A · meeting held July 10, 2018. The intent is to provide a synopsis of key points of discussion...

SECTION 1 CONSENT ITEMS

Tab 1-A

The minutes presented herewith are not a verbatim transcription of the Regular Board meeting held July 10, 2018. The intent is to provide a synopsis of key points of discussion and to chronicle decisions and actions taken by a quorum of the Board of Directors (ref: Roberts Rules of Order, Section 48). For more information or background, please refer to the applicable board packet.

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE RINCON DEL DIABLO MUNICIPAL WATER DISTRICT

July 10, 2018 A Regular meeting of the Board of Directors of the Rincon Del Diablo Municipal Water District was held on Tuesday, July 10, 2018 at 6:00 p.m. at the offices of the District located at 1920 North Iris Lane, Escondido, California 92026. Directors Present: Murtland, Lump, Drake, Towne, and Quist. Directors Absent: None. District Staff Present: Greg Thomas, General Manager; Clint Baze, Director

of Engineering and Operations; Julia Escamilla, Public Services Information Officer; Jeff Umbrasas, Director of Administration and Finance; and Nick Lyuber, Senior Engineer.

Legal Counsel Present: Gerald Shoaf, Legal Counsel, Redwine & Sherrill. Fire Services Staff Present: Rick Vogt, Fire Chief; Al Dobynes, Fire Marshal;

Laura Lacy, Administrative Manager. Guests Present: Karel Newman, Customer; M. Sue Curso, Customer;

Buzz Birney, Cass/Arrieta; Bruce Miller, Miller Spatial Services.

President Murtland called the meeting to order at 6:00 p.m. Director Drake then led the Board of Directors and attendees in the Pledge of Allegiance to the Flag of the United States of America. ADDITIONS/CHANGES TO AGENDA There were no additions or changes to the agenda. ORAL COMMUNICATIONS TO THE BOARD There were no communications to the Board.

Regular Board Meeting July 10, 2018 Page 2

SECTION 1 - CONSENT ITEMS

In a motion by Director Quist and seconded by Director Drake, by a vote of 5-0, the Board of Directors passed the following consent items unanimously:

1-A. Minutes of the Regular Board of Directors Meeting of June 12, 2018. 1-B. Minutes of the Board of Directors Workshop of June 26, 2018. 1-C. General Fund Disbursements, June 2018 1-D. Investment Portfolio Report, May 2018. 1-F. Board of Directors’ Per Diem Fees and/or Expense Reports, May

2018.

Director Towne pulled Item 1-E, Financial Statements. Director Towne made inquiries related to the Income Statements and the Capital Improvement Plan budget and expenses. After Director of Administration and Finance Umbrasas provided clarification regarding the financial statements, President Murtland called for a motion:

In a motion by Director Drake and seconded by Director Quist, by a vote of 5-0, the Board of Directors approved the following consent item unanimously:

1-E Financial Statements, May, 2018.

After approval of the Consent Items, General Manager Thomas acknowledged Karel Newman, a District customer. Mr. Newman requested information from staff and will address directors at a future meeting.

SECTION 2 – EMERGENCY PREPAREDNESS & FIRE SERVICES

2-A. Resolution No. 18-869.31, “Confirming Weed Abatement Report and Fixing Liens on Affected Parcels Within Improvement District E (ID E).”

General Manager Thomas presented Resolution No. 18-869.31, “Confirming Weed Abatement Report and Fixing Liens on Affected Parcels within Improvement District E (ID E)” and introduced Fire Marshal Al Dobynes of the Escondido Fire Department.

Fire Marshal Dobynes provided a brief history of the weed abatement program

and the weed abatement process. The District expends effort for the administration and verification of weed

abatement as part of the administration of the Fire Protection Improvement


District E. There is an oversight cost associated with this effort. Rincon del Diablo’s Fire District Weed Abatement Ordinance 2005-116.2 designates it is the responsibility of property owners for the elimination of hazardous weeds and rubbish on their property. The Escondido Fire Department executed a contract with Fire Prevention Services to provide a weed and rubbish abatement program. Ordinance No. 2005-116.2 also authorizes the removal of hazardous weeds and rubbish by Rincon del Diablo Fire Protection District at the expense of the property owner.

Based on Ordinance 2005-116.2, Fire Prevention Services provided weed abatement under the direction of the Escondido Fire Department at 930 Landavo Drive and on Royal Crest Drive in Escondido. Fire Prevention Services has been unable to collect the amount incurred for the abatement of the property from the owner and is seeking an assessment of the properties on their tax bill. Following the presentation, Fire Marshal Dobynes answered questions and requested the Board of Directors approve Resolution No. 18-869.31, “Confirming Weed Abatement Report and Fixing Liens on Affected Parcels within Improvement District E (ID E).” After a brief discussion, President Murtland asked for a motion:

In a motion by Director Drake, seconded by Director Lump, by a vote of 5-0, the Board of Directors unanimously approved Resolution No. 18-869.31, “Confirming Weed Abatement Report and Fixing Liens on Affected Parcels within Improvement District E (ID E).”

