domestic visitors due to threats of terrorism internationally.

Visitor Numbers 2004/05

0

50000

100000

150000

200000

250000

300000


Pro

gres

sive

tota

l

Actual Annual Target

Corporate Plan Link: Sustainable growth & development

Prospective Actions

33


Performance Rating:

��

Variance Report Good due to income & donations

Revenue 2004/05

0

10000

20000

30000

40000

50000


Pro

gres

sive

Tot

al

Actual Annual Target

Corporate Plan Link: Sustainable growth & development

Prospective Actions None

Performance Rating:

Variance Report Numbers of school groups varies with school semester

Number of guided walks for School Groups

0

100

200

300

400

500


No of Walks No of Children


Prospective Actions Continue promotion of calender of events & investigate school ciriculum

Performance Rating:

Variance Report Increase in interest possibly more interest in visitors.

# of participants in Guided walks for the public

05

10152025303540


Participants Target


Prospective Actions None

34



PRBG YTD Actual ($)

YTD Budget Revised

($)



Revenue 17,623 17,420 203 1

• “FAVOURABLE ” • Reasons: Increase revenue due to

stall holders fees from Carnival on Collins

Expenditure 209,021 201,475 (7,546) (4)

• “UNFAVOURABLE ” • Reasons: Over expenditure within

internal charges, Garden Admin • Implications / Actions : Investigate

reason

35


ACTIVITY Cemeteries ( PRCE ) [EEE] Aim To provide an adequate supply of burial opportunities for the City and maintain

cemeteries to the high standard expected by the people of Cairns. Level of Service • Cemeteries are provided for use at Babinda, Gordonvale, White Rock and

Cairns • 100% of burial plots are prepared to time as requested • Requests for advice are responded to within 5 working days of receipt


On Target


Yes No *

Review, in conjunction with Strategic Planning the future land and service requirements for cemeteries in the central areas of Cairns (ie. Edmonton to Ellis Beach), with the view of acquiring additional land in the next two to three years; by March 05.

1.2.2 March 05 5% �



Performance Rating:

?

Variance Report

Average installation time for Plaques

0

1

2

3

4

5

6


Day

s

Actual Target


Prospective Actions

36


Performance Rating:


% of Requests responded to within 5 days

020406080

100

Jul Aug Sep Nov Dec Jan Feb Mar Apr May Jun

%

Actual Target


Prospective Actions

Performance Rating:

��

Variance Report

Customer Satisfaction

75

80

85

90

95

100


%

Actual Target


Prospective Actions


PRCE YTD Actual ($)

YTD Budget Revised

($)



Revenue 7,816 15,289 (7,472) (49)

• “UNFAVOURABLE ” • Reasons: Revenue lower due to

seasonal conditions, re burials Implications / Actions :

Expenditure 161,081 167,605 6,524 4 • “FAVOURABLE ” • Reasons: • Implications / Actions :

37


ACTIVITY Inner City Infrastructure Operations ( PRI C ) [EFA] Aim To provide a well presented, safe and secure Inner City (City Place to the

Esplanade) for the community of and visitors to Cairns.

Level of Service • Provide security services that meet the required service level to ensure the Inner City is a safe environment for all. Security services operate 24 hours per day, 365 days per year.

• Maintain all Inner City facilities and street landscapes to a high standard.


On Target


Yes No *

Provide increased monitoring of CCTV City Safe Cameras to improve effectiveness of operations by Mar 05.

6.2.2 March 05 100% �

Prepare Memorandum Of Understanding with Queensland Police Service (to assist in limiting number of incidents of unacceptable behaviour by) Dec 04.

6.2.2 Dec 04 10% �

Investigate additional sites for CCTV City Safe Cameras and assist in coordinating their installation by May 05

6.2.2 May 05 20% �

Develop a Waste Management Plan for the Inner City precinct by Dec 04

4.3.1 Dec 04 0% �

Adopt a Precinct Management approach towards development of a precinct wide programmed maintenance schedule by June 05

9.1.1 June 05 5% �



Performance Rating:

Variance Report

Satisfaction with presentation & maintenance of inner city, Esplanade & Lagoon gardens

0

20

40

60

80

100


% o

f sur

veye

d us

ers

Poor Average Good or higher Target


Prospective Actions Quarterly surveys

38


Performance Rating:

Variance Report

Residents & visitors believe that there is a securi ty presence & feel safe in the inner city

020406080

100

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr% o

f sur

veye

d us

ers

Esplanade Day Esplanade Night City Place Day

City Place Night Target


Prospective Actions


PRIC YTD Actual ($)

YTD Budget Revised

($)



Revenue (2,805) 32,521 (35,325) (109)

• “UNFAVOURABLE” • Reasons: Sale of assets, proceeds

on disposal cleared out to $27k • Implications / Actions : Assett

Accountant still reconciling accounts for July will be connected by September.

Expenditure 528,615 620,880 95,264 15

• “FAVOURABLE ” • Reasons: Contracted security costs

not paid, will balance out over year.

39


ACTIVITY City Place ( PRPL ) [EFB] Aim To provide a sense of place in the central business district and encourage people

to utilise this space, by staging a wide range of activities that are entertaining, and educational in a relaxed and safe environment.

Level of Service • Free public entertainment is provided in City Place from Wednesday – Friday. • Free community performances are encouraged. • Public safety services are provided in the CBD by security personnel on

contract. • Manage the needs of City Place stakeholders.


On Target


Yes No *

Integrate the Esplanade and City Place entertainment to reflect one Inner City Entertainment Program and promote this through What’s On Boards and newsletter, by Sep 04.

6.6.1 Sep 04 100% �

Further develop the entertainment program to incorporate alternative types of performances/activities attracting a diverse audience, by Dec 04.

6.6.1 Dec 04 40% �

Increase community use of City Place through the Your Place in the City program by Dec 04

6.6.3 Dec 04 40% �

Review and re-develop City Place Markets by Dec 04

6.6.1 Dec 04 20% �



Performance Rating:


Monthly newsletter distribution

0

500

1000

1500

2000

2500


No

dist

ribut

ed

Actual Target


Prospective Actions Reviewing mailout database and postal mailing lists.

40


Performance Rating:

��

Variance Report

Visitations to City Place

1200370062008700

1120013700162001870021200


# of

vis

itatio

ns

2004/05 Actual 2003/04 Actual


Prospective Actions

Performance Rating:

��

Variance Report

• Indicator: Number of market stall holders • Target: 10% increase • Reporting Frequency: Monthly • Performance Assessment : • Stalls Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June

Target - - - 4 88 60 13 13 13 13 22 89 Actual 92 110


Prospective Actions


PRPL YTD Actual ($)

YTD Budget Revised

($)



Revenue 47,164 43,397 3,768 9

• “FAVOURABLE " • Reasons: Increase in revenue hire

Stall fees. • Implications / Actions :

Expenditure 54,760 76,133 21,373 28

• “FAVOURABLE” • Reasons: Employee costs and

entertainment cost down. • Implications / Actions : Will

balance out over year.

41


ACTIVITY The Esplanade ( 3545 ) [EFC] Aim To provide aquatic and entertainment facilities and parklands that are well

maintained and presented in a safe environment that can be enjoyed by the local residents and visitors to Cairns.

Level of Service • Provide entertainment and facilities to cater for a range of activities to reflect community interest.

• Provide a safe and attractive environment for all participants and visitors to the Esplanade precinct.

• Provide a free, accessible and safe Esplanade swimming lagoon from 6am to 10pm between October and March, and 7am to 9pm between April and September (hours may vary due to demand and maintenance)


On Target


Yes No *

Further develop and expand the range of an entertainment/activity events that will utilise a number of areas around the Esplanade Lagoon and Fogarty Park, encouraging greater use of the whole area and managing the impact of wear and tear in specific areas, by Sep 04.

6.6.1 Sep 04 80% �

Further develop ‘hire kit’ and associated promotions program to facilitate greater use of facilities by Sept 04.

6.6.1 Sep 04 80% �

Develop and promote a program of activities that contribute to health and well being by, Sep 04

6.4.2 Sep 04 80% �



Performance Rating:


Number of visitors to the Lagoon

0150003000045000600007500090000

105000120000135000150000


No

per

mon

th

Target Actual


Prospective Actions

42


Performance Rating:

?

Variance Report

No of Activities/ Performances held Annually

0

200

400

600

800


No

Actual Target


Prospective Actions

Performance Rating:


• Indicator: Number of markets being held on the Esplanade • Target: Twice a month – Minimum 12 stall holders • Reporting Frequency: Monthly • Performance Assessment : Stalls Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June

Target 24 24 24 24 24 24 24 24 24 24 24 24 Actual 145 136


Prospective Actions

Performance Rating:


• Indicator: Number of people in attendance at Healthy Activities • Target: Increase by 10% • Reporting Frequency: Monthly • Performance Assessment : Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June

Actual 348 441 Corporate Plan Link: Customer & Community

Prospective Actions


3545 YTD Actual

($) YTD Budget Revised ($)

Var ($) Var (%) Variance Report & Prospective Actions

(where variance is +/- 2%)

Revenue 47,757 36,583 11,174 31

• “FAVOURABLE " • Reasons: Venue fees and stall fees up

$16,000 on YTD • Implications / Actions :

Expenditure 281,207 399,477 58,271 17

• “FAVOURABLE ” • Reasons: Employee costs down,

unfilled positions ($40K) • Implications / Actions : Costs will even

out over year.

43


ACTIVITY Regulated Parking ( PRRP ) [EFD] Aim To provide affordable, convenient and secure off street and on street parking

facilities that best serves the community as a whole. Level of Service • 354 covered bays provided in the Lake St Parking Station.

• 558 off street bays provided in Old Library Carpark, Grafton St and the Southern Esplanade car parks.

• 1269 metered, 250 ‘Pay and Display’ ticketed and 2481 un-metered parking bays provided in on-street parking in the central business district. Parking meters and ticket machines operate from 8.30 am – 5 pm Monday to Friday and 8.30 am – 11.30 pm Saturday.


On Target


Yes No *

Increase usage of parking facilities by improving customer service and satisfaction by Dec04

2.1.4 Dec 04 �

Implement the management of the expanded Cairns Traffic Area by Sept 04

2.1.4 Sep 04 �



Performance Rating:

? Variance Report Pay & Display commenced operation in the old library carpark & Grafton Street carpark on 16/8/04 which brought the hourly fee from $2 per day to .50c an hour. Less vehicles are now parking in these 2 locations.

Usage of off street parking facilities

50

60

70

80

90


%

Actual Target


Prospective Actions Advertsising campaign of the old library carpark and Grafton Street carpark.

44


Performance Rating:


Usage of Lake Street parking station

50

70

90

110

130


%

Actual Target


Prospective Actions

Performance Rating:

��

Variance Report

Usage of Southern Esplanade carpark

7880828486889092


%

Actual Target


Prospective Actions


PRRP YTD Actual ($)

YTD Budget Revised

($)



Revenue 607,111 534,804 72,307 14

• “FAVOURABLE ” • Reasons: Increase is being

affected by times meter parking commences and also increases in paid parking areas.


Expenditure 227,631 311,022 83,391 27

• “FAVOURABLE ” • Reasons: Expenditure will be

incurred during the year. • Implications / Actions :

45


ACTIVITY Technical Support – General Administration ( 3800 ) [EKA] Aim To provide management and engineering support for all technical, maintenance

and repair activities. Level of Service Management, engineering advice and supervision provided for fleet operations,

facilities maintenance, design, survey and systems support services, in support of best value services.

Officer Responsible Manager Technical Support Services - Keith Morris

On Target


Yes No *

Risk Management – develop Branch Risk Registers and Treatment Action Plans by Dec04

10.2.1 Dec 04 0% �

Asset management – develop and implement management systems for Facilities Maintenance and Fleet by Jun 05.

9.1.1 June 05 30% �

Cairns Fleet – Implement Best Value Fleet Review Project recommendations by June 05.

9.1.1 June 05 0% �



Performance Rating:


% of branch operating initiatives successfully completed

020406080

100


%

Actual Target


Prospective Actions

46



3800 YTD Actual ($)

YTD Budget Revised

($)



Revenue 0 0 0 n/m N/A

Expenditure 13,875 14,092 217 2

“FAVOURABLE” • Reason: Combination of plus and

minus factors including fuel charged incorrectly.

47


ACTIVITY Fleet Operations ( TSFO ) [EKC]

Aim To provide vehicle and plant hire services to the whole of Council, using a full cost

pricing Type 3 business structure model under National Competition Policy requirements.

Level of Service • Any commercially available vehicles or plant provided within 24 hours of request;

• Replacement vehicle always provided during servicing, if needed; • Vehicles maintained to roadworthy condition; • Vehicles maintained in a commercial time frame. • Plant maintained to working condition; • Metal fabrication undertaken to quoted price and timeframe.


