AGENDA - Cullompton...Jul 18, 2017 · 01 Agenda Page 2 of 2 6. COMMENTS AND COMPLAINTS: To receive...

01 Agenda of 2

All members of Cullompton Town Council’sPolicy, Finance and Personnel Committee

are hereby summoned to attend a meeting of the Committee to be held on Tuesday 18 July 2017 commencing at 10am

at Cullompton Town Hall

Signed: Mrs Judy Morris, Town Clerk Date: 11 July 2017

AGENDA

Members of the public are very welcome to attend this meeting

Membership: Councillors: Eileen Andrews, James Buczkowski, Gordon Guest, Mike Thompson and Richard Thorne

PUBLIC QUESTION TIME: 15 minutes is set aside at the beginning of the meeting to enable members of the public to ask

questions which are relevant to the work of the Committee. Up to 3 minutes is allowed for each question.

It may not be possible to reply straightaway and the question may only be noted.

1. APOLOGIES: To receive apologies for absence.

2. CHAIRMAN: To elect and Chairman and Vice-Chairman for the 2017.18 civic year.

3. DECLARATIONS OF INTEREST: To receive declarations of Interest.

4. PUBLIC QUESTION TIME: To receive questions from members of the public present at the meeting.

5. MINUTES: To agree and sign, as a correct record, the minutes of the previous meeting held on 20 June 2017 (Appendix A).

01 Agenda of 2

6. COMMENTS AND COMPLAINTS: To receive details of any comments or complaints for June/July 2017 (to be tabled at the meeting).

7. STAFFING MATTERS (i) Public Convenience cleaning: To consider matter referred by the s.106 & Development

Working Group that the Council employs a cleaner on a temporary contract to clean the public toilets.

(ii) Staff update report: (to be tabled at the meeting).(iii) Neighbourhood Plan Administrator: To consider extending the contract for a further three

months to December 2017.

8. FINANCE (i) To receive financial reports for April 2017 (Appendix B). (ii) To receive financial reports for May 2017 (Appendix C). (iii) To receive financial reports for June 2017 (Appendix D). (iv) Report: To consider layout changes for financial reports and transfer of funds from the

General Reserve Fund to an Ear Marked Reserve for public toilets (Appendix E). (v) John Tallack Youth & Community Centre: To review income and expenditure to-date and

consider transfer of funds from the Council’s account to the charity’s bank account. (Appendix F).

9. TRAINING: To review training programme (Appendix G).

10. WEBSITE AND IT: To consider any website or IT related matters.

RECOMMENDATION: that due to the sensitive nature of the business to be discussed, the following item is dealt with as Part 2 business and, in accord with the Public Bodies (Admission to Meetings) Act 1960 and the Local Government Act 1972 the press and public are requested to leave at this point and the next section of the meeting is conducted in private.

11. OUTSTANDING INVOICES: Update report.

12. STAFF OVERTIME REPORT: Update report.

13. Date and time of next meeting: Tuesday 15 August 2017 at 10am.

In accordance with the Public Bodies (Admission to Meetings) Act 1960, members of the public and press are very welcome to attend the meeting.

Members of the public will only be permitted to speak at the beginning of the meeting during Public Question Time.

APPENDIX A

POLICY, FINANCE & PERSONNEL COMMITTEE Minutes of a Committee meeting held on

Tuesday 20 June 2017 at 10am in Cullompton Town Hall

Present: Cllr James Buczkowski (in the chair) and Cllrs: Eileen Andrews and Iain Emmett

Judy Morris: Clerk

1. APOLOGIES received from Cllrs: Gordon Guest (personal), Mike Thompson (health) and Richard Thorne (health).

2. ELECTIONS

(a) To elect a Chairman of the Policy, Finance and Personnel Committee for the Civic Year 2017-2018.

(b) To elect a Vice-Chairman of the Policy, Finance and Personnel Committee for the Civic Year 2017-2018.

RESOLVED: That, as there is only three members in attendance, this item is deferred until the next meeting and Cllr James Buczkowski is appointed Chairman for this meeting only. Proposed Cllr Eileen Andrews, seconded Cllr Iain Emmett.

3. TERMS OF REFERENCE: To review the Terms of Reference for the Policy, Finance and Personnel Committee.

RECOMMENDATION: That the Committee’s terms of reference remain as is, i.e.:a. Administration:

i. To maintain a continuous general oversight on the Council’s administration.ii. To oversee the strategic and policy issues affecting the Council’s acquisition and

development of information technology.

b. Finance i. Control of the finances of the council including recommending and monitoring the

annual budget. ii. Proposing the precept demand for the billing authority to be put before the council.

iii. To undertake quarterly review of expenditure against the approved budget and to report to the council highlighting any variations.

iv. To ensure the proper arrangements for the conduct of the statutory annual audit including the appointment of an internal auditor.

v. To approve the Annual Statement of Accounts for submission to the council for adoption.

vi. To consider virements as necessary. vii. To undertake regular review of the council’s banking arrangements and

investments. viii. To regularly review the council’s insurance requirements.

ix. To consider grant applications and make recommendations to the full council. x. To consider matters referred by the council.

c. Personnel: i. To recruit, retain and develop staff to undertake the work of the council.

ii. The Chairman of the Policy, Finance & Personnel Committee or the Town Mayor or Deputy Town Mayor is to conduct the annual appraisal of the Town Clerk. agree objectives and bring a report back to the Committee

iii. To agree and monitor training requirements for staff and councillors within an agreed budget.

iv. To consider requests from members’ and staff to attend conferences, courses and meeting relevant to the work of the council.

v. To consider and bring to a final conclusion any matters emanating from grievance and disciplinary procedures contained in the Contract of Employment applicable to all members of staff employed by the council.

vi. To receive and note annual and other appraisals and be the point of contact for any appeal.

vii. To deal with any staff complaint concerning the Town Clerk. viii. To deal with any staff matters referred by the Town Clerk.

ix. To deal with any other personnel matters. x. To decide, with the Town Clerk and any other staff concerned, any issues relating to

staffing levels and re-grading, pay levels and staffing structures. xi. To ensure that the council complies with health and safety legislation.

d. Policy: i. To regularly review and update the policies of the Council.

ii. To ensure that the Council’s strategies, policies and procedures are undertaken in accordance with statutory and legislative requirements.

iii. To make recommendations to the Council on matters which, notwithstanding that they fall within the powers and duties of one or more other committees, are concerned with new or unformulated policy or the utilisation of resources related to policy.

iv. To consider and make recommendations to the Council on any policy or consultation documents received from other organisations and affecting the area and, in the event of time constraints which prevent consideration by the Council, making a direct response to those documents.

4. DECLARATIONS OF INTEREST: None

5. PUBLIC QUESTION TIME: None

6. MINUTES: The minutes of the previous meeting held on 16 May 2017 were approved and signed as a correct record. Proposed Cllr Iain Emmett, seconded Cllr James Buczkowski.

7. COMMENTS AND COMPLAINTS: The following comments and complaints were considered and noted:

DATE NAME COMMENT/COMPLAINT Council comment/action

1 June 2017

Member of public at Council meeting

Concern about length of grass in cemetery Staff working hard to keep grass cutting under control

3 June 2017

Member of the public by email

Please pass on my compliments.The cremation section is looking very neat at the old cemetery.

6 June

Local resident by email

Cones in Spicer Close and residue from trees needs sweeping

Street Cleansing Operative sent to sweep up cones etc.