2-B. Oral Report by Escondido Fire Department Regarding Current Events and

Community Fire Readiness Relating to Improvement District E.

Chief Vogt reported the following: The Escondido Fire Department has had several deployments of

personnel throughout the state recently. One engine company was sent to the Pawnee Fire in Lake County, a strike team leader to the County Fire in Yolo and Napa Counties, an engine company to the West Fire in Alpine, and overhead personnel to the Klamathon Fire in Siskiyou County.

On the evening of July 9th, there was a fire at Rincon Avenue and Fawn Creek Road. The fire was caused by the use of illegal fireworks.

On July 10th there was a brush fire off Deer Springs Road and Interstate 15 north of Escondido.

Following the report, Chief Vogt introduced Laura Lacy, Administrative Manager. In closing, Chief Vogt answered questions from directors and Director Lump recognized the Fire Department’s efforts with using Facebook for fire notifications.


SECTION 3 – PUBLIC INFORMATION & INTERGOVERNMENTAL RELATIONS

3-A. Focus on Conservation.

Public Services Information Officer Julia Escamilla provided the Focus on Conservation presentation. Ms. Escamilla began her presentation with a preview of recent local fires. Ms. Escamilla then reported the Northern Sierra precipitation is below normal at 40.8 inches compared to the annual average of 51.8 inches. Lake Shasta is at 99 percent of average while Lake Oroville is below average of the reservoir level due to construction activity taking place. The Colorado River conditions are at 68 percent of normal precipitation while Lake Mead is at an elevation of 1,076, the water shortage declaration is based on the Lake Mead levels and is generally called at 1,075 feet. The Drought Monitor indicates we are experiencing a severe drought along Southern California, and Imperial and Riverside Counties have moved to extreme drought. The Wildland Fire Potential Outlook for July is above normal. For the State Water Board monitoring for the month of June, customers saved 25 percent over 2013, with a cumulative savings at 25.3 since June 2015. The R-GPCD was at 136, which does include irrigational landscape. Ms. Escamilla then provided details on SB 606 (Hertzberg) and AB 1668 (Friedman). The bills establish quidelines for efficient water use and framework for the implementation and oversight of new standards to be in place by 2022 and what some of the reporting requirements will be. Following Ms. Escamilla, General Manager Thomas reported that the legislature is currently in recess and will return in early August and provided the legislative update: SB 623 (Monning) – The water tax/public goods charge to create Safe

Drinking Water Funds for GW communities will be far more important as the budget trailer bill has been pulled. Environmental justice groups are expected to lobby heavily for passing the bill during the summer recess.

SB 998 (Dodd) – This bill prohibits residential water service from being shut-off unless retail agencies follow a rigorous process. Penalties would result in exorbitant fines. Not all of ACWAs recommendations have been accepted for this bill, so ACWA will now be an “oppose,” with alerts going out to water agencies.

AB 401 – Low Income Assistance Program – The Stakeholder workgroup meeting to discuss potential revenue was postponed. The plan is expected to be released later this year and ACWA’s working Group on AB401 will continue to promote various options on how to successfully administer a program of this nature.


General Manager Thomas then provided updates on San Diego County Water Authority sponsored legislation and other water related legislations. In closing, General Manager Thomas answered questions from Directors.

SECTION 4 – FINANCE, INSURANCE & PERSONNEL 4-A. Resolution No. 18-817.28, “Establishing the Limit for Appropriations of Proceeds

of Tax Subject to Limitation for Fiscal Year 2018-19 in Compliance with Article XII-B of the Constitution of the State of California.”

Director of Administration and Finance Umbrasas brought forward Resolution No. 18-817.28, “Establishing the Limit for Appropriations of Proceeds of Tax Subject to Limitation for Fiscal Year 2018-19, in Compliance with Article XII-B of the Constitution of the State of California.” Proposition 4 requires the aggregate taxes paid to the District, which exceed the State mandated appropriation limits, be refunded to the property owners of each areas. The information for calculating the appropriate limit is provided by the State Department of Finance and is based on a formula using population and per capita income changes for the Escondido area. Current year property taxes received for ID 1, ID A, and ID E (Fire District) are well within the applicable appropriations limits. After a brief discussion, President Murtland asked for a motion:

In a motion by Director Quist, seconded by Director Drake, by a vote of 5-0, the Board of Directors unanimously approved Resolution No. 18-817.28, “Establishing the Limit for Appropriations of Proceeds of Tax Subject to Limitation for Fiscal Year 2018-19, in Compliance with Article XII-B of the Constitution of the State of California.”

Murtland: Aye Lump: Aye Drake: Aye Towne: Aye Quist: Aye

SECTION 5 – OPERATIONS; ENGINEERING & LONG-RANGE PLANNING

5-A. Receive and File Engineering and Long-Range Planning (ELRP) Committee Meeting Minutes of June 17, 2018.


Received and filed Engineering and Long-Range Planning (ELRP) Committee meeting minutes of June 17, 2018.

5-B. Authorize Expenditures for Continued Development of the District’s Geographic

Information Systems Project.