On Target


Yes No *

Implement recommendations of the Fleet Best Value Review Project by June 05.

9.1.1 June 05 0% �

Negotiate service level agreements with all customers by March 05

9.1.1 March 05 0% �

* Variance Report for Initiatives not on target: Part of Fleet Best Value Review. * Prospective Actions for Initiatives not on target : Implementation of approved fleet review recommendations.


Performance Rating:

�� Variance Report Info not available.

Vehicle or plant provided within 24 hours of request

0

500

1000

1500


No

Pro

vide

d

Actual > 24 hrs Actual within 24 hrs


Prospective Actions

48


Performance Rating:

��

Variance Report

Metal fabrication to service level

0

20

40

60

80


No

of J

obs

Actual > Service Level Actual to Service Level


Prospective Actions

Performance Rating:

��

Variance Report Information not available.

Vehicle/Plant downtime for repairs

0

0.2

0.4

0.6

0.8

1

1.2

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

Ave

rage

Hrs

Heavy Plant Light Plant


Prospective Actions Benchmark to be set.

Performance Rating:

��

Variance Report Not yet reported.

Customer satisfaction

50

60

70

80

90

100


%

Actual Target


Prospective Actions

49



TSFO YTD

Actual ($)

YTD Budget

Revised ($) Var ($) Var (%)

Variance Report & Prospective Actions


Revenue 1,999,658 2,488,088 (488,430) (20)

“UNFAVOURABLE” Reason: Main reason for lack of revenue is lack of work in construction. Note that revenue and expenditure are down 20% but the relationship is correct.

Expenditure 1,990,292 2,540,260 549,967 22

“FAVOURABLE” • Reason: Many plus and minus

Fleet Hire plus $262K, Fleet Mechanical Services minus $160K due to internal lack of revenue repair & maintenance, Fleet Assets even minus $8K.

50


ACTIVITY Facilities Maintenance ( TSFM ) [EKE]

Aim To provide maintenance and repair services for all Council buildings, electrical

systems, communication systems, air-conditioning systems, fire safety systems, emergency power systems, CCTV systems and flood alert systems (excluding Cairns Water facilities and systems).

Level of Service • Building, electrical and air-conditioning facilities and systems maintained consistent with budget provisions, lease agreements and best value practice.

• Fully maintained fire safety, emergency power systems, CCTV, flood alert and communications systems.

• All emergency call-outs attended. • Council’s CCTV surveillance system kept operational 24 hours per day. • Council’s PABX and TMR communications systems kept operational 24 hours

per day. • Council’s flood alert system kept operational 24 hours per day.


On Target


Yes No *

Asset management – develop and implement management systems for Facilities Maintenance by June 05

9.1.1 June 05


Performance Rating:

Variance Report

• Indicator: Facilities maintenance as per the capital budget • Target: Majority finished by 30 June 2005 • Reporting Frequency: Monthly • Performance Assessment :


Prospective Actions

51



Performance Rating:

? Variance Report

Annual building maintenance program completion

75

85

95


% c

ompl

ete

Actual Target

Corporate Plan Link: Service & Infrastructure

Prospective Actions

Performance Rating:

Variance Report

• Indicator: Electrical maintenance work request completions • Target: 100% within 7 days of program • Reporting Frequency: Quarterly • Performance Assessment :


Prospective Actions

Performance Rating:

Variance Report

• Indicator: Air-conditioning maintenance work request completions • Target: 100% within 7 days of program • Reporting Frequency: Quarterly • Performance Assessment :


Prospective Actions

52


Performance Rating:


Emergency call-outs attended

0

5

10

15

20

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May JunNo

of c

all-o

uts

requ

este

d

Not attended Attended


Prospective Actions Slight variance due to reduction in vandalism.

Performance Rating:

��

Variance Report

Council’s CCTV surveillance system kept opertional

0

5000

10000

15000

20000

25000

30000


No

of H

ours

Not Operational Operational


Prospective Actions Nil

53


Performance Rating:

��

Variance Report

Council’s PABX and TMR communications systems kept operational 24 hrs per day (720 hours/ month)

0

100

200

300

400

500

600

700

800


No

of H

ours



Prospective Actions

54


Performance Rating:

��

Variance Report 1 unit down for entire month

Council’s flood alert system kept operational 24 hr s per day (13680 operation hours/ month)

0250050007500

100001250015000


No

of H

ours



Prospective Actions Russel River is being repaired in August/September

Performance Rating:

��

Variance Report

Council’s fire safety and emergency power systems kept operational (2160 operational hours / month)

0

50

100

150


%

Fire Systems Emergency Power Systems Target


Prospective Actions Nil


TSFM YTD

Actual ($)

YTD Budget




Revenue 92,845 82,500 345 0

• “FAVOURABLE ” • Reasons: • Implications / Actions :

Expenditure 406,209 427,927 21,718 5

• “FAVOURABLE ” • Reasons: Some accounts/charges

for May/June have hit this months accounts


55


ACTIVITY Design Services ( 3830 ) [EKG] Aim To provide certified engineering, GIS and landscape design services to the whole

of Council and other government agencies, using a full cost pricing Type 3 business structure model under National Competitive Policy requirements.

Level of Service • Investigative, preliminary and detailed designs for traffic, roads, recreation, drainage and public lighting infrastructure undertaken to quoted price and timeframe.


On Target


Yes No *

Complete development of service level agreements by Dec 04.

9.1.1 Dec 04 �

Investigate external design opportunities with other government agencies subject to resource availability by June 05.

9.1.1 June 05 �

* Variance Report for Initiatives not on target: Documentation to be completed by Dec 04. * Prospective Actions for Initiatives not on target :

Performance Target Assessment (3 = Satisfactory, 2 = Marginal, 1 = Unsatisfactory)

Performance Rating:

��

Variance Report

0

0.5

1

1.5

2

2.5

3

3.5

Jul

Aug Sep OctNov Dec Ja

nFeb M

ar AprM

ay Jun

To quoted price

WithinTime


Prospective Actions

56


Performance Rating:

��

Variance Report


0

20

40

60

80

100


%

Actual Target


Prospective Actions


3830 YTD

Actual ($)

YTD Budget




Revenue 51,699 126,378 (74,678) (59)

• “UNFAVOURABLE ” • Reasons: Full cost recovery being

implemented • Implications / Actions : Rates

increase agreed & input into system.

Expenditure 134,997 129,059 (5,938) (5)

• “UNFAVOURABLE ” • Reasons: • Implications / Actions :

57


ACTIVITY Survey Services ( 3831 ) [EKI]

Aim To provide engineering survey services to the whole of Council and other

customers, using a full cost pricing Type 3 business structure model under National Competition Policy requirements.

Level of Service • Investigative and detailed surveys, construction set-out and “As Constructed” survey data undertaken to quoted price and timeframe.


On Target


Yes No *

Full implementation of type 3 business structure and full cost recovery by Dec 04

9.1.1 Dec 04 Complete

Refine Survey best practice and WH&S procedures with the use of robotic total station equipment by June 05

9.1.1 June 05 20% �

Sell Survey Services to external sources including government agencies (subject to resource availabilities and Council Policy) by June 05.

9.1.1 June 05 5% �

* Variance Report for Initiatives not on target: Nil * Prospective Actions for Initiatives not on target :


Performance Rating:


Survey projects undertaken to quoted price and negotiated timeframe

05

1015202530


No

of P

roje

cts

To timeframe As Quoted


Prospective Actions

58


Performance Rating:

��

Variance Report


0102030405060708090

100


%

Actual Target


Prospective Actions


3831 YTD

Actual ($)

YTD Budget




Revenue 93,902 90,755 3,147 3

• “FAVOURABLE” • Reason: Increases from 1917-

Internal Revenue

Expenditure 100,826 92,789 (8,037) (9)

• “UNFAVOURABLE” • Reason: No annual leave and sick

leave taken for one month, thus salaries and wages are higher than budgeted. Business support will also check for other factors


59


ACTIVITY Systems Support Services ( TSES ) [EKM]

Aim To provide effective environmental, safety and quality systems support to the

operations of City Works & Services Division Level of Service • Environmental permitting support undertaken at customer request.

• Safety support undertaken at customer request and in accordance with Council’s SafePlan system.

• Cairns Works quality system maintained to audit requirements. • Continuous improvement of all systems undertaken with customer

consultation.


On Target


Yes No *

Full implementation of Divisional (WH&S) Rectification Action Plan by March 05.

9.3.2 March 05 �

Support development of corporate environmental policy systems by June 05.

4.4.1 June 05 �

Complete development of Divisional quality system framework by March 05.

9.1.1 March 05 �



Performance Rating:


Number of Environmental permits and annual returns logged with relevant agencies within

timeframes

0

5

10


No.

Log

ged

Outside Timeframe Within Timeframe


Prospective Actions

60


Performance Rating:

Variance Report

• Indicator: Cairns Works QA system certification • Target: Accreditation maintained • Reporting Frequency: Annually • Performance Assessment :


Prospective Actions

Performance Rating:

��

Variance Report

Process Improvement Projects Completed Target 20 / Year

0

2

4

6


No

Actual Target


Prospective Actions

Performance Rating:

��

Variance Report


0

20

40

60

80

100


%

Actual Target


Prospective Actions

61



TSES YTD

Actual ($)

YTD Budget




Revenue 100 0 100 n/m

• “FAVOURABLE ” • Reasons: Insignificant costs • Implications / Actions : Nil

Expenditure (2,145) 16,231 18,375 113

• “FAVOURABLE ” • Reasons: Staff issue. • Implications / Actions : Nil

62


ACTIVITY Street Lighting ( 3855 ) [EKN]

Aim To ensure that street lighting standards and operation comply with code

provisions and community needs.

Level of Service • Street lighting provided to relevant code standards; • Maintenance and operation of street lighting conforms with budget and

relevant intervention criteria.


On Target


Yes No *

Implement maintenance management system for Council controlled street lighting by June 05

2.1.3 June 05



Performance Rating:

��

Variance Report

• Indicator: Instances of non-compliance with code standards for new installations • Target: 100% compliance • Reporting Frequency: Monthly • Performance Assessment : Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Compliance Non- comp 2 2


Prospective Actions

Performance Rating:

��

Variance Report

• Indicator: Number of reported street lighting outages • Target: % reduction to be determined • Reporting Frequency: Quarterly • Performance Assessment : 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

Number


Prospective Actions

63



3855 YTD

Actual ($)

YTD Budget




Revenue 1,203 1,667 (463) (28) • “UNFAVOURABLE” • Reasons: Insignificant costs • Implications / Actions : Nil

Expenditure 11,244 254,078 242,834 96

• “FAVOURABLE " • Reasons: Internal cost transfer

Implications / Actions : Investigate costings

64


ACTIVITY Road Infrastructure ( 3758 ) [EMA]

Aim To ensure that Council’s road infrastructure is efficiently and effectively

maintained and operated, and refurbished / renewed / constructed in accordance with Total Management Plan for Transport.

Level of Service Maintain the serviceability, safety and functionality of all roads infrastructure by the application of systematic programs for refurbishment / renewal / construction and maintenance and operation of :

- sealed roads; - unsealed roads - road shoulders - streetscapes.


On Target


Yes No *

Refine service standards based on maintenance and operational criteria by June 05

2.1.3 June 05 �

Refine maintenance management system and pavement management systems for roads by June 05

2.1.3 June 05 �



Performance Rating:

Variance Report Not yet assessed

Road maintenance expenditure per laned kilometre (sealed roads)

050

100150200250


$ pe

r K

M

Average per quarter 03/04 Actual 04/05


Prospective Actions

65


Performance Rating:

Variance Report Not yet assessed.

• Indicator: Percentage of sealed roads resealed - based on area calculation –

needs to account for both asphalt and stone seals. • Target: Rated against industry standards • Reporting Frequency: Annually via DLGP • Performance Assessment :


Prospective Actions

Performance Rating:

?


Road maintenance expenditure per laned kilometre (unsealed roads)

0

200

400

600

800


$ pe

r K

M

Average per quarter 03/04 Actual 04/05


Prospective Actions

Performance Rating:

Variance Report

• Indicator: Number of reported accidents on arterial, sub-arterial and collector

roads • Target: % reduction benchmark to be determined • Reporting Frequency: Quarterly • Performance Assessment : Corporate Plan Link: Services & Infrastructure

Prospective Actions


3758 YTD

Actual ($)

YTD Budget




Revenue 375,040 98,210 276,830 282

• “FAVOURABLE ” • Reasons: • Implications / Actions : Early

receipt of revenue, no implications for end of year budget.

Expenditure 2,037,139 2,074,493 37,354 2

• “FAVOURABLE ” • Reasons: • Implications / Actions : No

implication for end of year budget.