8 June

Cemetery visitors

Thank you to Cemetery Operative and Admin Assistant for their help in finding a grave

June Various 5 no. complaints re young people in Tufty Park between 9pm and 11pm – tried to set fire to bench

Monitor situation

8. STAFFING MATTERS (i) Public Convenience cleaning: To agree way forward: Clerk reported that the Town Hall

Caretaker is now cleaning the toilets two days per week, a contract cleaner is used on the other 5 days at a cost of £20 per day. £10k budget for 2017/18 but need to be aware that there will also be an a charge for the 2016/17 maintenance costs which will need to be taken into account.

RESOLVED: That the General Purposes Committee is asked to produce a budget for maintenance and general revenue costs plus legal costs associated with the transfer of the building.

NOTE: Ask Maintenance Supervisor to investigate reducing the amount of water used in the gents urinal.

(ii) Grass cutting and general town maintenance: To consider way forward: Concern that staff got behind with grass cutting in the cemetery, this is now in-hand but there is a need to produce a clear plan of what Council staff do and when and what resources are used in order to understand whether any additional resources are required.

(iii) Staff update report: The staff report was considered and noted.

(iv) Mindful Employer Scheme: To consider applying for membership

RESOLVED: That this item is deferred to the full Council for a decision.

NOTE: Find out what resources are available under the terms of the Council’s Employer’s Liability Insurance.

9. FINANCE (i) Internal Audit Report: To review and agree any action required: The report was discussion

and noted. It was agreed that In future, the bank reconciliation will be examined and signed-off by a member of

the Council (rota to be produced), at least quarterly. Any training needs to be identified.

(ii) To receive financial reports for April/May 2017 and review spending to budget: Discussion about bank reconciliation, Clerk explained that due to an error by the software company when completing the end of year accounts the Council staff had been unable to reconcile the bank accounts. This error has now been rectified. Errors to be clarified and accounts re-issued.

(iii) To consider renewing the annual contract for legal services. Clerk had produced a report detailing how the Council had used the service during 2016/17.

RESOLVED: That the Council renews its annual contract for legal services at an annual cost of £1500 plus VAT. Proposed Cllr Iain Emmett, seconded Cllr Eileen Andrews.

10. TRAINING: To consider any training requirements: Details of recent training were circulated to all those present, discussion ensued.

RESOLVED: That the Clerk contacts Mid Devon District Council to find out what Health & Safety courses they provide for their employees and whether Town Council staff could attend.

11. WEBSITE AND IT: To consider any website or IT related matters: Discussion ensued, there doesn’t appear to be a schedule of council and committee meetings on the website. Clerk to arrange for this to be added.

RESOLVED: That due to the sensitive nature of the business to be discussed, the following item is dealt with as Part 2 business and, in accord with the Public Bodies (Admission to Meetings) Act 1960 and the Local Government Act 1972 the press and public are requested to leave at this point and the next section of the meeting is conducted in private.

12. BAD DEBTS: Update report: A few small debts still outstanding for hanging baskets and Christmas trees. Send a second reminder letter and review again at the next meeting.

13. DATE AND TIME OF NEXT MEETING: Tuesday 18 July 2017 at 10am

The meeting closed at 11.55am

SIGNED: _______________________________________

DATE: ________________________________________

Date :- 11/07/2017 Cullompton Town Council Page No: 1

Time :- 14:29 Detailed Balance Sheet (Excluding Stock Movement)Month No: 1

A/c Account Description Actual Budget Variance

Current Assets

100 Debtors 4,949 0 4,949105 VAT Control Account 4,127 0 4,127200 Current Bank Account 74,605 0 74,605220 Lloyds 12 Month Deposit 75,000 0 75,000230 Lloyds 6 Month Deposit 75,000 0 75,000240 Lloyds 3 Month Deposit 100,000 0 100,000250 Petty Cash 81 0 81260 Cambridge & Counties Bank 75,463 0 75,463270 Recycling Bags Float 40 0 40

Total Current Assets 409,265 0 409,265

Current Liabilities

500 Creditors 8,879 0 8,879

Total Current Liabilities 8,879 0 8,879

0 400,387400,387Net Current Assets

Total Assets less Current Liablities 400,387 0

Represented By :-

300 Current Year Fund 142,174 0 142,174310 General Reserves 141,329 0 141,329322 Cemetery Paths/Project 13,000 0 13,000324 Community Bus Service 5,000 0 5,000326 Town Hall Improvements 28,043 0 28,043328 Play Area Fund 4,945 0 4,945330 Railway Feasibility Study 10,000 0 10,000332 St Andrews car park improvemen 6,000 0 6,000334 TEC Fund 2,000 0 2,000338 Townscape Heritage Scheme 1,000 0 1,000340 Van Fund 5,845 0 5,845342 Cemetery Extension 3,878 0 3,878344 Christmas Lights 2,500 0 2,500346 Community Events 2,500 0 2,500348 Container 2,000 0 2,000350 Public Rights of Way 1,068 0 1,068352 Staffing Contingency 5,000 0 5,000354 Mayoralty Fund 750 0 750370 Market 9,273 0 9,273375 Neighbourhood Plan 1,872 0 1,872380 John Tallack Centre 6,426 0 6,426385 Town Team 5,784 0 5,784

Total Equity 400,387 0 400,387


Time :- 12:50 Detailed Income & Expenditure by Account 12/07/2017

Month No : 1 Account Code Report

Actual Actual Year Current Budget Committed Funds % of Current Mnth to Date Annual Bud Variance Expenditure Available Budget

Expenditure Detail0.0 %4000 Advertising 0 0 400 400 4000.0 %4005 CCTV 0 0 2,000 2,000 2,0000.0 %4010 Contingency 0 0 2,000 2,000 2,000

-11.4 %4020 Cullompton Crier -400 -400 3,500 3,900 3,9000.0 %4030 Councillor Allowances 0 0 600 600 6003.2 %4035 General Administration/Other 32 32 1,000 968 9680.0 %4037 Miscellaneous Expenditure 0 0 1,500 1,500 1,5001.3 %4045 Sundries 13 13 1,000 987 9870.0 %4048 Audit Costs 0 0 2,500 2,500 2,5000.0 %4050 Photocopier 0 0 1,200 1,200 1,2000.0 %4051 Postage 0 0 800 800 8006.1 %4052 Stationery 61 61 1,000 939 939

84.7 %4055 Subscriptions 1,271 1,271 1,500 229 2290.5 %4060 Telephone & Broadband 12 12 2,500 2,488 2,4880.0 %4065 Professional Fees 0 0 1,500 1,500 1,5000.0 %4067 Tec Fund 0 0 1,000 1,000 1,0005.3 %4068 IT Support 345 345 6,500 6,155 6,1550.0 %4070 Office Equipment 0 0 500 500 5000.0 %4075 Grants 0 0 3,000 3,000 3,000

30.3 %4085 Mayoralty Fund 455 455 1,500 1,045 1,0457.4 %4090 Payroll Expenses 15,914 15,914 214,000 198,086 198,0860.0 %4091 Payroll Additional 661 661 0 -661 -6610.0 %4095 Christmas Lights 0 0 8,000 8,000 8,0000.0 %4100 Public Works Loan Repayment 0 0 17,600 17,600 17,6009.2 %4105 St Andrew's Car Park 183 183 2,000 1,817 1,8170.0 %4110 St Andrew's Car Park Improv. 0 0 2,000 2,000 2,000

