AGENDA - gptx.org

Public Improvement District – August 16, 2021 of 3

CITY OF GRAND PRAIRIE COUNTRY CLUB PARK PID BOARD

(BETTY WARMACK LIBRARY

760 BARDIN RD.)

(THURSDAY, AUGUST 19, 2021 AT 6:30 PM)

AGENDA

The meeting will be held at Betty Warmack Library, 760 Bardin Rd., Grand Prairie, Texas. The

complete agenda packet has been posted on the city’s website (www.gptx.org/pid) for those who would

like to view it in its entirety.

CALL TO ORDER

AGENDA ITEMS

1) Introductions

2) Review of Minutes of Board Meeting June 8, 2021

3) Review & Discuss Flock Safety Progress

1. S. Belt Line Road/Bluegrass Dr.

2. S. Belt Line Road/Melynn Dr.

3. S. Belt Line Road/Azalea Dr.

4. S. Belt Line Road/Holly Hill Dr.

5. S. Belt Line Road/Ashbrook Dr.

6. S. Belt Line Road/Bold Forbes Dr.

7. Fish Creek Road/ Holly Hill Dr.

4) Review & Approve 5 Year Budget – FY 2022

5) Financial Report

6) Projects:

• Hunters Glen Canal/Slope Repair Update

• Wall Maintenance

i. Hawk Wall repairs on Fish Creek Road and S. Belt Line Road

ii. Painting wall on Belt Line Road

• Landscape improvements and/or maintenance of S. Belt Line Road

• Escoba Alley project

• Landscape Maintenance

i. S. Belt Line Road Entrances







ii. Holly Hill Median

iii. Fish Creek Road Entrances

1. Fish Creek Road/Madeline St.



3. Fish Creek Road/Winding Hollow Dr.

4. Fish Creek Road/Candler Park Dr.

iv. Candler Park Electric Easement

v. Hunter’s Glen Drainage Area

• Holiday Decorations








ii. Holly Hill Median

iii. Fish Creek Road Entrances





• Signage Improvements and/or Maintenance








ii. Fish Creek Road Entrances





• Cluster Mailbox Repairs/Replacements

1. Ashbrook Dr

2. Avatar Dr

3. Belmont Dr

4. Beltline Rd

5. Bluegrass Dr

6. Bold Forbes Dr

7. Brevito Dr

8. Candler Park Dr

9. Cavalcade Dr

10. Celtic Ash Dr

11. Dahlia Dr

12. Danzig Dr

13. Escoba Dr

14. Fish Creek Rd

15. Highpoint Cir

16. Holly Hill Dr

17. Iris Dr


18. Kaylie St

19. Kentucky Ct

20. Kentucky Dr

21. Secretariat Dr

22. Sequoia Dr

23. Silver Meadow Ln

24. Silver Meadow Rd

25. Sword Dancer Way

26. Tanbark Ct

27. Willow Spring Ct

28. Winding Hollow Dr

• Open Meetings Act Training

i. Two board members need to complete the training

7) Schedule of Meetings:

• Tuesday, 10/6/21

• Tuesday, 12/6/21

CITIZENS’ FORUM/CITIZEN COMMENTS

Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by

completing and submitting a speaker card.

ADJOURNMENT

The meeting facility is accessible to people with disabilities. If you need assistance in participating in this

meeting due to a disability as defined under the ADA, please call 972-237-8091 or email

[email protected] at least three (3) business days prior to the scheduled meeting to request an

accommodation.

Certification

In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Country Club Park

PID Board meeting agenda was prepared and posted August 16, 2021.

Lee Harriss, Special District Administrator

Country Club Park PID

Meeting Minutes: June 8, 2021 @ 6:30pm.

Location: Betty Warmack Library, 760 Bardin Grand Prairie, TX 75052

Secretary: Ada French-Goring

Call to Order: 6:58pm

Board members present: Ray Bush, Sherry Easley, Ada French-Goring, Anthony Blackstone, Betty Hasty,

and Anita Tannenbaum, and Debbie Landess, Community Manager. Absent were board members

Rachel Bible and Lincoln Dean.