66


ACTIVITY Kerb & Channel Infrastructure ( 3759 ) [EM C] Aim To ensure that Council’s kerb and channel infrastructure is efficiently and

effectively maintained and refurbished / renewed / constructed in accordance with Total Management Plan for Transport.

Level of Service Maintain the serviceability and capacity of all kerb and channel infrastructure by the application of systematic programs for refurbishment / renewal / construction and maintenance.


On Target


Yes No *


2.1.3 June 05 �

Develop a program for retrofit of new K & C in older suburbs by Dec 04

2.1.3 Dec 04 �

Implement maintenance management system for K & C by June 05

2.1.3 June 05 �

* Variance Report for Initiatives not on target: Nil. * Prospective Actions for Initiatives not on target : Nil.


Performance Rating:

�� Variance Report Not yet assessed

Maintenance expenditure per 100 metres of kerb and channel

0369

121518


$

$ per 100m


Prospective Actions

67


Performance Rating:


• Indicator: Number of reported complaints on serviceability of K & C • Target: % reduction benchmark to be determined • Reporting Frequency: Quarterly • Performance Assessment :


Prospective Actions


3759 YTD

Actual ($)

YTD Budget




Revenue 0 0 0 n/m

• “FAVOURABLE ” • Reason : • Implications :

Expenditure 701,585 251,445 (450,413) (179)

• “UNFAVOURABLE” • Reason : Due to seasonal nature of

program. • Implications : No implications

68


ACTIVITY Bridges Infrastructure ( 3760 ) [EME] Aim To ensure that Council’s bridge infrastructure is efficiently and effectively

maintained and regularly inspected, and refurbished / renewed / constructed in accordance with Total Management Plan for Transport.

Level of Service Maintain the serviceability and safety of all bridges by the application of systematic programs for refurbishment / renewal / construction and maintenance and inspection to provide that all bridges are capable of carrying legal loads. The functions under this activity are as follows : - Concrete Bridges - Timber Bridges - Footbridges


On Target


Yes No *


2.1.3 June 05 �

Implement maintenance management system for bridges by June 05

2.1.3 June 05 �



Performance Rating:

Variance Report

• Indicator: Maintenance expenditure per square metre of concrete of:

- conctrete bridge - timber bridge - foot bridge

• Target: Benchmark to be determined. • Reporting Frequency: Quarterly • Performance Assessment : Not yet assessed


Prospective Actions


3760 YTD

Actual ($)

YTD Budget




Revenue (18,122) 0 (18,122) n/m • “UNFAVOURABLE” • Reason: Incorrect transaction,

under investigation.

Expenditure 72,179 103,794 31,615 30

• “FAVOURABLE ” • Reason: Due to nature of program • Implications: No end of year

budget implications

69


ACTIVITY Footpaths / Cycleways Infrastructure ( 376 1 ) [EMG] Aim To ensure that Council’s footpaths and cycleways infrastructure is efficiently and

effectively maintained and regularly inspected, and refurbished / renewed / constructed in accordance with Total Management Plan for Transport.

Level of Service Maintain the serviceability and safety of all footpaths and cycleways by the systematic application of refurbishment / renewal / construction and maintenance and inspection programs.


On Target


Yes No *


2.1.3 June 05 �

Implement Cairns Pedestrian Movement & Cycle Travel Strategy by Sep 04

2.4.1 Sep 04 Completed

Implement maintenance management system by June 05

2.1.3 June 05 �



Performance Rating:


Maintenance expenditure per square metre of footpath/cycleway with data from the Financial Repo rts

00.25

0.50.75

1


$

$ per Square Metre

Prospective Actions


70


Performance Rating:


• Indicator: Number of reported defects due to surface irregularities • Target: % reduction benchmark to be determined • Reporting Frequency: Quarterly • Performance Assessment :


Prospective Actions


3761 YTD

Actual ($)

YTD Budget




Revenue 0 0 0 n/m

• “FAVOURABLE ” • Reason: Unbudgeted revenue • Implications/Actions: Slightly

improved revenue position.

Expenditure 261,009 179,621 (81,388) (45)

• “UNFAVOURABLE ” • Reason: Due to seasonal

nature of program. • Implications/Actions: No end of

year budget implications.

71


ACTIVITY Traffic Facilities ( 3762 ) [EMK] Aim To ensure that Council’s traffic facilities are efficiently and effectively maintained

and regularly inspected, and refurbished / renewed / constructed in accordance with Total Management Plan for Transport.

Level of Service Maintain the serviceability and capacity for all traffic facilities with the application of systematic programs for refurbishment / renewal / construction and maintenance and operation, including the specific provisions of : - Maintenance of traffic signal infrastructure; - Line marking and island kerbs are kept clearly visible; - Street sweeping is undertaken on regular basis and as required.


On Target


Yes No *


2.1.3 June 05 �

Implement Memorandum of Understanding with DMR on maintenance of traffic signals by Dec 04

2.1.5 Dec 04 �



Performance Rating:


Maintenanceexpenditure per signal location

0

0.5

1

1.5


$

$ per facility


Prospective Actions

72


Performance Rating:


Maintenance expenditure per 100 metres of kerb & li nemarking

0

0.5

1

1.5


$

$ per 100m


Prospective Actions

Performance Rating:


Total hours of traffic signal outage

0

0.5

1

1.5


Hou

rs

Hours of outage


Prospective Actions

Performance Rating:


Number of street sweeping complaints

0

0.5

1

1.5


Num

ber

# of Complaints


Prospective Actions

73



3762 YTD

Actual ($)

YTD Budget




Revenue 0 0 0 n/m

• “FAVOURABLE ” • Reasons: • Implications / Actions :

Expenditure 601,704 264,476 (337,228) (128)

• “UNFAVOURABLE” • Reasons: Due to seasonal nature

of program. • Implications / Actions : Will self

correct. No implications.

74


ACTIVITY Transport Facilities ( 3763 ) [EMM] Aim To ensure that Council’s transport facilities are efficiently and effectively


Level of Service Maintain the serviceability and safety of road transport facilities with the application of systematic programs for refurbishment / renewal / construction and maintenance and inspection, including the specific provisions of: - bus shelters are cleaned and inspected on a regular basis; - boat ramp and car/trailer parking areas are inspected on a regular basis

and repaired/cleaned as required; - dredging of channels are undertaken as required.


On Target


Yes No *


2.1.3 June 05 �

Implement maintenance management system by Dec 04

2.1.3 Dec 04 �



Performance Rating:


Maintenance expenditure per bus shelter and sq metr e of boat ramp

0100200300400500600


$

$ per Bus Shelter $ per square mtre boat ramp


Prospective Actions

75


Performance Rating:


• Indicator: Number of complaints on servicesability of bus shelters and sq metre of

boat ramp and & trailer parking • Target: % reduction benchmark to be determined • Reporting Frequency: Quarterly • Performance Assessment : 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

Bus shelter Boat ramp Corporate Plan Link: Services & Infrastructure

Prospective Actions


3763 YTD

Actual ($)

YTD Budget




Revenue 5,283 3,600 1,683 47

• “FAVOURABLE ” • Reasons: Implications / Actions :

Slightly favourable revenue position.

Expenditure 19,814 30,186 10,372 34

• “FAVOURABLE” • Reasons: Due to seasonal

nature of program • Implications/Actions: No end

of year budget implications

76


ACTIVITY Roads Ancillary ( 3764 ) [EMO] Aim To ensure that Council’s roads ancillary facilities are efficiently and effectively


Level of Service Maintain the serviceability and safety for all roads ancillary facilities with the application of systematic programs for refurbishment / renewal / construction and maintenance and Inspection to enhance the amenity of the local area with specific attention to the following : • Presentation of street furniture, and • Emptying street litter bins in a cycle.


On Target


Yes No *


2.1.3 June 05 �

Implement maintenance management system by Dec 04 2.1.3 Dec 04 �

* Variance Report for Initiatives not on target: Nil.

* Prospective Actions for Initiatives not on target : Nil.


Performance Rating:


• Indicator: Turnaround time for street litter bins emptying. • • Target: CBD - 1 day, General - 2 days • Reporting Frequency: Quarterly • Performance Assessment :

1st Quarter 2 nd Quarter 3 rd Quarter 4 th Quarter Central City Central General


Prospective Actions

Performance Rating:


• Indicator: Number of complaints on presentation & functionality of street furniture • • Target: % reduction benchmark to be determined • Reporting Frequency: Quarterly • Performance Assessment :


Prospective Actions

77



3764 YTD

Actual ($)

YTD Budget




Revenue 0 0 0 n/m

Expenditure 247,269 253,969 6,700 3

• "FAVOURABLE ” • Reasons: Due to variable nature of

activity. • Implications/ Actions: Nil.

78


ACTIVITY Natural Disaster Response ( 3765 ) [EMQ] Aim Planning to mitigate Natural Disaster impacts and restoration of transport,

drainage and parks infrastructure following a natural disaster.

Level of Service Planning and restoration of assets occurs on a timely basis and to the pre-existing standard.


On Target


Yes No *

Establish Natural Disaster Mitigation Plans for Transport, Drainage, Parks & Foreshores by June 05

6.5.3 June 05 �

Prepare brochure on the ‘Realities of Living with Disaster Risk’ by June 05

6.5.2 June 05 �

* Variance Report for Initiatives not on target: Initiative should be part of CW & S Business Support * Prospective Actions for Initiatives not on target : Transfer of activity to CW & S Business Support at next Operational Plan Review.


Performance Rating:


• Indicator: Time taken for restoration of all assets • Target: Benchmark to be determined • Reporting Frequency: As required • Performance Assessment :

Corporate Plan Link: Service & Infrastructure/ Customer & Community

Prospective Actions


3765 YTD

Actual ($)

YTD Budget




Revenue 0 200,000 (200,000) (100)

• “UNFAVOURABLE” • Reasons: • Implications / Actions :

Expenditure 0 266,666 266,666 100

• “FAVOURABLE” • Reasons: No disaster has occured • Implications / Actions : Nil

79


ACTIVITY Underground Drainage ( 3767 ) [EOC] Aim To ensure that Council’s underground drainage infrastructure is efficiently and

effectively maintained and refurbished / renewed / constructed, and the drainage network is regularly inspected to ensure operation at design capacity.

Level of Service Maintain the serviceability, capacity and structural integrity of the underground drainage network by the systematic application of refurbishment / renewal / construction and maintenance and inspection programs.


On Target


Yes No *

Refine intervention levels to optimise service delivery from approved budget June 05

3.4.1 June 05 �

Revaluation of Drainage assets by June 05 3.4.1 June 05 � Implement maintenance management system by June 05

3.4.1 June 05 �



Performance Rating:


Operational costs per 100 sq metres of underground drainage

0

15


$

$ per 100 sq. metres


Prospective Actions

80


Performance Rating:


• Indicator: Number of reported incidents on inundation to habitable floor levels due

to system surcharge • Target: % reduction benchmark to be determined • Reporting Frequency: Quarterly • Performance Assessment :


Prospective Actions


3767 YTD

Actual ($)

YTD Budget




Revenue 56,657 22,600 34,057 151

• “FAVOURABLE” • Reasons: • Implications / Actions : None for

end of year.

Expenditure 565,844 598,436 32,592 5

• “FAVOURABLE ” • Reasons: Due to seasonal nature

of program. • Implications / Actions : Nil

81


ACTIVITY Lined Drains ( 3768 ) [EOE] Aim To ensure that Council’s lined drainage infrastructure is efficiently and effectively

maintained and refurbished / renewed / constructed, and the drainage network is regularly inspected to ensure operation at design capacity.

Level of Service Maintain the serviceability, capacity and structural integrity of lined drains by the systematic application of refurbishment / renewal / construction and maintenance and inspection programs, including the specific provision of: - vegetation control - debris / silt removal - repairs to damaged lining.


On Target


Yes No *

Refine intervention levels to optimise service delivery from approved budget June 05

3.4.1 June 05 �

Refine maintenance management system by June 05

3.4.1 June 05 �



Performance Rating:


Operational costs per 100 sq metres of lined drain

0

0.5

1

1.5


$

$ per 100 sq. metres


Prospective Actions

82


Performance Rating:


• Indicator: Number of reported complaints on visual amenity of lined drains • Target: % reduction benchmark to be determined • Reporting Frequency: Quarterly • Performance Assessment :


Prospective Actions


3768 YTD

Actual ($)

YTD Budget




Revenue 0 0 0 n/m

Expenditure 174,899 173,140 (1,758) (1)

• “UNFAVOURABLE ” • Reasons: Due to variable nature of

program • Implications / Actions : Nil

83


ACTIVITY Unlined Channels ( 3769 ) [EOG]

Aim To ensure that Council’s unlined drainage channels are efficiently and effectively maintained and refurbished / renewed / constructed, and the drainage network is regularly inspected to ensure operation at design capacity.