11.8 %4115 Staff & Councillor Training 235 235 2,000 1,765 1,7659.0 %4120 Town Maintenance 586 586 6,500 5,914 5,9140.0 %4122 Grass/Verge Cutting 0 0 5,000 5,000 5,000

13.8 %4125 Play Area Running Expenses 415 415 3,000 2,585 2,5850.0 %4126 Play Equipment Fund 0 0 2,500 2,500 2,500

13.9 %4130 Van Fund 277 277 2,000 1,723 1,7230.0 %4135 Van Running Expenses 0 0 2,000 2,000 2,0000.0 %4150 Public Toilets Contribution 0 0 10,000 10,000 10,000

41.4 %4160 Community Wellbeing Committee 828 828 2,000 1,172 1,1720.0 %4165 Community Events 0 0 1,000 1,000 1,0000.0 %4170 Community Bus Service 0 0 5,000 5,000 5,0000.0 %4200 Allotment Exenses 0 0 500 500 500

-37.4 %4300 Cemetery Equipment -374 -374 1,000 1,374 1,37421.6 %4310 Cemetery Running Expenses 3,246 3,246 15,000 11,754 11,754

Continued on Page 2





0.0 %4320 Cemetery Paths 0 0 9,000 9,000 9,0000.0 %4400 Town Hall Improvements 0 0 15,000 15,000 15,000

-3.4 %4405 Town Hall Running Expenses -339 -339 10,000 10,339 10,3390.0 %4800 Outdoor Market expenses 687 687 0 -687 -687

31.6 %4820 Neighbourhood Plan 1,266 1,266 4,000 2,734 2,7340.0 %4825 Townscape Heritage Sch 0 0 12,500 12,500 12,5000.0 %4830 Town Team Expenditure 371 371 0 -371 -3710.0 %4840 John Tallack Centre Exp 652 652 0 -652 -6520.0 %4850 Youth Services 0 0 17,000 17,000 17,000

Total OverHead 26,396 26,396 404,100 377,704 0 377,704 6.5 %

Income Detail0.0 %1000 Crier Advertising 0 0 500 -500

42.0 %1005 Hanging Baskets 210 210 500 -29051.2 %1010 Interest Received 768 768 1,500 -7321.9 %1020 Miscellaneous Income 9 9 500 -4910.0 %1025 Photocopying Income 0 0 75 -75

50.0 %1030 Precept 156,879 156,879 313,757 -156,87950.0 %1035 Council Tax Support Grant 2,671 2,671 5,343 -2,6710.0 %1040 Recycling Bags 152 152 0 1525.0 %1045 Staff Charge Back 25 25 500 -4750.0 %1050 Community Event Income 0 0 500 -5000.0 %1055 Town Maintenance Income 0 0 29,200 -29,200

121.7 %1200 Allotment Rents - Top Field 426 426 350 7654.7 %1205 Allotment Rents - Haymans 82 82 150 -6816.5 %1300 Burial Fees 3,790 3,790 23,000 -19,2100.0 %1305 Cemetery Income, other 445 445 0 4457.7 %1400 Town Hall Hire 860 860 11,225 -10,3650.0 %1800 Market Income 253 253 0 2530.0 %1820 Town Team Income 100 100 0 1000.0 %1850 Neighbourhood Plan Income 1,900 1,900 0 1,900

Total Income 168,570 168,570 387,100 -218,530 43.5 %

Total Expenditure 26,396 26,396 404,100 377,704 0 377,704 6.5 %Total Income 168,570 168,570 387,100 -218,530 43.5 %

-142,174Net Expenditure over Income -142,174 17,000 159,174

Printed on : 09/06/2017 Cullompton Town Council Page No 1

At : 12:28 Current Bank Account

List of Payments made between 01/04/2017 and 30/04/2017

Date Paid Payee Name Cheque Ref Amount Paid Authorized Ref Transaction Detail

03/04/2017 Mid Devon District Council DD 164.76 NNDR St Andrews

03/04/2017 Mid Devon District Council DD 557.48 NNDR Town Hall

03/04/2017 Mid Devon District Council DD 3,110.37 NNDR Cemetery

03/04/2017 Credit Card BACS1656-9 275.80 John Tallack Centre Expenses

05/04/2017 The Blackstar Leisure Group BACS1639 210.00 Town Team Expenditure

10/04/2017 Mole Valley Farmers BAC1610-11 207.96 Cemetery Running Expenses

10/04/2017 Devon Commercial Stationers BAC1613/15 32.88 Stationery

10/04/2017 Labdon Building Supplies BACS1608 780.50 Town Team Expenditure

10/04/2017 Astra Printing Group BACS1614 115.00 Springfest Leaflet 2017

10/04/2017 Total Safety Training & Consul BACS1616 782.40 John Tallack Centre Expenses

10/04/2017 EDF BACS1617 19.23 St Andrews Car Park Running Ex

10/04/2017 Devon Norse Ltd BACS1618 488.88 Catering at Hayridge Centre

10/04/2017 Total Safety Training & Consul BACS1620 120.00 John Tallack Centre Expenses

10/04/2017 Microshade Business Contsultan BACS1621 414.56 Hosting Service

10/04/2017 Spot On Supplies BACS1622 46.68 Town Hall Running Expenses

10/04/2017 Streamline Corporate BACS1623 163.66 Town Maintenance

10/04/2017 Landscaping & Grounds Maintena BACS1624 24.67 Play Area Running Expenses

11/04/2017 Opus Energy DD1677 312.74 TH Gas 24.02.17 to 26.03.17

11/04/2017 Lloyds 3 Month Deposit 20170411 100,000.00 3 month deposit



12/04/2017 O2 DD 14.33 Mobile Phone - Perry

12/04/2017 The Old Well Garden Centre Ltd 8592 597.00 Benches for Cemetery

18/04/2017 British Telecom DD1643 37.68 TH Phone 1.4.17 to 30.4.17

19/04/2017 The Blackstar Leisure Group BACS1625 210.00 Town Team Expenditure

19/04/2017 Devon Commercial Stationers BACS1626 52.13 Stationery

19/04/2017 Mole End Plants and Ambrose Fo BACS1627 416.67 Market Development Costs

19/04/2017 Devon Association of Local Cou BACS1628 1,007.41 NALC & DALC subscriptions

19/04/2017 Professional Hygiene BACS1629 10.20 Sanitary Bin

19/04/2017 Home Electrics BACS1630 144.00 John Tallack Expenses

19/04/2017 South West Councils BACS1631 442.80 Annual Subscription 2017-2018

19/04/2017 DNT Events Ltd 8596 480.00 Outdoor Cinema event

19/04/2017 D & H Plant Ltd 8597 72.00 Cemetery Running Expenses

19/04/2017 Exeter Road Garage 8598 234.96 Cemetery Running Expenses

19/04/2017 Unison 8599 9.70 Unison Subs March 2017

24/04/2017 Salaries BACS 11,294.36 Salaries April 2017

25/04/2017 Pensions BACS 2,305.02 Pensions Conts April 2017

25/04/2017 HMRC BACS 3,105.62 Tax & NIC April 2017

26/04/2017 Slimming World Unpaid Cheque UNPAID CHQ 780.00 Slimming World Unpaid Cheque

