NOTICE INVITING TENDER

(E-PROCUREMENT MODE ONLY)

NO: KIOCL/TS/CS/F-494/506 Date: 30.01.2020

We KIOCL Limited shall be utilizing the e-procurement service of MSTC Limited, A Government of India Company having its registered office at 225-C, AJC Bose Road, Kolkata- 700 020 for enabling us to procure goods, services and works. KIOCL Ltd invites online tenders from the prospective bidders with relevant expertise and experience for filing e-forms with Ministry of Corporate Affairs (MCA), Documentations & Certifications of forms and providing other consultancy/advisory services/Certificates under the Companies Act 2013, SEBI Regulations and Other Corporate Laws on need basis to participate in our tender the mode of which happens to e-Procurement System (Online Part A - Techno-Commercial Bid and Part B -Price Bid through http://www.mstcecommerce.com/eprochome/kiocl of MSTC Ltd.)

MSTC Event No. & Date Description Last date & Time for submission of

offer

KIOCL/19-20/ET/397 and 30.01.2020

Engaging Practicing Company Secretary / Firm of Practicing Company Secretaries. Relevant expertise and experience for filing e-forms with Ministry of Corporate Affairs (MCA), Documentations & Certifications of forms and providing other consultancy/ advisory services/certificates under the Companies Act 2013 and SEBI Regulations and other Corporate Laws on need basis. KIOCL limited invites response from such experts for availing need based expert services for KIOCL Limited.

28.02.2020

up to 5.30 PM (IST)

1. SCOPE OF WORK

The scope of work is as given under a) Verification and Filing of all e-forms including MGT-7(MGT-8) and IEPF Forms and MGT-15

etc., and any other Forms applicable as per the Companies Act,2013 & rules thereof. b) Conversion of Annual Accounts into XBRL mode, verification and filing of Annual Accounts

in Form AOC-4- XBRL.

ಕಐಓಸಎಲ ಲಮಟಡ

(ಭಾರತ ಸಕಾಾರದ ಉದಯಮ)

ಎರಡನೇ ಹಂತ, ಕ ೇರಮಂಗಲ, ಸಜಾ೯ಪುರ ರ ೇಡ,

ಬಂಗಳೂರು- ೫೬೦ ೦೩೪

ತಾಂತರಕ ಸೇವಗಳ ಇಲಾಖ ದ ರವಾಣ: ೦೮೦-೨೫೫೩೧೪೬೧-೬೬ ಇಮೕಲ: bgmcpts@kioclltd.com

ಫಾಯಕಸ:೦೮೦-೨೫೫೩೨೧೫೪

ವಬಸೖಟ: www.kioclltd.in

कअइओसीएल लललिटड

(भारत सरकार का एक उधयि)

II बलाक कोरािगला,सरजापर रोड बगलर-560 034

तकनीकी सवाए ववभाग टललफोन: ०८०- २५५३१४६१ - ६६ ईिल: : bgmcpts@kioclltd.com

फकस:०८०-२५५३२१५४ www.kioclltd.in

KIOCL LIMITED (A Government of India Enterprise)

II Block, Koaramangala,

Sarjapura Road

Bangalore – 560 034

TECHNICAL SERVICES

DEPARTMENT

Telephone: 080 – 25531461 to 66

Email: : bgmcpts@kioclltd.com

Fax: 080 - 25532154

Website: www.kioclltd.in

KUDREMUKH ಐಏಸಓ 9001, 14001 ಮತತು ಓಹಚಎಸಏಎಸ 18001 ಸ೦ಸ अई एस ओ 9001, 14001 तथा ओएचएसएएस 18001 कमपनी

ISO 9001, 14001 & OHSAS 18001 COMPANY

c) Conversion of Annual Cost Audit Report into XBRL mode, verification and filing of returns

in Form CRA-4.

d) Issue of Certificate(s) for submitting to Stock Exchange(s) – - half-yearly certificate u/r 40(10) of SEBI (LODR) Reg. 2015- quarterly Reconciliation of Share Capital Audit Report- any other certificate to be submitted to Stock Exchanges.

