Agenda of Council Meeting - 16 April 2018€¦ · Council Meeting 16 April 2018 Page 6 REPORTS OF...

Business Paper

Council Meeting

Monday, 16 April 2018

6.30pm

Council Chambers,

Level 2, Administration Building,

4-20 Eton Street, Sutherland

Council Meeting 16 April 2018

ORDER OF BUSINESS

1. ACKNOWLEDGEMENT OF COUNTRY

2. OPENING PRAYER / RELIGIOUS OBSERVANCE

3. APOLOGIES

4. DISCLOSURES OF INTEREST

5. CONFIRMATION OF MINUTES OF THE PREVIOUS MEETINGS

6. PRESENTATIONS

7. MAYORAL MINUTES

8. REPORTS OF THE CORPORATE GOVERNANCE COMMITTEE HELD ON 3 APRIL 2018

GOV023-18 Cash Payments and Investments Report - February 2018

GOV024-18 Writing-Off Of Rates And Charges Under Delegated Authority For The

Period 1 July 2017 To 31 December 2017

9. REPORTS OF THE SHIRE SERVICES COMMITTEE HELD ON 3 APRIL 2018

SER016-18 Easy To Do Business Program

SER017-18 Proposed Surrender of Lease - The Mill Rooms Barden Ridge

SER018-18 Sutherland Entertainment Centre Redevelopment - Funding and

Cashflow modelling

10. REPORTS OF THE SHIRE INFRASTRUCTURE COMMITTEE HELD ON 3 APRIL 2018

INF024-18 Lantana Road Park, Engadine - Response to Notice of Motion

INF025-18 Draft Cronulla Surf Life Saving Club Plan of Management

INF026-18 Proposed Naming of Park in Leonay Street, Sutherland - Feedback from

Geographical Names Board

11. REPORTS OF THE SHIRE PLANNING COMMITTEE HELD ON 3 APRIL 2018

PLN030-18 Effectiveness of 2017 Submissions on NSW Planning Policy Matters

PLN031-18 Tree Management Update

PLN032-18 Minimum Lot Size Submissions Report


12. REPORTS FROM OFFICERS

COR018-18 Draft Delivery Program 2017 - 2021, Incorporating Operational Plan and

Budget 2018-19, and Draft Resourcing Stratergy

COR019-18 Proposed Sublease of SSHED at 1 Pitt Street, Loftus to University of

Wollongong

COR021-18 Request by Cronulla Surf Life Saving Club Inc. for Council to be Financial

Guarantor for a Club Building Improvements Loan

COR020-18 Report and Minutes of the Meetings of Sutherland Traffic and Traffic

Safety Committee and Counslutative Traffic Forum held on Friday, 6 April

2018

13. MOTIONS OF WHICH NOTICE HAS BEEN GIVEN

14. MOTION

MOT017-18 Cronulla Town Centre

MOT018-18 Kurnell Penninsular and 2020 Commemorations

MOT019-18 Recreation Facility Parc Menai

15. PRESENTATION OF PETITIONS

16. QUESTIONS

Question On Notice from Councillor Collier

Could the General Manager advise Council of the total cost (fixed and variable) to the

Council budget of holding Standing Committee meetings:

a) Per night; and

b) Per annum

17. NON AGENDA ITEMS

18. CONSIDERATION OF BUSINESS IN CLOSED SESSION

19. CONFIDENTIAL REPORTS FROM OFFICERS


REPORTS OF THE CORPORATE GOVERNANCE COMMITTEE HELD ON 3 APRIL 2018

GOV023-18 CASH PAYMENTS AND INVESTMENTS REPORT - FEBRUARY 2018

EXECUTIVE SUMMARY

This report provides details of Council’s investment performance for the period ending 28

February 2018, along with presenting cash and investment balances and diversification.

Council may invest funds that are not, at any particular time, required for any other purpose.

Investment of these funds must be in accordance with relevant legislation and regulations and

in accordance with Council’s Policy for Investment of Cash Balances. Details of these

investments must be reported to Council monthly.

The return on Council’s portfolio to 28 February 2018 was 2.65% compared to the benchmark of

1.73%.

All investments have been made in accordance with legislative requirements and within relevant

Council policy.

COMMITTEE RECOMMENDATION

That the information concerning Bank Balances and Investments held as at 28 February 2018, be

received and noted.


GOV024-18 WRITING-OFF OF RATES AND CHARGES UNDER DELEGATED AUTHORITY

FOR THE PERIOD 1 JULY 2017 TO 31 DECEMBER 2017

EXECUTIVE SUMMARY

The purpose of this report is to advise Council of the amounts written-off for rates and charges

which have been approved by the General Manager under delegated authority as required by

the Local Government (General) Regulation 2005.

For the six months ended 31 December 2017, a total of $2,502.00 representing Rates,

Domestic Waste Management Charges, Dishonoured Cheque Fees, Interest Charges and

Legal Costs has been written-off.

Consideration of this Report by Council ensures that all relevant legislative requirements are

satisfied in respect of rates and charges that have been written-off.


That the report on "Writing-Off of Rates and Charges Under Delegated Authority for the Period 1

July 2017 - 31 December 2017", be received and noted.


REPORTS OF THE SHIRE SERVICES COMMITTEE HELD ON 3 APRIL 2018

SER016-18 EASY TO DO BUSINESS PROGRAM

EXECUTIVE SUMMARY

The ‘Easy to do Business’ (EtdB) Program is a joint initiative between the Office of NSW Small

Business Commissioner (OSBC) and Service NSW aiming to make it faster and easier to open

a business.

Service NSW will provide a digital portal, dedicated phone number and business Concierge to

assist local small businesses wishing through the approval processes.

There is no cost to Council to participate in the EtdB program.

Council has resolved via MM007-18, to participate in the program, which is aligned with

Council’s Community Strategic Plan, Outcome 5, to support our growing business community by

reducing barriers to growth where possible.

The Service NSW (One-stop access to Government Services) Act 2013, requires a Council

resolution to delegate the relevant customer service functions related to the administration of

EtdB Program to the Chief Executive Officer, Service NSW.


That Council delegate the relevant customer service function related to the administration of

‘Easy to do Business’ program to the Chief Executive Officer, Service NSW in accordance with

the Service Partnership Agreement as required under the Service NSW (One-stop Access to

Government Services) Act 2013.


SER017-18 PROPOSED SURRENDER OF LEASE - THE MILL ROOMS BARDEN RIDGE

EXECUTIVE SUMMARY

Council funded ($231,300) the construction of The Mill Rooms community hall on Department of

Education land in 1993 and has a 50 year lease over the building, expiring in 2045.

Council has responsibility for the ongoing maintenance, renewal, building insurance and

outgoings for this property, with an annual average cost of $13,300 and earns $13,900 pa on

average from the hire.

Department of Education advised it will not compensate Council for any of the construction cost

of this facility as it is not required by the school for educational needs.

Surrender of the lease provides Council with the opportunity to reduce its longer term asset

maintenance obligations and will assist Council in achieving long term financial sustainability.