Senior Engineer Nick Lyuber presented “Authorize Expenditures for Continued Development of the District’s Geographic Information System (GIS) Project.” In 2013, the Board adopted the new Enterprise Resource Planning (ERP) System. Among upgrades to the financial and billing system, the plan also included implementing a Geographical Information System (GIS). The GIS database will serve as a foundation for other applications that will provide staff efficient access to information regarding all facets of accounting, engineering and operations In April 2017 the Board awarded a consulting contract to Miller Spatial Services to develop the District’s GIS database. Since completing the database in early 2018, staff has been testing, calibrating, and modifying it using current resources. In addition to the testing, staff identified applications they would like to focus on and that align with the District’s Strategic Plan. To move forward with the GIS software, the ELRP Committee has recommended the Board of Directors authorize that the General Manager sign a three-year Professional Services Agreement (GIS license) with ESRI totaling $30,000 and sign an as-needed maintenance and support contract with Miller Spatial Services for an amount not to exceed $49,120 annually. After Mr. Lyuber answered questions from Directors, President Murtland asked for a motion:

After a recommendation by the ELRP Committee, by a vote of 5-0, the Board of Directors unanimously authorized the General Manager to sign a three-year Professional Services Agreement with ESRI totaling $30,000 and sign an as-needed maintenance and support contract with Miller Spatial Services for an amount not to exceed $49,120 annually.

5-C. El Norte Recycled Water Retrofit.

Mr. Lyuber presented the Award of Design Contracts for the El Norte Recycled Water Retrofit Project. Staff recommended the award of contracts to begin the design and the environmental processes for the El Norte Recycled Water Retrofit Project. The project will focus on putting in an extension of a recycled water system and converting common area irrigation to recycled water in two adjacent sites, Morningview Terrace Apartments and Rancho Escondido Mobile Home Park along El Norte Parkway.


The estimated project cost is $1,023,512, with a cap of $300,000 funded by a Bureau of Reclamation grant and an additional $154,919 funded from Prop 84 for a total grant contribution of $454,919. The remaining $468,593 will be funded by Morningview Terrace Apartments and Rancho Escondido Mobile Home Park.

The ELRP Committee recommended the Board of Directors authorize the General Manager enter into Professional Service Agreements with AEGIS for $74,768 and Wunderlin Engineering Inc. for $30,250 for on-site design support. During discussion, directors expressed concerns that Morningview Terrace has not signed a Notice of Intent. Staff responded that there are alternative options should Morningview Terrace not wish to participate in the project. After the discussion and Mr. Lyuber answered questions from the Board, President Murtland asked for a motion:

After a recommendation by the ELRP Committee, by a vote of 5-0, the Board of Directors unanimously authorized the General Manager to enter into Professional Service Agreements with AEGIS for $74,768 and with Wunderlin Engineering Inc. for $30,250.

5-D. Award of Contract for the Construction of the Quiet Hills Pipeline Replacement

Project.

Mr. Lyber brought forward Award of Contract for the Construction of the Quiet Hills Pipeline Replacement Project. The project is located in the southern portion of Improvement District-1 (ID-1) within the Quiet Hills area. The project will replace approximately 1300LF of 8” concrete lined and coated steel pipe on Quiet Hills, Via Rancho Parkway, and Quiet Hills Road. The project also includes the abandonment of an obsolete pressure reducing station. District staff administered a public bid process soliciting bids for construction on the project. At the June 7th bid opening, the District received four bids. Shaw Equipment Rental Inc (SERI) was identified to be the low bidder, however, on June 12, the District received a written protest from Cass Arrieta. After staff and legal counsel reviewed the CASS Arrietta and SERI bids, it was determined the SERI bid was still the lowest and most responsive, and therefore staff recommended the award of the contract to SERI. In closing, President Murtland asked for a motion:

After a recommendation by the ELRP Committee, by a vote of 5-0, the Board of Directors unanimously authorized the General Manager to award the project and enter into a contract with Shaw Equipment Rentals Inc. for the construction of the Quiet Hills Waterline Replacement Project in the amount of $518,570.


5-E. I-15 Crossings Design Contract Award.

Senior Engineer Lyuber presented I-15 Crossings Design Contract Award Project. The project consists of replacing a 10-inch asbestos concrete pipe on Country Club Drive to a 12-inch pipe and replacing a 12-inch pipe on El Norte Parkway. With both pipes within the Caltrans right-of-way, which requires a lengthy permitting process, and the near end of life of the pipes, the District felt it would be prudent to begin the design for replacement of the pipes. The timeliness of the project would also enable the District to negotiate reimbursement for a portion of the design and permitting of the replacement of these pipes from a developer scheduled to build a residential development in the area. Staff formally issued a Request for Proposal (RFP) and received five submittals. After a qualification-based assessment where cost was a consideration but not the deciding factor, Michael Baker International was identified to have best met the requirements of the RFP. The cost component was also considered and it was determined MBI’s proposal was competitive and consistent with the required level of effort. After Mr. Lyuber answered questions, President Murtland asked for a motion:

After a motion made by Director Lump and seconded by Director Drake, by a vote of 5-0, the Board of Directors unanimously authorized the General Manager to enter into a Professional Service Agreement with Michael Baker International for the design of the I-15 Crossings Project in the amount of $155,015.

