Agenda

•Project updates

•Security Roles and Assignments

•Applicant Summary Report

•Training Update

•March/April Readiness Work

•Questions?

Project Updates

• End-to-end testing continuing through March

• Training and implementation plans nearing completion

• URCs and others attended overviews

• Overall Unit Readiness on target

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Security Highlights

• From three roles in eMploy to four roles in eRecruit

• Security role required for eRecruit access

• New report with EEO data for HR EMP UNIT USER security role

• Training needed for all security roles

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Security Roles

• HR EMP RESUME VIEWER

• HR EMP JOB OPEN UPDATER

• HR EMP UNIT USER

• HR EMP PRCS COORDINATOR USER

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eMploy to eRecruit

Current eMploy Role Potential eRecruit Role

HR EMP HIRING MANAGER USERHR EMP RESUME VIEWER

HR EMP JOB OPEN UPDATER

HR EMP UNIT USER HR EMP UNIT USER

HR EMP PRCS COORDINATOR USER HR EMP PRCS COORDINATOR USER

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• General access - none

• Must be on the Hiring Team for access to anything

– View the job opening

– View the job applicant resumes

– Disposition the job applicants

• Job Opening Approver

– Receive approval email

– Approve or deny in system

• Job Offer Approver

– Receive approval email

– Approve or deny in system

HR EMP RESUME VIEWER

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HR EMP JOB OPEN UPDATER

• All HR EMP RESUME VIEWER access, plus….

• General Access

– Create/edit job openings

– Manage resumes

– Create job offers

• Job Opening Approver

– View/edit/approve/deny assigned openings

– View resumes & disposition applicants

• Job Offer Approver

– View assigned job openings

– Approve/deny assigned job offers

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HR EMP UNIT USER

• All HR EMP JOB OPEN UPDATER access, plus• General Access

– View/edit/update any job opening– Manage resumes for any job opening– Create job offers for any job opening– View any applicant information– Run Applicant Summary Report– Ability to search broad database– Review Restricted Table records– Review Image Now Personnel files

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Security Role Matrix

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  HIRING TEAM MEMBERS  

Security Role Title/Designated Role

General Access Additional Access  When Designated a Job Opening Approver Additional Access When Designated an Additional Hiring Team Member Additional Access When Designated an Offer Approver

HR Emp Resume Viewer Requires m-1 request with approval from unit liaison.Must be a member of the Hiring Team to gain access

1. View/approve/disapprove assigned job openings only2. View applicants on assigned job openings only3. Change disposition codes on applicants for assigned job openings

only4. Approve/disapprove job offers on assigned job openings only

View job opening on assigned job openings onlyView applicants on assigned job openings onlyChange disposition codes on bids for assigned job openings onlySelect, route and print resumes for assigned job openings only

1. View job openings on assigned job openings only

2. Approve job offers on assigned job openings only

HR Emp Job Open Updater Requires m-1 request with approval from unit liaison.Create job openingsEdit/update job openings that they created Manage resumes for job openings that they created Create job offers for job openings that they created 

1. See General Access2. View/approve/disapprove assigned job openings only3. View applicants on assigned job openings only4. Change applicant disposition codes for assigned job openings only5. Edit/update job openings for assigned job openings only6. Select, route and print resumes for assigned job openings only7. Create job offers for assigned job openings only

1. See General Access2. View applicants on assigned job openings only3. Change applicant disposition codes for assigned job openings

only4. Edit/update assigned job openings only5. Select, route and print resumes for assigned job openings only6. Create job offers for assigned job openings only

1. See General Access2. View job openings on assigned job

openings only3. Approve job offers on assigned job

openings only

HR Emp Unit User 1. Requires m-1 with approval from Unit Liaison, University HR, HSHR, Flint HR or Dearborn HR

2. Create job openings3. View/edit/update any job opening4. Select, route and print resumes from any job opening5. Create job offers for any job opening  6. Review any applicant information for any job opening7. Reassign approvals for only job opening they are assigned to8. Run Applicant Summary Report (with EEO data, AA goals, etc.)9. Ability to search broad database10. Review Restricted Table records11. Review Image Now Personnel files

1. See General Access See General Access See General AccessApprove/disapprove job offers on assigned job

openings only

HR Emp Prcs Coordinator User 1. Requires m-1 with approval from University HR, HSHR, Flint HR or Dearborn HR

2. All access of HR Emp Unit User3. Prepare candidates for hire on any job opening4. Conduct Background Checks for any job opening5. Create correspondence for any applicant on any job opening.

1. See General Access2. Final approver for any job opening3. This approval “posts” the job opening to the job boards

See General Access 1. See General Access2. Final approval of any job offers

Security Assignments

• Spreadsheets sent mid-March

• Instruction tab with specifics

• Work with eConsultant to assign roles

• 4 documents on CTools for assistance

• Directly related to business processes

• Due to eConsultant by April 16

• Spreadsheet used later to track training

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Report Preview

Applicant Summary Report

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User Training

• May, 2010 – June, 2010 and ongoing

• Required for all security roles

• eLearning and new wrappers

• Webcasts and large group sessions

• Instructor-led classes

• Large applicant overviews

• User support labs

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March/April Readiness Work

• Complete business process work

• March scorecard to Leadership

• Security role assignments due April 16

• Begin closing eMploy open job reqs

• April UL meeting: implementation

• Suggestions jeannew@umich.edu or your eConsultant

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Questions

or

Suggestions

?

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