Fayetteville Advertising and

Promotion Commission

December 19, 2018

2:00 p.m.

Location: Experience Fayetteville, 21 S Block Ave, Fayetteville, AR.

Commissioners: Matthew Petty, Chairman; Matt Behrend; Adella Gray;

Ching Mong; Robert Rhoads; Chrissy Sanderson; Todd

Martin

Staff: Molly Rawn, Executive Director

Agenda

I. Call to order at 2:00 p.m.

II. Old Business

A. Approval of November 2018 minutes

III. New Business

A. Audit engagement letter with BKD. Executive Director is seeking Commission approval to enter into an agreement with BKD for the 2019 audit.

B. HMR and financial report

C. Social Media Metrics

D. Executive Director’s report

1. 2019 Meeting Schedule 2. MOU with U of A 3. Employee Handbook

E. Budget presentation

IV. Agenda Additions. Additions to the agenda may be added upon request from a majority of commissioners

Fayetteville Advertising and Promotion Commission Minutes from November 2018 Meeting November 19, 2018 Commissioners Present: Matthew Petty, Chair; Adella Gray; Robert Rhoads; Ching Mong Commissioners Absent: Matt Behrend; Chrissy Sanderson; Todd Martin Staff Present: Molly Rawn, Sally Fisher, Hazel Hernandez I. Call to Order

Chairman Matthew Petty called the meeting of the Fayetteville Advertising and Promotion Commission to order on November 19, 2018, at 2:00 p.m. There was a quorum present.

II. Old Business

A. Chairman Petty asked for approval of the October 2018 minutes. Commissioner Robert Rhoads

moved to accept the minutes as presented. His motion was seconded by Commissioner Adella Gray. The motion was approved.

III. New Business

A. Tourism Grant Funding Recommendations

1. Executive Director Rawn noted that the first two applications on the list did not fall within

the time frame of the grant. Both events had already occurred and therefore would not be funded.

2. Chairman Petty stated that the Commission can vote to increase or decrease the amounts recommended.

3. Commissioner Rhoads asked about the process for approving the applications. a. ED Rawn stated that she and Experience Fayetteville staff have vetted the applications. b. Chairman Petty recommended that the Commission trust the Experience Fayetteville

staff vetting for future grant applications.

4. Commissioner Rhoads asked why Breakaway Cycling was awarded the largest grant amount. ED Rawn said that we are trying to support more cycling events.

5. Commissioner Gray asked about the amount recommended for the NWA Center for

Equality. ED Rawn explained that for the past two years they have been funded for the full amount of their request, but that two years ago they did not use all their money.

6. Commissioner Gray stated that she understood that Theatre Squared wouldn’t get funding because the commission was already granting them a significant amount toward their campaign. She inquired about not recommending funding for Voice Jam.

a. ED Rawn explained the reason funding wasn’t recommended was not due to the previous commitment of support. She said TheatreSquared wasn’t recommended for funding because the initiative in their application,

advertising Fayetteville as a theatre destination, was something the A&P is already doing through its 2019 media plan.

b. Rawn said the Voice Jam was not recommended for funding because the event was am established one that was doing well without support.

c. Rawn stressed that the decisions about grants are made based on the

application content and not the organization overall.

7. Commissioner Ching Mong said that in the past we had talked about adding more funding cycles. ED Rawn explained that it is hard to do so based on staffing.

8. Commissioner Mong moved to accept the recommendations as presented. His motion was seconded by Commissioner Rhoads. The motion was approved.

B. Executive Director’s Report

1. The Executive Director offered a preview of the 2019 budget which will be presented and voted

upon at the December meeting.

2. Personnel

a. Two new full-time staff positions are going to be added at Experience Fayetteville:

Operations Manager and Cycling Coordinator

b. The A&P is likely budgeting a 15% increase in personnel costs for 2019.

3. Audit

a. ED Rawn is currently negotiating a contract that will be presented for approval at the December

meeting.

b. There will be a 60% increase in budgeted fees for this service in 2019.

3. Events

a. Major events like First Thursday and Lights of the Ozarks have outgrown our team’s ability to

staff them entirely.

b. More contract labor, event support and security are needed. There will be a 20% budget

increase in contract labor for these events in 2019.

d. Rawn is also budgeting a 30% increase in LOTO expenses.

e. These numbers do not yet include projections for adding a new, significant first time

Fireworks event.