1. Open discussion at the beginning of the meeting.

2. Last month’s minutes read & approved.

3. Approval of 5 Star Painting for wall along Beltline. Under discussion for tree removal before

work is commenced.

4. Items to be clarified-

a. warranty details needed explanation in full detail for everyone.

b. proper notification in advance to be provided to all homeowners so paint will not

damage vehicles or homes.

Both written note on front doors and calls, if necessary.

Also yard signs to be posted at least 10 days in advance.

5. Debbie will obtain 3 (three) bids to furnish the Christmas light display this year.

6. Issue of mailbox repairs update.

7. Flock Security Camera has been held up because all signatures and yard clearances have not

been obtained.

8. Also we need additional signage advising of future Country Club PID meetings times posted

within the neighborhood.

9. Mr. Jackson from Solar Panels invited the neighborhood to a block party. Date to be

determined= TBD. Refreshments provided and a booth with information will be set up.

Meeting adjourned @ 7:40pm.

4

GRAND PRAIRIE PUBLIC IMPROVEMENT DISTRICT NO. 13

Country Club ParkFive Year Service Plan 2022 - 2026 BUDGET

Income based on Assessment Rate of $0.085 per $100 of appraised value.

Service Plan projects a 1% increase in assessed value per year.

INCOME: Value Assess Rate Revenue

Appraised Value $147,058,550 0.085$ 125,000$

Description Account 2022 2023 2024 2025 2026

Beginning Balance (Estimated) 235,000$ 222,346$ 220,200$ 228,559$ 247,422$

P.I.D. Assessment 42620 125,000$ 126,250$ 127,512$ 128,787$ 130,075$

TOTAL INCOME 125,000$ 126,250$ 127,512$ 128,787$ 130,075$

Amount Available 360,000$ 348,596$ 347,712$ 357,346$ 377,497$

EXPENSES:

Description 2022 2023 2024 2025 2026

Office Supplies 60020 1,000$ 1,020$ 1,040$ 1,061$ 1,082$

Decorations 60132 6,500 6,630 6,763 6,898 7,036

Beautification 60490 16,000 16,320 16,646 16,979 17,319

Wall Maintenance 60776 5,000 5,100 5,202 5,306 5,412

Security 61165 28,000 28,000 28,000 28,000 28,000

Mowing Contractor 61225 22,030 22,030 22,030 22,030 22,030

Collection Service ($2.90/Acct) 61380 1,624 1,624 1,624 1,624 1,624

Misc. 61485 100 100 100 100 100

Fees/Administration 61510 7,800 7,800 7,800 7,800 7,800

Electric Power 62030 1,500 1,530 1,561 1,592 1,624

Water Utility 62035 4,500 4,590 4,682 4,775 4,871

Irrigation System Maint. 63065 2,000 2,040 2,081 2,122 2,165

Decorative Lighting Maintenance 63146 1,000 1,000 1,000 1,000 1,000

Property Insurance Premium 64080 350 357 364 371 379

Liability Insurance Premium 64090 250 255 260 265 271

Landscaping 68250 40,000 30,000 20,000 10,000 10,000

Signs 68390 - - - - -

Irrigation System 68635 - - - - 10,000

- - - - -

TOTAL EXPENSES 137,654 128,396 119,153 109,925 120,712

Ending Balance* 222,346$ 220,200$ 228,559$ 247,422$ 256,785$

Avg. Annual Assessment by Home Value:

Value Yrly Assmnt.

