ABSENTEEISM…a habit of being absentee

PRESENTED BY:•SHARAD NAGRAJU•SAILEE NADKARNI•VINAYAK MARA•NIKHIL PRABHUDEVA•NITESH SASIDHARAN

CONTENTS: INTRODUCTION ON ABSENTEEISM EXAMPLE ON ABSENTEEISM TYPES OF ABSENTEEISM CAUSES & EFFECTS OF ABSENTEEISM MEASUREMENT OF ABSENTEEISM ABSENTEEISM IN SCHOOL ABSENTEEISM AT WORKPLACE CONTROL & RECOMMENDATION OF

ABSENTEEISM SUGGESTIONS & CONCLUSSION.

INTRODUCTION:

There is a famous saying, “The theory without practical is lame and practical without theory is blind.”

Absenteeism is a serious workplace problem and an expensive occurrence for both employers and employees seemingly unpredictable in nature.

What is Absenteeism? Absenteeism is a habitual pattern of

absence from a duty or obligation. Traditionally, absenteeism has been viewed as an indicator of poor individual performance, as well as a breach of an implicit contract between employee and employer. More recent scholarship seeks to understand absenteeism as an indicator of psychological, medical, or social adjustment to work.

Absenteeism is the practice or habit of being an absentee and an absentee is one who habitually stays away from work.

• According to Labour Bureau of Shimla : -

Absenteeism is the total man shifts lost because

of absence as percentage of total number of man

shifts scheduled to work.

• Any employee may stay away from work if he has

taken leave to which he is entitled or on ground

of sickness or some accident or without any

previous sanction of leave.

• Maybe even worse than absenteeism, it is

obvious that people such as malingerers and

those unwilling to play their part in the workplace

can also have a decidedly negative impact. Such

team members need individual attention from

frontline supervisors and management.

…Absenteeism…

Sometimes a team members call in as sick when they

really do not want to go to work. But they would not call

up and say,

“I’m not coming in today because

my supervisor abuses me.” Or,

“I’m not coming in today because

my chair is uncomfortable.” Or,

“I’m not coming in today because

the bathrooms are so filthy, it

makes me sick to walk into them.”

EXAMPLE OF ABSENTEEISM :

But instead would give some irrelevant reason of appearing sick.

There are a few essential questions to consider at the outset if you

want to make a measurable improvement to your absenteeism figures.Why is your present absenteeism policy ineffective? Where and when is excessive absenteeism occurring

TYPES OF ABSENTEEISM

1. INNOCENT ABSENTEEISM

Innocent absenteeism refers to employees who are absent for reasons beyond their control; like sickness and injury. Innocent absenteeism is not culpable which means that it is blameless. In a labour relations context this means that it cannot be remedied or treated by disciplinary measures.

2. CULPABLE ABSENTEEISM

Culpable absenteeism refers to employees who are absent without authorization for reasons which are within their control . To be culpable is to be blameworthy. In a labour relations context this means that progressive discipline can be applied

MALADJUSTMENT WITH FACTORY

SOCIAL AND RELIGIOUS CEREMONIES

HOUSING CONDITIONS

INDUSTRIAL FATIGUE

UNHEALTY WORKING CONDITION

ALCOHOLISM

ABSENCE OF ADEQUATE WELFARE ACTIVITIES

INDEBTNESS

IMPROPER & UNREALISTIC PERSONNEL POLICIES

IMPROPER & UNREALISTIC PERSONNEL POLICIES

INADEQUATE LEAVE FACILITIES

CAUSES OF ABSENTEEISM

EFFECTS OF ABSENTEEISM

Lost productivity of the absent employee

Overtime for other employees to fill in

Decreased overall productivity of those employees

Any temporary help costs incurred

Possible loss of business or dissatisfied customers

Problems with employee morale

•RATE OF ABSENTEEISM -DEPENDS ON PAYMENT

RATE OF ABSENTEEISM

DEPENDS UPON AGE OF WORKERS

RATE OF ABSENTEEISM –

DEPENDS UPON SHIFTS

FEATURES

RATE OF ABSENTEEISM –

DEPENDS ON SEASONAL CHARACTER

MEASURMENTS OF ABSENTEEISM For calculating the rate of

absenteeism we require the number of people scheduled to work and number of people actually present.

Absenteeism can be find out of absence rate method.

RATE OF ABSENTEEISM

NO.OF MAN DAYS LOST

NO.OF MAN DAYS PLANNED TO WORK

X 100

FOR EXAMPLEa) Average number of employees in work force : 100b) Number of available workdays during period : 20c) Total number of available workdays (a x b) : 2,000d) If Total number of lost days due to absences during the period : 93e) Absenteeism percent (d [divided by] c) x 100 : 4.65% 93 X 100 absenteeism %= 2000

Since absenteeism is a major barometer of employee morale, absenteeism above 5 percent has to be considered as very serious (across most industries 3 percent is considered standard).

ABSENTEEISM IN SCHOOL

In its nut shell, absenteeism is remaining absent for the school by a child or children .

The reasons given by the child or mentioned in the absent letter signed by his/her parents:

Being ill Out of station Family functions Death of grand ma / grand pa

From absenteeism to School abandon is just a little step

Causes that lead to absenteeism: The lack of one parent The lack of implication both

parents . The divorce of parents; The lack of financial resources The lack of moral and social

values These children are not motivated

to study, to come to school, to learn, because they do not have a model/pattern in their family.