The Before and After School Care connected to the Lucas Heights Community School has

almost exclusive use (98%) of the facility.

If the lease is surrendered, the Department of Education and the Lucas Heights Community School

would ensure Before and After School Care continued to be available and that community groups

could continue to hire the facility.


THAT:

1. Council surrenders its lease over The Mill Rooms, Barden Ridge to the Department of

Education.

2. In accordance with the Power of Attorney dated 6 July 2016 BK 4710 No. 28, the General

Manager execute any necessary documentation to give effect to this resolution.


SER018-18 SUTHERLAND ENTERTAINMENT CENTRE REDEVELOPMENT - FUNDING

AND CASHFLOW MODELLING

EXECUTIVE SUMMARY

This report is an addendum, follow-on report from SER009-18, Sutherland precinct

redevelopment (value realisation) and Sutherland Entertainment Centre (service need and

value assessment).

It provides information in relation to funding and cash flow modelling for three options presented

to Councillors at a workshop on the Sutherland Entertainment Centre (SEC) redevelopment

held in March 2018, being Basic refurbishment (option 1), Major refurbishment (option 2) and

Rebuild (option 3).

Based on the combined assessment of need, community feedback and Council’s funding ability

and consideration to its long term financial planning, Major refurbishment (option 2) is being

recommended.

The Major refurbishment is expected to commence in 2017/18 with project initiation, followed by

detailed design, approval and procurement with construction works taking place from April 2020

to September 2021.


That the matter be referred to the Council meeting of 16 April 2018.


REPORTS OF THE SHIRE INFRASTRUCTURE COMMITTEE HELD ON 3 APRIL 2018

INF024-18 LANTANA ROAD PARK, ENGADINE - RESPONSE TO NOTICE OF MOTION

EXECUTIVE SUMMARY

On 18 December 2017 Council resolved (MOT011-18) to examine via report opportunities to

enhance recreational opportunities at the Park and setting out any implications on Council's

Operational Plan and Delivery Program this may have.

Three options were explored, maintaining the current informal play spaces, providing some

enhanced play areas and providing an expanded service level through new asset creation.

This report also re-considers the usual position of prohibition of informal play activities and play

areas, recognises active imagining and play and encourages more active lives among young

people.

Maintaining the existing informal play spaces is recommended on the basis it provides for

imaginative play, it able to be funded within Council’s current operating budget and does not

further burden Council’s long term financial position with additional new assets.


THAT;

1. Council supports Option One identified in this report – Routine maintenance of informal

recreation areas at Lantana Road Park, Engadine.

2. Bushcare be included in discussions on how to enhance the area as a nature and passive

recreation location.


INF025-18 DRAFT CRONULLA SURF LIFE SAVING CLUB PLAN OF MANAGEMENT

EXECUTIVE SUMMARY

The Local Government Act 1993 requires that the use and management of community land be

governed by a plan of management.

The current Plan of Management for Cronulla Surf Life Saving Club (2003) required minor

amendment triggered by the redevelopment of the Club and change in building footprint.

The Plan of Management was updated and exhibited for comment prior to decision on adoption.

The only comments received on the draft plan during exhibition were submitted by the Cronulla

Surf Life Saving Club (CSLSC) and have been addressed in minor revisions.

The Plan of Management, with specified amendments, is considered suitable for adoption by

Council.


THAT;

1. The Plan of Management for Cronulla Surf Life Saving Club be adopted with the amendments

as outlined in this report.

2. A briefing be provided to Councillors on the leases and Cronulla Sports Complex and

associated issues prior to the first week of May 2018.


INF026-18 PROPOSED NAMING OF PARK IN LEONAY STREET, SUTHERLAND -

FEEDBACK FROM GEOGRAPHICAL NAMES BOARD

EXECUTIVE SUMMARY

Council received a request that the name “Harris Park” be adopted for the unnamed reserve at

6-8 Leonay Street, Sutherland to honour the late local resident, Rita Harris.

Council resolved to provide in-principle support for the naming proposal, and undertook

community consultation on the proposal.

Following positive feedback from the community during the consultation period, Council

resolved to make a formal submission to the Geographical Names Board of NSW (GNB).

The GNB resolved to approve the name “Rita Harris Park” in principle to be advertised for public

comment if approved by Council.

The GNB is to be advised to progress the naming of “Rita Harris Park”.


THAT:

1. The name “Rita Harris Park” be adopted for the public reserve located at 6-8 Leonay Street,

Sutherland.

2. The Geographical Names Board be notified of Council’s decision, so that the name “Rita Harris

Park” can continue to progress towards becoming a gazetted placename.


REPORTS OF THE SHIRE PLANNING COMMITTEE HELD ON 3 APRIL 2018

PLN030-18 EFFECTIVENESS OF 2017 SUBMISSIONS ON NSW PLANNING POLICY

MATTERS

EXECUTIVE SUMMARY

This report is in response to Council’s resolution seeking a summary on the effectiveness of

Council’s submissions to amendments to NSW planning policy.

In 2017, the Strategic Planning Unit made 11 detailed submissions to the State Government

regarding proposed changes to planning legislation and environmental planning instruments.

Nearly 100 separate concerns or recommendations were raised in these submissions.

The majority of these instruments are still under post-exhibition review thus Council’s influence

cannot be fully assessed.

Four instruments have been finalised. Council’s submissions have had mixed results, but some

changes have been made in response to Council’s submissions.

It is important that Council continues to participate in the plan making process, regardless of the

outcome, because it is committed to maintaining dialogue across all levels of government

around issues impacting our community.


That the report regarding the Effectiveness of 2017 Submissions on NSW Planning Policy Matters

be received and noted.


PLN031-18 TREE MANAGEMENT UPDATE

EXECUTIVE SUMMARY

This report aims to inform Council of current and proposed statistical information on tree loss and gain

across the Shire, and responds to motion MOT023-17 and MOT008-18.


COMMITTEE RECOMMENDATION:

THAT:

1. The report Tree Management Update be received and noted.

2. That the gap regarding expenditure in relation to cutting and maintaining trees and the

associated revenue be considered by the tree working party.

DECISION:

That in accordance with the delegation granted by the Council to this Committee it is resolved that

Councillors receive an amended report with corrections to information contained within, prior to

Council on 16 April 2018.


PLN032-18 MINIMUM LOT SIZE SUBMISSIONS REPORT

EXECUTIVE SUMMARY

The Minimum Lot Size Planning Proposal was on exhibition from 24 January 2018 to 21

February 2018.

Six submissions were received in support of the proposal stating that the proposed minimum lot

size controls will will maintain the character of the low density neighbourhoods of the Sutherland

Shire and increase safety for emergency access in the low density zones.

Two submissions were received in objection to the proposal arguing that the implementation of

a minimum lot size will limit development across the Sutherland Shire. The submissions give

examples of dual occupancies constructed on lots of less than the proposal that have

maintained the objectives of the zone.