26/04/2017 ALD FORD LEASE DD1619 332.47 Van Lease

27/04/2017 Petty Cash 8594 50.00 Cheque 8594 Petty Cash

28/04/2017 Exeter Road Garage 8601 157.07 Trailer Service

28/04/2017 D&G Heating Plan DD 21.83 Boiler Insurance

28/04/2017 Martin Hambly Ltd BACS1653-4 388.80 John Tallack Centre Expenses

28/04/2017 Mole Valley Farmers BAC1647-51 93.42 Cemetery Running Expenses

28/04/2017 Devon Commercial Stationers BACS1640/1 37.14 Stationery

28/04/2017 Agrii BACS1644 37.14 Town Maintenance

28/04/2017 Mid Devon District Council BACS1645 70.00 Premises Licence May 2017/18Continued on Page 2





28/04/2017 AS Signs & Graphics BACS1646 33.60 Noticeboard Signs

28/04/2017 Cullompton Walronds Preservati BACS1652 546.00 Twinning Association event

28/04/2017 Playsafety Ltd BACS1655 282.00 Playground Inspection Course

28/04/2017 Unison 8602 9.70 Unison Subs April 2017

19/04/2017 M J & L I Arm 8595 15.00 Cemetery refund

Total Payments 281,115.62




Current Assets

100 Debtors 6,600 0 6,600105 VAT Control Account 1,185 0 1,185200 Current Bank Account 48,697 0 48,697220 Lloyds 12 Month Deposit 75,000 0 75,000230 Lloyds 6 Month Deposit 75,000 0 75,000240 Lloyds 3 Month Deposit 100,000 0 100,000250 Petty Cash 131 0 131260 Cambridge & Counties Bank 75,463 0 75,463270 Recycling Bags Float 40 0 40


Current Liabilities

500 Creditors 6,738 0 6,738

Total Current Liabilities 6,738 0 6,738



Represented By :-


Total Equity 375,378 0 375,378





Expenditure Detail0.0 %4000 Advertising 0 0 400 400 4001.7 %4005 CCTV 34 34 2,000 1,966 1,9660.0 %4010 Contingency 0 0 2,000 2,000 2,0000.0 %4020 Cullompton Crier 400 0 3,500 3,500 3,5000.0 %4030 Councillor Allowances 0 0 600 600 6003.2 %4035 General Administration/Other 0 32 1,000 968 968

-2.0 %4037 Miscellaneous Expenditure -30 -30 1,500 1,530 1,5301.3 %4045 Sundries 0 13 1,000 987 9870.0 %4048 Audit Costs 0 0 2,500 2,500 2,5000.0 %4050 Photocopier 0 0 1,200 1,200 1,200

15.1 %4051 Postage 121 121 800 679 67922.0 %4052 Stationery 158 220 1,000 780 78084.7 %4055 Subscriptions 0 1,271 1,500 229 22923.1 %4060 Telephone & Broadband 566 578 2,500 1,922 1,9220.0 %4065 Professional Fees 0 0 1,500 1,500 1,5000.0 %4067 Tec Fund 0 0 1,000 1,000 1,000

10.6 %4068 IT Support 345 691 6,500 5,809 5,8090.0 %4070 Office Equipment 0 0 500 500 5000.0 %4072 Recycling Bags Expenditure 379 379 0 -379 -379

47.5 %4075 Grants 1,425 1,425 3,000 1,575 1,57533.7 %4085 Mayoralty Fund 51 506 1,500 994 99415.2 %4090 Payroll Expenses 16,636 32,550 214,000 181,450 181,4500.0 %4091 Payroll Additional 621 1,281 0 -1,281 -1,2810.0 %4095 Christmas Lights 0 0 8,000 8,000 8,000

50.1 %4100 Public Works Loan Repayment 8,823 8,823 17,600 8,777 8,77718.3 %4105 St Andrew's Car Park 184 367 2,000 1,633 1,6330.0 %4110 St Andrew's Car Park Improv. 0 0 2,000 2,000 2,000

16.7 %4115 Staff & Councillor Training 99 334 2,000 1,666 1,66619.2 %4120 Town Maintenance 662 1,247 6,500 5,253 5,2530.0 %4122 Grass/Verge Cutting 0 0 5,000 5,000 5,000



-8.6 %4160 Community Wellbeing Committee -1,000 -172 2,000 2,172 2,1720.0 %4165 Community Events 0 0 1,000 1,000 1,0000.0 %4170 Community Bus Service 0 0 5,000 5,000 5,0000.0 %4200 Allotment Exenses 0 0 500 500 5000.0 %4300 Cemetery Equipment 374 0 1,000 1,000 1,000

Continued on Page 2





23.6 %4310 Cemetery Running Expenses 291 3,536 15,000 11,464 11,4640.0 %4320 Cemetery Paths 0 0 9,000 9,000 9,0000.0 %4400 Town Hall Improvements 0 0 15,000 15,000 15,0001.5 %4405 Town Hall Running Expenses 488 149 10,000 9,851 9,8510.0 %4800 Outdoor Market expenses 567 1,253 0 -1,253 -1,253

54.1 %4820 Neighbourhood Plan 900 2,166 4,000 1,834 1,8340.0 %4825 Townscape Heritage Sch 0 0 12,500 12,500 12,5000.0 %4830 Town Team Expenditure -642 -271 0 271 2710.0 %4840 John Tallack Centre Exp 163 816 0 -816 -8160.0 %4850 Youth Services 0 0 17,000 17,000 17,000

Total OverHead 31,996 58,393 404,100 345,707 0 345,707 14.5 %


102.0 %1005 Hanging Baskets 300 510 500 1051.2 %1010 Interest Received 0 768 1,500 -7325.1 %1020 Miscellaneous Income 16 25 500 -4750.0 %1025 Photocopying Income 0 0 75 -75

50.0 %1030 Precept 0 156,879 313,757 -156,87950.0 %1035 Council Tax Support Grant 0 2,671 5,343 -2,6710.0 %1040 Recycling Bags 157 309 0 309

17.0 %1045 Staff Charge Back 60 85 500 -4150.0 %1050 Community Event Income 0 0 500 -5000.0 %1051 Christmas Lights event 825 825 0 8250.0 %1055 Town Maintenance Income 0 0 29,200 -29,200

121.7 %1200 Allotment Rents - Top Field 0 426 350 7654.7 %1205 Allotment Rents - Haymans 0 82 150 -6832.2 %1300 Burial Fees 3,615 7,405 23,000 -15,5950.0 %1305 Cemetery Income, other 0 445 0 445

16.3 %1400 Town Hall Hire 970 1,830 11,225 -9,3950.0 %1800 Market Income 170 423 0 4230.0 %1820 Town Team Income 125 225 0 2250.0 %1850 Neighbourhood Plan Income 750 2,650 0 2,650

Total Income 6,988 175,558 387,100 -211,542 45.4 %


25,008Net Expenditure over Income -117,166 17,000 134,166





02/05/2017 Public Works Loan DD 8,823.32 Public Work Loan Repayment


03/05/2017 Credit Card BAC1710-15 624.66 Amazon - CCTV Running Expenses

04/05/2017 Hannah Hickman Consulting BACS1660-1 858.50 Workshop Facilitation

05/05/2017 Cullompton Ace Majorettes 8603 200.00 Grant

05/05/2017 Culm Voluntary Car Scheme 8604 300.00 Grant

05/05/2017 Citizens Advice Bureau 8605 500.00 Grant

05/05/2017 Tiverton & District CTA 8606 400.00 Grant

05/05/2017 Cull Board Games Group 8607 25.00 Grant

08/05/2017 Gillian Graham Distributor 8606 400.00 Crier Delivery

08/05/2017 ESE Direct Ltd BACS1717 1,464.37 Poster Frames

10/05/2017 Local World Ltd BACS1662 60.00 Market Running Expenses

10/05/2017 Agrii BACS1663 230.15 Town Maintenance

10/05/2017 RS Agricultural & Technical Se BACS1665 472.80 Fencing Repair Upcott Field

10/05/2017 Spot On Supplies BACS1666 7.06 Cemetery Running Expenses

10/05/2017 Steve Goffey BACS1692 27.97 Town Maintenance

10/05/2017 Scrace, Tim BACS1693 97.00 Window Cleaning


10/05/2017 EDF BACS1695 18.69 St Andrews Electric April 2017

10/05/2017 Weston, Paul BACS1697 900.00 Neighbourhood Plan support

10/05/2017 South West Councils BACS1698 118.80 Resilience and Wellbeing 25.4.