4. Advertising and Promotion

a. The budget will include a 12% increase in paid advertising

b. The budget will include a continuation of the sponsorship for the bike share program.

4. Revenue

a. The budget will likely project 4% HMR growth.

b. The budget will include sponsorship revenue to offset event costs.

5. Recommendations. Rawn listed the following recommendations to offset increases in

expenses.

a. Develop a revenue neutral plan for Walker Stone House

b. Reduce Fall 2018 tourism funding grants (as these come out of the 2019 budget)

c. Reduce the highway/tourism signage

d. Attend fewer, more strategic trade shows

C. Visitors Center

1. The Visitors Center is need of a renovation.

2. The focus needs to shift toward that of a visitor and information center, with less of a retail

focus

3. Design work has begun and was paid for in 2018.

4. The 2019 budget will include $100,000 to accomplish the renovation.

D. Town Center 1. Stair Renovation

a. The stairs are complete. We are waiting on the railing to be installed. b. Completion is expected by November 30. Additional light installation TBD.

E. Walker Stone House

1. Renovation

a. This phase of the exterior renovation is complete. b. A few minor interior improvements remain: one more sink and one more toilet. c. The project is under budget.

2. Next Steps

a. Getting landscaping quotes b. ED to meet with U of A School of Art Residency in the Spring semester

3. Offices

a. It is our expectation that beginning in 2019, at least one full time Experience Fayetteville staff will have offices upstairs at the Walker Stone House.

F. HMR and Financial Report HMR revenue is up 4.22 % year-to-date over this time last year and 3.31% for the month over last year.

G. Marketing Update 1. Charlie Gocio of the Sells Agency presented the marketing report. 2. ED Rawn and Hazel Hernandez met with Sells last week to plan for 2019. 3. Revamped Ale Trail Passports have been distributed. There are now 15 breweries and 1

cidery throughout NWA.

4. There will be a new social media campaign for the Ale Trail on Facebook and Instagram. 5. Chairman Petty asked if we could see where our marketing dollars are going by state.

Chairman Petty adjourned the meeting at 3:00 p.m. Respectfully submitted, Sally Fisher, Finance Director

jan

feb

mar

apr

may

jun

jul

aug

sep

oct

nov

dec

$284,871

Monthly A&P Tax Collections 2018**

6.50%

6.71%

1.92%

7.77%

- 3.71%

11.27%

-1.18%

9.54%

2.16%

3.31%

10.30%

% changefrom 2017

Previous YTD (Jan-Oct) HMR Tax Collection Totals

2014

$2,521,212

2015

$2,791,149

2016

$3,021,636

2017

$3,114,908

2018

$3,263,897

$13,460Prior Dues Collected

$320,293Total HMR Collected

October Activity

$44,471Lodging

$262,362Restaurant

+

4.02% 10.71% 8.26% 3.09% 4.78%% change over previous year

** This represents one half of the total HMR collections. The other half supports the Parks and Recreation department.

$258,480

$266,502

$304,827

$307,147

$322,311

$297, 053

$281,574

$297,750

$323,089

$320,293

Social Media November 2018

November 30,896

Instagram FollowersOctober30,171

September29,339

August28,586

Facebook FollowersNovember 30,265

October30,002

September29,813

August29,709

Most Engaging Media in Nov.

Lights of the Ozarks

Likes: 2,537Comments: 95

2K 95

Top Locations (% of users)

Little Rock6.19%

Bentonville7.22%

Springdale7.46%

Fayetteville44.73%

Arkansas

Austin, TX.74%

Springfield.83%

Tulsa, OK1.11%

Dallas, TX1.87%

Region

Actual BudgetOver/(Under)