The issues raised in the submissions deal with matters that were integral to Councils decision to

proceed with the Planning Proposal. No new issues have been raised. The limited amount of

feedback suggests that this change to the planning framework is generally acceptable to the

community. It is recommended that the Planning Proposal proceed as exhibited.


THAT:

1. Council proceed with the draft Planning Proposal as exhibited.

2. Council write to the Secretary of the Department of Planning and Environment to seek

approval for any inconsistency with the requirements of Section 117 Directions 3.1 Residential

Zones and 4.4 Planning for Bushfire Protection.

3. Council formally request Parliamentary Counsel prepare and make a legal instrument to

introduce the following minimum lot size:

600m2 for the construction of dual occupancy in zone R2 Low Density Residential,

700m2 for the construction of a dual occupancy in zone E4 Environmental Living,

1200m2 for the construction of multi dwelling housing in zone R2 Low Density

Residential.

4. Council formally request Parliamentary Counsel insert a specific savings provision to ensure all

development applications received prior to the gazettal of this amendment are determined as if

this proposed controls have not commenced.

5. On receipt of the Opinion of the Parliamentary Counsel’s Office that the legal instrument can

be made, pursuant to Clause 400 of the Local Government (General) Regulations 2005, the

LEP be executed under the Common Seal of the Council of the Sutherland Shire in the

presence of the Mayor and General Manager.


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COR018-18 DRAFT DELIVERY PROGRAM 2017 - 2021, INCORPORATING

OPERATIONAL PLAN AND BUDGET 2018-19, AND DRAFT

RESOURCING STRATERGY

Attachments: Appendix A (under separate cover),⇨ Appendix B (under separate cover),⇨ Appendix

C (under separate cover)⇨ and Appendix D (under separate cover)⇨

EXECUTIVE SUMMARY

Under the Integrated Planning and Reporting framework, Councils are required to develop a

four year Delivery Program and an annual Operational Plan which outline the principal activities

Council will undertake to progress the strategies outlined in the Community Strategic Plan.

The Community Strategic Plan, Delivery Program and Operational Plan are supported by a

Resourcing Strategy (consisting of a Long Term Financial Plan, Workforce Strategy and Asset

Management Strategy) which outlines the provision of available resources to implement the

activities contained in the Delivery and Operational Plan.

The draft Delivery Program 2017-2021, Operational Plan and Budget 2018-2019 and the

revised Long Term Financial Plan have been prepared in accordance with the Local

Government Act 1993 and the Integrated Planning and Reporting Guidelines.

The draft plans have been prepared following engagement with Councillors, staff and the

community in response to the key outcomes contained in the Community Strategic Plan that

was adopted by Council in June 2017, and progress under the Operational Plan 2017-18.

The draft documents must be publicly exhibited for a period of 28 days, submissions received

will then be considered and the outcomes reported to Council.

REPORT RECOMMENDATION

THAT:

1. Model 4 from the Long Term Financial Plan for inclusion as the four year budget within the

Delivery Program, be endorsed.

2. The Ministerial rate peg increase of 2.3% as the increase in rating yield for the 2018/2019

financial year, as described in the Draft Delivery Program and Operational Plan, be endorsed.

3. That the capital works program for 2018/2019 be endorsed for inclusion within the Draft

Delivery Program and Operational Plan for exhibition.

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4. In accordance with the requirements of the Local Government Act 1993, the following

documents be placed on public exhibition for a period of 28 days:

Draft Delivery Program 2017 - 2021, incorporating 2018-19 Draft Operational Plan including

Budget, as contained in Appendix A.

Draft Finance Strategy and Long Term Financial Plan, as contained in Appendix B

Draft Fees and Charges Schedule 2018-19, as contained in Appendix C.

5. The Strategy for Finalisation of Superseded S94 and s94A Contribution Plans be amended as

set out in Appendix D, and this be publicly exhibited in accordance with legislative

requirements.

6. The 2016 S94 and S94A Contribution Plans be amended to reflect the projects transferred to

these plans and revised costings and the amended plans be further reported to Council.

7. That Council notify IPART of its intention to make application for increase in minimum rating

levels and corresponding increase in notional yield.


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PURPOSE

The purpose of this report is to seek Council approval for the public exhibition of the Draft Delivery

Program 2017-2021 incorporating 2018/19 Draft Operational Plan and Budget, and the revised draft

Finance Strategy and Long Term Financial Plan.

BACKGROUND

Under the Integrated Planning and Reporting (IP&R) framework Council develops a suite of planning

documents to ensure that the long, medium and short-term aspirations, priorities and needs of the

community are identified, and appropriate strategies are developed and implemented to respond to

those needs. These documents include Council’s long term Community Strategic Plan (CSP), four

year Delivery Program, annual Operational Plan and Budget and long term Resourcing Strategy. The

Integrated Planning and Reporting Framework are demonstrated in the diagram below.

Sutherland Shire Council undertook a comprehensive review of its IP&R documents throughout

2016-2017, and the 2017-2021 Delivery Program incorporating the 2017/18 Operational Plan was

adopted by Council at its meeting on 21 June 2017 and commenced on 1 July 2017.


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DISCUSSION

Ongoing review and engagement are core the Integrated Planning model, and the preparation of the

draft Delivery Program 2017-2021 and 2018-19 Operational Plan has been informed by ongoing

community engagement and through collaboration with Councillors and staff.

Draft Delivery Program 2017-2021 and Operational Plan 2018-19

Councils draft Delivery Program is a four year plan which outlines the principal activities that will be

undertaken across the four year Council term to contribute to achieving the outcomes of the

Community Strategic Plan. The draft Delivery Program is structured around the six key outcome areas

of the draft CSP, with clear alignment to show how the key activities are contributing to achieving the

outcomes in the CSP. The Delivery Program has been refined to ensure better representation of

current services, improved alignment and a focus on continuous improvement.

The four year Delivery Program is supported by an annual Operational Plan and budget which details

the programs and activities undertaken in a financial year to achieve the commitments made in the

Delivery Program. The Draft Operational Plan 2018-2019 is the second year of the 2017-2021

Delivery Program and outlines the action that will be undertaken, measures to monitor progress and

responsible unit within Council.

The Draft Operational Plan is supported by the Resourcing Strategy documents, including:

Draft Finance Strategy and Long Term Financial Plan, as contained in Appendix B

Workforce Strategy (adopted by Council, link to Strategy)

Asset Management Strategy (adopted by Council, link to Strategy)

Proposed 2017/2018 Rates and Annual Charges

The Draft Operational Plan includes the proposed rating policy for the 2018/2019 financial year which

has set the rates based upon the 2.3% allowable rate peg allowed by the IPART. The Rating Policy

can be found on page 91 of the Draft Delivery Program and Operational Plan.

The increase of 2.3% is equivalent to an increase of $2.67 million, bringing Councils notional yield to

$119 million for the 2018/2019 financial year.