e) Annual Corporate Governance Compliance Certificate in pursuance to SEBI (LODR) Reg.,

2015

f) Annual Certificate on Compliances of provisions of the Companies Act, 2013, Listing Regulations or the relevant Act, under which Company have been regulated. (To the extent the compliances are within the ambit of CPSEs) for submission to Department of Public Enterprises (DPE) for purpose of evaluation of MoU.

g) Obtaining / renewal of Digital Signature(s)

h) Providing Legal updates in relation to Companies Act, 2013, Companies Rules, SEBI Guidelines and other Acts/Rules/Regulations/Guidelines applicable to the Company including circulars, orders, rules and notifications issued there under and preparation of Compliance Calendar.

PROFORMA FOR EVALUATION OF PRE-QUALIFICATION OF BIDDERS: The agencies who are submitting their offers must furnish the following details along with documentary evidence of their claims. However, any surrogated submission in any form will disqualify them from consideration.

GENERIC Name of the Agency

Postal Address Communication Address

Contact Person

Mobile / P&T Nos. E-mail id

PRE-QUALIFICATION CRITERIA:

Following are the eligibility criteria for practicing CS/CA/CMA / Firm of practicing CS/CS/CMA to submit their bid: - -Practicing CS/CA/CMA or a firm of practicing CS/CA/CMA as its partner, having an experience of minimum 10 years in providing professional services to listed organizations, preferably Central Public Sector Enterprise (CPSEs). The Cut-off date for ascertaining experience would be the date of publication of tender. -Having Registered/Branch Office at Bangalore,

-Availability of all requisite infrastructures & softwares as per MCA 21 norms. -Practicing CS/CA/CMA or a Firm of Practicing CS/CA/CMA should have an average annual turnover of Rs. 20 Lakhs or more from Practice in last three financial years i.e. FY 2018-19, 2017-18 and 2016-17. -The Practicing CS/CA/CMA or a Firm of Practicing CS/CA/CMA must have at least 2(two) active partners in full time practice or minimum 2(two) full time employees, who are qualified Company Secretaries with ICSI membership having at least 5 years of experience.

-The Practicing CS/CA/CMA or a Firm of Practicing CS/CA/CMA having Branch office at Bengaluru must have at least 1(one) full time employee, who is qualified Company Secretary with ICSI membership having at least 5 years of experience.

1 Experience in the relevant field in any single year

during last 7 years. Copies of the work orders & Work completion Certificate/letter shall be furnished to meet the PQ criteria.

i) Three (3) similar completed works costing not less than Rs. 0.86 Lakhs.

OR

ii) Two (2) similar completed works costing not less than Rs. 1.08 Lakhs

OR

One (1) similar completed work costing not less than Rs. 1.73 Lakhs.

Note: Tenderer should attach the documentary proof/details of their experience regarding

competency in undertaking contract while submitting the quotation.

General information to be provided by the Bidders

I Proof of the documents shall be submitted along with the tender for the following:

1 PAN No. (Mandatory)

2 GST No.

3 Registration no. & date of Registration with ICSI for Practicing.

4 Details of partners/Proprietor of the firm as on date of tender (Name, Membership no., date of joining the firm, etc

2. SUBMISSION OF TECHNO-COMMERCIAL AND PRICE BID:

Bidder should submit their tenders in two parts through e-procurement mode only. The instructions on the portal shall be followed, while submitting the tender

Part - A : Techno-Commercial Bid Part - B : Price Bid

Bidders are requested to upload the following documents in the MSTC portal.

a) One set of tender documents including all Annexure duly filled-in and other relevant documents in support of your bid with official seal & signature on all pages.

b) Copy of GST registration Certificate & Complete contact details of the bidder c) Documentary evidence for Pre-Qualification Requirement. d) Copy of the un-Priced Bid without indicating Price: Annexure- II

3. COST OF TENDER DOCUMENT (Tender Fee non refundable):

The cost of Tender Document fee of Rs. 200/- (Rupees two hundred only) payable by RTGS in favour of KIOCL Limited, payable at Bangalore.