Budget

Remaining % of

Budget

Revenue

Hotel, Motel, Restaurant Taxes Revenue 3,263,861.58 3,501,655 (237,793.42) 6.79%

Rental Revenue 714,137.11 769,500 (55,362.89) 7.19%

Event Revenue 34,897.44 17,600 17,297.44 -98.28%

Clinton House Museum Revenue 12,682.49 29,000 (16,317.51) 56.27%

Visitor Center Store Revenue 23,751.22 18,000 5,751.22 -31.95%

Parking Revenue 23,550.25 25,500 (1,949.75) 7.65%

Advertising Revenue 4,050.00 24,500 (20,450.00) 83.47%

Other Revenue 239.91 0 239.91 100.00%

Interest and Investment Revenue 16,265.95 12,967 3,298.95 -25.44%

Total Revenue 4,093,435.95 4,398,722 (1,159,826.91) 6.94%

Expenses

Rental Expenses 105,777.77 94,500 11,277.77 -11.93%

Event Expenses 96,233.97 59,500 36,733.97 -61.74%

Clinton House Museum 38,769.88 37,000 1,769.88 -4.78%

Visitor Center Store 16,187.65 22,500 (6,312.35) 28.05%

Marketing Expenses 923,589.05 1,003,095 (79,505.95) 7.93%

Payroll 1,087,487.91 1,116,832 (29,344.09) 2.63%

Facilities 994,539.05 1,089,000.00 (94,460.95) 8.67%

Office and Administrative Expenses 950,682.57 976,295 (25,612.43) 2.62%

Total Operating Expenses 4,213,267.85 4,398,722 (883,607.94) 4.22%

(119,831.90) 0 (276,218.97)

Year Ending November 30, 2018

Net Income/(Loss) Before Other Revenue and

Expenses

Fayetteville A&P CommissionIncome Statement - Consolidated

ASSETS

Current Assets

Cash 882,460.52

Investments 898,456.33

Accounts Receivable 421,865.64

Prepaids and Deposits 45,534.14

Merchandise Inventory 16,026.46

Total Current Assets 2,264,343.09

Other Assets

Building, Land and Capital Improvements 2,234,690.67

TOTAL ASSETS 4,499,033.76

LIABILITIES AND EQUITY

Liabilities 204,891.51

Equity

Fund Balance 4,536,892.22

Net Revenue (242,749.97)

Total Equity 4,294,142.25

TOTAL LIABILITIES AND EQUITY 4,499,033.76

Fayetteville A&P Commission

Balance SheetAs of November 30, 2018

Advertising and Promotion Commission 2019 Monthly Meeting Schedule

2:00 PM 21 S Block Avenue

January 21*

* Martin Luther King Jr. Day Holiday. Proposed new date: Monday, January 28

February 18*

* Presidents’ Day Holiday. Proposed new date: Monday, February 25

March 18*

* Executive Director out of town. Proposed cancellation of meeting

April 15

May 20

June 17

July 15

August 19

September 16

October 21

November 18

December 16

MEMORANDUM OF UNDERSTANDING

This Memorandum of Understanding (“MOU”) is entered into effective December ___ 2018 by and between FAYETTEVILLE ADVERTISING AND PROMOTION COMMISSION, a governmental agency established by Ordinance No. 2310 of the City of Fayetteville pursuant to Arkansas law (Ark. Code Ann. § 26-75-605) (“A&P Commission”), and BOARD OF TRUSTEES OF THE UNIVERSITY OF ARKANSAS, ACTING FOR AND ON BEHALF OF THE UNIVERSITY OF ARKANSAS, FAYETTEVILLE – SCHOOL OF ART (“University”) (collectively, “the Parties”). WHEREAS, the purpose of this MOU is to clarify the relationship between the Parties as it relates to the limited scope use by University of Walker-Stone House in Fayetteville, Arkansas; this MOU establishes the framework for responsibility between the Parties. WHEREAS, the Parties shall act in accordance with the responsibilities set forth for each in this MOU. The MOU shall not affect, modify, or interfere with the responsibilities of either party under applicable law. The legal duties and responsibilities of either party shall prevail over any provision of this MOU in the event of any conflict between the provisions of this MOU and the legal duties and responsibilities of the Parties. NOW, THEREFORE, in furtherance of the intention of the Parties to carry out the purposes of this MOU, the Parties do hereby agree: 1. Loaned Premises & Use: The premises subject to this MOU is the Walker-Stone House located at 207 West Center Street in Fayetteville, Arkansas. The first floor of the premises will be used by University only for purposes of temporary space for art exhibition, music, and art entrepreneurship. The second floor of the Walker-Stone House will be used solely for storage purposes by the University, with no public access permitted. Further, University will use the parking lot located on the premises for parking in connection with the gallery activity. All such use shall be for the dates and times limited by this MOU.

