Pre-Proposal Meeting

July 24, 2019 2:00 PM

Eugene McGuinness, Senior Planner, Performance Analysis & PlanningAngellita S. Young, Senior Director, Finance & Administration

Accessibility and Mobility Strategy Synthesis

BergenEssexHudsonHunterdonJersey City MiddlesexMonmouth

MorrisNewarkOceanPassaicSomersetSussexUnionWarren

NJTPA Region

Bergen Essex Hudson Hunterdon Middlesex

Monmouth Morris Ocean Passaic JerseyCity

Somerset Sussex Union Warren Newark

NJDOT GovernorRep.

Citizens’Rep.

PortAuthority

NJTransit

NJTPA Board of Trustees

Standing CommitteesPlanning & Economic Development Committee

Project Prioritization CommitteeFreight Initiatives Committee

Regional Transportation Advisory Committee

NJTPA Executive CommitteeChairman: Union County Freeholder Angel Estrada

Hunterdon County Freeholder Matthew Holt, First Vice-Chairman

Passaic County Freeholder John Bartlett, Second Vice-Chairman

Morris County Freeholder Kathryn A. DeFillippo, Third Vice-Chairman

Essex County Executive Joseph DiVincenzo, Secretary

NJTPA Board of TrusteesCommittees

Transportation Improvement Program (TIP)Updated every two years

MPO Key Products

Updated yearly

Planning

• Plan 2045, the current long-range Regional Transportation Plan

• Involves a robust public input and visioning process

• Assesses accessibility and mobility in the region, identifying needs and strategies

Regional Planning

• The Congestion Management Process (CMP) is federally required for metropolitan areas with a population over 200,000

• The CMP is part of NJTPA performance-based planning and programming, which also includes performance measures and targets as per MAP-21 and the FAST Act

Project Background

• NJTPA is collecting subregional input ahead of this project. Subregional perspectives are important to understanding the transportation landscape of the region

• The NJTPA process is inclusive, emphasizing attention to equity issues, environmental justice (EJ) and Title VI groups

Project Background (cont’d)

Project Background (cont’d)

• The NJTPA participates in a range of interagency forums pertaining to performance-based planning

• Numerous NJTPA and partner initiatives are related to the CMP and should both inform and be informed by this effort

The NJTPA is seeking consultant support to conduct

• A region-wide assessment of transportation needs and equity concerns

• Evaluation of strategies to address needs identified in assessment

• Preparation of a report that describes the challenges faced by the region

Current RFP

• Update the congestion management process for the NJTPA region

• Conduct assessment of multimodal accessibility, mobility, and congestion in keeping with regional goals

• Develop GIS databases of findings

Project Goals

• Provide a narrative detailing regional transportation challenges and potential solutions

• Develop products useful to planners and policymakers, and to inform the long range transportation plan

• Support further cooperative project planning

Project Goals (cont’d)

• The consultant effort is expected to be started in November 2019.

• Project to be completed within 18 months of commencement.

Project Schedule

• Task 1: Facilitate Collaboration

• Task 2: Identification of Goals and Performance Measures

• Task 3: Performance Measurement and Needs Assessment

• Task 4: Equity Assessment

Scope of Work

• Task 5: Strategy Identification and Assignment

• Task 6: Preparation of CMP Regional Assessment

• Task 7: Project Management

Scope of Work (cont’d)

Establish and support CMP working group’s collaboration at key decision points.Deliverables for Task 1: • Documentation of working group input• Support for up to five (5) meetings• Meeting materials, facilitation, handouts and

minutes, other follow-up items• Presentation to NJTPA standing committee

Task 1: Facilitate Collaboration

Task 2: Identification of Goals and Performance Measures

Establish goals, objectives, and performance measures for the analysisDeliverables for Task 2: • Technical memorandum detailing performance

measures, network, places, and markets• Shapefile layers • GIS database containing network, place type,

corridor, and other appropriate travel market data

Conduct a regional analysis of needs based on performance measures established in Task 2.

Deliverables for Task 3: • Documented categorization scheme for needs• Technical memorandum including documented

targets, and detailed analysis approach and findings

• Performance measure output data (from Task 2)

Task 3: Performance Measurement and Needs Assessment

Deliverables for Task 3 (cont’d): • Needs in GIS form• Maps, lists, and charts showing appropriate

aspects and geographic scales of accessibility, mobility and congestion

Task 3: Performance Measurement and Needs Assessment (cont’d)

Evaluate transportation performance indicators among environmental justice and other traditionally underserved populations.

Task 4: Equity Assessment

Deliverables for Task 4: • Maps of the equity findings for identified

regional needs • Equity findings in GIS form• Narrative and charts of needs of Environmental

Justice and other vulnerable populations

Task 4: Equity Assessment (Cont’d)

Evaluate and assign strategies to address the needs identified in Task 3.