4. EARNEST MONEY DEPOSIT (EMD)

a) The bidders shall furnish an interest free Earnest Money Deposit (EMD) of Rs. 10,000/-

(Rupees ten thousand only) by way of RTGS in favour of "KIOCL LIMITED” payable at Bangalore.

b) The EMD will not carry any interest till it is returned. The EMD will be returned without any interest to unsuccessful bidders on identification of successful bidder and in the case of successful bidder, the EMD will be returned after receipt of security deposit towards performance guarantee.

c) In case the bidder withdraws their quotation before the tender validity specified in this

tender document, the EMD amount will be forfeited irrespective of whether the bidder has offered shorter validity than the validity stipulated in this tender document. IMPORTANT NOTE:

i) The above payments should be deposited in one go and exact amount should be reflected in our books of account on or before the opening date & time of tender.

ii) Please note that Tenders without EMD, Tender Document Fee or the proof of payments/exemption will be rejected.

Our Bank details for RTGS purpose: UNION BANK OF INDIA PBS(KORAMANGALA) BANGALORE -560 034 ACCOUNT NO. 515401010022015 IFSC CODE: UBIN0551546

5. EXEMPTION OF EMD & COST OF TENDER:

State/Central Govt. Organization, PSU and valid UAM/NSIC registered (for the tendered item) firm can produce documentary evidence issued by Govt. Authorities for exemption towards submission of Tender Document Fee, Tender Processing Fee and EMD. In case of SSIs /MSEs firms need to submit notarized copies of the relevant, valid registration certificates for claiming exemption. However, they would be required to furnish Security Deposit in case they are successful in the tender.

6. FORFEITURE OF EMD

EMD shall be forfeited if the tenderer withdraws or alter /modify the tender terms in any respect within the period of validity specified in the tender document after the due date of submission of bids. Non acceptance of the work order by the successful bidder the EMD shall be forfeited On accepting of the work order by the successful bidder and not performing the contact as per the terms and conditions of the work order than the EMD shall be forfeited. FREAK LOW QUOTES: In case after opening of price bid of technically cleared bidders, if it is noted that L-1 firm has withdraw from the tender then EMD shall be forfeited and firm may be given tender holiday for a period of two years.

7. REFUND OF EMD

EMD shall be returned without interest after submission of the Security Deposit in the case of successful bidder. However, the same shall be returned without interest to the unsuccessful bidders after the award of work to the successful bidder.

8. Tender opening:

Part – A : The Techno-Commercial bid will be opened electronically on 29.02.2020 at 11.00 AM. Part – B : Price bid will be opened electronically of only those bidder(s) who have been techno-commercially found acceptable.

9. E-REVERSE AUCTION : After opening of Price bids, e-reverse auction will be conducted

amongst all the techno commercially acceptable bidders. Schedule of e-reverse auction will be communicated separately.

10. CONFIDENTIALITY: You shall keep all the information shared with you as confidential and

shall not disclose the same under any circumstances to anyone, without obtaining written consent from KIOCL.

11. FRAUD PREVENTION POLICY OF KIOCL: Everyone make a note that ‘fraud prevention policy’ is

being followed in KIOCL, which provides a system for prevention/detection/reporting of any

fraud. It also for bids everyone from involvement in fraudulent activity & that where any fraudulent activity is suspected by anyone, the matter must be reported to the ‘Nodal Officer’ (Chief Vigilance Officer) as soon as he/she comes to know of any fraud or suspected fraud.

12. You are advised to read the tender document before filling the document and submit your

tenders before the due date and time as stated above. Kindly quote your competitive rates and best offer while submitting the tender, as KIOCL does not intend to hold negotiation.

