AGENDA ITEM #1ccta-swat.net/wp-content/uploads/2014/06/121216-SWAT...The SWAT Committee will provide...

SOUTHWEST AREA TRANSPORTATION COMMITTEE

MEETING AGENDA

Monday, December 12, 2016 3:00 p.m.

Town of Danville

510 La Gonda Way, Danville, CA

Any document provided to a majority of the members of the Southwest Area Transportation Committee (SWAT) regarding any item on this agenda will be made available for public inspection at the meeting and at the San Ramon Permit Center, 2401 Crow Canyon Road, San Ramon, CA during normal business hours. 1. CONVENE MEETING/SELF INTRODUCTIONS 2. PUBLIC COMMENT:

Members of the public are invited to address the Committee regarding any item that is not listed on the agenda. (Please complete a speaker card in advance of the meeting and hand it to a member of the staff)

3. BOARD MEMBER COMMENT

4. ADMINISTRATIVE ITEMS

4.A Special Presentation – Recognition of Mike Metcalf, Mayor, Town of Moraga, for 11 years of service to SWAT

5. CONSENT CALENDAR

5.A Approval of Minutes: SWAT Minutes of November 7, 2016

End of Consent Calendar

6. REGULAR AGENDA ITEMS 6.A Review and Approve Orinda BART – Downtown Access Ramp & Lighting Project

(Attachments – Action) 7. WRITTEN COMMUNICATIONS (Attachments – Action as determined necessary)

• WCCTAC Meeting Summary Report, October 28, 2016; • SWAT Meeting Summary Report, November 7, 2016; • TRANSPAC Meeting Summary Report, November 10, 2016; • Contra Costa County, Notice of Extension of Comment Period Until

November 30, 2016, Tassajara Parks Project, November 10, 2016; 1

• Town of Moraga Public Hearing, Planning Commission Special Meeting, November 14, 2016;

• Contra Costa County Tassajara Parks Project Schedule, November 28, 2016. 8. DISCUSSION: Next Agenda

9. ADJOURNMENT to Monday, January 2, 2017 3:00 p.m. at Town of Danville

The SWAT Committee will provide reasonable accommodation for persons with disabilities planning to participate in SWAT monthly meetings. Please contact Lisa Bobadilla at least 48 hours before the meeting at (925) 973-2651 or [email protected].

Staff Contact: Lisa Bobadilla, SWAT Administrative Staff Phone: (925) 973-2651 / E-Mail: [email protected].

Agendas, minutes and other information regarding this committee can be found at: www.CCTA-SWAT.net

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mailto:[email protected]://www.ccta-swat.net/

SOUTHWEST AREA TRANSPORTATION COMMITTEE

MEETING LOCATION MAP

DANVILLE TOWN OFFICES, LARGE CONFERENCE ROOM 510 LA GONDA WAY, DANVILLE

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AGENDA ITEM 5.A

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SUMMARY MINUTES November 7, 2016 – 3:00 p.m.

Town of Danville Office 510 La Gonda Way Danville, California

Committee members present: Karen Stepper, Town of Danville (Chair); Dave Hudson, City of San Ramon; Mike Metcalf, Town of Moraga; Amy Worth, City of Orinda; Candace Andersen; Contra Costa County.

Staff members present: Lisa Bobadilla, City of San Ramon; Andy Dillard, Town of Danville; Larry Theis, City of Orinda; Ellen Clark, Town of Moraga; Darlene Amaral, City of San Ramon; Joe Calabrigo, Town of Danville; Thomas Valdriz, Town of Danville; John Cunningham, Contra Costa County. Others present: Martin Engelmann, CCTA; Will Nelson, Contra Costa County; Gretchen Logue, Tassajara Valley Resident; Evan Gorman, SF State Planning Student/Greenbelt Alliance. 1. CONVENE MEETING/SELF INTRODUCTIONS: Meeting called to order by Chair

Stepper at 3:00 p.m. 2. PUBLIC COMMENT: No public comment.

3. BOARD MEMBER COMMENT: No board member comment. 4. ADMINISTRATIVE ITEMS: No administrative items. 5. CONSENT CALENDAR: 5.A Approval of Minutes: SWAT Minutes of September 12, 2016 ACTION: APPROVED – Andersen/Metcalf/unanimous

End of Consent Calendar 6. REGULAR AGENDA ITEMS:

6.A Contra Costa County Draft Environmental Impact Report (DEIR) –

Tassajara Parks Project

The Contra Costa Transportation Authority (CCTA), as a component of the Growth Management Program (GMP) Compliance Checklist, requires Contra Costa County to provide opportunity for SWAT to review and/or comment on the Tassajara Parks DEIR.