Through the last valuation of land undertaken by the Valuer General, land values in the Kurnell

Industrial estate have risen considerably. In response to community concern regarding level of rates

charged in comparison to other business areas, a review has been undertaken in relation to rating of

this area for the 2018/2019 year. The results of this review have resulted in the recommended

business Ad Valorem rate for Kurnell Industrial reducing from 2.5 times the ordinary business rate to

1.5 times the ordinary business rate, resulting in a more equitable distribution of rate burden.

http://www.sutherlandshire.nsw.gov.au/Council/Plans-and-Reports/Strategies-and-Plans

http://www.sutherlandshire.nsw.gov.au/Council/Plans-and-Reports/Strategies-and-Plans


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The following table outlines the movement in category yield following the adjustment to Kurnell

Industrial rate.

Notional Yield

ORDINARY RATES 2017/18 2018/19 Movement %

Business Rates

Business Ordinary Rate 9,092,457 9,334,470 2.66%

Business Sub-categories

Caringbah Commercial Centre 708,140 728,186 2.83%

Cronulla Commercial Centre 1,362,808 1,401,668 2.85%

Engadine Commercial Centre 482,493 496,136 2.83%

Kurnell Finished Fuel Terminal Facility 418,315 430,292 2.86%

Kurnell Industrial Rate 1,266,229 781,736 -38.26%

Kurnell Sand Mining 82,295 84,652 2.86%

Menai Commercial Centre 278,635 286,536 2.84%

Menai Quarrying and Filling 2,835 2,916 2.86%

Miranda Commercial Centre 675,565 694,545 2.81%

Miranda Core Major Shopping Complex 953,655 1,079,073 13.15%

Sutherland Commercial Centre 593,394 609,907 2.78%

Sylvania Southgate Commercial Centre 164,450 169,160 2.86%

Residential Rates

Residential Rate 100,355,626 103,015,862 2.65%

NOTIONAL YIELD 116,436,897 119,115,139 2.30%

There are no increases proposed for domestic waste management charges or stormwater charges.

Proposed Budget 2018/2019

The proposed budget for 2018/2019 provides a balanced budget based upon business as usual and is

aimed at providing the required financial resources to support the implementation of the Operational

Plan. This budget provides the base year for all Models within the Long Term Financial Plan.

The draft budget projects a net operating result of $22.194 million including capital grants and

contributions and a net operating result of $0.041 million excluding capital grants and contributions.

The draft budget is provided on page 78 of the Draft Delivery Program and Operational Plan.

Excluding both capital grants and contributions and extraordinary items, the net operating result is a

deficit of $8.325 million.

Capital Program

The draft budget provides for $37.773 million of capital funding for infrastructure and equipment. The

details of this budget are provided on page 84 of the Draft Delivery Program and Operational Plan.

This budget translates to an infrastructure renewal ratio of 64.06%, a capital expenditure ratio of

101.78% and an asset maintenance ratio of 94.99%.


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In November 2016 Council resolved (PLN003-17) to adopt two new Section 94 Development

Contribution Plans - Sutherland Shire Section 94 Development Contributions Plan 2016 and

Sutherland Shire Section 94A Development Contributions Plan 2016. As part of this process, Council

exhibited and adopted an explanation of the reconciliation of previous 12 Contribution Plans, which

have been superseded by the two new plans.

Section 94 Developer Contributions have been incorporated as a funding source within the Long Term

Financial Plan in accordance with the Contributions Plans, and reflecting Council deliberations in the

interim. Appendix D identifies the changes required to the 2003 Community Facilities Plan and the

2005 Shire Wide Open Space and Recreation Facilities Contribution Plan to align with the Long Term

Financial Plan. Any revenue in excess of the funds required to complete the committed projects will be

transferred to the Section 94 Plan 2016 to fund projects of regional significance. As a result of this

transfer, the works schedule of the Section 94 Plan 2016 will reasonably require review, and it is

therefore recommended that a further report to Council be provided with the amended 2016 Section

94 and 94A Contribution Plans.

The available expenditure for infrastructure renewal is a challenge for Council and financial strategies

will need to be explored throughout 2018/2019 to address this issue.

Draft Long Term Financial Plan

The ability of Sutherland Shire Council to deliver the services and infrastructure desired by the

community today and in the future is dependent upon the resources available to support service levels

over the long term.

The draft Long Term Financial Plan (LTFP) has been developed in accordance with Integrated

Planning and Reporting Guidelines for local government in NSW as required under the Local

Government Act 1993. The Finance Strategy and LTFP have been revised through a collaborative

engagement process with Councillors and staff.

The Finance Strategy aims to position Council to be a trusted and sustainable service provider for our

community. It does this by providing individual strategies aimed at enhancing Councils financial

strength and sustainability. A financially strong local government will supports the achievement of the

community’s aspirations for Sutherland Shire by being in a position to rise to opportunities and

withstand financial shocks.

Incorporated within the strategy document is Councils LTFP which assists Council better plan and

manage competing infrastructure priorities and service levels. The LTFP is a tool that is incorporated

into decision making to ensure Councils long term financial performance is considered as part of the

process. The plan extends for a period of ten years and is integrated throughout the Asset

Management Strategy and the Workforce Strategy.


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Within the Long Term Financial Plan are four Models which demonstrate the long term impacts of

both business as usual and the use of finance strategies to improve the performance of Council. This

includes consideration of rating increases above rate peg, introduction of new user charges and fees,

the generation of efficiency in business operations, service level reviews and surplus land sales. Each

model provides for a different mix of strategies to support existing service levels.

Each model has retained business as usual for the 2018/2019 year acknowledging the community

consultation and work that must be undertaken to progress the financial strategies from year two. This

is a conservative approach and will not delay the introduction of initiatives.

Council is required to include within the Delivery Program its four year financial forecast aligned to the

Long Term Financial Plan. It is recommended that Model 4 be included within Delivery Program for

public exhibition. This model requires Council to make application to the Independent Pricing and

Regulatory Tribunal for an increase in minimum rating levels and corresponding increase in notional

yield. The model aims to ensure Council is able to maintain the service levels of a growing

community.

Model four has been developed following consultation with the community. This model proposes the

current minimums increase to $900 over a period of three years generating an additional $55.7 million,

along with efficiency realisation of $35 million.

Increasing minimums across the LGA was recently tested with residents through the recent community

survey. In this survey respondents were given context to the current minimums that apply across the

LGA to inform their response. This includes:

Annual rates for apartment units in Sutherland Shire are lower than other similar beach or bay

side councils.

The number of apartments within the Sutherland Shire is forecast to grow over coming years

and the demand for council services will increase in line with the population growth.

Council is considering whether the current minimum charges for apartments represent a fair

contribution towards the services available to all residents.

The average apartment in Sutherland Shire has 2 people living in it and pays $588 a year in

rates. The average house in the Shire has 3 people living in it and pays $1,400 a year in rates.

This is a difference of $812.