Thanking you,

Yours faithfully, For KIOCL Limited,

- Sd/- (Noor Ahmed)

JGM (Projects &TS) Mobile : +91 8105133993

e-mail : bgmcpts@kioclltd.com

ANNEXURE – I

IMPORTANT INSTRUCTIONS FOR E-PROCUREMENT

I) Process of E-tender:

A) Registration: The process involves vendors registration with MSTC Limited e-procurement portal (www. mstcecommerce.com) which is free of cost. Only after registration, the vendor(s) can submit his/their bids electronically. Electronic Bidding for submission of Techno-Commercial Bid as well as Price Bid over the internet will be done. The vendor should possess Class III signing type digital certificate. Vendors are to make their own arrangement for bidding from a Personal Computer connected with Internet. MSTC Ltd is not responsible for making such arrangement. (Bids will not be recorded without Digital Signature).

SPECIAL NOTE: THE PRICE BID AND THE COMMERCIAL BID HAS TO BE SUBMITTED ON- LINE AT http://www.mstcecommerce.com/ eprochome/kiocl/

1) Vendors are required to register themselves online with http://www.mstcecommerce.com/eprochome/kiocl/ →Register as Vendor (Vendors) Filling up details and creating own user id and password→ Submit.

2) Vendors will receive a system generated mail confirming their registration in their email which has been provided during filling the registration form.

In case of any clarification, please contact MSTC Limited, (before the scheduled time of the e- tender).

Contact Persons at MSTC Ltd are as under

Shriyansh Jain J.Damodaran

Email: sjain@mstcindia.co.in Email: jdamodaran@mstcindia.co.in

Mobile : 7411651015 Mobile :

Land Line : 080 22260054/22266417 Extn 205

B) System Requirement: i) Windows 98 /XP-SP3 & above/Windows 7 Operating System

ii) IE-7 and above Internet browser iii) Signing type digital signature - Class 3. iv) JRE 8 update 144 and above software to be downloaded and installed

in the system. v) To enable ALL active X controls and disable “use pop up blocker‟ under

Tools→ Internet Options→ custom level FOR DETAILS PLEASE GO THROUGH THE VENDOR GUIDE AND THE VIDEO UNDER “VIEW VIDEO” LINK AT www.mstcecommerce.com/eprochome

➢ Vendor

GuideLinkhttp://www.mstcecommerce.com/eprochome/UserManualVendor.pdf.

➢ Video Link.http://www.mstcecommerce.com/auctionhome/RenderFileViewVideo.jsp?file=IE- Configuration.mp4

1) The Bidders are advised to offer their most competitive prices while submitting the price bid.

2) All entries in the tender should be entered in online Technical & Commercial Formats without any ambiguity.

3) Bidders are instructed to use Attach Documents through the attach document button present under event number selected. Multiple documents can be uploaded. Maximum size of single document for upload is 5 MB.

4) For further assistance please follow instruction of vendor guide http://www.mstcecommerce.com/eprochome/UserManualVendor.pdf

5) All notices and correspondence to the bidder(s) shall be sent through email during the process till finalization of tender by KIOCL Ltd. Hence the bidders are required to ensure that their email I.D provided is valid and updated at the stage of registration of vendor. Bidders are also requested to ensure validity of their DSC (Digital Signature Certificate).

6) Please note that there is no provision to take out the list of parties who are downloading the tender document from the web site mentioned in NIT. As such, bidders are requested to see the web site once again before the due date of tender opening to ensure that they have not missed any corrigendum uploaded against the said tender after downloading the tender document. The responsibility of downloading the related corrigendum, if any, will be that of the bidders.

7) No separate intimation in respect of corrigendum to this NIT (if any) will be sent to bidders who have downloaded the documents from web site. Please see website www.mstcecommerce.com/eprochome/kiocl of MSTC Ltd. or www.kiocl.co.in of KIOCL Ltd.

8) E-tender cannot be accessed after the due date and time mentioned in NIT.

