Access CH03 More Skills12.qxd 5/22/08 10:43 AM Page 1...
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Data from a table or query can be exported into file formats that are opened with other applica- tions such as Microsoft Excel and Internet Explorer. Cypress Sun Resorts needs to export the data from the Customers table so that they can work with the data using Excel. To complete this database, you will need the following file: a03_Golf_Rounds You will save your files as: a03_Golf_Rounds_Your_Name a03_Players_Your_Name.xlsx a03_Scores_Your_Name.html 1. Start Access, and then open a03_Golf_Rounds. Save the database in your Access Chapter 3 folder as a03_Golf_Rounds_Your_Name If the security message displays, enable the content. 2. Open the Players table datasheet, and then change the name of the first player from Your and Name to your own first and last names. 3. Close the table. In the Navigation Pane, be sure that the Players table is still selected. Display the External Data tab, and then in the Export group, click Excel. Access CHAPTER 3 Copyright © 2009 by Pearson Education, Inc. All rights reserved. From Skills for Success with Microsoft® Office 2007 by Kris Townsend Microsoft Access | Chapter 3 - Creating Queries and Reports More Skills: SKILL 12 | Page 1 of 6 More Skills 12 Export Data to Other Applications
Transcript of Access CH03 More Skills12.qxd 5/22/08 10:43 AM Page 1...
� Data from a table or query can be exported into file formats that are opened with other applica-tions such as Microsoft Excel and Internet Explorer.
� Cypress Sun Resorts needs to export the data from the Customers table so that they can workwith the data using Excel.
To complete this database, you will need the following file:� a03_Golf_Rounds
You will save your files as:� a03_Golf_Rounds_Your_Name� a03_Players_Your_Name.xlsx� a03_Scores_Your_Name.html
1. Start Access, and then open a03_Golf_Rounds. Save the database in your AccessChapter 3 folder as a03_Golf_Rounds_Your_Name If the security message displays, enablethe content.
2. Open the Players table datasheet, and then change the name of the first player from Yourand Name to your own first and last names.
3. Close the table. In the Navigation Pane, be sure that the Players table is still selected.Display the External Data tab, and then in the Export group, click Excel.
AccessCHAPTER 3
Copyright © 2009 by Pearson Education, Inc. All rights reserved.From Skills for Success with Microsoft® Office 2007 by Kris Townsend
Microsoft Access | Chapter 3 - Creating Queries and Reports More Skills: SKILL 12 | Page 1 of 6
More Skills 12 Export Data to Other Applications
Access CH03 More Skills12.qxd 5/22/08 10:43 AM Page 1
5. Click a blank area of the displayed dialog box, and then click the Browse button. In the dis-played File Save dialog box, navigate to your Access Chapter 3 folder, name the filea03_Players_Your_Name and then click Save.
Copyright © 2009 by Pearson Education, Inc. All rights reserved.From Skills for Success with Microsoft® Office 2007 by Kris Townsend
Microsoft Access | Chapter 3 - Creating Queries and Reports More Skills: SKILL 12 | Page 2 of 6
Excel file formats
Export - Excel Spreadsheetdialog box
Figure 1
4. In the displayed Export - Excel Spreadsheet dialog box, click the File format arrow, andthen compare your screen with Figure 1.
The Export - Excel Spreadsheet dialog box can save the table in four different Excel fileformats.
Access CH03 More Skills12.qxd 5/22/08 10:43 AM Page 2
Copyright © 2009 by Pearson Education, Inc. All rights reserved.From Skills for Success with Microsoft® Office 2007 by Kris Townsend
Microsoft Access | Chapter 3 - Creating Queries and Reports More Skills: SKILL 12 | Page 3 of 6
Two export options selected
Figure 2
6. In the displayed Export - Excel Spreadsheet dialog box, select the Export data with for-matting and layout check box, and then select the Open the destination file after theexport operation is complete check box as shown in Figure 2.
7. Click OK. Wait a few seconds for the data to display in Excel, and then compare your screenwith Figure 3.
Table exported intoExcel worksheet
Figure 3
Access CH03 More Skills12.qxd 5/22/08 10:43 AM Page 3
Copyright © 2009 by Pearson Education, Inc. All rights reserved.From Skills for Success with Microsoft® Office 2007 by Kris Townsend
Microsoft Access | Chapter 3 - Creating Queries and Reports More Skills: SKILL 12 | Page 4 of 6
Two export options selected
Figure 4
8. If your instructor asks you to print your work, from the Office menu, click Print. In the dis-played Print dialog box, under Print range, click in the To box, type 1 and then click OK toprint the worksheet’s first page.
9. Close the Excel window. In Access, in the displayed Export - Excel Spreadsheet dialogbox, click the Close button.
10. In the Navigation Pane, right-click the Scores query, and then click Design View.
11. In the Criteria row for the Tournament column, type Dorian Invitational 2010
12. In the Criteria row for the Round column, type 1 Run the query. Be sure that 15 recordsdisplay. Save , and then Close the query.
13. Display the External Data tab. With the Scores query still selected, in the Export group,click the More button, and then click HTML Document.
14. In the displayed Export - HTML Document dialog box, click the Browse button. In the displayed File Save dialog box, navigate to your Access Chapter 3 folder, name the filea03_Scores_Your_Name and then click Save.
15. In the displayed Export - HTML Document dialog box, select the Export data with for-matting and layout check box, and then select the Open the destination file after theexport operation is complete check box as shown in Figure 4.
Access CH03 More Skills12.qxd 5/22/08 10:43 AM Page 4
Copyright © 2009 by Pearson Education, Inc. All rights reserved.From Skills for Success with Microsoft® Office 2007 by Kris Townsend
Microsoft Access | Chapter 3 - Creating Queries and Reports More Skills: SKILL 12 | Page 5 of 6
Query displayedin Web browser
Figure 5
16. Click OK. In the displayed HTML Output Options dialog box, click OK. Wait a few sec-onds for the query to display in Internet Explorer or other Web browser, and then compareyour screen with Figure 5.
17. If your instructor asks you to print your work, click the Print button , and then print theWeb page.
18. Close Internet Explorer. In the displayed Export - HTML Document dialog box, clickthe Save export steps check box.
19. In the displayed Description box, type the following: Exports the Scores query as a Webpage. Click the Save Export button.
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Microsoft Access | Chapter 3 - Creating Queries and Reports More Skills: SKILL 12 | Page 6 of 6
20. In the Export group, click the Saved Exports button, and then compare your screen withFigure 6.
In the Manage Data Tasks dialog box, you can quickly perform the export again byselecting it and then clicking the Run button. Cypress Sun Resorts will update the cri-teria in the Scores query, and then use this technique to quickly create Web pages fortournament scores.
Manage Data Tasks
Saved Exports tab
Saved export
Run button
Figure 6
21. Close the Manage Data Tasks dialog box, and then Exit Access.
� You have completed More Skills 12
Access CH03 More Skills12.qxd 5/22/08 10:43 AM Page 6