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In addition, respondents were also provided the following comparative information in relation to

minimums charged in other LGA’s:

Council Minimum annual rate for apartment units (2017/18)

Sutherland Shire $588 Randwick $764

Manly $798 Pittwater $865 Kogarah $897

Warringah $949

In considering the information presented, respondents to the survey indicated a ‘fair rate’ for

minimums to be $955. Whilst the result varied between house dwellers and high density dwellers, all

categories agree that the current minimum rate is low. Resident response by segment was recorded

as follows:

Councils LTFP continues to demonstrate a declining financial position which will inevitably lead to

reduced service levels and an inability to renew assets as and when they fall due. Model four

positions Council to achieve improved financial ratios; ensure revenue from new development

is sufficient to cover the cost of service delivery to the growing population; and address the

inequity in the current rating system. The model does not address in full the long term financial

sustainability of Council, but provides a step forward. Adopting this model will require Council to

continue to work towards other financial strategies to ensure its financial sustainability.

Fees and Charges Schedule

In support of Councils Finance Strategy and accordance with Section 608 of the Local Government

Act, 1993 and other relevant legislation, Council levies a range of fees and charges for services

provided.


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Fees are intended to cover the following situations:

supply of a service, product or commodity;

provision of information;

providing a service in connection with the exercise of Council's regulatory function, including

receiving an application for approval, granting an approval, making an inspection and issuing

a certificate;

allowing admission to any building or enclosure.

Sutherland Shire Council’s pricing policy for determining fees and charges takes into account the

following factors:

the cost of providing the service;

the price suggested for that service by any relevant industry body or in any schedule of

charges published, from time to time, by the NSW Government;

the importance of the service to the community;

any factors specified in the Local Government Regulations;

Equity factors;

User pays principle;

Financial objectives.

For the purposes determining fees and charges, they can be classified into three categories, each

requiring specific consideration to be given when setting the fee or charge:

Bond - Price charged is refundable bond or damage security deposit required to be paid to Council to

ensure specific conditions are fulfilled.

Regulatory - Price charged for this good/service is prescribed by State or Federal Government

Regulation (subject to change with change to regulation).

Other - Price of this good/service is set taking into consideration the cost of providing the service and

the prices charged for similar goods/services provided by like Councils and other providers.

Council reviews all fees and charges on an annual basis. For the majority of user charges and fees in

the "Other" category have been increased by 2.6%. Exceptions to this include areas where costs of

service delivery have increased or charges are well below market or industry standard.

A full schedule of fees and charges as proposed is attached to this document and includes a

comparison between 2017/2018 and the proposed 2018/2019 fee or charge.


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CONSULTATION

Engagement with our community informs the regular review of Council’s IP&R documents. Council

undertook a significant community research project in late 2017 which has informed the development

and resourcing priorities in the Draft Delivery Draft Delivery Program 2017-2021 incorporating 2018/19

Operational Plan and Budget.

It line with legislative requirements, the Draft Delivery Draft Delivery Program 2017-2021 incorporating

2018/19 Operational Plan and Budget, Fees and Charges, along with the Resourcing Strategy

documents be placed on exhibition for a period of 28 days. During this period, residents and key

stakeholders will be encouraged to make a submission on the plans for Council's consideration prior to

adoption.

Advertisement of the public exhibition will be undertaken through both traditional and social media.

Feedback on the plan will be encouraged through Council's "Join the Conversation" tool.

Should Model 4 of the LTFP be adopted by Council, further consultation and community awareness

would be initiated to contribute to the IPART application for rating changes.

BUDGET AND RESOURCES

This report recommends exhibition of the draft Finance Strategy and Long Term Financial Plan to

support the activities and services within the draft Delivery Program.

The Draft Delivery Program (incorporating the four year budget) recommends a financial model that

assists in addressing Councils infrastructure backlog and maintains service levels into the future.

POLICY

The Delivery Program, Operational Plan, Fees and Charges, Budget and Resourcing Strategy

(incorporating Long Term Financial Plan, Workforce Strategy and Asset Management Strategy) have

been drafted in accordance with the Local Government Act 1993 and the Integrated Planning and

Reporting Guidelines.

CONCLUSION

The draft 2017-2021 Delivery Program, 2018-19 Operational Plan, Budget, Fees and Charges, and

Long Term Financial Plan have been developed following extensive work by management and staff,

with input from Councillors at a series of briefings.

The draft documents are presented to Council for consideration, with a view to endorsement for public

exhibition and community comment.


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Any written comment received resulting from the community consultation must be considered by the

Council before the plan is adopted.

RESPONSIBLE OFFICER

The officer responsible for the preparation of this Report is the Director Corporate Support,

Therese Manns, who can be contacted on 9710 5317.

File Number: 2017/278520


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COR019-18 PROPOSED SUBLEASE OF SSHED AT 1 PITT STREET, LOFTUS TO

UNIVERSITY OF WOLLONGONG

Attachments: Appendix A⇩

EXECUTIVE SUMMARY

Council resolved to exit the Sutherland Shire Hub Economic Development (SSHED) business

incubator in 2016 and negotiate with University of Wollongong (UOW) to sublease Council’s

interest.

Department of Education (DoE) owns the site, Council leases the whole facility and UOW

subleases half of the building from Council. Council's current lease is to 2023 with a further 10

year option.

Council resolved to retain its head lease with DoE and sublease the remainder of the building

and grounds to UOW.

UOW would reimburse Council a negotiated amount in consideration of Council’s capital

investment in the SSHED facility.

DoE representatives are refusing to consent to the sublease by Council to UOW as per terms of

the existing sublease between parties (Council DoE) and instead are seeking 10% of market

valuation rent, an amount approximately ten-fold specified in the sub-lease.


THAT:

1. The Mayor writes to local members of parliament requesting they make representations to the

Minister for Education to support Council by providing owners consent to the sublease to

University of Wollongong for 1 Pitt Street Loftus.


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PURPOSE

To inform Council of the reasons that warrant Council resolve to request local members of parliament

make representations to the Minister for Education to secure owners consent from the Department of

Education (DoE) allowing Council to sublease the SSHED facility at Loftus to UOW, as per the terms

of the existing agreement between parties (DoE and Council).

BACKGROUND

At its meeting of 18 September 2017 Council endorsed via SER002A-18 the sublease of Lot 1

DP1064223 being 1 Pitt Street, Loftus to University of Wollongong (UOW) to enable UOW to lease

and occupy the whole property.

The SSHED was built in 2003, on the Loftus TAFE site, adjacent to the current TAFE facility at Pitt St,

Loftus. Construction was funded by the Federal government ($436,000), grant funding ($181,000),

Council ($2.4 million) and UOW ($2.2 million), while TAFE provided the site.

The SSHED is leased by Council from The Minister for Education for a nominal amount ($1 per

annum) until 2023 with a further 10 year option. UOW sublease half of the SSHED building from

Council for its Southern Sydney campus at nominal lease terms.

In 2016 Council resolved to cease operating the SSHED business incubator and to enter into

negotiations with UOW to expand its university presence within the Sutherland Shire and sub-lease

the whole SSHED facility from Council.

DISCUSSION

Council officers have been in discussion and negotiations with UOW, TAFE and Department of

Education (DoE) for the past 20 months. During this time, landlord responsibility for the site transferred

from TAFE to DoE.