9) Bidding in e-tender:

a) The process involves Electronic Bidding for submission of Techno Commercial Bid as well as Price Bid

b) The bidder(s) can submit their Techno Commercial Bids and Price Bid through internet in MSTC Ltd website www.mstcecommerce.com/eprochome/kiocl→ Vendor Login → My menu→ Auction Floor Manager→ live event →Selection of the live event→ Techno Commercial Bid.

c) The bidder should allow to run an application namely enApple by accepting the risk and clicking on run. This exercise has to be done twice immediately after clicking on the Techno- Commercial bid. If this application is not run then the bidders will not be able to save/submit his/her bid.

d) After filling the Techno-Commercial Bid, bidders should click„ save for recording their Techno-Commercial bid. Once the same is done, the Price Bid link becomes active and the same has to filled up and then bidders should click on “save” to record their price bid. Then once both the Techno-Commercial bid

& price bid has been saved, the bidders can click on the “Submit” button to register their bid

NOTE: - The Techno-Commercial Bid & price bid cannot be revised once the submit button has been clicked by the bidders.

e) In all cases, bidders should use their own ID and Password along with Digital Signature at the time of submission of their bid.

f) During the entire e-tender process, the bidders will remain completely anonymous to one another and also to everybody else.

g) The e-tender floor shall remain open from the pre-announced date & time and for as much duration as mentioned above.

h) All electronic bids submitted during the e-tender process shall be legally binding on the bidders. Any bid will be considered as the valid bid offered by that bidder and acceptance of the same by KIOCL Ltd will form a binding contract between KIOCL Ltd and the Bidder for execution of work. Such successful bidder shall be called hereafter Contractor.

i) It is mandatory that all the bids are submitted with digital signature certificate otherwise the same will not be accepted by the system.

j) KIOCL Ltd reserves the right to cancel or reject or accept or withdraw or extend the tender in full or part as the case may be without assigning any reason thereof.

k) No deviation in the terms and conditions of the tender document is acceptable. Submission of bid in the e-tender floor by any bidder confirms his acceptance of terms & conditions of the tender.

l) Unit of Measure (UOM) is indicated in the e-tender Floor. Rate to be quoted should be in Indian Rupee as per UOM indicated in the e-tender floor/tender document.

10) Any order resulting from this e-tender shall be governed by the terms and conditions mentioned therein as well as in the tender document.

11) After submitting online bid, the bidder cannot access the tender, once it has been submitted with digital signature.

12) The bidders must upload all the documents required as per terms of NIT. Any other document uploaded which is not required as per the terms of the NIT shall not be considered.

13) The bid will be evaluated based on the filled-in technical & commercial formats.

1. Terms and conditions:

(i) Practicing CS/CA/CMA or a Firm of Practicing CS/CA/CMA not having registered / Branch Office at Bangalore are not entitled to apply for the present assignment.

(ii) The Bidder is expected to examine all, instructions, forms, terms and

conditions in the bidding documents. Failure to furnish all information required as per the bidding documents or submission of a bid not substantially responsive to the bidding documents in every respect will be at the bidder's risk and shall result in rejection of the bid. Confirm acceptance of all terms and conditions without any reservation.

(iii) Conditional tenders are liable for rejection.

2. Quotations shall be submitted in accordance with the tender terms and conditions and

corrigenda, issued if any. Any changes will be notified only through the KIOCL’s website and the same will not be published in the newspapers. Bidders are requested to check KIOCL website from time to time before submitting their bids. KIOCL Limited reserves the right to reject any or all the bids without assigning any reasons whatsoever and without any liability.

3. A technical evaluation shall be carried out prior to opening of the price bid.

4. Tenderer should attach the documentary proof/details of their experience regarding

competency in undertaking contract while submitting the quotation. 5. After technical evaluation, the Practicing Company Secretary / Firm of Practicing

Company Secretaries as its partner, whose proposals do not meet the evaluation criteria will not be considered further processing of the bid.

6. In any other matter not covered in the contract, the decision of the Company shall be final

and binding on the bidders.

7. Evaluation of price bid: Overall rate will be considered for identification of L-1 bidder for the job. In case of tie between two or more Firms, Firm having more experience and or firm having experience with CPSE/listed companies will be preferred.

8. Termination:

Under exceptional circumstances or if services provided is not satisfactory, KIOCL is free to terminate the services without assigning any reason with one month of prior notice.