2. Rent; Utilities: A&P Commission will charge University rent in the amount of

$1,200 per month for duration of the MOU, the five months between January 1, 2019 and May 30, 2019, with rent payment due in full by the 5th day of each calendar month. Also, A&P Commission will bill University for cost of water/sewer and trash removal, natural gas, and electricity, and internet access on a monthly basis. University will make payment to A&P Commission within 30 days of receipt of an itemized invoice for same. A&P Commission shall be responsible for the existing security service fee and lawn care maintenance costs.

As it relates to the monthly rent amount of $1,200, A&P Commission and University

can agree in writing for any month for the duration of the MOU, to credit respectively the rent due under this MOU and the equal rent due from A&P Commission to University for lease of the separate property, known as Clinton House Museum.

3. No Representations or Warranties: To the extent permitted by law, the loaned premises shall be offered on an “AS IS”, “WITH ALL FAULTS” basis, with no express or implied representations or warranties provided by A&P Commission.

4. Responsibilities of A&P Commission: A&P Commission will provide to

University access to and use of Walker-Stone House, for the purposes described above for the limited duration of January 1, 2019 through May 30, 2019 5. Responsibilities of University: University will properly staff and maintain the Walker-Stone House when using the premises, including when the public is provided access, and will use its best efforts to restrict access to the upstairs area of the Walker-Stone House consistent with the limited usage described above. In terms of maintenance, University will furnish cleaning and cleaning supplies and will be responsible for making repairs to the space utilized arising from University use, but such matters as HVAC systems, roof or structural repairs, and/or the like, if needed, shall remain responsibility of A&P Commission. As part of its maintenance obligation, University will promptly notify A&P Commission of any such issues that may need to be addressed. 6. Claims; Property Insurance:

a. With respect to any claims for loss, expense, damage, liability, claims or demands, for actual or alleged personal injuries or property damage arising from University’s use of Walker-Stone House, ordinary wear and tear excepted, the University agrees that: (a) it will cooperate with A&P Commission in the defense of any action or claim brought against A&P Commission seeking the foregoing damages or relief; (b) it will in good faith cooperate with A&P Commission if A&P Commission presents any claims of the foregoing nature against the University to the Claims Commission of the State of Arkansas; (c) it will not take any action to frustrate or delay the prompt hearing on claims of the foregoing nature to the Claims Commission and will make reasonable efforts to expedite any such hearing; provided, however, that the University reserves the right to assert in good faith all claims and defenses available to it in any proceeding in the Claims Commission or other appropriate forum. Nothing in this MOU shall be deemed or construed as a waiver of any immunities available to either party. This provision shall survive the expiration or termination of this MOU.

b. A&P Commission shall maintain property insurance on the Walker-Stone House for the duration of this MOU.

7. Duration: This MOU shall be in effect as of the date of execution by both of the Parties and shall expire May 30, 2019. University acknowledges that no commitment is being made by A&P Commission to University beyond the duration of this MOU. 8. Final and Complete Agreement: This MOU contains the entire agreement and understanding between the Parties. This MOU is a final agreement and supersedes any prior

negotiations, representations, statements, promises, or other discussions, express or implied, concerning the subject matter of this MOU.

9. Modification and Termination: This MOU may be amended or modified only by written agreement signed by each of the Parties.

10. Governing Law: This MOU shall be governed and conformed in accordance

with the laws of the State of Arkansas. The Arkansas State Claims Commission shall have exclusive jurisdiction over any claims for damages against University.

11. Counterparts: This MOU may be executed and delivered at different times and

in any number of originals or counterparts and by each Party on a separate counterpart, each of which shall be deemed an original but all of which together shall constitute only one agreement, notwithstanding all the Parties shall not have signed the same counterpart. To facilitate the execution of this MOU, the Parties may execute the MOU via e-mail attachment.