Level of Service Maintain the serviceability, capacity and basic structural integrity of unlined channels and keep free from obstruction by the systematic application of refurbishment / renewal / construction and maintenance and inspection programs, including the specific provision of:

- vegetation control - debris / silt removal - repairs to damaged structural components.


On Target

Operating Initiative Status Corporate Plan

Link Due Date Complete

Yes No * Refine intervention levels to optimise service delivery from the approved budget by June 05 3.4.1 June 05 �

Refine maintenance management system by June 05 3.4.1 June 05 �

* Variance Report for Initiatives not on target: Nil. * Prospective Actions for Initiatives not on target: Nil.


Performance Rating:


Operational costs per 100 sq metres of unlined chan nel

0

0.5

1

1.5


$

$ per 100 squ metre

. Corporate Plan Link: Services & Infrastructure

Prospective Actions


3769 YTD Actual

($) YTD Budget Revised ($)

Var ($) Var (%) Variance Report & Prospective Actions

(where variance is +/- 2%) Revenue 0 0 0 n/m

Expenditure 125,846 172,849 47,003 27

• “FAVOURABLE ” • Reasons: Due to variable nature of

program. • Implications / Actions : No

implications.

84


ACTIVITY Flood Mitigation ( 3770 ) [EOI] Aim To ensure that:

• the CBD area of Cairns City is protected from damage and inconvenience due to the overflow of sea-water from high tide events: and

• the drainage network is maintained at design capacity to cater for controlled flows and to minimise the risk of property damage due to stormwater overflow.

Level of Service • Minimise the entry of seawater into the CBD drainage network from extreme

tidal events by the systematic application of refurbishment / renewal / construction and maintenance and operational programs.

• Maintain stormwater detention basins at design capacity by the systematic application of refurbishment / renewal / construction and maintenance and inspection programs.


On Target


Yes No *

Complete CBD Flood Mitigation investigation and report by March 05

3.3.1 March 05 �

Complete Beachtown Access Road Flood Mitigation investigation & report by June 05

3.3.1 June 05 �

Comments on Initiative:


Performance Rating:


• Indicator: Number of reported incidents on inundation to habitable floor levels due

to flooding • Target: % reduction benchmark to be determined • Reporting Frequency: Quarterly • Performance Assessment :

1st quarter 2 nd quarter 3 rd quarter 4 th quarter # reported


Prospective Actions


3770 YTD

Actual ($)

YTD Budget



(where variance is +/- 2%) Revenue 0 0 0 n/m

Expenditure 17,516 30,130 12,614 42

• “FAVOURABLE” • Reasons: Due to variable nature

of program. • Implications / Actions : No

implications.

85


ACTIVITY Water Quality Infrastructure ( 3771 ) [EOK ] Aim To develop programs and standards for the improvement of stormwater

discharged to natural outlets as prescribed in the relevant sections of State and Federal legislation.

Level of Service Implement Urban Stormwater Quality Management Plan to ensure stormwater discharge meets specified standards and refurbishment / renewal / maintenance, inspection and cleaning of gross pollutant traps and other water quality management devices occurs to sustain the relevant standards.


On Target


Yes No *

Commence implementation of Urban Stormwater Quality Management Plan by Dec 04

3.1.1 Dec 04 �

Design water quality monitoring program by June 05

3.1.1 June 05 �

Implement maintenance management system for water quality devices by June 05

3.4.1 June 05 �



Performance Rating:


• Indicator: Percentage of pollutant traps and water quality management devices

maintained, inspected and cleaned • Target: 95% • Reporting Frequency: Quarterly • Performance Assessment :

1st quarter 2 nd quarter 3 rd quarter 4 th quarter Number

Corporate Plan Link: Services & Infrastructure/Sustainable Growth & Development

Prospective Actions


3771 YTD

Actual ($)

YTD Budget




Revenue 30,140 0 30,140 n/m • “FAVOURABLE”

Expenditure 0 1,910 1,910 100

• “FAVOURABLE” • Reason: No expense against

budget Implications/ Actions: Nil

86


ACTIVITY Parks Infrastructure ( 3772 ) [EQA] Aim To ensure that Council’s parks and open space infrastructure is efficiently and

effectively maintained and inspected, and refurbished / renewed / constructed to the standards nominated in the Total Management Plan for Parks and Foreshores.

Level of Service Maintain the serviceability and safety for all parks infrastructure with the application of systematic programs for refurbishment / renewal / construction and maintenance and inspection with specific attention to seasonally based programmed maintenance for :

• Parks vegetation control; • Parks tree maintenance; • Parks equipment/facility maintenance; • Public toilets.


On Target


Yes No *

Refine intervention levels to optimise service delivery from approved budget by June 05

1.2.4 June 05 �

Refine maintenance management system by Dec 04

1.2.4 Dec 04 �



Performance Rating:


Maintenance and inspection expense per hectare of p ark & foreshore maintained

0200400600800


$

$ per ha

Corporate Plan Link: Services & Infratstructure

Prospective Actions

87


Performance Rating:


• Indicator: Number of reported defects of parks equipment/facilities • Target: % reduction benchmark to be determined • Reporting Frequency: Quarterly • Performance Assessment :

1st quarter 2 nd quarter 3 rd quarter 4 th quarter Defects


Prospective Actions


3772 YTD

Actual ($)

YTD Budget




Revenue (123,849) (137,142) 13,293 10

• “FAVOURABLE ” • Reasons: Incorrect coding to

Parks Infrastructure. Revenue for Foreshore Promonade should go to Precincts & Facilities will be corrected in June 04.

• Implications / Actions : No implications for year end budgets.

Expenditure 747,562 899,654 152,092 17

• “FAVOURABLE ” • Reason: Due to seasonal nature of

program • Implications/ Actions: No end of

year budget implications

88


ACTIVITY Foreshore Infrastructure ( 3773 ) [EQB] Aim To ensure that Council’s foreshore infrastructure is efficiently and effectively

maintained and inspected, and refurbished / renewed / constructed to the standards nominated in the Total Management Plan for Parks and Foreshores.

Level of Service Maintain the serviceability and safety for all foreshore infrastructure with the application of systematic programs for refurbishment / renewal / maintenance, operation, inspection and construction with specific attention to the following:

• Beach cleaning • Foreshore vegetation control • Foreshore equipment/facility maintenance.


On Target


Yes No *

Refine intervention levels to optimise service delivery from approved budget by June 05

1.2.4 June 05 �

Implement maintenance management system by June 05

1.2.4 June 05 �



Performance Rating:


Maintenance and inspection expense per kilometre of foreshore maintained

02000400060008000

10000


$

$ per KM

Corporate Plan Link: Service & Infrastructure

Prospective Actions

89


Performance Rating:


• Indicator: Number of reported defects of foreshore equipment/facilities • Target: % reduction benchmark to be determined • Reporting Frequency: Quarterly • Performance Assessment :

1st quarter 2 nd quarter 3 rd quarter 4 th quarter Defects


Prospective Actions


3773 YTD

Actual ($)

YTD Budget




Revenue 19,841 0 19,841 n/m • “FAVOURABLE ”

Expenditure 74,893 146,171 71,279 49

• “FAVOURABLE ” • Reasons: Due to seasonal nature

of activity. • Implications/ Actions: No

implications for year end budgets.

90


PERFORMANCE PLAN REPORT 2004 / 2005

Reporting Period: August 2004

91


1. INTRODUCTION

This report has been prepared to describe achievements against requirements nominated in the Cairns Works Business Unit Performance Plan 2004 /2005.

The Cairns Works Business Unit Performance Plan forms part of the Council’s Operational Plan and was endorsed as an agreement for Cairns City Council and Cairns Works to apply for the financial year 2004 /2005.

The Cairns Works Business Unit Performance Plan nominates:

� Council support will be provided for Cairns Works in its early years of operation;

� It is intended to apply commercial rigours to the functions undertaken by Cairns Works; and

� Financial performance targets for Cairns Works should recognise the effort required to mirror a commercial market environment.

The aim of this report is to provide information to Council and Senior Management on the performance of Cairns Works against agreed targets. It is also hoping to demonstrate a commercial approach to service delivery.

This new style of reporting will be progressively explained to Council so an appreciation of the links with Infrastructure Management and operational outputs based on customer standards will be achieved.

2. NATURE AND SCOPE OF BUSINESS UNDERTAKINGS

Cairns Works commenced operation as a type 2 business in June 2003.

The Branch establishment level was 217 (full time) staff as at that date.

Cairns Works undertakes the core functions of:

� Road and stormwater drainage construction;

� Road and stormwater drainage maintenance;

� Parks maintenance and construction;

� Other infrastructure and facilities construction and maintenance.

� Operational Activities such as street bin servicing and toilet cleaning. 3. STATEMENT OF BUSINESS INTENT

Cairns Works has embarked on a program of continuous improvement for service delivery and productivity. The intention is to demonstrate productivity by performance measures that will be refined over time.

92


4. FINANCIAL PERFORMANCE 4.1 Cairns Works Activity (Summary of all Cairns wo rks Activities).

These figures include all of the Cairns Works Activities. These include management, construction, maintenance and RMPC. Details of individual activities are given within this report.

Performance Indicators (Ratings: �� = Satisfactory, ? = Marginal, X = Unsatisfactory) Performance

Rating: ��

Variance Report Underspent by 20%. The under expenditure is primarily in the construction area.

Cairns Works Overall Expenditure 2004/2005

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000


Actual Budget

Prospective Actions Construction expenditure will increase as more projects are released.

YTD Actual ($)

YTD Budget Revised

($)



Revenue $4,650,446 $6,169,169 [$1,518,724] [25%]

• UNFAVOURABLE The majority of this revenue is internal revenue from Infrastructure Management. As expenditure is below budget, revenue is also lower.

Expenditure $4,951,906 $6,169,169 $1,217,263 20% • FAVOURABLE Expenditure is below budget.

Net [$301,460] $0 [$301,460]

93


4.1 Cairns Works Management Activity

Cairns Works Management includes the functions of Cairns Works Management, Depot Facilities and the home cost centre which represents the construction activities to date.

The home cost centre actual expenditure should balance the actual revenue. If this is not the case. The reason needs investigation.

Performance Indicators (Ratings: �� = Satisfactory, ? = Marginal, X = Unsatisfactory)

Performance Rating:

? Variance Report Expenditure higher than budget forecast.

Cairns Works Management Expenditure 2004/2005

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000


Actual Budget

Prospective Actions Review this activity.

YTD Actual ($)

YTD Budget Revised

($)



Revenue $845,189 $931,451 [$86,262] [9%]

• UNFAVOURABLE This activity is primarily a holding account for Cairns Works. Will review over next month.

Expenditure $1,305,541 $1,161,017 [$144,525] [12%] • UNFAVOURABLE Refer to above comments.

Net [$460,352] [$229,565] $230,787

94


4.2 Cairns Works Construction Activity

As a Business Unit, Cairns Works will trade profitably on all construction projects, being reimbursed on initial quotations basis rather than actual costs. Cairns Works is required to recover all corporate overheads to be paid to Council with a 2% Rate of Return on total turnover.

The chart represents actual works completed with an anticipated full year program estimated at $9million value.

In the event of a loss on an individual project, the balance is to be sourced from the surpluses of other projects.


Performance Rating: ��

Variance Report Expenditure lower than budget. Expenditure will increase as more projects are released for construction.

Construction Expenditure 2004/2005

$0

$5,000,000

$10,000,000

$15,000,000


Actual Budget

Prospective Actions Continue Program.

YTD Actual ($)

YTD Budget Revised

($)



Revenue $1,153,161 $2,201,791 [$1,048,630] [48%]

• UNFAVOURABLE The majority of this revenue is internal revenue from Infrastructure Management. As expenditure is below budget, revenue is also lower.

Expenditure $1,016,962 $1,983,905 $966,943 49% • FAVOURABLE Expenditure lower than budget forecast.

Net $136,199 $217,886 [$81,687]

95


4.3 Cairns Works RMPC Activity

This activity shows the expenditure and revenue to Council associated with the Road Maintenance Performance Contract (RMPC) with Main Roads. The actual contract runs from September to September.

This activity will show a lag between revenue and expenditure due to timing of invoices.



Variance Report Expenditure lower than budget forecast.

RMPC Expenditure 2004/2005

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000


Actual Budget

Prospective Actions Continue RMPC Program. The next RMPC is currently being negotiated with Main Roads.

YTD Actual ($)

YTD Budget Revised

($)



Revenue 116,805 $143,305 [$26,499] [18%]

• UNFAVOURABLE As this activity displays progress on the RMPC, the primary assessment is actual revenue against actual expenditure. On this basis, the RMPC is on track.

Expenditure $94,112 $131,625 $37,513 28% • FAVOUABLE Refer to above comments.