9. Debarment Clause:

In case the L1 party fails to execute the job, the firm will be debarred from taking up jobs of any kind in KIOCL in future for a period of three years.

10. Other terms and conditions: Practicing CS/CA/CMA/Firms of CS/CA/CMA already engaged in KIOCL for Statutory Audit, Internal Audit, Cost Audit & Secretarial Audit for the FY 2018-19 and 2019-20 as well as Firms not having registered / Branch office at Bangalore are not entitled to apply for the present assignment.

11. Security Deposit (SD)

The successful bidder has to deposit a sum of Rs. 10, 000/- (Rupees ten thousand only) towards security deposit. EMD amount of Rs. 10,000/- is adjustable against Security Deposit. This security deposit will be refundable after the completion of the contract period without any interest.

12. Period of assignment: - will be for 3 Financial Years from the date of LOI/WO, renewable each

year with the approval of Competent Authority on satisfactory performance. 13. PRICE

Contractor shall quote their fee as per Annexure – II Price bid in MSTC portal only.

The charges quoted shall be firm for the entire period of the contract and not subject to any escalation whatsoever in nature.

GST or any other taxes imposed from time to time by Government shall be reimbursed, if applicable, on production of proof of remittance of services.

Statutory deduction towards all applicable taxes shall be made as per rules.

14. Payment Terms:

GST as applicable will be paid extra. In addition to this, any statutory payment deposited by the Firm through challan in respect of the above jobs will be reimbursed on actual basis. The firm should submit their bills on monthly basis to the O/o Company Secretary for authentication of job done /payment made. Payment will be made within 30 days of receipt of invoice and satisfactory completion of services.

15. Paying Authority: The paying authority shall be General Manager (Finance) KIOCL

Limited, II Block, Koramangala, Bangalore-560034 on certification by company secretary.

16. VALIDITY OF THE BID: The bids submitted shall be valid for minimum of 180 days (one

hundred and eighty) days from the date due submission of bids. Tenders with inadequate validity will be rejected.

17. CONFIDENTIALITY: All the information, in any form, provided by the Company to the

Agency and vice-versa in connection with future tenders shall be kept “Strictly Confidential” by the Firm.

18. Jurisdiction:

As the contract is executed at Bangalore, the court at Bangalore will have jurisdiction on any disputes for adjudication arising out of the contract.

19. For any related clarifications please contact the following officers:

i) Shri P K Mishra, Company secretary, KIOCL Limited, Koramangala 2nd Block Bangalore- 560034 Mobile No. 07899568170 Email id: cs@kioclltd.com

ii) Smt B. Ananthalakshmi Senior Manager (TS)

Technical Services Department KIOCL Limited, Bangalore. P&T no. 080-25531461 -66 Extn: 279

Email:bgmcpts@kioclltd.com

Website: www.kioclltd.in

Sd/- Joint General Manager (P & TS)

KIOCL LIMITED

Letter of undertaking

(To be given on the official letter head of the Bidder)

To

The Joint General Manager (Projects & TS) KIOCL Limited II Block, Koramangala, BANGALORE – 560 034

Dear Sir,

Having examined and perused the Open tender No.. KIOCL/TS/CS/F-494/506 dated 30.01.2020 for Engaging Practicing Company Secretary / Firm of Practicing Company Secretaries

I/We agree to perform such services and execute such works upon the terms and conditions hereinafter contained as may be amended during the contract period of three financial years from the date of LOI/WO, renewable each year with the approval of Competent authority on satisfactory performance.

I/we hereby distinctly and expressly declare and acknowledge that before submission of my tender, I have carefully followed the tender enquiry instructions and clearly understood all the terms and conditions of tender.

I agree to keep the offer valid for “180 days “from the due date of submission of bid.

Thanking you, Sir,

Yours faithfully,

Signature of Authorized person

with office seal

Date:

ANNEXURE-III BUSINESS RULES FOR e-REVERSE AUCTION

GENERAL TERMS AND CONDITIONS

1) Against this Enquiry for the subject item/system with detailed scope of supply as per our specification, KIOCL Limited, hereinafter referred to as KIOCL, may resort to “REVERSE AUCTION PROCEDURE” i.e. e-REVERSE AUCTION on INTERNET.