$100,000 85$

$150,000 128$ Avg. Property Value: 262,605$

$200,000 170$ Avg. Property Assessment: 223$

$250,000 213$ No. of Properties: 560

$300,000 255$

$350,000 298$

$400,000 340$

$450,000 383$

$500,000 425$

*Future wall replacement

C:\Users\lharriss\Documents\PID Country Club Park 3223\2022\Exhibit A-Budget 5yr service plan-FY22-CCP.xlsm CCP

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Current Estimate

Budget Actual Difference Month 9/30/21

322392

Beginning Resource Balance 277,000 285,166.11 285,166

Revenues

Spec Assess Delinquent 42610 - 417.76 417.76 - 417.76

Special Assessment Income 42620 108,520 108,238.09 (281.91) 48.32 99.7% 108,238

Interest On Pid Assessment 42630 - 415.60 415.60 0.52 416

Devlpr Particip/Projects 46110 - - - - -

Miscellaneous 46395 - - - - -

Interest Earnings 49410 - - - - -

Int Earnings - Tax Collections 49470 - - - - -

Trnsfr-In Strt Cap Proj (4001) 49625 - - - - -

Trsfr-In Risk Mgmt Funds (Prop 49686 - - - - -

Trsf In/Parks Venue (3170) 49780 - - - - -

Total Revenues 108,520 109,071.45 551.45 48.84 109,071

Expenditures

Office Supplies 60020 1,000 94.00 906.00 - 94

Decorations 60132 5,000 6,148.00 (1,148.00) - 6,148

Beautification 60490 16,000 49,878.00 (33,878.00) 49,878.00 49,878

Wall Maintenance 60776 5,000 - 5,000.00 - 38,484

Security 61165 10,000 28,000.00 (18,000.00) - 28,000

Mowing Contractor 61225 18,000 10,640.14 7,359.86 - 18,000

Legal Services 61360 - - - - -

Collection Services 61380 1,546 1,545.50 0.50 - 1,546

Miscellaneous Services 61485 100 322.53 (222.53) - 323

Fees/Administration 61510 7,800 5,756.00 2,044.00 - 7,800

Postage And Delivery Charges 61520 - - - - -

Light Power Service 62030 1,000 657.12 342.88 - 1,400

Water/Wastewater Service 62035 4,500 3,561.19 938.81 408.23 4,100

Bldgs And Grounds Maintenance 63010 - - - - -

Irrigation System Maintenance 63065 2,000 195.00 1,805.00 - 2,000

Decorative Lighting Maintenanc 63146 1,000 907.30 92.70 - 907

Property Insurance Premium 64080 350 317.00 33.00 - 317

Liability Insurance Premium 64090 200 223.80 (23.80) - 224

Fencing 68061 - - - - -

Architect'L/Engineering Servcs 68240 - - - - -

Landscaping 68250 50,000 - 50,000.00 - -

Irrigation Systems 68635 - - - - -

Lighting 68637 - - - - -

Total Expenditures 123,496 108,245.58 15,250.42 50,286.23 159,220

Ending Resource Balance 262,024 285,991.98 235,017

These are Country Club Park PID assessments collected from PID residents to pay for PID maintenance.

10/1/2020 - 9/30/2021

Country Club Park Public Improvement District

Budget/Actual Report for Fiscal 2021

322392


as of 8/14/21 Preliminary

C:\Users\lharriss\Documents\Reports\2021\11-2021 Aug 2021 (8-14-21).xlsm Country Club Park PID 1 of 1