10/05/2017 Streamline Corporate BACS1699 35.70 Cemetery Running Expenses

10/05/2017 The Bloom Berry Juice Company BACS1700 51.20 Town Mayors Fund

10/05/2017 Mid Devon District Council BACS1896 454.56 Recycling Bags

10/05/2017 Scottish Power DD 280.72 Electric

10/05/2017 Notice Me 8609 127.08 Notice Board



11/05/2017 Opus Energy DD1667 125.51 TH Gas 27.03.17 to 25.04.17

12/05/2017 Petty Cash 8600 50.00 Cheque 8600 Petty Cash

15/05/2017 British Telecom DD1683 37.68 Telephone 01.05.17-31.05.17


17/05/2017 Mole End Plants and Ambrose Fo BACS1702 416.67 Market Development Apr-May 17

17/05/2017 Glasdon UK Ltd BACS1703 299.71 Town Maintenance

17/05/2017 Professional Hygiene BACS1704 10.20 Sanitary Bin

17/05/2017 Fire Services & Supplies Ltd BACS1705 263.40 Town Hall Running Expenses

17/05/2017 Labdon Building Supplies BACS1707 133.81 Cemetery Running Expenses

17/05/2017 Colin & Martin Tyres & Batteri 8611 60.00 Trailer Tyres

17/05/2017 Deep Blue Logic Ltd 8612 134.06 Stationery

17/05/2017 Ian Dan BACS1709 91.50 Town Maintenance

22/05/2017 Unison 8613 9.70 Unison Subs May 2017

23/05/2017 British Telecom DD1708 88.68 JT Telephone Mar-Jul 2017

23/05/2017 Salaries BACS 11,745.95 Salaries May 2017

23/05/2017 HMRC BACS 3,185.24 Tax & NIC May 2017

23/05/2017 Salaries BACS -11,745.95 Salaries May 2017

23/05/2017 Salaries BACS 11,745.95 Salaries May 2017

24/05/2017 British Telecom DD1716 107.28 JT Telephone Mar-Jul 2017

25/05/2017 Pensions BACS 2,466.19 Pension Contributions May 2017Continued on Page 2







31/05/2017 British Telecom DD1689 624.98 Telephone/Broadba 1.5.-31.7.17





Current Assets

100 Debtors 20,375 0 20,375105 VAT Control Account -936 0 -936200 Current Bank Account 34,209 0 34,209220 Lloyds 12 Month Deposit 75,000 0 75,000230 Lloyds 6 Month Deposit 75,000 0 75,000240 Lloyds 3 Month Deposit 100,000 0 100,000250 Petty Cash 3 0 3260 Cambridge & Counties Bank 75,463 0 75,463270 Recycling Bags Float 40 0 40


Current Liabilities

500 Creditors 260 0 260

Total Current Liabilities 260 0 260



Represented By :-


Total Equity 378,893 0 378,893

Date: 11/07/2017 Cullompton Town Council Page No: 1

Time: 09:15 User : JPM

Bank Reconciliation Statement as at: 07/07/2017 for Cash Book 1 Current Bank Account

Bank Statement Account Name (s) Statement Date Page No Balances

Current Account 30/06/2017 41,699.18

41,699.18

Unpresented Cheques (Minus) Amount

05/05/2017 8603 Cullompton Ace Majorettes 200.0005/05/2017 8607 Cull Board Games Group 25.0006/06/2017 008617 BT 1.0016/06/2017 008618 The Old Well Garden Centre Ltd 108.8516/06/2017 008619 Exeter Road Garage 136.1316/06/2017 008620 Wasteology Ltd 348.0016/06/2017 008621 Colin & Martin Tyres & Batteri 27.1923/06/2017 008622 D & H Plant Ltd 192.0023/06/2017 008623 Gillian Graham Distributor 400.0026/06/2017 BACS Pensions 2,592.0526/06/2017 BACS HMRC 3,394.2327/06/2017 157 Steve Goffey 13.0027/06/2017 157 Steve Goffey -13.0028/06/2017 8624 Gift of A Burrow 16.0028/06/2017 008624 Gift of A Burrow 16.0028/06/2017 8624 Gift of A Burrow -16.0016/11/2016 008568 Charline Marzin 50.00

7,490.45

34,208.73

Receipts not Banked/Cleared (Plus)

0.00

34,208.73

Balance per Cash Book is :- 34,208.73

0.00Difference is :-






29.8 %4020 Cullompton Crier 1,042 1,042 3,500 2,458 2,4580.0 %4030 Councillor Allowances 0 0 600 600 6003.2 %4035 General Administration/Other 0 32 1,000 968 9681.1 %4037 Miscellaneous Expenditure 46 16 1,500 1,484 1,4842.6 %4045 Sundries 13 26 1,000 974 974

37.9 %4048 Audit Costs 948 948 2,500 1,552 1,55230.4 %4050 Photocopier 364 364 1,200 836 83622.1 %4051 Postage 56 177 800 623 62327.9 %4052 Stationery 59 279 1,000 721 72184.7 %4055 Subscriptions 0 1,271 1,500 229 22926.1 %4060 Telephone & Broadband 75 653 2,500 1,847 1,847

100.0 %4065 Professional Fees 1,500 1,500 1,500 0 00.0 %4067 Tec Fund 0 0 1,000 1,000 1,000

15.9 %4068 IT Support 345 1,036 6,500 5,464 5,4640.0 %4070 Office Equipment 0 0 500 500 5000.0 %4072 Recycling Bags Expenditure 0 379 0 -379 -379

55.3 %4075 Grants 233 1,658 3,000 1,342 1,34234.6 %4085 Mayoralty Fund 13 519 1,500 981 98123.2 %4090 Payroll Expenses 17,011 49,562 214,000 164,438 164,4380.0 %4091 Payroll Additional 951 2,233 0 -2,233 -2,2330.0 %4095 Christmas Lights 0 0 8,000 8,000 8,000

50.1 %4100 Public Works Loan Repayment 0 8,823 17,600 8,777 8,77727.6 %4105 St Andrew's Car Park 184 551 2,000 1,449 1,4490.0 %4110 St Andrew's Car Park Improv. 0 0 2,000 2,000 2,000

16.7 %4115 Staff & Councillor Training 0 334 2,000 1,666 1,66646.0 %4120 Town Maintenance 1,740 2,987 6,500 3,513 3,5130.0 %4122 Grass/Verge Cutting 0 0 5,000 5,000 5,000



-6.9 %4160 Community Wellbeing Committee 34 -138 2,000 2,138 2,1387.5 %4165 Community Events 75 75 1,000 925 9250.0 %4170 Community Bus Service 0 0 5,000 5,000 5,000