BOARD OF TRUSTEES OF THE UNIVERSITY OF ARKANSAS, ACTING FOR AND ON BEHALF OF THE UNIVERSITY OF ARKANSAS, FAYETTEVILLE – SCHOOL OF ART By: (Name and title) Date

FAYETTEVILLE ADVERTISING AND PROMOTION COMMISSION By: Molly Rawn, Executive Director Date

1Fayetteville A&P Commission2019 Proposed Budget 

Consolidated 2019

Consolidated 2018

ChangeExperience Fayetteville 

2019

Experience Fayetteville 

2018Change

Town Center 2019

Town Center 2018

ChangeClinton House 

2019Clinton House 

2018Change

REVENUERevenue

Hotel, Motel, Restaurant Taxes 3,571,688 3,501,655 2.00% 3,571,688 3,501,655 2.00%

HMR Taxes 3,550,801 3,481,178 2.00% 3,550,801 3,481,178 2.00%

PY HMR 20,887 20,477 2.00% 20,887 20,477 2.00%

Rental Income 867,500 769,500 12.74% 7,000 0 857,000 766,000 11.88% 3,500 3,500 0.00%

Facility Rental 608,500 618,500 ‐1.62% 605,000 615,000 ‐1.63% 3,500 3,500 0.00%

Rental Items 61,000 54,000 12.96% 7,000 54,000 54,000 0.00%

Alcohol Sales 120,000 59,000 103.39% 120,000 59,000 103.39%

Rental Services 78,000 38,000 105.26% 78,000 38,000 105.26%

Event Income 56,000 17,600 218.18% 26,000 14,600 78.08% 25,000 0 5,000 3,000 66.67%

1st Thursday Income 14,000 9,000 55.56% 14,000 9,000 55.56%

LOTO Income 12,000 3,600 233.33% 12,000 3,600 233.33%

Other Event Income 30,000 5,000 500.00% 2,000 ‐100.00% 25,000 5,000 3,000 66.67%

Sales 26,000 26,500 ‐1.89% 17,500 18,000 ‐2.78% 8,500 8,500 0.00%

Museum Store Sales 8,500 8,500 0.00% 8,500 8,500 0.00%

Visitor Store Sales 17,500 18,000 ‐2.78% 17,500 18,000 ‐2.78% 0 0

Parking Revenue 28,000 25,500 9.80% 0 0 28,000 25,500 9.80% 0 0

Ad & Promo Income 25,100 24,500 2.45% 25,100 24,500 2.45% 0 0 0 0

Visitor Guide Ad Income 20,000 20,000 0.00% 20,000 20,000 0.00%

Banner Income 5,100 4,500 13.33% 5,100 4,500 13.33%

Museum Revenue 20,000 20,500 ‐2.44% 0 0 0 0 20,000 20,500 ‐2.44%

Interest Income 16,700 12,967 28.79% 15,700 11,400 37.72% 1,000 1,367 ‐26.85% 0 200 ‐100.00%

TOTAL REVENUE  4,610,988 4,398,722 4.83% 3,662,988 3,570,155 2.60% 911,000 792,867 14.90% 37,000 35,700 3.64%

42000

42100

42200

42300

42400

43000

Account Number Account Name

40000

41000

41100

41200

45000

46000

46100

46200

43100

43200

43400

44000

44100

44200

47000

49000

2Fayetteville A&P Commission2019 Proposed Budget 

Consolidated 2019

Consolidated 2018

ChangeExperience Fayetteville 

2019

Experience Fayetteville 

2018Change

Town Center 2019

Town Center 2018

ChangeClinton House 

2019Clinton House 

2018ChangeAccount Number Account Name

EXPENSERental/and Event Expenses 208,950 213,500 ‐2.13% 79,000 82,000 ‐3.66% 86,000 94,000 ‐8.51% 43,950 37,500 17.20%

Rental Expenses 75,000 95,000 ‐21.05% 0 0 74,000 94,000 ‐21.28% 1,000 1,000 0.00%

Facility Rental Expenses 1,000 500 100.00% 1,000 500 100.00%

Linens 28,000 31,500 ‐11.11% 28,000 31,000 ‐9.68% 500 ‐100.00%

Alcohol and Bar Supply  36,000 30,000 20.00% 36,000 30,000 20.00%

Rental Services 10,000 33,000 ‐69.70% 10,000 33,000 ‐69.70%

Event Expenses 84,500 74,500 13.42% 60,500 59,500 1.68% 12,000 0 12,000 15,000 ‐20.00%

1st Thursday Expenses 35,000 35,000 0.00% 35,000 35,000 0.00%

LOTO Expenses 21,500 16,500 30.30% 21,500 16,500 30.30%

Other Event Expenses 28,000 23,000 21.74% 4,000 8,000 ‐50.00% 12,000 0 12,000 15,000 ‐20.00%

Store Expenses 22,750 28,000 ‐18.75% 18,500 22,500 ‐17.78% 0 0 4,250 5,500 ‐22.73%