Net $22,693 $11,679 $11,013

96


4.4 Cairns Works Maintenance Activity

This activity details the total road, park and drainage maintenance budget. Currently Expenditure is below the budget that you would expect at this time of year. Maintenance Expenditure is recovered from Infrastructure Management on a dollar for dollar basis.



Variance Report Mtce underspent. This is normal for this time of year.

Total Maintenance Expenditure 2004/2005

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000


Actual Budget

Prospective Actions Continue maintenance program.

YTD Actual ($)

YTD Budget Revised

($)



Revenue $2,535,290 $2,892,623 [$357,332] [12%]

• UNFAVOURABLE This revenue is internal revenue from Infrastructure Management. As expenditure is below budget, revenue is also lower.

Expenditure $2,535,290 $2,892,623 $357,332 12% • FAVOURABLE Continue Program

Net $0 0 [0

97


4.4.1 Maintenance Expenditure Details

The following charts depict activity in the functional areas. Straight-line forecasts for expenditure will be refined to match program trends. Measurement initially will be by financial report.



Variance Report Nil.

Transport Infrastucture Maintenance Expenditure 2004/2005

$0

$2,000,000

$4,000,000

$6,000,000


Actual Budget


Performance Target Assessment (Ratings: �� = Satisfactory, ? = Marginal, X = Unsatisfactory)


Variance Report Nil

K&C Maintenance Expenditure 2004/2005

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000


Actual Budget


98



Rating: ��

Variance Report Nil

Traffic Facilities Maintenance Expenditure 2004/2005

$0

$500,000

$1,000,000

$1,500,000

$2,000,000


Actual Budget




Variance Report Nil.

Street Sweeping Expenditure 2004/2005

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000


Actual Budget

Prospective Actions Continue Program



Variance Report Under expenditure

Bridge Mtce Expenditure 2004/2005

$0$50,000

$100,000$150,000$200,000$250,000$300,000

Jul

Aug Sep OctNov Dec Ja

nFeb Mar Apr

May Jun

Actual Budget

Prospective Actions Annual Bridge program being developed with Roadtek.

99




Variance Report Nil

Footpath Mtce Expenditure 2004/2005

$0

$200,000

$400,000

$600,000

$800,000


Actual Budget

Prospective Actions Continue program.


Performance Rating:

? Variance Report Under Expenditure.

Transport Facilities Mtce Expenditure 2004/2005

$0

$50,000

$100,000

$150,000

$200,000


Actual Budget

Prospective Actions Bus Shelter Mtce Program being developed.


Rating:

? Variance Report Under expenditure.

Underground Drainage Mtce Expenditure 2004/2005

$0

$100,000

$200,000

$300,000

$400,000

$500,000


Actual Budget

Prospective Actions Continue programs.

100




Variance Report Nil

Lined Drains Mtce Expenditure 2004/2005

$0

$100,000

$200,000

$300,000

$400,000


Actual Budget




Variance Report Slight Under expenditure

Unlined Drains Mtce Expenditure 2004/2005

$0$200,000$400,000$600,000$800,000

$1,000,000$1,200,000


Actual Budget

Prospective Actions Unlined drain cleaning program being developed.



Variance Report Slightly underspent.

Parks Infrastructure Mtce Expenditure 2004/2005

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000


Actual Budget

Prospective Actions Expenditure should be lower at this time of year. Continue Program.

101




Variance Report Underspent.

Foreshore Infrastructure Mtce Expenditure 2004/2005

$0

$200,000

$400,000

$600,000

$800,000


Actual Budget

Prospective Actions Sand replenishment at Holloway’s beach to commence shortly.


Performance Rating:

�� Variance Report Nil.

Cleansing Expenditure 2004/2005

$0

$500,000

$1,000,000

$1,500,000


Actual Budget

Prospective Actions Continue Program

102


5. OPERATING INITIATIVES

On Target Operating Initiative Status

Corporate Plan Link Due Date Complete

Yes No *

1. Participate with Project Services and Infrastructure Management Branches to continuously develop and implement Service Level Agreements, (SLAs).

9.3.1 Jun 2005 17% √

2. Assist development and Implement Service Specifications and workload indicators for the maintenance operation

9.3.1 Jun 2005 17% √

3. Develop and undertake customer satisfaction surveys for the maintenance and construction operations as required in the key performance indicators.

8.1.2 January 2005

15% √

4. Complete an environmental audit of Cairns works Operations and depots.

4.4.1 Mar 2005 40% √

5. Implement findings of the Cairns Works Development program conducted on the construction Branch.

9.1.2 June 2005 0% √

6. Conduct and start implementation of a development program through the maintenance operation.

9.1.2 Jun 2005 0% √

7 Prepare tenders for civil construction projects in the external marketplace, and compare performance with internal projects. Tenders submitted in accordance with Council Policy.

9.1.2 Jun 2005 17% √

8 Develop Branch Risk Register and Treatment action plans.

10.2.1 December 2004

0% √

9 Continue development and implementation of the computerised maintenance management system

10.2.1 Jun 2005 17% √

10 Complete a comprehensive list of the standing offer arrangements for Cairns Works Operations.

9.1.2 Jun 2005 17% √

11 Investigate opportunities to improve operational efficiency through the use of new technology and products.

9.1.2 Jun 2005 17% √

12 In consultation with Precincts and Facilities, identify services provided by community groups.

9.1.2 March 2005 17% √

Comments detailing progress on each of these initia tives is given over page.

103


OPERATING INITIATIVES CONTINUED

Operating Initiative Operating Initiative Status

1. Participate with Project Services and Infrastructure Management Branches to continuously develop and implement Service Level Agreements, (SLAs).

Maintenance and Construction SLA’s have been distributed to Coordinators for comment and to provide opportunity for feedback (Jun04). Feedback received from Coordinators (Aug04).

2. Assist development and Implement Service Specifications and workload indicators for the maintenance operation

Work method statements for the maintenance operations have been drafted that include quality, safety and environmental requirements. Comments are being sought from Coordinators. (June 04). Comments have been received from Coordinators and documents altered (Aug04).

3. Develop and undertake customer satisfaction surveys for the maintenance and construction operations as required in the key performance indicators.

Jim Foley and Dalitta Ash will commence work on this shortly. (Jun04). The internet was searched and documents from other Council’s obtained (Aug04).

4. Complete an environmental audit of Cairns works Operations and depots.

The audit protocol has been developed and the audit on the Babinda and Gordonvale depot’s undertaken. (June04). Stratford depot has also been audited (Aug 04).

5. Implement findings of the Cairns Works Development program conducted on the construction Branch.

Waiting for report to be delivered (Aug04).

6. Conduct and start implementation of a development program through the maintenance operation.

Has not yet commenced. (Aug04).

7 Prepare tenders for civil construction projects in the external marketplace, and compare performance with internal projects. Tenders submitted in accordance with Council Policy.

Tenders have been successful for the following external projects: Conduiting for Main Roads ($600,000), Construction of concrete road off Yarrabah Road ($85,000), a rural crossing ($3,800), a frontage in Pembroke St, a frontage in Grafton St ($3,400) (Jun04). Quotes prepared for Cairns Water projects (Aug04).

8 Develop Branch Risk Register and Treatment action plans.

Waiting for Divisional Risk Register to be finalised prior to commencement (Aug04).

9 Continue development and implementation of the computerised maintenance management system

The two Maintenance Management System Project Officers have been preparing for the upcoming road reseal program. They will now return to the task of measuring the amount of grass mowed in each District. (Jun04). Precinct areas now measured and report submitted to General Manager (Aug04).

10 Complete a comprehensive list of the standing offer arrangements for Cairns works Operations.

The existing standing offer arrangements were recalled late last financial year as required. The following new annual supply contracts have been identified: traffic control services, herbiciding, kerb and channel cleaning, provision of plants, turf, tree maintenance, trade services. The mowing of specific areas in the Central District is current advertised. (Jun04). Mowing tender analysed and report to general manager, turf SOA documentation prepared for advertising in September (Aug04).

11 Investigate opportunities to improve operational efficiency through the use of new technology and products.

Recent products and services investigated include: A rubber speed hump has been installed at Martyn St depot as a trial, a number of different guideposts are being tested at the Gordonvale Depot, two road crack sealing companies have been tried, staff are inspecting a 3m wide mulching mower owned by Centrogen. (Jun04). The use of polymer modified bitumen in this year’s reseal program (Aug04).

12 In consultation with Precincts and Facilities, identify services provided by community groups.

A draft spreadsheet of services has been developed. This spreadsheet will grow over the year as more items are collected (Aug04).

104


6. KEY PERFORMANCE INDICATORS AND SERVICE STANDARDS

The Cairns Works Business Unit Response Plan lists the following Key Performance Indicators and the associated targets.

KEY PERFORMANCE INDICATORS FOR CAIRNS WORKS

2004/2005

Measure Target Source of Data Measurement Frequency

Financial Required Rate of Return calculated on operational full cost for Cairns Works.

2.0% Financial reports Quarterly (See Section 15 below)

Resident Requests Response Times: Resident Requests received by telephone, mail or in person, Customer Satisfaction: Treatment of customers making requests. Precinct Mowing Street sweeping

90% of all requests completed within 3 months of being received by Jun 2005. External customer satisfaction to be 70% by June 2005. Cycle times completed to ensure 85% compliance with Service Level Requirements for mowing. Completed as required by Service level agreement.

Records of resident requests. Customer surveys. Crew Run Sheets Crew Run Sheets

Monthly Half yearly

survey format to be developed.

Quarterly Quarterly

Construction Labour Productivity Value Generated per construction employee.

Minimum of $200,000

Financial/Staff Reports

Quarterly – First measure by December 2004

Accuracy of construction resource based estimates versus actual time and cost.

Variance between estimate and actual costs. Resource based estimates from detailed plans for projects and programs.

Maximum variation of 10% (excluding customer approved variations) by June 2005

Financial reports. Quarterly – First measure by December 2004

105


Northern District Report. In the northern district the MMS Project Officer has been working on the completion of measurement of the Northern District Precinct Areas, which is now complete. I have also been working on an inspection of all bus shelters for the northern district, I am currently filling the vacant position of RMPC and Resource Co-Ordinator for the next month which will delay road inspection until I can return to normal duties. On the road and drainage side a formal inspection of Machans Beach was conducted on the 8/06/2004 with 28 defects found, these has been entered into Northern District Defect database and the works have been scheduled into the Stratford’s Maintenance works program, 3 of these defects were rectified in the month of August, with a total of 24 defects been completed of those identified.

Northern District Works Maintenance Officer Identif ied Defects

28

0 00

21

3

0

5

10

15

20

25

30

Jun Jul Aug Sept Oct Nov Dec

Num

ber

Identified

Completed

106


Percentage RRS Completed per Month for Northern District

99.04%

98.36%

97.10%

97.24%

96.20%

100.00%

65.48%

35.92%

0.00%

0.00%

0.00%

0.00%

90.49%

0.00%

20.00%

40.00%

60.00%

80.00%

100.00%

120.00%

209

183

241

145

184

92 84 103

0 0 0 0 1241

Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total

This graph compares as a percentage how many Resident Response Notes have been completed from those received for the month. The number of responses received for the month is displayed above the month name. The graph for the Northern District shows that they have completed 90.49% of notes received for the Year to end of August, this now show an improvement on July’s figures of 88.51%. This is due the process being reviewed by the Stratford DMC and improvements being implemented. It is expected that further improvements will occur in the coming months.

107


PARKS PRECINCTS FOR NORTHERN DISTRICT

This graph shows the Northern Districts Precinct Maintenance Parks areas and crews. There are four precincts in the Northern District with a sub depot at Buchans Point and one to open shortly at Trinity Beach. The Holloways crew maintains the areas of Machans Beach, Holloways Beach, parts of Smithfield and parts of Caravonica. The Trinity Beach Crew maintains the areas of Trinity Beach, Trinity Park, parts of Smithfield and Yorkeys Knob. The Buchans Point crew maintain the areas of Ellis Beach, Buchans Point, Palm Cove, Clifton Beach and Kewarra Beach. The Redlynch crew maintains the areas of Crystals Cascades, Redlynch, Kamerunga, Lake Placid and parts of Caravonica. A toolbox talk was conducted on the 19th of August with the all the precinct crews on the how, what and why we have set up the precinct runs and all crews have now begun filling in run sheets. The Redlynch mowing crew had already started their sheets and this is represented in the above grass. At this stage with the slow grass growth mowing and ground crews have combined to tackle some of the tasks that cannot be done during the growth period eg upgrading of fences, playground repairs. The crews are still ensuring that normal maintenance is carried out where required.