5-F. Sierra Linda/San Pasqual Drafting and Survey Services Award.

Mr. Lyuber brought forward Award of Contract for As-Needed Drafting and Survey Services for the Sierra Linda and San Pasqual Project. The original design of this project in 2014 focuses on a 16-inch pipeline within Sierra Linda Road as a secondary feed to the community surrounding Beethoven Drive. The project was put on hold as staff was evaluating the feasibility of another project that would have achieved the same purpose, adding redundancy to the entire ID-A service area. With the Ryan Road and San Pasqual Road failure in late 2017, the need for the pipeline, the replacement of existing valves, and the installation of new valves in critical locations along San Pasqual Road became evident. Staff will use the original design work and make changes and additions in-house with the assistance of a local drafting and survey firm. Staff is asking the Board of Directors authorize the General Manager enter into a contract with Hunsaker and Associates for As-Needed Drafting and Survey


Services related to Sierra Linda/San Pasqual Project in the amount of $21,850 and allow for $5,000 in additional contingency. After Mr. Lyuber answered questions from directors, President Murtland asked for a motion:

After a motion made by Director Towne and seconded by Director Drake, by a vote of 5-0, the Board of Directors unanimously authorized the General Manager to enter into a contract with Hunsaker and Associates for As-Needed Drafting and Survey Services related to Sierra Linda/San Pasqual Project in the amount of $21,850 and allow for $5,000 in additional contingency.

5-G. Lawrence Lane Construction Notice of Completion.

Mr. Lyuber presented Lawrence Lane Construction Notice of Completion. This project includes the installation of 1040LF of 12-inch PVC pipe and appurtenances in Lawrence Lane, replacing 1000LF of 50 year-old 12-inch pipe. The projects Notice to Proceed for construction was issued to the contractor in January 2018 and beneficial use of the facilities to the District commenced in March of 2018. Construction was completed on April 16, 2018. Staff is now requesting the Board of Directors authorize filing a Notice of Completion for the Lawrence Lane Waterline Replacement and Relocation Project following receipt of all necessary final payment paperwork from Burtech Pipeline Incorporated. After Mr. Lyuber answered questions from Directors, President Murtland asked for a motion:

After a motion made by Director Quist and seconded by Director Towne, by a vote of 5-0, the Board of Directors unanimously authorized filing a Notice of Completion for the Lawrence Lane Waterline Replacement and Relocation Project following receipt of all necessary final payment paperwork from Burtech Pipeline Incorporated.

SECTION 6 – SDCWA DIRECTOR’S REPORT & DIRECTORS/STAFF ACTIVITIES REPORT 6-A. This portion of the agenda may be used by the San Diego County Water

Authority (SDCWA) representative to make informal reports on activities. There was an abbreviated meeting. Had all the committee meeting abbreviated.


President Murtland reported the following:

Administrative and Finance Committee – At the Administrative and Finance Committee meeting directors were presented the Monthly Treasurer’s Report on Investments and Cash Flow and approved the Consent Calendar, which consisted of the purchase of Water Authority Business Insurance and an amendment to an agreement for special labor-related legal services. The Committee meeting ended with a Public Hearing adopting rates and charges for calendar year 2019.

Legislation and Public Outreach Committee – At the Legislation and Public Outreach Committee meeting directors received a short Sacramento report and a written Washington report.

The Engineering and Operations Committee – The Engineering and Operations Committee approved an amendment to an agreement for legal services related to the San Vicente Energy Storage Facility and approved professional series contracts for as-needed construction management support services.

Imported Water Committee – The Imported Water Committee meeting included the MWD delegates reports, the Colorado River Board representative’s report, and a status report on updating the Bay Delta Policy Principles and developing a related policy statement on the California WaterFix.

Water Planning Committee – The Water Planning Committee held a public hearing on the Draft Mitigated Negative Declaration for the San Luis Rey Habitat Management Area Restoration Project.

Formal Board – At the formal Board meeting, Jerry Butkiewicz and Tim Smith were appointed and confirmed to the Metropolitan Water District of Southern California Board of Directors and Bob Yamada (who is retiring) was approved as the Interim Director of Water Resources with a resolution for an exception of the 180-day wait period.

Special Board of Directors’ Meeting – At the Special Board of Directors’ Meeting, a Special Board Workshop entitled Focus on Future Water Issues for Our Region was held and closed session regarding SDCWA v Metropolitan Water District of Southern California was held.

6-B. This portion of the agenda may be used by the Board of Directors or

management to make informal oral reports on their activities. Director Quist reported on the planning of the upcoming Urban Water

Institute Water Conference. The conference will include three sessions, “How Business are Dealing with Strategic Plans and Water Availability,” which will include a panel including Stone Brewery, a Los Angeles circuit board company, and a winery. The second panel “Human Right Versus Property Right, What is California Water?” will be facilitated by Chris


Frahm, and the last will be a “Family Feud” simulation, between northern and southern water agencies.

Director Towne had nothing to report. Director Drake reiterated a request he had made previously regarding the

City of Escondido migrating to AMI meters and reported the JPIA is requesting historical photos from member agencies related to a construction project and that the JPIA is currently seeking bids for Pharmacy Benefit Management services resulting in possible changes to formularies.