Museum Activities 26,700 16,000 66.88% 0 0 0 0 26,700 16,000 66.88%

Program 19,200 5,750 233.91% 0 0 0 0 19,200 5,750 233.91%

Exhibit Expenses 5,000 5,000 0.00% 5,000 5,000 0.00%

Fundraising 2,500 5,250 ‐52.38% 2,500 5,250 ‐52.38%

Payroll and Related Expenses 1,437,817 1,116,832 28.74% 778,297 592,827 31.29% 516,096 400,533 28.85% 143,424 109,072 31.49%

Wages 1,094,796 820,649 33.41% 602,103 453,028 32.91% 378,224 280,751 34.72% 114,469 86,870 31.77%

Payroll Tax Expense 92,918 64,588 43.86% 50,511 35,450 42.49% 32,007 22,243 43.90% 10,400 6,895 50.83%

Benefits 177,470 125,695 41.19% 96,783 79,349 21.97% 65,132 31,039 109.84% 15,555 15,307 1.62%

Contract Labor 58,000 97,400 ‐40.45% 20,000 16,500 21.21% 35,000 66,500 ‐47.37% 3,000

Payroll Processing Fees 14,633 8,500 72.15% 8,900 8,500 4.71% 5,733 0

50000

51000

51100

52400

53000

54000

51200

51300

51400

52000

52100

52200

63000

54100

54200

54300

60000

61000

62000

64000

65000

3Fayetteville A&P Commission2019 Proposed Budget 

Consolidated 2019

Consolidated 2018

ChangeExperience Fayetteville 

2019

Experience Fayetteville 

2018Change

Town Center 2019

Town Center 2018

ChangeClinton House 

2019Clinton House 

2018ChangeAccount Number Account Name

Operating  Expenses 1,882,698 1,979,390 ‐4.88% 1,488,274 1,295,541 14.88% 338,904 404,080 ‐16.13% 55,520 67,801 ‐18.11%

Marketing 964,300 931,000 3.58% 945,700 886,100 6.73% 13,800 31,300 ‐55.91% 4,800 13,600 ‐64.71%

Advertising Expenses 605,450 544,000 11.30% 602,450 535,000 12.61% 2,000 3,000 ‐33.33% 1,000 6,000 ‐83.33%

Agency Fees 179,550 157,500 14.00% 179,550 157,500 14.00%

Promotion 105,600 133,500 ‐20.90% 96,000 113,100 ‐15.12% 9,000 19,800 ‐54.55% 600 600 0.00%

Printing 55,800 63,500 ‐12.13% 53,500 57,500 ‐6.96% 1,300 5,000 ‐74.00% 1,000 1,000 0.00%

Visitors Guide 35,000 35,500 ‐1.41% 35,000 35,500 ‐1.41%

Other Brochures 20,800 28,000 ‐25.71% 18,500 22,000 ‐15.91% 1,300 5,000 ‐74.00% 1,000 1,000 0.00%

Website 9,700 19,500 ‐50.26% 6,200 10,000 ‐38.00% 1,500 3,500 ‐57.14% 2,000 6,000 ‐66.67%

Mailings 8,200 13,000 ‐36.92% 8,000 13,000 ‐38.46% 200

 Sales and Development 99,297 94,595 4.97% 83,447 72,345 15.35% 11,900 18,500 ‐35.68% 3,950 3,750 5.33%

Promotional Items 8,500 12,000 ‐29.17% 6,000 8,500 ‐29.41% 2,000 3,000 ‐33.33% 500 500 0.00%

Groups  8,000 3,885 105.92% 8,000 3,885 105.92%

Sports 12,000 11,000 9.09% 12,000 11,000 9.09%

Meetings 9,200 8,500 8.24% 9,000 7,500 20.00% 1,000 ‐100.00% 200

Memberships 30,347 26,000 16.72% 27,447 24,000 14.36% 1,900 1,000 90.00% 1,000 1,000 0.00%

Tourism & Client Devel. 13,750 10,710 28.38% 11,500 8,960 28.35% 2,000 1,500 33.33% 250 250 0.00%

Training  17,500 22,500 ‐22.22% 9,500 8,500 11.76% 6,000 12,000 ‐50.00% 2,000 2,000 0.00%