2) For the proposed e-reverse auction, technically and commercially acceptable bidders only shall be eligible to participate.

3) e-Reverse auction will be conducted on schedule date & time. 4) At the end of reverse auction event, the lowest bidder value will be known on the

network. BUSINESS RULE FOR FINALIZATION OF THE PROCUREMENT:

KIOCL shall finalize the tender through e-reverse auction mode. KIOCL has made arrangement with M/s. MSTC Ltd who shall be KIOCL’s authorized service provider for the same. Please go through the guidelines given below and submit your acceptance to the same along with your Techno-Commercial Bid.

1) Computerized e-reverse auction shall be conducted by KIOCL, on pre-specified date, while the vendors shall be quoting from their own offices/ place of their choice. Internet connectivity shall have to be ensured by vendors themselves. Failure of power at the premises of vendors during the Reverse auction cannot be the cause for not participating in the reverse auction. On account of this, the time for the auction cannot be extended and neither KIOCL nor M/s. MSTC is responsible for such eventualities.

2) M/s. MSTC shall arrange to train your nominated person(s), without any cost to you. They shall also explain you, all the rules related to the e-reverse auction to be adopted along with tender.

3) UNIT OF MEASUREMENT in Number and BIDDING CURRENCY: Indian Rupees. For Foreign / Offshore Bidders: The Rates may be quoted in the currency prevailing in the country of the tenderer. However the equivalent value of the same shall be taken in Indian rupees as applicable as on date of opening of techno commercial bid.

4) BID PRICE: Landed cost Basis excluding GST.

5) The technical & commercial terms are as per KIOCL Tender No. KIOCL/TS/CS/ F-494/506

6) VALIDITY OF BIDS: The Bid price shall be firm specified in the tender document and shall not be subjected any change whatsoever.

7) The detailed process for e-reverse auction is explained below: The computer screen will display Start Bid Price and which shall be visible to the all vendors. You will be required to start bidding after announcement of Start Bid Price and decrement amount. Also, please note that the start price of an item in e-reverse auction is open to all the participating bidders. Any bidder can start bidding, in the e-reverse auction, from the start bid price itself. If the start bid price is your own price, you still need to bid in the e- reverse auction. Also, please note that the first online bid that comes in the system during the e-reverse auction should be lesser than the auction's start bid price by one decrement or should be lesser than the auction's start bid price by multiples of decrement and so on. a) e-Reverse (no ties) Auction shall be for a period of one hour. If a bidder places a bid

in the last 5 minutes of closing of the e-Reverse Auction and if that bid gets accepted, then the auction’s duration shall get extended automatically for 5 minutes, for the particular Event/Lot. Please note that the auto-extension will take place only if a bid comes in those last 5 minutes and if that bid gets accepted. If the bid does not get

accepted, the auto-extension will not take place even if that bid might have come in the last 5 minutes. In case, there is no bid in the last 5 minutes of closing of e-Reverse Auction, the auction shall get closed automatically without any extension. However, the bidders are advised not to wait till the last minute or last few seconds to enter their bid during the auto-extension period to avoid complications related with internet connectivity, network problems, system crash down, power failure, etc.

b) The weightage factor (multiplication factor), bid decrement amount shall be specified by KIOCL before start of online bidding. The bidder can bid lower than the start bid price in e-reverse auction by a bid decrement or multiple of Bid decrement.

c) The start price bid price for the e-reverse auction is L1 price arrived based on the evaluation and comparison of bids as mentioned above.

d) Bidder will be able to view the following on your screen along with the necessary fields in the English Reverse (no ties) {Reverse Auction}:

i). Leading Bid in the Auction ii). Bid Placed by you

iii). Your Own Rank iv). Start Bid Price & Bid Decrement value.

e) After the completion of e- Reverse (no ties), the Closing Price (CP) shall be available. f) Final price received from bidder will be taken as an offer to supply as per terms and

conditions of tender document. Bids once made by the bidders, cannot be cancelled / withdrawn.

g) During the e-reverse auction, if no bid is received in the auction system/website within the specified time duration, then KIOCL, at its discretion, may scrap the e-reverse auction process and considered sealed price bids of all technically and commercially acceptable bidders submitted earlier along with techno-commercial bids.