DoE has indicated it has no objections to UOW taking over this whole facility from Council and

acknowledged in discussions to date with Council officers that UOW was the only viable organisation

to operate from the facility.

In February 2018 DoE advised it will grant consent for the sublease if UOW pay market rental for the

property, under the lease DoE would be entitled to 10% of the rent. DoE provided a valuation for the

whole building indicating a gross market rent of $645,125 per annum.

In March 2018 Council offered to pay DoE 10% of the reimbursement payment it negotiated for UOW

to pay to Council in consideration of Council’s capital investment in the SSHED facility. This offer is in

accordance with Item 6 (Rent) of the sublease agreement between Council and DoE; specifically


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Item 6 Rent:

$1.00 per annum, plus an amount equivalent to 10% of any rents received by the Tenant

pursuant to any Sublease or licence (other than to Licensees or Tenants of the SSHED)

payable to the Landlord within 14 days of being received by the Tenant.

DoE did not accept this offer citing that it is bound by its Treasurer’s Direction: 469.01 - In the absence

of specific approval to the contrary, market values should be realised on the sale or lease of

Government Assets.

Council contends that terms of the agreement in place takes precedence over the direction being cited

and DoE is entitled to 10% of rents received by Council.

During negotiations UOW indicated that should the sublease progress it will need to invest a

significant amount of capital into the fit-out of the building to make it fit for purpose and that it does not

have the capacity to pay a market rental for a satellite facility.

RESOURCING STRATEGY IMPLICATIONS

Council will receive partial reimbursement of its capital investment into the construction of the facility

from the sublease to UOW. UOW will have ongoing responsibility for capital renewal and maintenance

of the asset during the term of the lease and its 10 year option period. UOW will also take on the

commitment to invest in the facility to fit it out to meet its educational program delivery.

Council’s average annual expenditure for the SSHED facility over the past 3 years was approximately

$80,000, including air conditioning repairs and maintenance, fire safety, lift servicing, general repairs

and maintenance, pest control, security, cleaning and utilities. Under the current sublease to UOW for

one half of the SSHED premises, UOW reimburses Council approximately 25% of these costs, leaving

a residual of $60,000 per annum that Council pays for. This is for minor repairs and maintenance.

However in time this will increase as building components age and require replacement. Over the

remaining 15 years, being the 5 year lease term and 10 year option period, Council could expect to

spend in excess of $900,000 in maintenance costs excluding renewals or replacements. As part of the

second sublease agreement, UOW will be responsible for these costs over the 15 year period.

STRATEGIC ALIGNMENT

This proposal assists Council in meeting the following strategic objective:

Community Strategic Plan Strategy Delivery Program (2017-2021) Deliverables

3.1 The community has access to services,

programs and facilities to support and enhance

health and wellbeing

3M.1 Develop and implement a Property

Services Business Plan that facilitates effective

and best use of assets that meet the changing

needs of the community.


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5.1 Collaborate with our business community to

support thriving local business

5A.1 Develop an Economic Development

Strategy in collaboration with the Economic

Development and Tourism Committee.

POLICY AND LEGISLATIVE REQUIREMENTS

There is no specific policy that relates to this matter.

Under the Head lease between Council and DoE the rent payable is $1 per annum, plus if applicable

an amount equivalent to 10 per cent of any rents received by the Lessee pursuant to any Sub Lease

or Licence. The Head lease does allow for Council to sublease the property with landlords consent

and there is no reference to market rent being required under any sublease.

CONCLUSION

Council is eager to enable the growth of a tertiary education provider in our local government area for

the benefit of students and our broader community. Council has been working with TAFE and now

DoE representatives in good faith for over 20 months and we are no closer to being able to enter into

a sublease with UOW. Council has no option but to request its local members of parliament make

representations to the Minister for Education to support Council by providing owners consent to the

sublease to UOW to facilitate positive educational outcomes for our community.

RESPONSIBLE OFFICER

The officer responsible for the preparation of this Report is the Manager Property Services, Lani

Richardson who can be contacted on 9710 0614.



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COR021-18 REQUEST BY CRONULLA SURF LIFE SAVING CLUB INC. FOR

COUNCIL TO BE FINANCIAL GUARANTOR FOR A CLUB BUILDING

IMPROVEMENTS LOAN

Attachments: Appendix A⇩

EXECUTIVE SUMMARY

Cronulla Surf Life Saving Club Inc. (the Club) is seeking support from Council to act as

guarantor for a loan for clubhouse improvements.

The Club has provided financial documentation to demonstrate it has the capacity to service the

$1.5million borrowing over the 10 year term of the loan, has the capacity to contribute towards

the care of the new facility thereby not adding to Council’s long term financial costs, while

continuing to provide its community volunteer life-saving services.

Council has previously acted as loan guarantor for other community groups seeking to use funds

for similar purposes, where evidence of serviceability was met.


THAT:

1. Council act as guarantor for an amount not exceeding $1.5million to secure Cronulla Surf life

Saving Club Inc. loan of same to fund building improvements at its surf clubhouse at Cronulla

Beach.

2. Any bank service fees and other out of pocket costs incurred by Council in relation to this

guarantee be borne the Club.

3. A condition of its lease is Council be provided with annual confirmation that loan repayments

are fully paid on due dates and Council informed of any financial default on the loan as soon as

it becomes known to the Club.

4. In accordance with the Power of Attorney dated 6July 2016 (BK 4710 No.28), the General

Manager execute any necessary documentation to give effect to this resolution.


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PURPOSE

To consider a request from Cronulla Surf Life Saving Club Inc. for Council to be financial guarantor to

a $1.5million loan which will be utilised by the Club to partially fund building reconstruction and

modifications to the club facilities located at Cronulla Beach.

BACKGROUND

A request has been received from the Club asking Council to consider being financial guarantor for the

Club in obtaining a loan to complete the funding solution and undertake improvements to the club

building.

The entire project is estimated to cost the Club $6.5m and funds have been secured from the following

sources:

Federal Government grant - $3m

Sutherland Shire Council contribution (MM 23/2014-15) - $1m

State Government funds (2017/18 Surf Club Facility Program) - $350K

Loan Proceeds (to be guaranteed by Council) - $1.5m

Club contribution (from cash assets) - $650K

The alterations and additions to the Club building involve the following:

Demolition and reconstruction of the southern portion of the building;

Restoration of the central heritage portion of the building;

Minor external modifications and additions to the northern portion of the building;

Major internal reconfiguration to address fire safety and equitable access; and

New roof and entry to central building from Cronulla Park (including lift access between

floors).

A tender has been released by the Club and a quote has been accepted for the works to be

undertaken (including a 10% contingency) commencing in May 2018. The build time-frame allows for

54 weeks in the contract.

Council has previously agreed (FIN205-07 in 2007) to act as a financial guarantor for the Club for a

$300K loan that the Club raised to finance alterations to the building.

DISCUSSION

An analysis of financial data provided (audited financial statements for the past three (3) years)

indicates that the Club is in a position to service a loan of $1.5m over a ten (10) year term.