Director Lump reported on the COWU meeting. Director Murtland reported on the LAFCO meeting approving sewer

service, the Fire House Subs Grant press conference, the FIP Committee meeting, and the Fire Expo.

6-C. This portion of the agenda may be used by the Board of Directors to request

items for future agendas. There were no requests. 6-D. Request Approval for a Board Member(s) to Attend Upcoming Meetings;

Conferences; or Seminars for Those Not Authorized in the District’s Administrative Code, Section 502 “Authorized District Memberships.”

There were no requests. 6-E. District Activities Report (DAR), June 2018. Director Towne expressed her concerns with some financial reporting. After

General Manager Thomas acknowledged her concerns, General Manager Thomas reviewed Board calendar.

Upcoming events on the calendar include: The FIP Committee meeting is scheduled for Thursday, July 14th at 8:00 a.m. The PIIGR Committee meeting is scheduled for Tuesday, July 24th at

10:00 a.m. The EPFS Committee meeting is scheduled for Wednesday, August 1st at

8:00 a.m. The Regular Board of Directors’ Meeting is scheduled for Tuesday, August 14th, at 6:00 p.m. The Urban Water Institute Annual Water Conference is being held from

August 22nd to August 24th at the Mission Bay Hilton. The Board of Directors’ Special Meeting to discuss the General Manager’s

Evaluation is being held on Tuesday, August 28th at 6:00 p.m.


6-F. Exception to Admin Code Section 500 for Overnight Accommodations at the Urban Water Institute Conference.

General Manager Thomas brought forward Exception to Admin Code Section 500 for Overnight Accommodations at the Urban Water Institute Annual Water Conference. After discussion, it was agreed this item would be brought back to codifying Admin Code Section 500.

6-G. Election of Candidate for CSDA Board of Directors for the Southern Network

Seat A for the 2019-2021 Term. After a brief discussion, President Murtland asked for a motion.

In a motion made by Director Quist and seconded by Director Drake, by a vote of 5-0, the Board of Directors unanimously voted for Jo McKenzie for the CSDA Board of Directors for the Southern Network Seat A for the 2019-2021 Term.

SECTION 7 – GENERAL MANAGER’S REPORT 7-A. General Manager’s Report

General Manager Thomas reported on the following: The ribbon cutting event for drinking fountains funded by conservation

grant money for the Escondido School District will be scheduled for mid-August. Staff will confirm the date and notify directors.

The Metropolitan Water District authorized $10.8 billion to fund the twin-tunnel option for the California Water Fix at the MWD July 10th meeting.

Re-election guidelines and forms are expected to be received the week of July 10th. Forms will be forwarded to directors who will be running in the November election.

The Board of Directors team-building exercise will be held on Monday, July 30th at 5:00 p.m.

The General Manager’s evaluation is scheduled for Tuesday, August 28th. General Manager Thomas will forward the necessary information to Director’s no later than July 11th. Completed evaluations are due to Legal Counsel Shoaf by August 1st.

Directors requested General Manager Thomas schedule a tour of the Harmony Grove Village Water Reclamation Facility.

The Lake Henshaw tour will be scheduled for late-September or October based on weather.


SECTION 8 – LEGAL MATTERS 8-A. Legal Counsel Report.

a. CONFERENCE WITH LEGAL COUNSEL – LITIGATION, Litigation pursuant to Government Code Section 54956.9(d)(1): San Diego County Office of Education, et al. v. The County of San Diego, et al.

There was nothing to report.

8-B. Discussion on Legal Services. No action was taken. ADJOURNMENT There being no further business before the Board of Directors, the meeting was adjourned by President Murtland at 8:45 p.m.

APPROVED: James B. Murtland, President ATTEST: Wanda Cassidy, Board Secretary

Tab 1-B

Tab 1-C

Tab 1-D

RINCON DEL DIABLO MUNICIPAL WATER DISTRICT ______________________________________________________________________________________________

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August 14, 2018 SECTION 1: CONSENT ITEMS 1-D: Financial Statements, June 2018 SUMMARY: Currently, the District’s financial records are being reviewed as part of the year-end closing and annual audit process. During this process, various adjustments may be made to existing account balances. Final Fiscal Year 2017-18 financial information will be presented at later Board meeting, once this process is complete. RECOMMENDATION: Information only.

Tab 1-E

SECTION 2 FIRE SERVICES;

EMERGENCY PREPAREDNESS& OPERATIONAL

READINESS

Tab 2-A


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PUBLIC HEARING

August 14, 2018 SECTION 2: FIRE / EMERGENCY SERVICES; OPERATIONAL READINESS 2-A: Resolution No. 18-851.26(B), entitled “Resolution of the Board of

Directors of the Rincon del Diablo Municipal Water District Adopting a Fire Mitigation Fee Multi-Year Facilities and Equipment Plan for Improvement District E (ID-E).”

