Advanced Word

Microsoft Word 2007

Overview

• Teaching Advanced Topics• Chart, Word Art, Pictures• Advanced Mail merge• Advanced Find and Replace• Outline Views• Multilevel Lists• Header and Footer

Overview

• Comparison of Documents• Styles

Charts

• Use Charts for presentation and analysis of data. Highlighting trends and interpretations– Types: Column, Line, Bar, Pie, Area, Scatter etc.– Formatting tools, Layout tools, Design tools

Inserting Charts

Chart can be

inserted from Insert ribbon

Chart Tools

Design tools

Layout tools

Format tools

Word Art

• Takes ordinary text and transforms it into a formatted designed output

Word Art Gallery in MS Office 2007

Inserting Pictures

Inserting Pictures, Clip Art

Manipulating Pictures

Formatting tools for manipulat

ing pictures

Mail Merge

• Used to create personalized letters and pre-addressed envelopes, from fixed text.– Requires two files, original letter and Data source– Data source can be tables, spreadsheets or

databases.

Starting Mail Merge

Use Mailings ribbon

Then Start Mail Merge

Selecting Data Source

Writing letter and inserting merge fields

Completing the merge

Find & Replace – Advanced Features

• Searching for specific text– Which can be highlighted– Replaced with another text

Advanced Features

• Matching Case• Matching Whole Words• Matching using wildcards

Creating A Document in Outline View

Use Outline View to organize headings and sub headings to identify topics and sub topics Assign each heading a level (level 1 is the highest

level) Assign the body text level to the paragraphs Create the Outline View

Outline View

Show levels

Multilevel List

• When there is a hierarchy of points like clauses, sub clauses etc. Multilevel lists are used.

Multilevel List

Header and Footer

• Headers and footers are identifiers that run across the top and bottom of your document.

• They include things such as page numbers, dates, titles etc.

Inserting Header and Footer

From Insert ribbon header and footer is available

Editing Headers and footers

Comparing Documents

• Comparing two versions of a document

Comparing documents

Comparing Documents

Styles

Use styles for document formatting tasks and to ensure consistency between related documents A style consists of various formats such as font

style, font size, paragraph style that combined into one set.

Exploring Styles

Document formatted with the Word 2007 Quick Style set, which is applied to all new documents

Styles Gallery

Style - categories Four style categories

Paragraph: includes character and paragraph formats

Character: includes character styles List: Styles of bullets and numbers Table: includes styles to format a table