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Joe Calabrigo stated that the Town of Danville submitted a comment letter to Contra Costa County. Mike Metcalf asked if there is an Urban Limit Line issue with this project. Candace Andersen stated that this project is outside of the Urban Limit Line. Lisa Bobadilla stated that San Ramon will be submitting a comment letter to the County by the due date of November 14, 2016. Martin Engelmann from the Contra Costa Transportation Authority (CCTA) provided information regarding SWAT’s actions pertaining to the DEIR. Mr. Engelmann stated that the GMP Implementation Guide states to notify and discuss if a project will generate more than 100 peak hour vehicle trips.

Will Nelson from Contra Costa County provided SWAT with a timeline for the Draft EIR. Candace Andersen recommended that Contra Costa County provide monthly update and/or provide written communications to SWAT regarding the Project timeline. The Town of Moraga and the City of Orinda will not be submitting a comment letter to the County. Public Comment: Evan Gorman, San Francisco State student, articulated that he is currently doing an internship with the Greenbelt Alliance. Mr. Gorman stated that the Green Belt Alliance does not support the Tassajara Project, and that he is tasked with submitting a comment letter to the County by the due date of November 14, 2016 on behalf of the Greenbelt Alliance.

Gretchen Logue resident of Tassajara Valley spoke about her concerns regarding the Tassajara Project. Ms. Logue provided a handout to the members.

ACTION: No action taken by SWAT. Contra Costa County to provide information on an as needed basis.

7. WRITTEN COMMUNICATIONS: The following written communication items were

made available: • Contra Costa County, Public Meeting Regarding Proposed Tassajara Valley

Agricultural Enhancement Area MOU, November 9, 2016; • Town of Moraga, Town Council, Public Hearing, August 24, 2016; • Town of Moraga, Planning Commission, Public Meeting for Bella Vista (Rancho

Laguna I) Subdivision Temporary Sales Office Trailer and Idea Home, August 29, 2016;

• SWAT Meeting Summary Report, September 12, 2016; • Contra Costa Transportation Authority Meeting Summary, September 21, 2016; • Lamorinda Program Management Committee Meeting, Cancellation Notice, October 3,

2016; • Lamorinda Fee and Finance Authority Meeting, Cancellation Notice, October 3, 2016;

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• TRANSPAC Meeting Summary, October 13, 2016; • Contra Costa Transportation Authority Meeting Summary, October 19, 2016; • Town of Moraga, Planning Commission, Public Meeting for the Moraga Town Center

Homes project, a 36-unit attached single-family residential development, November 7, 2016.

ACTION: None 8. DISCUSSION: Next agenda 9. ADJOURNMENT: to Monday, December 12, 2016 at 3:00pm, Town of Danville Offices

ACTION: The December 5, 2016 meeting was rescheduled to Monday, December 12, 2016. Meeting adjourned by Chair Stepper at 3:42 p.m.

Staff Contact: Lisa Bobadilla City of San Ramon P (925) 973-2651 F (925) 838-3231 Email address: [email protected] www.CCTA-SWAT.net

Alternate Staff Contact: Darlene Amaral City of San Ramon P (925) 973-2655 F (925) 838-3231 Email address: [email protected]

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AGENDA ITEM 6.A

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DATE: December 12, 2016 TO: Southwest Area Transportation Committee (SWAT) FROM: City of Orinda

By: Kelli Capka, Associate Engineer SUBJECT: Orinda BART – Downtown Access Ramp & Lighting Project RECOMMENDED ACTION Approve the reallocation of $200,000 in Measure J funds from Measure J project No. 10003-01, Access Improvements at Orinda and Lafayette BART Stations, to the Orinda BART Downtown Access Ramps and Lighting Project. BACKGROUND AND ANALYSIS

The purpose of this project is to improve pedestrian access between the Orinda BART station and the Downtown Theatre Square area. The proposed project includes constructing an ADA accessible ramp from the end of Bryant Way to the elevated sidewalk along the east side of Camino Pablo and installing overhead lighting below Highway 24 (eastbound) and BART tracks overcrossings. The work to be done generally consists of clearing and grubbing, protection of existing utilities, removal of existing concrete walk and stairs, and the installation of a new ADA compliant curb ramp with walls and railings, new concrete pedestrian staircase with walls and railings, new LED pole lighting at the ramp and staircase, and new LED lighting at the existing pathway under SR 24 and BART overcrossings. The work also includes the installation of texturized and colorized concrete at the pathways and walls, new landscaping, and a drip irrigation system.