Precinct Mtce - NorthernParks Crews - time cycle 2004

please update dates as necessary. July Aug Sept

Crew activity

Holloways BeachGround Crew Ongoing Cycle

Mowing Ongoing Cycle

Trinity BeachGround Crew Finalizing Precinct run and areas except to start run middle of August Ongoing Cycle

Mowing Finalizing Precinct run and areas except to start run middle of August Ongoing Cycle

Buchans PointGround Crew Finalizing Precinct run and areas except to start run middle of August Ongoing Cycle

Mowing Finalizing Precinct run and areas except to start run middle of August Ongoing Cycle

RedlynchGround Crew Ongoing Cycle

Mowing 4 weeks 2 days offline Ongoing Cycle

SlashersTrinity to Buchan's Point Slasher Driver on holidays run to start middle of August Ongoing Cycle

Holloways to Redlynch Slasher Driver on holidays run to start middle of August Ongoing Cycle

30 62 9 16 235 12 19 26

108


This above time cycle shows the program for the Northern District Sweeper for the rest of the year. In the program, the sweeper does Palm Cove Esplanade and Trinity Beach Esplanade once per fortnight, the Esplanades of Clifton, Yorkeys Knob, Holloways and Machans Beach once per month. The Suburban sweeping run starts at Machans Beach goes north up the coast to Buchans Point and then comes back down on the western side of the highway back to Aeroglen via Redlynch. At the start of September the sweeper is up to Smithfield heading north. The above time cycle is a proposed cycle and other factors eg (Reseals) may change the time line but the sequence order will remain the same. The sweeper has fallen slightly behind due to reseal preparation for the Northern District.

Stratford Sweeper Program 2004Programmed

Actual

2-Ja

n-04

4-Ju

n-04

11-J

un-0

4

18-J

un-0

4

25-J

un-0

4

2-Ju

l-04

9-Ju

l-04

16-J

ul-0

4

23-J

ul-0

4

30-J

ul-0

4

6-A

ug-0

4

13-A

ug-0

4

20-A

ug-0

4

27-A

ug-0

4

3-S

ep-0

4

10-S

ep-0

4

17-S

ep-0

4

FortnightlyPalm Cove EsplanadeTrinity Beach EsplanadeMonthlyClifton Beach EsplanadeYorkey's Knob EsplanadeHolloways Beach EsplanadeMachan's Beach EsplanadeSuburban SweepMachan's Beach Holloways Beach Yorkey's KnobSmithfield EastTrinity ParkTrinity Beach Kewarra BeachClifton BeachPalm CoveBuchans PointClifton WestKewarra WestTrinity WestSmithfieldCaravonicaLake PlacidKamerungaRedlynchStratfordAeroglenOffline Works Reseals

109


Southern District Report. This graph details the activity breakdown for the works maintenance for the Southern District for the month of August. There has been some work on concrete path repairs, and drain cleaning during the dry spell. The Southern crews have been busy on reseal preparation work for the month of August and this is reflected in the lower number of defects completed for August. With reseals preparations nearly completed crews will be going back to routine maintenance.

Southern District Works Mtce Defects Completed for Month of August

3

9

3

0

1

3

0

0

1

1

0 2 4 6 8 10 12

Stormw ater Pipe

Reseals

Pothole Lamination

Pavement Sw eeping

K&C Repairs

K&C Cleaning

Guide Posts

Drain Cleaning

Concrete Path Repairs

Typ

e O

f Def

ect

Number Of Defects

RoutineRRS

110


This graph compares as a percentage how many Resident Response Notes have been completed from those received for the month. The number of responses received for the month is displayed above the month name. The graph for the Southern District shows that they have completed 97.30% of notes received for the Year to end of August. The Southern District is completing 100% of Notes received for a month in a three months period as stated in previous reports.

Percentage RRS Completed per Month for Southern District

100.00%

100.00%

100.00%

100.00%

98.84%

92.31%

91.23%

87.32%

0.00%

0.00%

0.00%

0.00%

97.30%

0.00%

20.00%

40.00%

60.00%

80.00%

100.00%

120.00%

110

119

159

74 86 65 57 71 0 0 0 0 741


Month and Total Received

Per

cent

age

Com

plet

ed

111


Parks Precincts for Southern Districts .

This graph shows the time cycles for the Southern District Precinct Maintenance Parks run. The graphs now is starting to show a regular pattern with most crews, the mowing crew for the Pharaohs has now been split in two from the start of June due to the large area of mowing and this will be represented in future time cycle graphs. At the end of June a toolbox talk was conducted with the precinct crews on how to fill in the run sheets and the reasons why we need this information recorded eg. (Legal reason to prove when areas were mowed if someone was injured in a park, etc). This has cleared up some confusion and should result in more regular time cycles for all the crews. The mowing crews for the Centurions and the Pharaohs mower 1 are currently offline and assisting the ground crews with maintenance and other duties. The contractor for Pharaohs Mower 2 has been stood down while the grass growth is slow and will be put back on in the growth season.

Precinct Mtce - Southern Parks Crews - time cycle 2004 please update dates as necessary.

June Crew activity

Centurions Ground

Crew 2 weeks 4 days

3 weeks 3 weeks 2 days

ongoing cycle

Mowing 1

2 weeks 3 days

2 weeks 2 weeks 1 day

2 weeks 3 days

offline they are assisting Ground Crew

Mowing 2

2 weeks 2 days

2 weeks 2 weeks 1 day

2 weeks 3 days

offline they are assisting Ground Crew McKinnon's

Clan Ground Crew

3 week 1 days 3 weeks 4 days

3 weeks 4 days

ongoing cycle

Mowing

3 weeks 2 day

3 weeks 4 days

3 weeks 4 days

ongoing cycle Pharao

hs Ground Crew

6 weeks 12 days other work

ongoing cycle

Mowing 1

5 days off line 2 weeks offline they are assisting Ground Crew

Mowing 2

2 weeks 1 day

2 weeks 3 days

Offline contractor not required at moment due to slow growth period Flintston

es Ground Crew

3weeks 4 days

6 weeks 2 weeks other work

ongoing cycle

Mowing

2 weeks 4 days

offline 2 weeks 3 days

offline 2 weeks ongoing cycle Babinda

Colts Ground Crew

5 weeks 2 days

3 weeks 2 days

ongoing cycle

Mowing

3 weeks 3 weeks 4 days

ongoing cycle

July 5 12 19 26 28 7 14 21 6 13 20

Aug Sept 9 16 23 30 2

112


The above time cycle show the program for the Southern Sweeper, the sweeper is about two week behind schedule on is suburban sweep and this is due part to preparation work on the reseal, with the reseals finishing in September more time will also be spent on reseal work in September so it is not expected that he will catch up on the Suburban cycle until October.

Dates shown are for week ending 2-

Jan-

04

21-M

ay-0

4

28-M

ay-0

4

4-Ju

n-04

11-J

un-0

4

18-J

un-0

4

25-J

un-0

4

2-Ju

l-04

9-Ju

l-04

16-J

ul-0

4

23-J

ul-0

4

30-J

ul-0

4

6-A

ug-0

4

13-A

ug-0

4

20-A

ug-0

4

27-A

ug-0

4

3-S

ep-0

4

WeeklyGordonvale CBDEdm onton CBD service Sick

Mulgrave Rd rdo

Babinda AreaSugar W orld rdo

Bi-W eekendlyAloom ba School

Ham bledon School

Bentley Pk School

St Teresa's School

Trinity Anglican School

W hite Rock School

St Mary's School

St Gerard Mesella School

Balaclava Rd

Toogood Rd

Robert Rd Ishm ael Rd

Mt Peter Rd

W alker Rd Hardy rd

Supply Rd Industrial Area

Swallow Rd Industrial Area

Kern St Industrial Area

Kate St Industrial Area

Roundabouts by 7 2 4

Roundabouts by 7 3 4 4

Roundabouts by 7 7 4 4

9 W eekly Gordonvale

Edm onton

Bentley Park

Mt Sheridan

W hite Rock

Forest Gardens

Bayview

W oree

Earlville

Funeral on the 19/06

113


The above tables show the number and type of defects completed in the Central District for the year so far.It also shows the number of defects identified compared to completed. The number of defects completed for the month is lower than normal due to the amount of crews assigned to preparation work for the reseals. It is expected that the reseals will be completed in the next week or two depending on the weather. This will allow crews to get back onto programmed maintenance.

0 10 20 30 40 50 60

Number of defects completed

Completed For Month

Bus Shelter Maint

Conc Path Repairs

K&C Cleaning

K&C Repairs

Pothole patching

Segmental Paver Repairs

Street and park litter collection

Unlined Drain Cleaning

Central District Works Mtce Defects Completed For Month of August

Central District Works Mtce Officer Identified Defects

050

100150200250300350

Jan

Feb Mar

Apr

May

June

July

Aug

ust

Num

ber

Identified Completed

114


The above table shows as a percentage the number of R.R.S. complaints completed for each month and total for the year so far for the Central District. It shows a big improvement of total completed for the year from 84.06% to 93.92%. The crews have been spending a lot of their time on preparation work for the reseals, it is planned in the coming months to complete a higher number of outstanding R.R.S’s once the reseals are finished. The big improvement in R.R.S.s completed is due to the relevant forepersons making an extra effort to clear out old R.R.Ss.

Percentage RRS Completed per Month for Central District

97.30%

97.87%

95.20%

94.35%

96.10%

98.92%

86.91%

74.11%

0.00%

0.00%

0.00%

0.00%

93.92%

0.00%

20.00%

40.00%

60.00%

80.00%

100.00%

120.00%

444

469

542

301

308

185

191

224

0 0 0 0 2664


Month and Total Received

Per

cent

age

Com

plet

ed

115


The above table shows the time cycles of each of the precinct crews in the Central District and also offers explanations for cycles that are taking longer or shorter periods than normal. With the growth of the grass continuing to slow most crews are attending to park and playground maintenance and complaints.

Precinct Mtce - CentralParks Crews - time cycle

July Augustcrew activity

The CannonsGround Crew 5 weeks 3 days undergoing

Mowing 1.5 weeks 2 weeks 3 days undergoing

The EelsGround Crew 3 weeks 3 days undergoing

Mowing 4 weeks 2 days undergoing

The JetsGround Crew 4 weeks 2 weeks 2 days undergoing

Mowing 4 weeks 3 weeks 3 days undergo

The LakersGround Crew 4 weeks 4 days undergoing

Mowing 2 weeks 3 days 2 weeks 1 day undergoing

The RoosGround Crew 6 weeks 2 days undergoing

Mowing 3 weeks 4 days 2 week 3 days undergoin

The RoadrunnersGround Crew 5 dys 6 dys 1 week 5 days 1 week 1 week undergoing

Mowing 5 dys 6 dys 1 week 6 days undergoing

Wide Deck Mower

Mowing 1.5 weeks 1.5 weeks 1.5 weeks 1.5 weeks 1 wk undergoin

1619 26 2 9 23 305 12

116


Programmed

Actual

Dates shown are for week ending 16

-Apr

-04

23-A

pr-0

4

30-A

pr-0

4

7-M

ay-0

4

14-M

ay-0

4

21-M

ay-0

4

28-M

ay-0

4

4-Ju

n-04

11-J

un-0

4

18-J

un-0

4

25-J

un-0

4

2-Ju

l-04

9-Ju

l-04

16-J

ul-0

4

23-J

ul-0

4

30-J

ul-0

4

6-A

ug-0

4

13-A

ug-0

4

20-A

ug-0

4

27-A

ug-0

4

3-S

ep-0

4

10-S

ep-0

4

17-S

ep-0

4

24-S

ep-0

4

WeeklyCairns CBD (Swept Every Night)

Sites below swept every FridayMcCormack St (Traders Lane)

Resevoir Rd (Shops)

Koch St (Festival Faire)

Hoare St (Shops)

Eureka & Gatton St ( Tafe College)

Anderson St (Ambulance)

Little St (Cominos House)

Sheridan St (Cairns High 4 sides)

Martyn st Depot

Botanical Gardens (Once a week)

Bi-MonthlyFreshwater

Brinsmead

Whitfield

Kanimbla

Edge Hill

Manoora

Mooroobool

Manunda

Westcourt

Parramatta

Bungalow

Portsmith

North Cairns

The above table shows the expected date of a service (sweep) of a suburb and is indicative only.The time between sweeps of suburbs is 7 weeks, with R.R.S. complaints attended to as they arise.The specific sights listed above are swept every Friday with the exception being the C.B.D. which is swept every night.

Central Sweeper Program 2004 By Weeks

117



14 SEPTEMBER 2004

3

MAJORMAJORMAJORMAJOR PROJECTS STATUS REP PROJECTS STATUS REP PROJECTS STATUS REP PROJECTS STATUS REPORT ORT ORT ORT ---- PROJECT SE PROJECT SE PROJECT SE PROJECT SERVICES BRANCHRVICES BRANCHRVICES BRANCHRVICES BRANCH

Michael Kahler: 1/3/81: #813735v3

RECOMMENDATION: It is recommended that the report be noted.