10.3 %4200 Allotment Exenses 52 52 500 448 4480.0 %4300 Cemetery Equipment 0 0 1,000 1,000 1,000

Continued on Page 2





29.3 %4310 Cemetery Running Expenses 865 4,402 15,000 10,598 10,5980.0 %4320 Cemetery Paths 0 0 9,000 9,000 9,0000.0 %4400 Town Hall Improvements 0 0 15,000 15,000 15,0008.1 %4405 Town Hall Running Expenses 661 810 10,000 9,190 9,1900.0 %4800 Outdoor Market expenses 548 1,802 0 -1,802 -1,802

54.1 %4820 Neighbourhood Plan 0 2,166 4,000 1,834 1,8340.0 %4825 Townscape Heritage Sch 0 0 12,500 12,500 12,5000.0 %4830 Town Team Expenditure 0 -271 0 271 2710.0 %4840 John Tallack Centre Exp -37 779 0 -779 -7790.0 %4850 Youth Services 0 0 17,000 17,000 17,000

Total OverHead 27,509 85,902 404,100 318,198 0 318,198 21.3 %




24.0 %1045 Staff Charge Back 35 120 500 -38022.5 %1050 Community Event Income 113 113 500 -3880.0 %1051 Christmas Lights event 0 825 0 825

53.4 %1055 Town Maintenance Income 15,581 15,581 29,200 -13,619121.7 %1200 Allotment Rents - Top Field 0 426 350 76

54.7 %1205 Allotment Rents - Haymans 0 82 150 -6847.7 %1300 Burial Fees 3,555 10,960 23,000 -12,0400.0 %1305 Cemetery Income, other -445 0 0 0

26.2 %1400 Town Hall Hire 1,115 2,945 11,225 -8,2800.0 %1800 Market Income 354 777 0 7770.0 %1820 Town Team Income 125 350 0 3500.0 %1830 John Tallack Centre Income 166 166 0 1660.0 %1845 Project Grants 10,000 10,000 0 10,0000.0 %1850 Neighbourhood Plan Income 0 2,650 0 2,650

Total Income 31,023 206,582 387,100 -180,518 53.4 %


-3,515Net Expenditure over Income -120,680 17,000 137,680





01/06/2017 Mole Valley Farmers BAC1685-88 91.40 Town Maintenance

01/06/2017 Devon Commercial Stationers BACS1690-1 177.09 Stamps


05/06/2017 Credit Card DD1771 279.60 Portable Sink

06/06/2017 BT 008617 1.00 Adoption of Telephone Box

09/06/2017 Exeter Road Garage 8615 172.98 Cemetery Running Expenses

09/06/2017 Notice Me 8616 831.06 Notice Boards

09/06/2017 Devon County Council 8614 75.00 Temporary Traffic Order


12/06/2017 Scottish Power DD 142.00 TH Electric

12/06/2017 Opus Energy DD1764 117.90 TH Gas 26.04.17-26.05.17

15/06/2017 British Telecom DD1722 26.99 Telephone 17.5-30.6.17

16/06/2017 The Old Well Garden Centre Ltd 008618 108.85 Town Maintenance

16/06/2017 Exeter Road Garage 008619 136.13 Cemetery/Van Running Expenese

16/06/2017 Wasteology Ltd 008620 348.00 Cemetery Running Expenses

16/06/2017 Colin & Martin Tyres & Batteri 008621 27.19 Cemetery Running Expenses

19/06/2017 Landscaping & Grounds Maintena BAC1728+34 456.48 Play Area Running Expenses

19/06/2017 Mole Valley Farmers BAC1738-40 52.35 Town Maintenance

19/06/2017 Rialtas Business Solutions Ltd BACS 633.96 Year End Closedown

19/06/2017 MST BACS1720 12.48 Cemetery Running Expenses

19/06/2017 South West Water BACS1723 51.69 Water Allotments 10.3-30.5.17

19/06/2017 South West Water BACS1724 293.88 TH Water/Sewerage 10.3-30.5.17


19/06/2017 AS Signs & Graphics BACS1729 156.00 Town Maintenance

19/06/2017 EDF BACS1730 19.23 St Andrews Electric May 2017

19/06/2017 Spot On Supplies BACS1735 51.92 Town Hall Running Expenses

19/06/2017 Devon Commercial Stationers BACS1737 2.68 Stationery

19/06/2017 Auditing Solutions Ltd BACS1718 504.00 Internal Audit

19/06/2017 The Gardeners Nursery BACS1719 990.00 Town Maintenance

20/06/2017 NPower DD1732 134.99 Cemetery Electric 2.3-1.6.17


23/06/2017 Gillian Graham Distributor 008623 400.00 Delivery of Cullompton Crier


26/06/2017 Laser N Creations BACS1742 24.00 Outdoor Market Expenses


26/06/2017 Streamline Corporate BACS1745 8.39 Town Maintenance

26/06/2017 Ricoh UK Ltd BACS1746 437.17 Photocopier Jun-Aug 2017

26/06/2017 Mole Valley Farmers BACS1747-9 23.08 Town Maintenance

26/06/2017 Thorne & Carter BACS1750 180.00 Cemetery Running Expenses

26/06/2017 Mole End Plants and Ambrose Fo BACS1751 416.67 Market Development May-Jun 17

26/06/2017 Edenvale Turf (SW) Ltd BACS1753 10.58 Cemetery Running Expenses

26/06/2017 Tozers BACS1754 1,800.00 Legal Services

26/06/2017 British Telecom BACS1757 29.62 TH Telephone May 2017

26/06/2017 Salaries BACS 12,076.56 Salaries June 2017

26/06/2017 Pensions BACS 2,592.05 Pension Conts June 2017

26/06/2017 HMRC BACS 3,394.23 Tax & NI June 2017

27/06/2017 Steve Goffey 157 13.00 Mobile Phone Contribution

27/06/2017 Steve Goffey 157 -13.00 Entered in errorContinued on Page 2






28/06/2017 Gift of A Burrow 8624 16.00 Allotments Trower & Surridge

28/06/2017 Gift of A Burrow 008624 16.00 Allotment Payments Gift of AB

28/06/2017 Gift of A Burrow 8624 -16.00 Allotments - entered in error





Current Assets

100 Debtors 19,775 0 19,775105 VAT Control Account -936 0 -936200 Current Bank Account 33,760 0 33,760220 Lloyds 12 Month Deposit 75,000 0 75,000230 Lloyds 6 Month Deposit 75,000 0 75,000240 Lloyds 3 Month Deposit 100,000 0 100,000250 Petty Cash 3 0 3260 Cambridge & Counties Bank 75,463 0 75,463270 Recycling Bags Float 40 0 40


Current Liabilities

500 Creditors -950 0 -950

Total Current Liabilities -950 0 -950



Represented By :-

300 Current Year Fund 237,725 0 237,725310 General Reserves 141,329 0 141,329370 Market 0 0 0375 Neighbourhood Plan 0 0 0380 John Tallack Centre 0 0 0

Total Equity 379,054 0 379,054






29.8 %4020 Cullompton Crier 0 1,042 3,500 2,458 2,4580.0 %4030 Councillor Allowances 0 0 600 600 6003.2 %4035 General Administration/Other 0 32 1,000 968 9681.1 %4037 Miscellaneous Expenditure 0 16 1,500 1,484 1,4842.6 %4045 Sundries 0 26 1,000 974 974