PURPOSE: To adopt an annual resolution regarding a Fire Mitigation Fee Multi-Year Facilities and Equipment Plan as required by the San Diego County Office of Disaster Preparedness. PREVIOUS BOARD ACTION(S): The Board of Directors adopts a resolution regarding Fire Mitigation Fee Multi-Year Facilities and Equipment Plan for Improvement District E (ID-E) on an annual basis. FISCAL IMPACT: Fire Mitigation Fees have been received in the amount of $46,891 for Fiscal Year 2017-18. These revenues will be used to reimburse the General Fund’s advancement of funding related to the Rincon del Diablo Municipal Water District’s (District) portion of construction costs for Fire Station No. 7 (Ash Avenue), as well as a fire engine and associated equipment. BACKGROUND: The District is required to submit a Fire Mitigation Fee Annual Report (Annual Report) to the San Diego County Office of Disaster Preparedness outlining the sources and uses of Fire Mitigation Fees received. Fire Mitigation Fees are collected by the San Diego County Department of Planning and Land Use (County) and assigned to the District as part of the building permit process. These fees are used to offset growth-related impacts of County-approved projects within Improvement District-E (ID-E) of the Rincon del Diablo Fire Protection District. The Annual Report submitted to the County requires ratification by the District Board of Directors, after conducting a public hearing to receive any comments relating to the resolution. DISCUSSION: In FY 2007-08, funds in the amount of $290,522 were advanced by the General Fund for payment of the District’s portion of Fire Station No. 7, as well as a fire engine and associated equipment. The General Fund is being reimbursed for this advancement on an


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annual basis through the application of Fire Mitigation Fees received, until such time that the Fire Fund is fully repaid. Attached is a copy of the Annual Report. A summary of activity for the recently completed fiscal year is as follows:

Balance Forward from FY 2016-17: ($83,814) Fire Mitigation Fees Received in FY 2017-18: $46,891 Balance Forward Due to General Fund: ($36,923)

As part of the Annual Report, the District is required to submit a resolution containing a Multi-Year Facilities and Equipment Plan outlining the anticipated use of fees for the next five years. At this time, no new projects are planned within five years. However, future projects may include enhancing fire protection through the utilization of recycled water for fire protection, creating additional redundancy in the distribution system, and increasing fire flow through upsizing of distribution pipelines. RECOMMENDATION: Board of Directors approve Resolution No. 18-851.26(B), entitled “Resolution of the Board of Directors of the Rincon del Diablo Municipal Water District Adopting a Fire Mitigation Fee Multi-Year Facilities and Equipment Plan for Improvement District E (ID-E).” ATTACHMENT(S): • Rincon del Diablo FY 2017-18 Fire Mitigation Fee Annual Report (Summary) • Resolution No. 18-851.26(B), entitled “Resolution of the Board of Directors of the

Rincon del Diablo Municipal Water District Adopting a Fire Mitigation Fee Multi-Year Facilities and Equipment Plan for Improvement District E (ID-E).”

RINCON DEL DIABLO (FY 2017-18)FIRE MITIGATION FEE ANNUAL REPORT (SUMMARY)

SECTION I: ACCOUNT SUMMARYFMF Project

Balance

FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18

FY Beginning Balance ($11,227) ($278,573) ($250,154) ($215,653) ($198,570) ($186,949) ($168,010) ($154,707) ($134,850) ($107,529) ($83,814)

1st Quarter $5,850 $8,831 $16,430 $2,688 $2,295 $5,763 $533 $6,368 $2,968 $8,157 $7,6792nd Quarter $7,098 $12,294 $12,699 $937 $4,165 $2,286 $3,240 $0 $4,677 $9,148 $4,6363rd Quarter $4,900 $2,109 $4,677 $9,162 $4,066 $10,326 $3,162 $6,939 $5,926 $4,470 $17,3714th Quarter $5,327 $5,186 $696 $4,295 $1,094 $563 $6,368 $6,550 $13,751 $1,940 $17,205Interest $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Total Income $23,176 $28,419 $34,501 $17,083 $11,621 $18,939 $13,303 $19,857 $27,321 $23,715 $46,891

Project RDD MWD-1

Description Fire station #7 and Fire TruckApproval Year Fire Engine and Equipment ($565,000 X 0.0605 = $34,183)Total Project Cost Fire Station ($4,237,000 X 0.0605 = $256,339)Percent FMF ApprovedTotal FMF ApprovedPrevious Expenditure

Current FY FMF Expenditure $290,522 $28,419 $34,501 $17,083 $11,621 $18,939 $13,303 $19,857 $27,321 $23,715 $46,891

Total Expenditure $290,522 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Fire Mitigation Fee Balance ($278,573) ($250,154) ($215,653) ($198,570) ($186,949) ($168,010) ($154,707) ($134,850) ($107,529) ($83,814) ($36,923)

SECTION II: ATTACH MULTI-YEAR PLAN

(Provide estimates of costs and time lines of expenditures within the next 5 years)

5-YEAR FACILITIES AND EQUIPMENT PLAN

FY 2018-19: 30,000$ Payment to the General Fund to repay funds advanced for Rincon's portion of building Fire Station #7 and a Fire Engine and Equipment