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Current

Budget Actual Difference Month

322392

Beginning Resource Balance 242,000 247,071.35

Revenues

Spec Assess Delinquent 42610 - 467.15 467.15 14.48

Special Assessment Income 42620 96,936 95,838.85 (1,097.15) 23.13

Interest On Pid Assessment 42630 - 497.60 497.60 12.18

Devlpr Particip/Projects 46110 - - - -

Miscellaneous 46395 - - - -

Interest Earnings 49410 - - - -

Int Earnings - Tax Collections 49470 - - - -

Trnsfr-In Strt Cap Proj (4001) 49625 - - - -

Trsfr-In Risk Mgmt Funds (Prop 49686 - - - -

Trsf In/Parks Venue (3170) 49780 - - - -

Total Revenues 96,936 96,803.60 (132.40) 49.79

Expenditures

Office Supplies 60020 - 1,596.23 (1,596.23) -

Decorations 60132 4,200 4,768.79 (568.79) -

Beautification 60490 12,000 1,827.70 10,172.30 66.10

Wall Maintenance 60776 5,000 2,855.00 2,145.00 1,295.00

Security 61165 26,000 7,963.20 18,036.80 -

Mowing Contractor 61225 15,654 12,381.10 3,272.90 -

Legal Services 61360 - - - -

Collection Services 61380 1,540 1,540.00 - -

Miscellaneous Services 61485 100 128.34 (28.34) 18.48

Fees/Administration 61510 7,200 7,200.00 - 1,200.00

Postage And Delivery Charges 61520 - - - -

Light Power Service 62030 1,000 788.26 211.74 65.20

Water/Wastewater Service 62035 3,600 4,142.57 (542.57) 405.36

Bldgs And Grounds Maintenance 63010 - - - -

Irrigation System Maintenance 63065 2,000 870.13 1,129.87 -

Decorative Lighting Maintenanc 63146 1,000 - 1,000.00 -

Property Insurance Premium 64080 300 303.00 (3.00) -

Liability Insurance Premium 64090 200 144.52 55.48 -

Fencing 68061 - - - -

Architect'L/Engineering Servcs 68240 - 12,200.00 (12,200.00) -

Landscaping 68250 - - - -

Irrigation Systems 68635 - - - -

Lighting 68637 - - - -

Total Expenditures 79,794 58,708.84 21,085.16 3,050.14

Ending Resource Balance 259,142 285,166.11


10/1/2019 - 9/30/2020



322392


as of 9/30/20

C:\Users\lharriss\Documents\Reports\2020\12-2020 (Sept 2020) 9-30-20 (1-15-21).xlsm Country Club Park PID 1 of 2