The project is included in the City of Orinda’s Bicycles, Trails, and Walkways Master Plan, adopted in 2011, and the Contra Costa Countywide Bicycle and Pedestrian Plan, adopted in 2009, and the City’s Americans with Disabilities Act (ADA) Transition Plan. In November 2013, the Traffic Safety Advisory Committee recommended this project as the highest priority pedestrian project to pursue grant opportunities. On November 5, 2014, the City Council accepted a $250,000 grant from Bay Area Rapid Transit (BART) to initiate the project and

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authorized the contract with Leptien, Cronin, Cooper, Morris & Poore, Inc. (LCC, Inc.) for engineering design services. Throughout design, the design team and City Staff have presented and received feedback from the Public Works Aesthetics Review Committee (PWARC) regarding design elements and features. PWARC and City Council have both approved the current design. The City advertised the project for bids on August 17, 2016. Bids were opened September 13, 2016. Two bids were received and both were well above the engineer’s estimate for the project. The lowest bid was $802,880 and the engineer’s estimate was $550,000. On October 4, 2016, the City Council rejected all bids received for the BART – Downtown Access Ramp and Lighting project and authorized use of additional Transportation Impact Fee funds in the amount of $325,000. At that meeting, City Council also directed City Staff to seek out more funding opportunities and explore options for re-advertising the project with possible cost-saving measures but keeping all major components of the current design. The City of Orinda remains the project sponsor and BART is a funding partner for this project. As such, the City of Orinda and BART request that funding be reallocated from Access Improvements at Orinda and Lafayette BART stations to fund the construction of this project. FISCAL ANALYSIS Funding and estimated expenses are presented in the tables below. With allocation of Measure J funds, the project is fully funded for construction. Project advertisement will begin in January. Construction is expected beginning in March 2017, to be complete by August 2017. Funding:

Fund Source Amount

Transportation Impact Fees $440,000

CCTA Program 28C $150,016

BART Grant $250,000

TDA Grant $100,000

In-Lieu Mitigation Fee (Development - Pulte) $65,000

BART Measure J $200,000

TOTAL $1,205,016

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Estimated Expenses:

Type of Work Amount

Engineering Design $95,016

Construction Mgmt. $100,000

PG&E Design and Construction $40,000

Construction Contract (w/ 10% contingency) $970,168

TOTAL $1,205,016

STEPS FOLLOWING APPROVAL

Upon approval of the reallocation of $200,000 in Measure J funds from Measure J project No. 10003-01, Access Improvements at Orinda and Lafayette BART Stations, to the Orinda BART Downtown Access Ramps and Lighting Project, the project funding allocation request will be presented to CCTA. Upon CCTA approval of the funding resolution, the project will begin construction in March 2017.

ATTACHMENT 1. Project Conceptual Drawings

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ATTACHMENT 112

ATTACHMENT 113

AGENDA ITEM 7

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November 7, 2016 Mr. Randell Iwasaki, Executive Director Contra Costa Transportation Authority 2999 Oak Road, Suite 100 Walnut Creek CA 94597 RE: WCCTAC Board Meeting Summary Dear Randy: The WCCTAC Board, at its meeting on October 28, 2016, took the following actions that may be of interest to CCTA:

1. Approved the 2017 WCCTAC Board and TAC Meeting Calendar.

2. Approved an amendment to WCCTAC’s General Fund Reserve Policy.

3. Approved updates to the WCCTAC Personnel Policies Manual.

4. Approved the Release of a Request for Proposals (RFP) for a Subregional Transportation Mitigation Program (STMP) Update to the Nexus Study and Strategic Plan.

5. Adopted Resolution #2016-05 to allow staff to sign a contract with Nelson

Nygaard in the amount of $75,000 to provide consulting services for an Accessible Transportation Study.

6. Approved scoring criteria for Measure J TLC and OBAG 2 Safe Routes to

School grant applications, which will be reviwed by the WCCTAC TAC.

7. Heard a presentation from Counsel, Kris Kokotaylo, clarifying amendments made to the WCCTAC Rules and Procedures, adopted in September 2016.

8. Heard a presentation by staff on the West County High Capacity Transit

Study regarding Ridership Modeling and Online Survey Development. The Board directed staff to include the modeling of a long-range alternative that only considers express bus and BRT, but not BART.

El Cerrito

Hercules

Pinole

Richmond

San Pablo

Contra Costa County

AC Transit

BART

WestCAT

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9. Heard an update on the Hercules Regional Intermodal Transit Center (RITC) from the Hercules Public Works Director, Mike Roberts.

Please let me know if you have any follow-up questions. Sincerely,

John Nemeth Executive Director

cc: Tarienne Grover, CCTA; John Cunningham, TRANSPAC; Jamar Stamps,

TRANSPLAN; Lisa Bobadilla, SWAT

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TRANSPAC Transportation Partnership and Cooperation Clayton, Concord, Martinez, Pleasant Hill, Walnut Creek and Contra Costa County

5904 Herriman Drive,

Clayton, CA 94517-1328

(925) 673-1740

November 10, 2016

Randell H. Iwasaki, Executive Director

Contra Costa Transportation Authority

2999 Oak Road, Suite 100

Walnut Creek, CA 94597

Re: Status Letter for TRANSPAC Meeting – November 10, 2016

Dear Mr. Iwasaki:

At its regular meeting on November 10, 2016, the TRANSPAC Board of Directors met in

Closed Session to discuss a contract with a prospective Managing Director.