Office and Administrative  152,018 128,890 17.94% 121,118 109,490 10.62% 23,350 16,500 41.52% 7,550 2,900 160.34%

Office Expenses 31,900 25,100 27.09% 16,800 15,000 12.00% 12,800 7,800 64.10% 2,300 2,300 0.00%

Fees 8,200 6,500 26.15% 3,500 1,750 100.00% 4,200 4,500 ‐6.67% 500 250 100.00%

Business Taxes & Licenses 9,050 5,100 77.45% 2,700 1,000 170.00% 6,300 4,000 57.50% 50 100 ‐50.00%

Accounting, Audit & Legal  28,700 21,500 33.49% 26,500 21,500 23.26% 2,200 0

Postage and Shipping 1,650 1,750 ‐5.71% 1,300 1,300 0.00% 50 200 ‐75.00% 300 250 20.00%

Collection Expenses 70,318 68,940 2.00% 70,318 68,940 2.00%

Travel 39,747 37,222 6.78% 24,847 24,547 1.22% 10,350 9,600 7.81% 4,550 3,075 47.97%

71300

71400

71500

71600

72000

72100

70000

71000

71100

71200

71410

71420

72800

73000

73100

73200

73400

73500

72300

72400

72500

72600

72700

73700

73900

74000

4Fayetteville A&P Commission2019 Proposed Budget 

Consolidated 2019

Consolidated 2018

ChangeExperience Fayetteville 

2019

Experience Fayetteville 

2018Change

Town Center 2019

Town Center 2018

ChangeClinton House 

2019Clinton House 

2018ChangeAccount Number Account Name

IT Expenses 92,400 72,700 27.10% 69,500 53,000 31.13% 20,500 18,800 9.04% 2,400 900 166.67%

Computer Hardware 17,800 5,300 235.85% 12,500 3,000 316.67% 3,500 1,800 94.44% 1,800 500 260.00%

Software  30,600 27,400 11.68% 25,000 22,000 13.64% 5,000 5,000 0.00% 600 400 50.00%

IT Support and Consulting 44,000 40,000 10.00% 32,000 28,000 14.29% 12,000 12,000 0.00%

Insurance 16,741 15,959 4.90% 13,237 8,189 61.64% 2,804 2,804 0.00% 700 306 128.76%

Facilities 518,195 699,024 ‐25.87% 230,425 141,870 62.42% 256,200 306,576 ‐16.43% 31,570 43,270 ‐27.04%

Rent 38,400 15,300 150.98% 24,000 0 100.00% 14,400 14,400 0.00%

Internet & Telephone 30,200 30,120 0.27% 14,100 12,300 14.63% 13,500 13,500 0.00% 2,600 2,520 3.17%

Utilities 96,820 81,704 18.50% 10,300 6,720 53.27% 81,700 68,720 18.89% 4,820 3,600 33.89%

Repairs and Maintenance 72,000 164,000 ‐56.10% 40,000 97,000 ‐58.76% 27,000 20,000 35.00% 5,000 22,000 ‐77.27%

Janitorial Supplies 23,775 19,840 19.83% 1,025 850 20.59% 22,000 17,640 24.72% 750 750 0.00%

Maintenance Contracts 40,000 39,344 1.67% 5,000 0 33,000 38,000 ‐13.16% 2,000

FFE  217,000 348,716 ‐37.77% 160,000 25,000 540.00% 55,000 148,716 ‐63.02% 2,000

Support to outside organizations  381,620 382,000 ‐0.10% 381,620 382,000 ‐0.10%

Current Year Spring  100,000 125,000 ‐20.00% 100,000 125,000 ‐20.00%

Prior Year Fall 56,620 57,000 ‐0.67% 56,620 57,000 ‐0.67%

Theatre Squared Contribution 200,000 200,000 0.00% 200,000 200,000 0.00%

Public Art Funding  25,000 25,000

Other Expenses 707,000 707,000 0.00% 707,000 707,000 0.00% 0 0 0 0

Bond Payments 707,000 707,000 0.00% 707,000 707,000 0.00%

TOTAL EXPENSE  4,618,085 4,398,722 4.99% 3,434,191 3,059,368 12.25% 941,000 898,613 4.72% 242,894 214,373 13.30%

Total Revenue/(Loss) (7,097) 0 228,797 510,787 (30,000) (105,746) (205,894) (178,673)

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