FY 2019-20: 6,923$ Payment to the General Fund to repay funds advanced for Rincon's portion of building Fire Station #7 and a Fire Engine and Equipment

FY 2020-21: -$ N/A

FY 2021-22: -$ N/A

FY 2022-23: -$ N/A

7/30/2018 V:\Fire\Fire Mitigation\Fire Mitigation Fee 2018\Rincon Annual Report Matrix FY 17-18

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RESOLUTION NO. 18-851.26(B)

Resolution of the Board of Directors of the Rincon Del Diablo Municipal Water District

Adopting a Fire Mitigation Fee Multi-Year Facilities and Equipment Plan for Improvement District E (ID-E)

WHEREAS, Rincon del Diablo Municipal Water District Improvement District E participates in the Fire Mitigation Fee Program; and,

WHEREAS, Section 810.308(b)(5) of the Regulatory Ordinance relating to Fire Mitigation Fees requires agencies participating in the Fire Mitigation Fee Program to adopt a Multi-Year Facilities and Equipment Plan; and,

WHEREAS, a Multi-Year Facilities and Equipment Plan must be adopted by, and annually updated by a Resolution of the governing body of the local agency, adopted at a noticed public hearing, pursuant to Government Codes Section 66002(b); and, WHEREAS, Fire Mitigation Fees will first be applied to reimburse the General Fund for the District’s portion of the construction of Fire Station #7, a Fire Engine and Associated Equipment, which were necessitated by new development as determined by previous years' submissions; and, WHEREAS, any additional Fire Mitigation Fees received will be applied to reimburse or fund expenditures for growth-related projects or equipment as approved by the County of San Diego Department of Planning and Land Use. NOW, THEREFORE, BE IT RESOLVED, ORDERED, AND DETERMINED by the Board of Directors of the Rincon del Diablo Municipal Water District that the Fire Mitigation Fee Multi-Year Facilities and Equipment Plan for Rincon del Diablo Municipal Water District Improvement District E is as follows:

FIRE MITIGATION FEE MULTI-YEAR FACILITIES AND EQUIPMENT PLAN EXPLANATION OF FACILITY COST BREAKDOWN PER YEAR

FISCAL YEAR 2018-19: $30,000 Payment to the General Fund to repay funds advanced for Rincon's portion of building Fire Station #7, a Fire Engine and Associated Equipment. FISCAL YEAR 2019-20: $6,923 Payment to the General Fund to repay funds advanced for Rincon's portion of building Fire Station #7 and a Fire Engine and Equipment. FISCAL YEAR 2020-21: $0 N/A

2

FISCAL YEAR 2021-22: $0 N/A FISCAL YEAR 2022-23: $0 N/A PASSED, APPROVED AND ADOPTED this 14th day of August 2018 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: APPROVED:

ATTEST: James B. Murtland, President

Wanda Cassidy, Board Secretary

Tab 2-B Oral Report

Fire Department

Tab 2-C

Presentation Fire Department

SECTION 3 PUBLIC INFORMATION

& INTERGOVERNMENTAL

RELATIONS

Tab 3-A

1

PUBLIC INFORMATION & INTERGOVERNMENTAL RELATIONS (PIIGR) Committee Meeting Minutes

Minutes of the Public Information & Intergovernmental Relations Committee (Towne & Murtland) meeting held at the District office located at 1920 North Iris Lane, Escondido on Tuesday, July 24, 2018 at 10:00 a.m. I. CALL TO ORDER

Chair Towne called the meeting to order at approximately 10:00 a.m. Directors Present: Director Towne, Chair

Director Murtland Staff Present: Greg Thomas, General Manager Julia Escamilla, Public Services Information Officer (PSIO) II. PUBLIC COMMUNICATION

No public was present. III. ITEMS FOR DISCUSSION

A. April 24, 2018 Meeting Minutes

Information only.

B. District Website Upgrade.

Public Services Information Officer (PSIO) Escamilla demonstrated an unpublished draft of the District’s upgraded website. She previewed the new layout and reviewed the purpose and content of the new navigational tabs. She also demonstrated new icon navigation which takes website users to specific, most commonly visited pages. Finally, she demonstrated the “Latest News” and “Upcoming Events” section of the homepage. She reported that there were a few new pages that are currently being developed such as those relative to the Fire District and future Sewer District. After some discussion the Committee recommended that the “Water Outage” page, which was demonstrated as being accessible through “Customer Care” to also be linked to “News / Publications.” On the Board of Directors page, each director is listed by name and his/her division is displayed. The Committee recommended that each director’s division be hyperlinked to the division map. PSIO Escamilla reported that the current “Library” page will be included as a dropdown selection under the “News/Publications” tab. Staff will also be adding a link to the

2

Administrative Code as well as links to other important and helpful web sites, such as Fire Department, Conservation, etc. The Committee agreed that the new website appeared cleaner and easier to navigate. GM Thomas reported that the goal for the new website to be live is September and it will be presented to the Board of Directors at its regularly scheduled Board meeting once active.