Measures to be undertaken: Collect information about these children and their

families (parents); Contact the parents to come to school Monitoring (weekly) children’s school attendance Mutual contact between parents, teachers, child and

counsellor Observing the behaviour of children in the

classroom; Observing the relationships established by the

children; Questioning the classmates about his/her behaviour Parents should send leave letter for the absence well

in before rather then just blindly signing a absent latter.

ABSENTEEISM AT WORKPLACE

Absenteeism in workplace can be defined as “ Failure of employees to report to work when they are scheduled to work”.

Reasons Of Absenteeism At Workplace:

Medical disorders Chronic illness Addictions like drugs

and alcohol abuse Fatigue Psychological disorders Personal illness Family issues

Personal factors:

Personal attitude

Employees with very low work ethics are indisciplined and have lot of integrity and behavioral issues.

Seniority:

Employees who have been in the company for a long time are well adjusted with the working culture and hence they don’t find any reason to be absent without permission.

Stress:

The pressure of work sometimes takes tool on the employees.This results in increased level of stress and the employees resort to excuses to stay away fromwork.

Work routine:

Doing the same job over a period of time can get monotonous.They rather choose time to do something interesting than to come to work.

Poor working environment:

Absenteeism generally has been identified as the symptom of :

Low job satisfaction, Sub-standard working conditions Unfair treatment received by higher

officers Low pay, poor benefits and high work

loads.

Effects of absenteeism at work: Loss of productivity of the absent

employee Overtime for other employees to fill in Decreased overall productivity of the

firm Possible loss of business or dissatisfied

customers Problems with employee morale

ABSENTEEISM CONTROL :There are Two types of absenteeism and both need different approaches in order to be solved.

Innocent absenteeism : It is blameless as it is not under the control of the employees, like sickness and injury. Hence it cannot be treated by disciplinary measures. Whereas such employees can be counselled in order to get a clear view of the problems bothering them, and subsequently helping the employee out it. The employer should monitor his/her attendance regularly, and keep in touch as and when the need be.

Culpable absenteeism : It refers to employees being absent for work without authorization, for reasons within their control. For example, an employee who’s on sick leave can be proved that he was not actually sick.

Measures to reduce culpable absenteeism

1. Initial warning(s)

2. Written warning(s

3. Suspension(s)

4. Discharge

ABSENTEEISM

Innocent Absenteeism

CulpableAbsenteeism

Absenteeism Control :

Absenteeism is a disease that appears

whenever a company fails to inoculate itself

through the use of sound management practices.

To cure excessive absenteeism, one has to know

the exact causes and then examine the available,

workable and proven solutions to apply against

those causes.

To embark upon a successful absenteeism

reduction program, you need to make sure you

have some basic information and facts about

absenteeism in your company.

The following four questions, would help focus

your ideas and put a plan into action regarding

absenteeism.

GUIDELINES & MEASURES FORCONTROL OF ABSENTEEISM

QUESTIONS TO BE ASKED….

TO THE EMPLOYER: Why is your present absenteeism policy ineffective? Where and when is excessive absenteeism occurring? What are the real causes for absences? How much formal training have your supervisors

received on absenteeism containment and reduction?

SOLUTIONS TO MINIMIZE ABSENTEEISM LOSSES: Proper working condition in the factory, so that

worker can devote their full effort & energy for achieving the production gasket assigned to them by the management.

Adequate wage as that worker may be satisfied & will be able to full fill their daily needs & they will not go to search for another ways of earning money.

Protection from accident & sickness. Facilities for obtaining leave for rest by this the

management will be able to know in advance how many workers would take leave on a particular day or date.

The personal management should encourage notification, especially in cases of sickness when the duration of absences is likely to be long.

In case of personal & family e.g. illness of children in case of married woman employees which make absences unavoidable, leave should be granted liberally.

LEAVE

APPLICATION

GOOD WORK CONDITION

ADEQUATE WAGES

LEAVE FOR REST.

Incentives &Bonus

Cheap housing & MedicalService

RECOMMENDATIONS … To reduce unavoidable absence due to sideness &

industrial accident, program of industrial hygiene & safety should be strengthened.

Regularity in attendance can be encouraged to some extent by the offer of a bonus & other pecuniary inducement.

Adaptation of a well defined recruitment procedures .

Job security for workers. Motivation of worker; workforce & social

measures. The management should recognized the needs of the workers and offer them adequate & cheap Housing facility, or subsidized food, free medical aid and transportation facilities .

Liberal grants or leave. Improved common & prompt redressed of

consciences. Cordial & healthy relationship between the senior

& junior, between the management & the workers.

Healthy Relationship between Senior & Juniors.

SUGGESTIONS AND CONCLUSSION:“Absenteeism is a serious problem for management because it involves heavy additional expenses. The management should take the following measures to reduce the rate of absenteeism” Provide Incentives- An incentive provides an employee

with a boost to their motivation and avoid unnecessary absenteeism.

Employee Assistance Program- If you confront an employee about his or her frequent absenteeism.

Sickness Reporting – Tell employees that they must phone in as early as possible to advise why they are unable to make it to work and when they expect to return.

Return to Work Interview- When an employee returns to work then ensure that they have a ‘return to work interview’.

……. THANK YOU…!!!