TRANSPAC hopes that this information is useful to you.

Sincerely,

Ron Leone

TRANSPAC Chair

cc: TRANSPAC Representatives; TRANSPAC TAC and staff

Martin Engelmann, Hisham Noeimi, Brad Beck (CCTA)

Jamar I. Stamps, TRANSPLAN; Doug Hardcastle, Chair, TRANSPLAN

Lisa Bobadilla, SWAT; Don Tatzin, Chair, SWAT

John Nemeth, WCCTAC; Janet Abelson, Chair, WCCTAC

Tarienne Grover, CCTA

June Catalano, Diane Miguel (City of Pleasant Hill)

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From: Bobadilla, LisaTo: Robert SarmientoCc: Amaral, DarleneSubject: RE: Tassajara Parks: Schedule/Process?Date: Monday, November 28, 2016 11:45:33 AMAttachments: image001.gif

image002.gifimage003.jpg

Thank you. We will include the email from John in the next SWAT meeting packet.

Lisa BobadillaCity of San RamonTransportation Division Manager2401 Crow Canyon RoadSan Ramon, CA 94583(925) 973-2651 Office(925) 336-9341 [email protected]

Engage |Follow |Subscribe

From: Robert Sarmiento [mailto:[email protected]] Sent: Monday, November 28, 2016 7:53 AMTo: Bobadilla, LisaSubject: FW: Tassajara Parks: Schedule/Process? Good morning, Lisa, At the last SWAT TAC meeting, you mentioned a timeline for the Tassajara Parks project. Please seethe e-mail below from John Oborne regarding the project.

If you have any questions, please let me know. Thanks.

Robert SarmientoContra Costa CountyDepartment of Conservation and DevelopmentTransportation Planning Section(925) [email protected]

From: John Oborne Sent: Friday, November 18, 2016 9:49 AM

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mailto:/O=CITY OF SAN RAMON/OU=SANRAMON/CN=RECIPIENTS/CN=LSANCHEZmailto:[email protected]:[email protected]://www.sanramon.ca.gov/opensrhttp://www.twitter.com/cityofsanramonhttp://service.govdelivery.com/service/multi_subscribe.html?code=CASRAMONhttp://www.sanramon.ca.gov/opensrhttp://www.twitter.com/cityofsanramonhttp://service.govdelivery.com/service/multi_subscribe.html?code=CASRAMONmailto:[email protected]

To: John CunninghamCc: John Kopchik; Aruna Bhat; Will Nelson; Robert SarmientoSubject: RE: Tassajara Parks: Schedule/Process?

John, The project, including the MOU, would be brought before the CountyPlanning Commission then to the Board of Supervisors. There are nospecific dates since the timing will depend on the number andcomplexity of comments we receive on the Recirculated EIR. John Oborne

From: John Cunningham Sent: Friday, November 18, 2016 9:12 AMTo: John Oborne Cc: John Kopchik ; Will Nelson ;Robert Sarmiento Subject: Tassajara Parks: Schedule/Process? John, I’m following up on the SWAT Committee meeting last week and a specific request from theCommittee and Supervisor Andersen. Could you please provide a detailed schedule and next stepsfor the Tassajara Parks project. Thanks John. - John ______________________________John CunninghamPrincipal PlannerContra Costa CountyDepartment of Conservation and Development30 Muir Road, Martinez, CA 94553 Direct Line: 925-674-7833

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mailto:[email protected]:[email protected]:[email protected]:[email protected]

BART Access Ramp Attachment 1.pdfLandscape Plan for PWARC MeetingLandscape Elevation for PWARC Meeting

110716 SWAT Minutes.pdf5.A Approval of Minutes: SWAT Minutes of September 12, 2016End of Consent Calendar

121216 SWAT Agenda.pdfSouthwest Area Transportation CommitteeMeeting Location MaPDANVILLE TOWN OFFICES, LARGE CONFERENCE ROOM

121216 SWAT Agenda.pdf510 La Gonda Way, Danville, CASouthwest Area Transportation CommitteeMeeting Location MaPDANVILLE TOWN OFFICES, LARGE CONFERENCE ROOM

121216 SWAT Agenda.pdf510 La Gonda Way, Danville, CASouthwest Area Transportation CommitteeMeeting Location MaPDANVILLE TOWN OFFICES, LARGE CONFERENCE ROOM

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