INTRODUCTION: The following update is provided on current major projects being managed by Project Services.

Project: REDDEN CREEK BRIDGE Superintendent: Michael Kahler Project Officer Preconstruction: John Burton Project Officer Project Delivery: Bob Campbell Principal Contractor: Total Construction Services Pty Ltd Design Consultant: GHD Pty Ltd Scope of Works: Replacement of the existing timber bridge across

Redden Creek with reinforced concrete bridge. Key Achievements (Construction Phase)

- Construction work commenced late August 2004. - Current works include the procurement of concrete piles and beams from Rocla

Pipelines and the construction of the temporary detour road around the bridge.

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Issues

- None identified at this time.

Future Milestones

- Commence piling 28 September 2004. - Commence bridge deck installation 26 October 2004. - Contract date for Practical Completion 17 December 2004. - Target date for Practical Completion 6 December 2004.

Financial Data

MONTHLY REPORT SEPTEMBER 2004 REDDEN CREEK BRIDGE CONTRACT 55144

Contract Amount 1,063,010.00 Projected Variations 20,000.00 Projected Deductions for Service Relocations -$40,000.00 Total Contract Cost

$1,043,010.00

Cost of concrete piles and beams purchased by Council 185,030.00 Bridge lighting 10,000.00 Embankment Treatment to approaches – Relocation and Reinstatement of existing water and sewer mains by Cairns Water

50,000.00

Projected Contract Admin Cost 30,000.00 Design and Administration expenditure to date 83,000.00 Project Total Project Cost

$1,406,040.00

Budget Allocation

$1,370,000.00

Project: HOLLOWAYS BEACH COASTAL PROTECTION WORKS - STAGE 2

Project Manager: Michael Kahler Principal Contractor: CEC Constructions Pty Ltd

Design Consultant & Superintendent: GHD Pty Ltd

Scope of Works: Design and construction of a rock wall from Lot 47 RP42753 to Cassia Street, Holloways Beach (or part of). Cost of works to be recovered through Benefited Area Rate for extent of private property frontages.

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Key Achievements

- Works on Stage 2A (No. 26 – 40 Hibiscus Lane) completed. - EPA approval has been obtained for the Stage 2A & 2B works. - Works on Stage 2B (2-24 Hibiscus Lane) underway. All land owners have

agreed to participate, inclusive of those with existing approved rock walls. Works are almost complete.

Issues

- Final contract amounts to be calibrated with Special Rate repayment amounts. - Sand source and relevant permits to be secured for Stage 3 works,

investigations currently underway by GHD. - Stage 3 will not be completed before 2004/05 cyclone season. - Delays have occurred on site, some tidal related, some contractor related.

Future Milestones

- Complete Stage 2B mid September 2004. - Complete Stage 3 design and documentation in November 2004. - Stage 3 Contract award will be targeted for April 2005.

Financial Data

- Total project allocation Stage 2 $1,200,000.00 (majority of which to be recovered via Benefited Area Rate).

- Total project allocation for Stage 3 is approximately $1,100,000. Project: BOTANIC GARDENS/TANKS REDEVELOPMENT

ENGAGEMENT OF CONSULTANTS FOR MASTER PLAN DEVELOPMENT

Project Manager: Michael Kahler Project Steering Group: Kathryn Cogger, Tony Duffy, Leslie Sparkes Superintendent: Michael Kahler Principal Consultant: EDAW Gillespies

(Formerly Landplan Landscaping Architects) Contract Award Date: 3 November 2003 Scope of Works: Preparation of a Master Plan for the Botanic Gardens

Precinct.

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Recent Key Achievements

- Landplan engaged as principal consultant. Consultancy fee $135,000.00. Pre-start meeting undertaken at Council offices.

- Landplan have undertaken consultation with Council staff in relevant sections. - Briefing provided to CEOs, Councillors on Steering Committee by Landplan

Project Team on 27.11.03. - Background research and concept development ongoing. - Consultation with all stakeholders ongoing. - Area Master Plan has been adopted in principal by the Project Steering Group.

Issues

- Precinct Master Plans to be prepared. - Scope of works for Phase 1 of the area Master Plan confirmed by Project

Steering Committee to include closure of MacDonnell Street, realignment of Collins Avenue and construction of a visitor centre and administration buildings.

- All stakeholder requirements must be clearly defined and incorporated into project charter of successful consultant.

- Negotiations have commenced with regard to the purchase of Whitfield House. Future Milestones

- Precinct Master Plans to be presented to Project Steering Committee in September 2004.

- Second stage of public communications to commence in September 2004. - Preliminary costings and staging plan to be presented back to Steering

Committee in September 2004. - Master Plan due for completion November 2004.

Financial Data Grafton Arts

- Total project allocation of $1,700,000.00 (PCP5050) for the relocation of

Graft’n’Arts to the Botanic Gardens. - Consultancy cost awarded $135,000.00. - Preconstruction cost to date approximately $25,000.00.

Botanic Gardens

- Total project allocation $3,900,000.00.

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Project: GATEWAYS MEDIAN PROJECT Project Manager: Michael Kahler Project Officer: Andrew Baxter Principal Contractor: Cairns Works Head Consultant: N/A Scope of Works: Upgrading of Mulgrave Road – Henley to Kelly Street

(Stage 3). Key Achievements (Construction)

- DMR has agreed to fund some kerb replacement and drainage works. - Works almost complete on Mulgrave Road – Henley to Kelly Street.

Issues - DMR have advised they do not want any banners or signage (advertising) in

central median – this may impact on funding sources from businesses. Future Milestones

- None identified at this time with exception of installation of Main Roads crash barrier near Clarkes Creek.

- Complete construction in July/August 2004 with the exception of works near Clarkes Creek, which are on hold pending arrival of Main Roads crash barrier assembly to be installed at this location.

- Barrier is expected to arrive from America in September 2004. Financial Data

- Project Budget (Stage 3) in the vicinity of $800,000 (this fully expends all funds for 2003/04 budget) for Gateways projects.

Project: REED ROAD UPGRADE Project Manager: Michael Kahler Project Officer: Andrew Baxter Design Consultant: GHD Pty Ltd Scope of Works: Upgrading of Reed Road to a combination of 4

and 2 lanes in response to new subdivision works.

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Key Achievements

- Design contract let to GHD Pty Ltd. - Meeting held with GHD Pty Ltd to discuss suitable concepts. - Initial and second round of community consultation undertaken. - Discussions held with Holy Cross School on the impact of works. - Road configuration options being analysed. - Preliminary designs have been developed and ready for approval by General

Manager City Works & Services before proceeding to detailed design stage. Issues

- Concept discussions have highlighted considerable traffic concerns at the proposed Bluewater Canal Development entry area involving boat ramp and carparking – issue is being investigated and progressed by Infrastructure Management.

- Desire to have works substantially complete within 12 months due to Bluewater Canal project although not essential.

Future Milestones

- Design works to be finalised in September 2004. - Construction works anticipated to be constructed in 3 stages being

November/December 2004, and March/April 2005 with the final stage expected to commence in July 2005 subject to funding.

Financial Data

- Significant funds for the works have been collected through developer contributions.

- Some shortfalls of funding likely as not all development contributions have been received with monies coming in as lots are subdivided.

Project: SOUTHERN CORRIDOR SPORTING ACTIVITIES Project Manager: Michael Kahler Project Officer: Alexandra Atkins Principal Contractor: N/A Head Consultant: N/A

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Scope of Works: Fuller Park (QSR F-026-00074) Existing park facility. Surface improvements to cricket oval, drainage, install irrigation and safety fence. Johnson Park (QSR F-026-00075) Existing park facility. Surface improvements, drainage and installation of irrigation. Luisa/Farmer Street Park (QSR F-026-00077) Greenfield site. Construct one football field with lighting, two junior fields, clubhouse and car parking area.

Key Achievements

- A Register of Issues for each Park updated 1 September 2004 (#792092). Basis of ongoing tracking of progress (lists of all issues raised, responsibilities and deadlines).

- Schedule/Gantt chart developed outlining the scope of the works and the deadlines for all three parks. (#813899, 813903, 813905).

- Consultancy PS17/2004 “Detailed Survey” completed 22.7.2004. - Consultancy PS18/2004 “Soil & Turf Advice” – awarded to NQ Sports Turf

Management Pty Ltd for 3 parks for $17,680.00 Total Lump Sum Fee. Completed mid August 2004. Results are:

1. File Number 26/7/34-01 - #828351, 831365, 831473, 836857, 836858 Compilation of these documents by Alex Atkins is #836183v2.

Information organised in tables for ease of use by engineering consultants (PS21/2004).

2. Awarded Engineering Design and Documentation Consultancy

PS21/2004 to GHD on 30 August 2004. Evaluation #829962v3 – 5 submissions received.

Should have Tender Documents ready by end of October 2004 for tendering November/December 2004. Hope to begin construction after wet season for Luisa/Farmer and Johnson before wet season for Fuller Park.

Luisa/Farmer Park PCP6500 $31,900.00 Fuller Park PCP6510 $14,672.50 Johnson Park PCP6520 $14,672.50 Lump Sum Fee $61,245.00

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- Schedule C Stage 3 Compliance was due 27 August 2004. Status is:

STATUS ITEM

COMMENTS JOHNSON FULLER LUISA/FARMER

C12

Architect Letter

N/A

N/A

Extended to 15 October 2004

C13 Development Approval

N/A N/A Extended to 26 November 2004

C14 Building Approval

N/A N/A Extended to 26 November 2004*

C15 Tender Documentation



Extended to 12 October 2004*

C16 Pre-Tender Extended to 15 October 2004



C17

Cashflow

Approved

Approved

Approved

C18

Tendering



15 October 2004

* Asked for 15 October 2004 in letter dated 17 August 2004 #811858. - PS21/2004 documents for tendering should be available mid to end October

2004. Once ready, get all of Stage 3 items approved, then claim expenses from SRQ.

- Monthly progress and cost reports sent 30 August 2004 for August 2004. (To SRQ).

Issues

- Cannot claim expenses from SRQ until Stage 3 compliance documents approved

- The Luisa/Farmer Park application to SRQ did not adequately deal with field dimensions and orientation and the available area of the chosen site. As a result this park is on hold and awaiting advice from Precincts & Facilities Branch following discussions with Education Queensland regarding the lease/acquisition of land adjacent to this area. This has a major impact on the scope of works, costs and deadlines advised to SRQ for this project. Awaiting further information from P&F. GHD will do Master Plan Stage until this is resolved (includes SRQ feedback).

- Site Management Plans are required for Fuller and Johnson Parks due to the land previously being landfill sites. (Required as a condition of approval by EPA).

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Future Milestones

- Received EPA response (to #812800) dated 17 August 2004 #832663. - Require an SMP for Johnson and Fuller Park to be approved by EPA. GHD

included this in their price. - EQ land deal to be finalised after Master Plan Stage. - SRQ funding subsidy status check after informing SRQ of EQ land. - EQ letter received dated 20 August 2004 #835170 stating will enter into an

agreement for land use at Luisa/Farmer Street Park.

Financial Data

- No expenses can be claimed from SRQ until all Schedule C Stage 3 compliance issues have been approved, which won’t be until October/December 2004.

- Consultancy PS21/2004 Engineering, Design and Documentation will produce tender documents ready for tender process in November/December 2004.

- Construction after wet Luisa/Farmer and Johnson, before wet Fuller Park. Project Budgets:

PARK CAIRNS CITY

COUNCIL QSR 50% SUBSIDY

TOTAL BUDGET

JOHNSON

$384,900

$384,900

$769,800

FULLER PARK

$105,000

$105,000

$210,000

LUISA/FARMER

$490,000

$434,750*

$924,750

TOTALS

$979,900

$924,650

$1,904,550

NOTE: These figures were incorrect on previous report.

Luisa/Farmer was supposed to be CCC:SRQ 50/50 $490K each. Total $980K but SRQ took off carpark etc costs and downgraded subsidy to $434,750.

*Some items not included in the subsidy

MICHAEL KAHLER Manager Project Services JOHN HAWKES General Manager City Works & Services

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14 SEPTEMBER 2004

4

INDIAN MYNA BIRD PROJECT

Rachel Small : 13/8/1: #831867

RECOMMENDATION: Council note the progress of the Indian Myna bird m inimisation trial, and advise to Hon. Warren Entsch Federal Member for Leichhardt that future funding should be directed toward roost trap trials.

INTRODUCTION: Issues regarding the abundance of Indian Myna birds in Cairns has received extensive media coverage in recent times. Requests for an eradication program to be implemented are regularly received from the public. Council first became involved when (then Councillor) Jason O’Brien designated funding from his discretionary fund for the purchase of two traps. Council has since been approached by the Hon. Warren Entsch Federal Member for Leichhardt who is very enthusiastic for a program to be developed and launched. Given the circumstances, there was a need for Council to investigate the appropriateness of becoming the main proponent of a trapping program, determine how successful it would be in reducing the Myna bird population and any other trapping options which should be explored in terms of population reduction.