37.9 %4048 Audit Costs 0 948 2,500 1,552 1,55230.4 %4050 Photocopier 0 364 1,200 836 83622.1 %4051 Postage 0 177 800 623 62327.9 %4052 Stationery 0 279 1,000 721 72184.7 %4055 Subscriptions 0 1,271 1,500 229 22926.1 %4060 Telephone & Broadband 0 653 2,500 1,847 1,847

100.0 %4065 Professional Fees 0 1,500 1,500 0 00.0 %4067 Tec Fund 0 0 1,000 1,000 1,000

15.9 %4068 IT Support 0 1,036 6,500 5,464 5,4640.0 %4070 Office Equipment 0 0 500 500 5000.0 %4072 Recycling Bags Expenditure 0 379 0 -379 -379

55.3 %4075 Grants 0 1,658 3,000 1,342 1,34234.6 %4085 Mayoralty Fund 0 519 1,500 981 98123.2 %4090 Payroll Expenses 0 49,562 214,000 164,438 164,4380.0 %4091 Payroll Additional 0 2,233 0 -2,233 -2,2330.0 %4095 Christmas Lights 0 0 8,000 8,000 8,000

50.1 %4100 Public Works Loan Repayment 0 8,823 17,600 8,777 8,77727.6 %4105 St Andrew's Car Park 0 551 2,000 1,449 1,4490.0 %4110 St Andrew's Car Park Improv. 0 0 2,000 2,000 2,000

16.7 %4115 Staff & Councillor Training 0 334 2,000 1,666 1,66646.0 %4120 Town Maintenance 0 2,987 6,500 3,513 3,5130.0 %4122 Grass/Verge Cutting 0 0 5,000 5,000 5,000



-6.9 %4160 Community Wellbeing Committee 0 -138 2,000 2,138 2,1387.5 %4165 Community Events 0 75 1,000 925 9250.0 %4170 Community Bus Service 0 0 5,000 5,000 5,000

10.3 %4200 Allotment Exenses 0 52 500 448 4480.0 %4300 Cemetery Equipment 0 0 1,000 1,000 1,000

Continued on Page 2





29.3 %4310 Cemetery Running Expenses 0 4,402 15,000 10,598 10,5980.0 %4320 Cemetery Paths 0 0 9,000 9,000 9,0000.0 %4400 Town Hall Improvements 0 0 15,000 15,000 15,0008.1 %4405 Town Hall Running Expenses 0 810 10,000 9,190 9,1900.0 %4800 Outdoor Market expenses -1,802 0 0 0 0

54.1 %4820 Neighbourhood Plan 0 2,166 4,000 1,834 1,8340.0 %4825 Townscape Heritage Sch 0 0 12,500 12,500 12,5000.0 %4830 Town Team Expenditure 271 0 0 0 00.0 %4840 John Tallack Centre Exp -779 0 0 0 00.0 %4850 Youth Services 0 0 17,000 17,000 17,0000.0 %9022 EMR - Cemetery Project 0 0 13,000 13,000 13,0000.0 %9024 EMR - Community Bus Service 0 0 5,000 5,000 5,0000.0 %9026 EMR - Town Hall Improvements 0 0 28,043 28,043 28,0430.0 %9028 EMR - Play Area Fund 0 0 4,945 4,945 4,9450.0 %9030 EMR - Railway Feasibility 0 0 10,000 10,000 10,0000.0 %9032 EMR - Car Park Improvements 0 0 6,000 6,000 6,0000.0 %9034 EMR - Tech Fund 0 0 2,000 2,000 2,0000.0 %9038 EMR - Townscape Heritage 0 0 1,000 1,000 1,0000.0 %9040 EMR - Van Fund 0 0 5,845 5,845 5,8450.0 %9042 EMR - Cemetery Extension 0 0 3,878 3,878 3,8780.0 %9044 EMR - Christmas Lights 0 0 2,500 2,500 2,5000.0 %9046 EMR - Community Events 0 0 2,500 2,500 2,5000.0 %9048 EMR - Container 0 0 2,000 2,000 2,0000.0 %9050 EMR - Public Rights of Way 0 0 1,068 1,068 1,0680.0 %9052 EMR - Staffing Contingency 0 0 5,000 5,000 5,0000.0 %9054 EMR - Mayoralty Fund 0 0 750 750 750

19.4 %9070 EMR - Market 1,802 1,802 9,273 7,471 7,4710.0 %9075 EMR - Neighbourhood Plan 0 0 1,872 1,872 1,872

12.1 %9080 EMR - J T Centre 779 779 6,426 5,648 5,648-4.7 %9085 EMR - Town Team -271 -271 5,784 6,055 6,055

Total OverHead 0 85,902 520,984 435,082 0 435,082 16.5 %




Continued on Page 3





24.0 %1045 Staff Charge Back 0 120 500 -38022.5 %1050 Community Event Income 0 113 500 -3880.0 %1051 Christmas Lights event 0 825 0 825

53.4 %1055 Town Maintenance Income 0 15,581 29,200 -13,619121.7 %1200 Allotment Rents - Top Field 0 426 350 76

54.7 %1205 Allotment Rents - Haymans 0 82 150 -6847.7 %1300 Burial Fees 0 10,960 23,000 -12,04027.2 %1400 Town Hall Hire 105 3,050 11,225 -8,1750.0 %1800 Market Income 56 833 0 8330.0 %1820 Town Team Income 0 350 0 3500.0 %1830 John Tallack Centre Income 0 166 0 1660.0 %1845 Project Grants 0 10,000 0 10,0000.0 %1850 Neighbourhood Plan Income 0 2,650 0 2,650

Total Income 161 206,743 387,100 -180,357 53.4 %

Total Expenditure 0 85,902 520,984 435,082 0 435,082 16.5 %Total Income 161 206,743 387,100 -180,357 53.4 %

-161Net Expenditure over Income -120,841 133,884 254,725

CULLOMPTON TOWN COUNCIL REPORT TO: Policy, Finance and Personnel Committee: PRIVATE AND CONFIDENTIAL

PREPARED BY: Town Clerk

DATE: 11 July 2017

FINANCE MATTERS

1. LAYOUTH CHANGES TO THE FINANCIAL STATEMENTS

At the end of the 2016/17 financial year the balance remaining was transferred to the new financial year. Some of this money was allocated to specific budgets and the remainder went into the General Reserve Fund. The General Reserve Fund is the money that is not allocated for any specific spending but is there to help deal with unexpected events and situations, as well as to provide resources to capitalise on opportunities to improve quality of life in Cullompton.

These balances are currently shown on the Council’s balance sheet but do not show on the Income & Expenditure account. The Income & Expenditure account shows the 2017/18 precept budget only.

The samples at Appendix E for month 4 show the Income and Expenditure Account and balance sheet with the EMR’s having been transferred form the balance sheet to the Income and Expenditure account. This change to the layout is for discussion purposes at the meeting.

2. SETTING UP A NEW EAR MARKED RESERVE FOR THE PUBLIC TOILETS

2017/18 Budget for public toilets is £10,000

2016/17: Original estimate for running expenses: £6687, paid to-date £3421.93.

The actual cost was £12875.81 which the Council has refused to pay. It has offered instead to pay the difference between the original estimate and the amount already paid i.e. £6687 less £3421.93

This means there is a balance of £3265.07 to pay

Budget 2017/18

Contract Cleaning 72 days @ £20

1440.00 £20 per day 1 April – 11 June 2017

Contract Cleaning 42 weeks @£100

4200.00 £20 per day for 5 days per week. Council staff to clean 2 days per week

Electricity 540.00 2016/17 charge £538.76

Water 2400.00 2016/17 charge £2391.48

Legionella testing 35.00 2016/17 charge £34.28

Wallgate units 288.00 Service contract MDDC

Hygiene units 193.44 Service contract MDDC

Business rates 2000.00 2016/17 charge £1911.80

Sundries, cleaning materials, repairs etc.