The service cost for such a loan will be governed by the final loan amount and the prevailing interest

rate is based on the loan offered in principal to the Club. The repayment is expected to be

approximately $15,330 a month (approximately $184,000 pa).


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Further to this, lease terms being finalised with the Club for the clubhouse, require setting aside

sufficient monies as part contribution towards the care of the new facility. The amount the Club is

expected to set aside annually is estimated at $30,700pa rising by 3% annually.

Given the existing revenue streams and cash assets held, the Club should be able to satisfy the loan

obligations and the new facility’s care commitments, and maintain its two current commercial

premises.

The construction detailed above, has been approved by Council (DA16/0834), subject to satisfaction

of the conditions of consent.

A Bank Guarantee allows the Club’s finance provider direct access to Council’s bank account to call

up the funds if the loan repayments are not serviced in accordance with the loan agreement.

If Council agrees to be financial guarantor for the Club’s loan to a maximum of $1.5m, then the

following procedures / conditions should be implemented:

the Club meet any bank service fees imposed upon Council from our bank;

the Club provide annually to Council documentation that confirms repayments are fully paid on

due dates;

a requirement of the loan agreement is that Council be informed of any financial default during

any stage of the loan term; and

the Club maintain sufficient sinking funds to meet care commitment contributions for the new

clubhouse facility

The above conditions should allow Council time to address any concerns with the arrangement. The

club’s $1.5million loan is to be repaid over a 10 year period, and the club has the leeway to

renegotiate for a longer term, should the need arise, to reduce the quantum of monthly on loan

repayments, thereby providing for an added buffer.

RESOURCING STRATEGY IMPLICATIONS

To support the request, the Club has supplied financial information for the past three (3) years by way

of the annual report up to the year ended 30 April 2017, which contains the audited Statement of Profit

and Loss and Statement of Financial Position for the respective years.

The Club has advised that rental income from the adjacent Sports Complex facility and Zimzala

restaurant will be relied upon to repay the loan and that these revenue streams will not be

detrimentally affected during the works.


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The Club is able with the benefit of a 30 year lease being negotiated for each of the facilities, to extend

the term of this loan, should the current rate of repayments adversely affect the Club’s ability to

provide for its core services or to provide for maintenance and care contributions for each facilities as

per lease terms.

There will be no budgetary impact on Council should the loan requirements be fully satisfied by the

Club. The bank guarantee amount of $1.5milliom will be recorded as a deferred liability against

Council until such time as the loan is repaid by the Club.

Council has acted as financial guarantor for a number of community groups in the past, including:

1. Wanda Surf Life Saving Club – guarantor amount $1m

Reference Council reports FIN266-05 6/06/2005 and FIN032A-05 6/06/2005

2. Elouera Surf Life Saving Club – guarantor amount $600K


3. Cronulla Surf Life Saving Club – guarantor amount $300K


4. Sutherland District Basketball Association – guarantor amount $100K

Reference Council report BDS021-14 8/10/2013

5. Wanda Surf Life Saving Club - guarantor amount $1.5m

Reference Council report BDS005-15 21/07/2014

6. Elouera Surf Life Saving Club – guarantor amount $700K

Reference Council report CCL013-17 15/08/2016

In all cases the respective groups occupy the Council facility being improved. In this instance, the Club

occupies the surf clubhouse facilities, which is Council owned.


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STRATEGIC ALIGNMENT


1.4 Ensure community confidence in

Sutherland Shire Council.

1E Implement the Finance Strategy including the Long

Term Financial Plan.

3.1 The community has access to services,

programs and facilities to support and

enhance health and wellbeing.

3M Develop and implement a Property Services

Business Unit Plan.

3M.2 Progress leasing options for Surf Life Saving Club

through the Surf Life Saving Clubs Working Party.

POLICY AND LEGISLATIVE REQUIREMENTS

There are no legislative requirements that apply in this matter.

Council is currently finalising new lease agreements with the club for the renovated surf clubhouse,

Zimzala restaurant and the Sports Complex, for a term 20 year with a 10 year option, providing

sufficient surety for the Club to be able to structure its loan such that it is able to service its repayment

commitments while comfortably setting aside provision contributions (sinking funds) to care and

maintain these three facilities and continue to provide its core community service of voluntary surf life-

saving.

The leases between Council and the Club for Zimzala and the Sports Complex are being prepared on

commercial terms while the lease for the surf clubhouse is based on the Crown template and

consistent in its intent with community/hybrid/commercial leases being finalised with other Bate Bay

surf clubs.

CONCLUSION

A request has been received for Council to act as guarantor for Cronulla Surf Life Saving Club Inc.

The Club is seeking a loan which will be used to refurbish the clubhouse building. Council has

previously supported similar requests to act as a guarantor from Elouera and Wanda surf clubs for

similar construction loans.

The Club has demonstrated the ability to service a loan and provide a contribution to care for the new

facility through audited financial records as requested by Council. A number of requirements will be

placed on the Club to ensure Council is informed and can act to ensure conditions of the loan are

being met.

Council is finalising new long term lease agreements with the Club, for a total term of 30 years, to

provide the Club the ability to structure its loan repayments at levels that ensure it is able to continue


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its community life-saving volunteering services as well as set aside necessary amounts of funds to

contribute to maintaining its three facilities in keeping with lease terms for each.

It is considered appropriate to agree to the request from Cronulla Surf Life Saving Club Inc to act as its

guarantor to a loan of no more than $1.5 million for the purpose of building improvements at the surf

clubhouse building at Cronulla Beach.

RESPONSIBLE OFFICER

The officer responsible for the preparation of this Report is the Manager Finance, Greg Hayes, who

can be contacted on 9710 0334.

File Number 2015/37067


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COR020-18 REPORT AND MINUTES OF THE MEETINGS OF SUTHERLAND

TRAFFIC AND TRAFFIC SAFETY COMMITTEE AND COUNSLUTATIVE

TRAFFIC FORUM HELD ON FRIDAY, 6 APRIL 2018

Attachments: Nil

EXECUTIVE SUMMARY

Meetings of the Sutherland Traffic and Traffic Safety Committee and Consultative Traffic Forum were

held on Friday, 6 April 2018.

The Minutes of the meetings are below.


THAT:

1. The decisions contained in the Minutes of the Sutherland Traffic and Traffic Safety Committee

Meeting held on Friday, 6 April 2018 be noted.

2. The recommendations contained in the Minutes of the Consultative Traffic Forum Meeting held

on Friday, 6 April 2018 be adopted.


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Report and Minutes of the Meeting of the Sutherland Traffic and Traffic Safety Committee of the

Sutherland Shire, held in the Administration Centre, Eton Street, Sutherland on Friday, 6 April

2018 commencing at 8.30 am.

PRESENT: Councillor Croucher (Chairperson), together with Councillor McLean, Mr Tony Blain

(representing Mr Lee Evans, MP), Mr Mike Schrafft (representing Mr Mark Speakman, MP), Senior

Constable Rachel King (representing the NSW Police, Sutherland Local Area Command), Mr Michael

Cutrupi (representing St George Cabs) and Mark Carruthers (representing Roads and Maritime

Services).