BACKGROUND: Mr Entsch has briefed the Federal Minster for Environment & Heritage the Hon. Ian Campbell MP of the Myna bird problem in the Far North, and advised him that a targeted management program is warranted. In addition, his office has coordinated a stakeholder meeting to discuss how to progress a Myna bird minimisation program. Council is now in the receipt of four traps. In investigating the likelihood of success, Council in conjunction with Cairns Water made a commitment to implement a three week trial trapping program based at the Northern Sewage Treatment Plant and a residential property. Localities were chosen due to accessibility, presence of birds, observation opportunity and security. The purpose of the trial was for Council’s Pest Management Unit to investigate options and document the procedure for capture and euthanising Mynas. This trial was to refine the methodology to suit the North Queensland environment and bird population, and gain “in-house” understanding of trap operation.

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During the stakeholder forum, Mr Entsch gave an undertaking to seek further Federal government funding for a program which would enable a Myna bird minimisation program to be delivered to the greater Cairns community. Mr Entsch has formally requested that Council coordinate the program using the proposed program funds. At a broader scale, the stakeholder group recognised that the use of small traps may have short comings in reducing bulk numbers. In this respect, the development of a roost trap trial was also discussed.

COMMENT: Council’s trial period is drawing to a close. Information strongly suggests that the Myna bird traps are ineffective. This fact has little to do with the design of the traps, but more the environmental factors which cannot be controlled in the Far North. This specifically relates to the abundance of a natural food supply in all seasons, as opposed to other areas which have a distinct winter season and hence less food. In simple terms, the birds do not have to risk accessing a trap to obtain food. Further, native birds such as the Spangled Drongo and Sacred Ibis have excluded the Myna birds as they are a more dominant and aggressive species. In the meantime, the Federal government is considering an option to expand the trial into two activities. Activity 1 Continue Localised Trapping: Over seven months, develop a system to identify where the Myna bird “hot spots” are located. In these areas raise the awareness of residents in terms of the impact of Mynas, and as a follow-on develop their relationship with government, local environment and interest groups and corporate entities to implement trapping. At this stage, there has been no indication that funding is forthcoming from the Federal government via Mr Entsch. Activity 2 Research and Trial of Roost Traps in Cairns: Whilst it is reported that the small traps have the capacity to hold up to 50 birds, a roost trap would lure large numbers into a sheltered area, which would then act as the capture and euthanaising chamber. It is reputed that this may have the capacity to hold up to 500 birds. Roost research has been scoped, however the Australian National University has indicated that its willingness to implement a working trial exclusively in the Far North would require significant financial support. Based on current evidence, Council officers are quite concerned that activity 1 will be costly to deliver, and only provide a limited/ token impact on the Myna bird population. For this reason it is recommended that Council suggest to Mr Entsch that all resources should be focussed on a roost trapping program rather than residential trap coordination and support.

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CONSIDERATIONS: Statutory: Indian Myna Birds are not classed as pests under the Department of Natural Resources & Mines, Land Protection Pest and Stock Route Management Act (2002). As such Council has no authority to issue control or eradication notices for Myna Birds under this Act or any other legislation. In this case, similarities may be drawn between these birds and Pigeons. Policy: Council’s Pest Management Plan identifies Myna Birds as having a threatening effect on the environment – however only attracting a medium priority level for control measures. Financial: There has been a funding impost for Council in the initial trial period, however as Council agreed to the use of the discretionary fund to purchase traps in the first instance, then this is to be expected. At the outset, there was no indication as to how intensively this project would be implemented, or which area of Council would take on the (un-resourced) responsibility of project implementation to any extent. Council’s Pest Management Unit have taken on the responsibility to implement the trial, during which time every attempt has been made to not neglect legislative duties. All costs associated with the project will be collated. Should activity 1 be adopted then Council’s involvement is expected to be fully funded. If activity 2 is supported (without the possible redirection of Federal funds), then the roost trap trial is expected to be partly privately funded. In this respect it has been suggested by the office of the Member for Leichhardt that a contribution would be sought from Council and others (eg. Cairns Port Authority) for the project to occur in Cairns. Social: Via publicity generated by the office of the Member for Leichhardt, Cairns Water have developed a database of interested people and groups which has now reached significant proportions. Further, resident response to Cairns Post articles and local radio programs is quite high, which indicates that the abundance of Myna Birds is a concern to many people. There has been an expectation generated through the community that a control program will occur.

CONSULTATION: A stakeholder group has been formed and consists of representatives from the office of the Member for Leichhardt, Cairns Water, Cairns City Council, Cairns Port Authority (Airport), Bird Observers Club of Australia, Wildlife Preservation Society of Qld, Far North Qld Birdlife Rescue, Kookaburra Alliance and Mareeba Wetlands.

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A presentation was made to the Far North Queensland Regional Pest Advisory Forum on 27th August 2004, to ensure that elected representatives and officers from other agencies are aware of the projects and possible implications should Council’s elect to implement a similar program.

OPTIONS: Given preliminary results of the trial and the proposal for other programs to occur, Council have the option to: 1. Commit to undertaking activity 1 of the program should Federal funds become

available; 2. Indicate to Hon. Warren Entsch Federal Member for Leichhardt that as per activity

2, future funding be directed toward roost trap trials; 3. Undertake a very reduced role in the proposal to minimise Mynas in Cairns – only

acting in an advisory role, allowing the stakeholder groups and commercial pest management companies assume the greater role.

CONCLUSION: Myna birds are present in extremely high populations in Cairns and the surrounding environment. Whilst the use of small traps may have a desirable impact on very local populations in a back yard environments, it is expected that this will just result in a vacuum situation whereby others will simply move into this void. To achieve results of any significance to the environment and Cairns as a whole, funding would be best directed toward a major trapping program.

ATTACHMENTS: Nil Rachel Small Team Leader, Natural and Cultural Resource Manageme nt Tony Duffy Manager, Precincts and Facilities John Hawkes General Manager, City Works and Services

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14 SEPTEMBER 2004

5

2004/2005 CAPITAL WORKS PROGRAM – NOTIONAL DIVISIONAL

WORKS STATUS

S. Averkoff: #839410v4

RECOMMENDATION: It is recommended that Council: 1. Note the general status of 2004/05 Capital Works Program – Notional

Divisional Works 2. Approve the listing of projects under ‘Further R ecommended Notional

Divisional Works’ categories as shown in Table 2 of the report

INTRODUCTION: This report is to further advise Council, on the status of 2004/05 Capital Works Program - Notional Divisional Works, since initially reported to Council at the Works & Services Committee Meeting August 2004.

BACKGROUND: During budget deliberations in late 2003/04 for the 2004/05 Capital Works Program, Councillors were advised that certain Capital Works Budget items could be used to fund projects requested by Councillors. Certain Capital Works Budget items were nominated as ‘Notional Divisional Works’. A memo (27th May 2004) was subsequently circulated to Councillors, to submit their requests for funding of projects identified as ‘Notional Divisional Works’ The categories and associated allocations for ‘Notional Divisional Projects’ for 2004/05 are as follows:

1. Sealing of Rural Roads $ 75,000 2. Gateways $400,000 3. Kerb & Channel – New $110,000 4. LATM – New $100,000 5. Road Widening (Rural Roads Safety Issues) $110,000 6. New Works identified in Cairns Pedestrian Movement & Cycle Travel Strategy

$300,000

7. SEP – Shoulder sealing $500,000 $1,595,000

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It was also agreed that Councillors had until 30th June, 2004 to make their submissions after which assessment and ranking of submissions would be undertaken (in July/August 2004) and presented to Council for adoption as part of the 2004/05 Capital Works Program.

Table 1 – Projects previously approved by Council ( August W & S Committee)

Notional Divisional Works

Category Budget

Project

Div.

Estimate

Comment

1. Sealing of Rural Roads

$75,000 Sealing of Connaughton Rd, Bartle Frere

1 $58,000 Note that estimate has been revised and is now $113,000. Therefore there is no unallocated budget remaining for this category.

Gateway Works at Gordonvale & Babinda

1 $150,000 2. Gateways $400,000

Continuation of Gateway Works, Sheridan St, & Mulgrave Rd

Var. $250,000

6. New Works as per Cairns Pedestrian & Cycle Travel Strategy

$300,000

Cycleway/Footpath Redlynch Intake Rd (Rice’s Gully to Redlynch State School

12 $40,000 Contribution to match TIDS allocation refer report (#828386) to Works & Services Committee (on this Agenda)

COMMENT: Submissions from Councillors have been received and are being processed (confirmation of scope and estimate) by Infrastructure Management and Project Services for Council endorsement. For projects that fit under the ‘Notional Divisional Works’ category, a revised scope and estimate has been developed with the exception of Category 4 – New LATM and Category 5 Rural Road Widening. Projects have also been ranked in general accordance with Council’s adopted procedure – “Initiation, Evaluation and Ranking of Capital Works Projects”. A prioritised list of projects has been derived for each category according to overall rank and budget allocation. The prioritised projects are presented in Table 2 below for Council approval and to proceed to detailed design and construction. Refer to Table 1 for list of projects previously approved by Council. Please note that the scoping estimates provided are conditional on no complicating issues such as service alterations or similar which will have significant budget impact.

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Table 2 – Further Recommended Notional Divisional W orks Notional Divisional Works Category Budget

Available

Project

Div.

Estimate

David Street, Machans Beach - Kerb & Channel

10 $86,000

Christiansen Street, Machans Beach – Kerb & Channel

10 $24,000

3. Kerb & Channel New

$110,000

Total $110,000 Robert Road west side from Kangaroo To Cintra footpath

2 $42,000

Bicentennial Road – Footpath east side McLaughlin Rd to No. 54 Bicentennial

2 $57,500

Marr Street, Edmonton – Footpath west side No. 13 to No. 75 Stokes Street

2 $29,500

McLaughlin Road, - Shared Path east side No. 59 to Wessel Street

3 $28,000

Poolwood Road, Kewarra Beach – Footpath (TAS college to Cabarita Cl) west side

11 $47,000

Poolwood Road, Kewarra Beach – On-road Bikelane, K&C and Shoulder Seal (TAS college to Cabarita Cl) west side

11 $56,000

6. New Works Identified in Cairns Pedestrian Movement and Cycle Travel Strategy

$260,000

Total $260,000 SEP Hardy Road – Path east side (complete missing link)

3 $35,000

Headrick Street, Manunda - seal shoulders

6 $60,000

Varley Street, Yorkeys Knob - K&C, Shoulder Sealing from No. 554 to Adair Street – east side

10 $35,000

SEP - Upper Richardson Street extend 03/04 works

8 $80,000

SEP - Oxley Street extend 03/04 works 8 $12,000 Commercial/Industrial - Shoulder Sealing 50/50

$45,000

SEP - Templeton St - Church to Griffin -Shoulder Sealing

1 $88,000

SEP – No. 129/131 Buchan St – Shoulder Seal

5 $5,000

SEP - Heavey Crescent - K&C, Shoulder Sealing

8 $25,000

SEP - Lake Placid Carpark – minor extension and overlay

12 $30,000

Oak Street, Holloways Beach - Shoulder Sealing.

10 $70,000

Shoulder sealing of parking areas adjacent proposed log barrier fence by QT in Spence Street.

$15,000

7. SEP - Shoulder Sealing

$500,000

Total $500,000

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CONSIDERATIONS: Policy: A process of evaluation and prioritisation of projects has been employed to shortlist the projects under each category of ‘Notional Divisional Works’ (as per Council’s adopted Procedure – Initiation, Evaluation and Ranking of Capital Works Process) Financial: Council has previously allocated budgets for each category. This report matches specific projects lists to these allocations.

CONSULTATION: Preliminary consultation has occurred at this stage with Councillors by seeking their nomination of projects under ‘Notional Divisional Works’ categories. Prioritisation of list of projects was undertaken by input from the following:

• Chair Works & Services Committee • General Manager City Works & Services • Manager Infrastructure Management • Manager Project Services • Co-ordinator Pre-construction • Senior Project Leader • Project Officer Capital Works

CONCLUSION: It is recommended that Council note the status of progress of ‘Notional Divisional Works’ and approve the prioritised projects as shown in Table 2.

ATTACHMENTS: Nil Helius Visser Acting Manager Infrastructure Management John Hawkes General Manager City Works & Services

Agenda Works & Services Committee Meeting 14 September 2004 · regardless of the adoption of Items...

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Transcript of Agenda Works & Services Committee Meeting 14 September 2004 · regardless of the adoption of Items...