Deliverables for Task 5: • Categorization scheme for strategies• Technical memorandum documenting the

strategy identification and prioritization process

Task 5: Strategy Identification and Assignment

Deliverables for Task 5 (cont’d): • GIS database of assigned strategies, with

justifications • Graphical representation of all strategies

and associated needs (including maps and/or other instruments) that would be understandable to the public

Task 5: Strategy Identification and Assignment (Cont’d)

Prepare the final CMP Regional Assessment report.

Deliverables for Task 6: • Report including performance measures

analysis, facilities listed by outstanding needs and selected strategies, equity analysis findings, narrative tying all the elements together

• Static webpage(s) sharing analysis findings with the public

Task 6: Preparation of CMP Regional Assessment

Deliverables for Task 6 (cont’d): • Needs records from Tasks 3 and 4 entered into

PRIME system• Recommendation records from Task 5 entered

into PRIME system

Task 6: Preparation of CMP Regional Assessment (cont’d)

Establish an effective means of coordinating and reporting over the course of the project.

Deliverables for Task 7: • A detailed project schedule to be submitted at the

kick-off meeting • A minimum of five (5) face to face project

management meetings• Biweekly updates

Task 7: Project Management

Deliverables for Task 7 (cont’d): • Meeting agendas, handouts and minutes

• Development and maintenance of a web-based project collaboration site

• Quality assurance/quality control (QA/QC) plan

• Monthly progress reports and invoices

Task 7: Project Management (cont’d)

• Understanding of the scope and technical approach to the project

• Knowledge of congestion management process steps and principles

• Ability to extract meaningful narratives from complex data and communicate them

• Professional qualifications in performance-based planning and programming

• Ability to perform the work, project management experience, and quality assurance/control abilities

• Quality, clarity, content and thoroughness of proposal

Consultant Selection Criteria

EEO/Affirmative Action• Letter of Federal Affirmative Action Plan

Approval

• Certificate of Employee Information Report issued by NJ Treasury

• Copy of Employee Information Report Form AA302 submitted to NJ Treasury

Consultant Eligibility & Documentation

Federally Mandated DBE Participation Program• 12.44% participation goal

• DBE Certification by NJDOT, NJ TRANSIT or PANYNJ

• Or ESBE Certification by NJDOT

• State of NJ MBE/WBE or SBE Certifications issued by the Treasury do not satisfy this requirement

Consultant Eligibility & Documentation

Insurance & Liability• Workers Compensation $1M• Commercial General Liability $3M• Automobile Liability $1M• Professional Liability/Errors & Omissions $1M

Consultant Eligibility & Documentation

NJ Business Registration• Certificate to be submitted prior to contract

execution, for prime and all subconsultants

Disclosure of Investment Activities in Iran• Standard certification form to be submitted

with the proposal, for prime and all subconsultants

Consultant Eligibility & Documentation

Deadline for Proposal is August 21, 2019 at 2:00 PM sharp

• Transmittal Letter– Identifying Prime, Project Manager, person(s)

authorized to negotiate on the respondent’s behalf, and any proposed subconsultants

– Certifying respondent’s eligibility & commitment to the project

How to Respond

• 9 bound copies of the Technical Proposal

• 4 bound copies of the Cost Proposal, submitted in a separately sealed envelope

• Electronic copy on CD or USB flash drive (to be included in envelop with Cost Proposal)

How to Respond (cont’d)

• Consultant team’s approach to the project • Firms experience/ability to complete work• Work plan and schedule• Staff plan, including table, organization chart,

qualifications & resumes of key staff• DBE/ESBE Participation Documentation• New Jersey Business Registration Certificate• Disclosure of Investment Activities in Iran forms • Firms commitment to quality management

Technical Proposal Submission Requirements

• Cost reimbursement contract subject to Federal and State Laws, Policies and Procedures

• Cost plus fixed fee contract, up to an agreed ceiling• Summary budget and detailed budget forms for each firm

on the project team using NJTPA’s Sample Budget Form– Budget Period– Salary/wages, staff-hours by tasks – Overhead– Direct Expenses– Subconsultant Fees– Fixed Fee (or profit)

Cost Proposal Submission Requirements

• Follow-up questions must be submitted in writing to the Project Manager, with a copy to the Sr. Director of Finance and Administration

• Inquires received after August 7, 2019 may not be reviewed or considered

• Questions and formal responses, including those from today's meeting, to be posted on our website by August 14, 2019

http://www.njtpa.org/Get-Involved/RFPs.aspx

RFP Inquiries

Important Dates

• Deadline for Consultant Inquires: – August 7, 2019

• Deadline for Submission of Proposals: – August 21, 2019

• Consultant Interviews (if needed): – Week of September 23, 2019 (Tentative)

• Contract Award Date: – November 2019 (Tentative)

One Newark Center, 17th FloorNewark, NJ 07102(973) 639-8400www.njtpa.org

Questions?