500.00

11596.44

Legal fees for transfer 2000.00

Balance owing 2016/17 3265.07

Budget required for 2017/18 16861.51

RECOMMENDATION FROM THE S.106 & DEVELOPMENT WORKING GROUP: There was £3703 remaining in the 2016/17 budget which was transferred into the General Reserve Account. Request that this is transferred to the Public Toilet budget plus an additional £3000 to ensure that there is sufficient to cover running costs for 2017/18. Proposed Cllr Gordon Guest, seconded Cllr Janet Johns.

CULLOMPTON TOWN COUNCIL

JOHN TALLACK YOUTH & COMMUNITY CENTRE

INCOME & EXPENDITURE: 14 OCTOBER 2014 - 30 MARCH 20I5

INCOMECulm Valley Community Safety Partnership (Youth Voice) 1500.00TAP Fund Grant 5000.00Masonic Lodge 750.00Devon County Council 10000.00Devon Youth Fund (Youth Voice) 4024.00Hug Cullompton 150.00Hall Hire 140.00

21564.00 21564.00

EXPENDITURELegal fees (lease) 354.00Key cutting and tags 15.12Electricity 357.02Phone 157.79Cleaning & Maintenance (salaries) 100.00Insurance 68.06Youth Worker Advertising 360.00Cleaning & Maintenance (materials) 261.98Internet services 107.18Water 76.73Sanitary bin 53.50Gas 351.49First Aid Training (Dom) 45.00Equipment for youth sessions 34.31Business rates 706.58Recording licence 172.69Handdryers 139.96DBS Fees 260.00

3621.41 3621.41Current balance remaining 17942.59



INCOME & EXPENDITURE: 1 APRIL 2015 - 31 MARCH 2016

Balance carried forward 17942.59

INCOMETable Top Sales 46.50Room Hire 1020.00Sale of sundries (drinks and crisps) 57.53Donations 105.57Community Safety Partnership (donation to bench) 80.25Gas refund 147.68Donation towards plaque for bench 10.00Tuck shop takings 15.00Devon County Council locality budget grant 1500.00Devon Youth Fund grant 900.00Total Income 3882.53 3882.53

21825.12EXPENDITURESanitary bin 110.50Toilet rolls 15.20Fixings for bin 13.00Business rates 981.56Electric 469.98Gas 393.12Water 648.04Phone & broadband 606.58Sundries 24.04Insurance 483.59Award ceremony 75.00Cleaning materials 41.19Skate Jam provisions 87.65Fire safety report, PAT Testing, and fire alarm/extinguisher service 260.00Petty cash 40.00DBS checks 80.00Repairs and maintenance 484.93Tower Hire 32.40Office sundries 18.11Replacement oven 131.67Tables, chairs and storage trolley 1486.93Wages & Salaries 2646.96Performing Rights Licence 174.19

9304.64 9304.64BALANCE TO CARRY FORWARD 12520.48



INCOME & EXPENDITURE: 1 APRIL 2016- 31 MARCH 2017

Balance carried forward 12520.48Less transfer 5000.00

7520.48INCOME

Room Hire 3380.00Fund raising activities (Bingo) 83.20Total Income 3463.20 3463.20

10983.68Less unpaid roon hire

2200.00

8783.68Action for Children 4487.80

13271.48

EXPENDITURESanitary bin 93.50Electric & Gas 405.22Water 665.01Phone & broadband 804.10Sundries 94.03Insurance 175.00Cleaning materials 24.17Vacuum cleaner 89.90Repairs and maintenance 345.42Business rates 138.92

2835.27Action for Children 4010.76

6846.03 6846.03BALANCE TO CARRY FORWARD 6425.45



INCOME & EXPENDITURE: 1 APRil 2017 - 30 JUNE 2017

Balance carried forward 6425.45

INCOMERefund BT 66.29Room Hire: Cambion Band 100.00Total Income 166.29 166.29

6591.74

EXPENDITUREBusiness rates (2016/17) 136.00BT 126.17Home Electrics 120.00Remove radiator & plumb in washing machine & dish washer 229.00Gas check 95.00Radiator covers 72.33

778.50 778.50Balance to transfer to JT Centre 5813.24

APPENDIX G CULLOMPTON TOWN COUNCIL TRAINING BUDGET AND STRATEGY 2017/18

COUNCILLORSTRAINING TYPE WHO SHOULD ATTEND JUSTIFICATION/COMMENT DELIVERED BY DATE COSTCouncillor Induction training

All new Councillors To understand the function, procedures and governance of the Town Council (who we are and what we do)

In-house Town Clerk & Assistant Town Clerk

TBA 0.00 To be arranged as and when required

New Councillor Training

All new Councillors To gain a more general understanding of local councils, their functions and governance arrangements

Devon Ass of Local Councils (DALC)

TBA 60.00 To be arranged as and when required

Chairmanship Training Town Mayor, Deputy Town Mayor and Committee Chairmen

To enable effective Chairing of meetings.

DALC TBA 120.00 Cllr Kate Haslett, Cllr James Buczkowski, Cllr

Richard Thorne, Iain Emmett

Planning Training All Councillors that have not attended Planning training in the past 2 years

To enable appropiate response to planning applications and other planning consultation documents

In-house Town Clerk and Assistant Town Clerk or appropriate training body

TBA 100.00

"Blue Sky" Thinking - Forward Planning

All Councillors To review and update the Council's Action Plan

Appropriate facilitator

TBA 500.00

Roles and responsibilities

All Councillors To assist Councillors in carrying out their roles and responsibilities effectively

MDDC TBA

Code of Conduct Training, Nolan Principles, Interests, Predisposiiton v Predetermination, Behaviour & Conduct

All Councillors that have not previously attended training

To assist Councillors in carrying out their roles and responsibilities effectively

MDDC TBA 0.00


Localism Act All Councillors plus senior admin staff

MDDC TBA

Disability Awareness Councillors and staff Devon Communties Together

Local government conferences

Town Clerk, Assistant Town Clerk and Councillors

To keep up-to-date wiith what is happening in the local government world

150.00

STAFFCiLCA Assistant Town Clerk Re-registration to complete course

by March 2017Distant Learning 200.00

Manual Handling for Manual Staff

Manual staff Required annually MDDC May-16 100.00

Manual Handling for offices staff

Office based staff Required annually MDDC 100.00

COSHH Maintenance Supervisor 100.00

Fire extinguisher training

All staff 100.00

Chapter 8 Training Manual staff, Councillors and volunteers (Road Warden Scheme)

In order to work on the public highway, also useful for anyone willing to act as a steward at events

F.O.C.

Safe use of chain saws Maintenance Supervisor & Cemetery Operative

200.00

Equality & Diversity All Staff First Aid at Work Training

COUNCILLORS AND STAFF


Asbestos awareness Maintenance staff

Working at heights Maintenance staffPlay Area Inspection Street Cleaning Operative

(I Dan)To ensure that the Council has sufficient trained staff to cover for sickness/holidays etc.

RoSPA Apr-17 260.00 Ian Dan - completed

TOTAL 1930.00

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