STAFF IN ATTENDANCE: Team Leader Traffic and Transport Services (Peter Warren), Traffic

Engineer (Gerhard Van Wyngaardt) (STR073-18 only) and Agency Administration Officer -

Governance (Samantha Fischer).

APOLOGY

Nil

*** DISCLOSURES OF INTEREST

There were no disclosures of interest declared.

CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING

DECISION: (Councillor Croucher/Tony Blain)

That the Minutes of the Meeting of the Sutherland Traffic and Traffic Safety Committee held on Friday

02 March 2018 be confirmed as a correct record.

All Report Recommendations were voted unanimously by the Sutherland Traffic and Traffic

Safety Committee.


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STR072-18 Minor Signage Items April 2018


DECISION:

THAT:

1. The recommendations listed in the Minor Signage Items table be approved as shown on the

attached plans.

2. The Authorised Officers be advised of these decisions for enforcement purposes.

3. Item ‘C6 – Higherdale Avenue, Cronulla, Install 15m “Works Zone”. “No Stopping Signs” to be

installed in Higherdale Avenue on the eastern side for 50m, subject to consultation with the

residents.

Traffic Engineer (Gerhard Van Wyngaardt) joined the meeting at this stage.

STR073-18 Links Avenue, Cronulla - Amend Existing No Stopping Restriction at

Kirkwood Road


DECISION:

THAT:

1. The current Yellow Edgelines be retained on both sides of Links Avenue, Cronulla, west of

Kirkwood Road.

2. A Letterbox drop to residents to reinforce the 3M parking rule be undertaken..

Traffic Engineer (Gerhard Van Wyngaardt) left the meeting at this stage.


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STR074-18 Woolooware Bay Shared Pathway, Taren Point.

Proposed Linemarking and Signposting.


DECISION:

THAT:

1. The linemarking and signposting be provided in association with the construction of Stage 6 of

the Woolooware Bay Shared Pathway, Taren Point between Mangrove Lane and Alexander

Avenue, in accordance with the sketches attached as Appendix A and B

2. The Sutherland Traffic and Traffic Safety Committee endorse the provision of a shared zone

adjacent to the St George and Sutherland Shire Anglers Club boat ramp.

STR075-18 Matters Referred - April 2018


DECISION:

That the report be received and noted.

STR076-18 Robertson Lane, Sutherland - STOP condition


DECISION:

THAT:

1. A ‘STOP’ sign and line and ‘speed hump’ be provided at the northern end of Robertson Lane,

Sutherland, in accordance with Plan ‘A’ attached to the report.

2. That the effectiveness of these measures be evaluated after three months and if necessary

additonal measures be implemented.

3. The Authorised Officers be advised of this decision for enforcement purposes.

The Meeting closed at 10:00am.


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Report and Minutes of the Meeting of the Consultative Traffic Forum, held in the Administration

Centre, Eton Street, Sutherland on Friday, 6 April 2018, commencing at 10:00am.

PRESENT: Councillor Croucher (Chairperson), together with Councillor McLean, Mr Tony Blain

(representing Mr Lee Evans, MP), Mr Mike Schrafft (representing Mr Mark Speakman, MP), Senior

Constable Rachel King (representing the NSW Police, Sutherland Local Area Command), Mr Michael

Cutrupi (representing St George Cabs) and Mark Carruthers (representing Roads and Maritime

Services).

STAFF IN ATTENDANCE: Team Leader Traffic and Transport Services (Peter Warren), Traffic

Engineer (Gerhard Van Wyngaardt) (STR073-18 only) and Agency Administration Officer -

Governance (Samantha Fischer).

APOLOGY

Nil

*** DISCLOSURES OF INTEREST

There were no disclosures of interest declared.

CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING

RECOMMENDATION: (Councillor Croucher/Tony Blain)

That the Minutes of the Meeting of the Consultative Traffic Forum held on Friday 02 March 2018 be

confirmed as a correct record.

CTF013-18 Changes to Parking Restrictions - Captain Cook Drive, Caringbah


RECOMMENDATION:

That the Consultative Traffic Forum be informed of the changes along Captain Cook Drive. A

post consultation flyer showing the changes has been attached to the report.

The Meeting closed at 10:06am


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RESPONSIBLE OFFICER

The officer responsible for the preparation of this Report is Team Leader Traffic & Transport Services,

Peter Warren, who can be contacted on 9710 0576.



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MOT017-18 CRONULLA TOWN CENTRE

Pursuant to Notice, Councillor Simone submitted the following Motion:

THAT:

1. Subject to the resolution of the funding and delivery mechanisms, Council supports the

allocation of resources to undertake a detailed design for Stage 2 of the Cronulla Masterplan.

2. Prior to the commitment of any funds, Council receives a report as soon as practicable

identifying options to fund detailed designs for Stage 2 subject to:

a. The report exclude funds derived from the ‘Cronulla Special Levy’ and these funds instead

be quarantined for business promotion and assistance during any upgrade works; and

b. The report identifying that all, or at least the majority of Stage 2 be funded through asset

recycling within two kilometres of Cronulla Plaza.

3. Council be advised of the risks and opportunities to deliver Stage 2 via internal or external

design, or a combination of both.

4. Subject to Council resolving to proceed with Stage 2, the project be referred to the Office of

Local Government for a ‘capital expense review’ as soon as practicable.



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MOT018-18 KURNELL PENNINSULAR AND 2020 COMMEMORATIONS

Pursuant to Notice, Councillor Simone submitted the following Motion:

THAT Council:

1. Notes the Anniversary of the meeting of cultures at Cooks Landing in April 2020 and receives

a report identifying the status of preparations by Council and other Government agencies

2. Investigates and receives reports addressing the following opportunities:

a. Options to promote the Kurnell Village Fair and other family friendly events so as to

attract additional visitors to Kurnell prior to the Anniversary event.

b. In collaboration with other Government agencies, promote the park lands including

Kamay National Park, Bonna Point and Marton Park with sufficient car parking, visitor

facilities and improvements to significant water views.

c. Activation of the water front area to facilitate events and tourism.

d. Encourage the return of a ferry service between Kurnell and La Perouse.

3. Investigates opportunities to beautify the entry to Kurnell via new signage and landscaping in

time for the 2020 Anniversary event, including but not limited to a beautiful garden and tree

located on the round-a-bout at the entrance of the suburb and the planting of trees along the

road from Sir Joseph Banks Drive so as to provide a visual screen from the refinery and other

industrial development.

4. Gauges the demand for a market to be held at the eastern end of the Sutherland Shire noting

the numerous successful market operators actively working in the area.



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MOT019-18 RECREATION FACILITY PARC MENAI

Pursuant to Notice, Councillor Riad submitted the following Motion:

THAT Council Recieves a:

1. Petition from local residents calling upon Council to provide a half-court basketball facility

within Parc Menai.

2. Report as soon as practicable addressing environmental, social, financial and economic

considerations and setting out the feasibility of locating a half-court basketball facility within

Parc Menai.


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