KIOCL’s decision on award of Contract shall be final and binding on all the Bidders. KIOCL shall be at liberty to cancel the reverse auction process / tender at any time, before ordering, without assigning any reason. KIOCL shall not have any liability to bidders for any interruption or delay in access to the site irrespective of the cause. Other terms and conditions shall be as per your techno-commercial offers and other correspondences.

Annexure -II

PRICE BID

PART -B

Sub: Engaging Practicing CS/CA/CMA or a Firm of Practicing CS/CA/CMA.

Ref: KIOCL/TS/CS/F-494/506 dated 30.01.2020

Item No.

Name of work Rate Quoted

1. Verification, Certification, uploading and Filing of all forms including Annual Return in Form MGT-7 alongwith MGT-8 as required to be filed under Companies Act, 2013 read with Rules thereunder & amendments thereon.

Rs. ____ quoted_____ per

form

2. Conversion of Annual Accounts into XBRL mode, verification, Certification and filing of returns in Form AOC-4.

Rs. ____quoted_____

3. Conversion of Annual cost Audit report into XBRL mode, verification and filing of returns in Form CRA-4

Rs. ____quoted_____

4. Any other Forms / Certificate as applicable / required or subsequently becomes applicable as per the Companies Act, 2013 and under SEBI Regulations and amendments thereon

Rs. ____quoted_____ per

certificate

5. Issue of Certificate (S) for submitting to Stock Exchange (s): - half – yearly certificate u/r 40(10) of SEBI (LODR) Reg.,2015 quarterly reconciliation of Share Capital Audit Report, any other certificate to be submitted to Stock Exchange or as required under SEBI Regulations

Rs. ____quoted_____ per

certificate

6. Quarterly / Annual Corporate Governance Compliance Certificate in pursuance to SEBI (LODR), Reg., 2015

Rs. ____quoted_____

7. Annual Certificate on Compliances of provisions of the companies Act 2013, SEBI (LODR), Regulations, 2015, Listing regulation or the relevant Act, under which company have been regulated. (To the extent of compliances are within the ambit of CPSEs) for submission to Department of Public Enterprises (DPE) for purpose of evaluation of MoU.

Rs. ____quoted_____ If required any

8. Acting as scrutinizer for scrutinizing the e – Voting process at the General Meetings /Postal ballot and Conducting of poll during General Meetings in pursuance to section 108 and 110 of the companies Act 2013, read with relevant rules.

Rs. _____quoted_________ per General Meeting/Postal Ballet

9. Cost of obtaining / renewal of Digital Signatures. Rs. ______quoted_______ per DSC

10. Providing Legal updates in relation to Companies Act 2013, Companies Rules, SEBI Guidelines and other Acts/Rules/Regulations /Guidelines applicable to the Company including circulars, orders, rules and notifications issued thereunder and preparation of Compliance Calendar including other Consultancy/ Advisory Services.

Rs. ____quoted_____

The Above Specified scope of work is indicative & not exhaustive and the bidder is deemed &

obliged to provide all necessary professional services within the quoted cost for successful

completion of work.

Seal & Signature of the bidder

Note: 1. Price quoted at SL. No. 1 to 10 above shall be inclusive of all applicable taxes

and duties excluding GST.

2. The price shall be firm and binding without any escalation whatsoever during the entire duration of the contract.

3. Any variation in taxes, levies, & duties imposed after the due date of submission

of offer will be paid /recovered by KIOCL, only during the tenure of the contract.

4. Income tax as per prevailing rate shall be deducted from each invoice and the

TDS certificate will be issued by KIOCL.