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Current

Budget Difference Month

Country Club Park Hunters Glen Total

CCPID CCPHG

322392

Beginning Resource Balance 242,000 247,071.35

Revenues

Spec Assess Delinquent 42610 - 467.15 467.15 14.48

Special Assessment Income 42620 96,936 95,838.85 (1,097.15) 23.13

Interest On Pid Assessment 42630 - 497.60 497.60 12.18

Devlpr Particip/Projects 46110 - - - -

Miscellaneous 46395 - - - -

Interest Earnings 49410 - - - -

Int Earnings - Tax Collections 49470 - - - -

Trnsfr-In Strt Cap Proj (4001) 49625 - - - -

Trsfr-In Risk Mgmt Funds (Prop 49686 - - - -

Trsf In/Parks Venue (3170) 49780 - - - -

Total Revenues 96,936 96,803.60 (132.40) 49.79

Expenditures

Office Supplies 60020 - 1,370.23 226.00 1,596.23 (1,596.23) -

Decorations 60132 4,200 3,964.29 804.50 4,768.79 (568.79) -

Beautification 60490 12,000 1,638.57 189.13 1,827.70 10,172.30 66.10

Wall Maintenance 60776 5,000 - 2,855.00 2,855.00 2,145.00 1,295.00

Security 61165 26,000 5,667.40 2,295.80 7,963.20 18,036.80 -

Mowing Contractor 61225 15,654 9,546.41 2,834.69 12,381.10 3,272.90 -

Legal Services 61360 - - - - - -

Collection Services 61380 1,540 1,540.00 - 1,540.00 - -

Miscellaneous Services 61485 100 118.54 9.80 128.34 (28.34) 18.48

Fees/Administration 61510 7,200 6,156.00 1,044.00 7,200.00 - 1,200.00

Postage And Delivery Charges 61520 - - - - - -

Light Power Service 62030 1,000 653.70 134.56 788.26 211.74 65.20

Water/Wastewater Service 62035 3,600 3,074.85 1,067.72 4,142.57 (542.57) 405.36

Bldgs And Grounds Maintenance 63010 - - - - - -

Irrigation System Maintenance 63065 2,000 769.00 101.13 870.13 1,129.87 -

Decorative Lighting Maintenanc 63146 1,000 - - - 1,000.00 -

Property Insurance Premium 64080 300 226.00 77.00 303.00 (3.00) -

Liability Insurance Premium 64090 200 128.45 16.07 144.52 55.48 -

Fencing 68061 - - - - - -

Architect'L/Engineering Servcs 68240 - - 12,200.00 12,200.00 (12,200.00) -

Landscaping 68250 - - - - - -

Irrigation Systems 68635 - - - - - -

Lighting 68637 - - - - - -

Total Expenditures 79,794 34,853.44 23,855.40 58,708.84 21,085.16 3,050.14

Ending Resource Balance 259,142 285,166.11


10/1/2019 - 9/30/2020



322392


as of 9/30/20

Actual

C:\Users\lharriss\Documents\Reports\2020\12-2020 (Sept 2020) 9-30-20 (1-15-21).xlsm Country Club Park PID-Sections 2 of 2

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MEMORANDUM

TO: Gabe Johnson, Director of Public Works Lee Harris, Special District Administrator

FROM: William A. Hills, Deputy City Manager DATE: October 28, 2020 SUBJECT: Maintenance of leaning or damaged concrete pads used by the U.S Postal Service

for the placement of neighborhood access mailboxes After reviewing and discussing this issue with Cheryl De Leon, Deputy City Manager, regarding the maintenance of leaning or damaged concrete pads used by the U.S. Postal Service for the placement of neighborhood access mailboxes, I requested additional information from Public Works and Legal, regarding the ultimate responsibility for the maintenance of the pads located in the ROW easement. After reviewing the information, I was able to gather that the boxes themselves are owned and maintained by the U.S. Postal Service and the cement pads were originally placed by the developer.

The Postmaster for our area fully accepts responsibility for the maintenance of the mailboxes; however, the concrete pad on which these boxes sit were installed as the neighborhood was being built, in compliance with the requirements put forth by the U.S. Postal Service. Obviously, at that time, the ROW was owned and maintained by the developer. In some cases, the pads were also improved by the addition of brick structures around them in an effort to beautify the postal boxes.

We, the City of Grand Prairie, have now been approached to make repairs, up to and including the replacement of some of these pads due to failure caused by the ground sinking or shifting. Though these pads are in the ROW easement, they are not the responsibility of the City to maintain. Therefore, after review of the Public Improvement District (PID) agreement and various versions of neighborhood association bylaws, I have reached the following conclusion.

The maintenance of these pads is to be the responsibility of the PID or neighborhood association for the affected area. Maintenance of the common areas in a neighborhood, especially where there is no specifically delineated ownership, falls to the entity charged with and responsible for these areas. The care of these areas is one of the expressed purposes for the existence of PID’s and associations. These boxes are located to provide access to all of the area residents throughout a subdivision or neighborhood and are located for convenient communal access.

16

In conclusion, I am requesting that staff inform all of our PID’s and neighborhood associations where these communal mailboxes exist, that per their agreement and area association bylaws, the pads beneath, and any structure around the boxes themselves (owned by the U.S. Postal Service) are their responsibility to maintain as part of the common areas associated with their neighborhood, subdivision or district boundaries. Thank you.

Should you have any questions, please let me know.

cc: Tom Hart, City Manager Steve Dye, Deputy City Manager/Chief Operating Officer Cheryl De Leon, Deputy City Manager Becky Brooks, Chief Financial Officer

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Bluegrass Dr

Kaylie St

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Holly Hill Dr

Sequoia Dr

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Rd

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Esco

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Brevito Dr

Cavalcade Dr

Avatar Dr

Kent

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Cand

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Tanbark Ct

Racquet Club Dr

Belmont Dr

Iris D

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Silve

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Celtic Ash Dr

Dahli

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Bold Forbes Dr

Maple Ridge Dr

Secretariat Dr

Ashbrook Dr

Highpoint Cir

Ashbrook Dr

Blue

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Dahlia Dr

Holly

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Belmont Dr

Dahl ia Dr

Kaylie St

Iris D

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Celtic Ash Dr

Bold Forbes Dr

Bold Forbes Dr

Gree

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Bluegrass Dr

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Secretariat Dr

Oakm

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Bluegrass Dr

Kaylie St

Green Hollow Dr

Dahl ia Dr

Bold Forbes Dr

¯

Country Club Park PIDMowing Areas

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