C. District Customer Survey Update. PSIO Escamilla distributed a copy of the survey results to date, although the survey will remain open for customer response until August 1, 2018. GM Thomas recapped the current results which indicate that 93 percent of Rincon customers are neutral to very satisfied with the value of services offered by the District. This is a one percent increase in customer satisfaction as compared to survey results in 2016. Of the 418 responses, 97 of these customers provided freeform responses to the question, “Is there anything else you would like us to know?” Responses spanned a wide range of topics with water usage/conservation and water rates slightly more prevalent. After some discussion, the Committee directed staff to group the freeform responses and develop FAQs to be incorporated into the website’s FAQ page. Additionally, Chair Towne recommended that for future surveys, the response choices, where applicable, should be: very satisfied, satisfied, neutral, unsatisfied, and very unsatisfied. Additionally, PSIO Escamilla reported that she will include a final question in the future, “Do you want us to contact you?” She reported that the survey results are anonymous, and several customers had used the freeform comment opportunity to ask a question rather than provide a comment.

V. GENERAL MANAGER’S REPORT GM Thomas reported that the San Diego County Board of Supervisors meeting will be held on July 25, 2018 at 9:00 am and will be considering approval of the Harmony Grove Village South and Valiano developments. GM Thomas will be in attendance. GM Thomas also reminded the Committee that the graduation ceremony for the Cal State San Marcos Certificate in Water Management will be held on August 15, 2018. One of these graduates is Nick Lyuber, Rincon’s Senior Engineer. He asked that the Directors RSVP as soon as possible.

VI. ADJOURNMENT

There being no further business, the meeting was adjourned at 11:11 a.m.

Tab 3-B Oral Report

Focus on Conservation

SECTION 4 FINANCE,

INSURANCE & PERSONNEL

Tab 4-A

1

FINANCE, INSURANCE & PERSONNEL (FIP) Committee Meeting Minutes

July 12, 2018

Minutes of the Finance, Insurance & Personnel (FIP) Committee (Directors Lump and Quist) meeting held at the District office located at 1920 North Iris Lane, Escondido on Thursday, July 12, 2018 at 8:00 a.m. I. CALL TO ORDER

Director Lump called the meeting to order at 8:03 a.m. Directors Present: Director Lump Director Murtland (Alternate) Staff Present: Greg Thomas, General Manager Jeff Umbrasas, Director of Administration and Finance Josefina Traslavina-Washington, Accountant II. PUBLIC COMMUNICATION

Director Lump noted that there was no public present. III. ITEMS FOR DISCUSSION

A. Minutes from April 12, 2018. (Information Only) B. Discussion on Board Member Questions for April 2018 Financial

Statements (Discussion)

Director of Administration and Finance Umbrasas opened the item by reminding the Committee that the Board had a few questions during the June 2018 Board Meeting regarding the financial statements. The first question was regarding the line item for Office Supplies in Fund 05 showing as over-budget on the April 2018 financial statement. Mr. Umbrasas informed the Committee that further research revealed that the line item was over-budget due to a number of computer related expenses being charged to the incorrect account after the funding was moved during the budget process. The Committee was informed that the incorrect charges were transferred to the correct account after the research performed and the most recent financial statements reflect that the Office Supplies line item is showing as under-budget. Director Lump further inquired where the charges were moved to, which required some further research during the meeting by Mr. Umbrasas and Accountant Traslavina-Washington. A further discussion was held regarding some minor

2

discrepancies between the summary financial statement report and the detail report, with Mr. Umbrasas verifying that these reports would be looked at further to ensure the information is consistent. Reports are reviewed regularly, but sometimes due to timing of the closing of monthly accounting and the reports being run for board packets, full reconciliation cannot be accomplished. Ms. Lump understood and recommended a more thorough review be conducted of all reports that are presented to the Board, with staff agreeing to that recommendation. The second question was regarding the line item for Water Service Charges in Fund 07, which typically shows an excess of revenue each month on the financial statements. Mr. Umbrasas explained that this is the result of a timing issue related to the District’s billing of the large SDG&E recycled water account for their plant. Due to the nature of this billing, the District collects a number of charges on a monthly basis and then passes a majority of those charges on to the City of Escondido. The revenue is typically received towards the end of each month, the expense is not paid to the City until the middle of the following month. As the financial statements are a fixed snapshot of the District’s revenues and expenditures at the end of each month, due to the timing of these transactions, revenue typically looks to be overstated at the end of the month, however it will balance out shortly after. Director Murtland noted that he understood the issue and that it is similar to pass-through items with other agencies. Ms. Lump also noted that the explanation made sense and asked if it was possible for staff to explain variances such as this on the financial statements to make it easier to understand. Mr. Umbrasas indicated that currently the reports are system generated but that staff is working to improve the monthly financial reporting and would look into different formatting where notes could be added. Ms. Lump noted that the minutes should reflect the outcomes of these discussions and closed the item.

IV. GENERAL MANAGER’S REPORT

General Manager Thomas briefly updated the Board regarding Administrative Code Section 500, which was discussed at the July 12, 2018 Board meeting, noting that there were some conversion and formatting issues with the document. Ms. Lump questioned some of the issues on the document, to which Mr. Thomas responded that the District is currently in the process of reviewing and updating the entire Administrative Code for content and formatting. Ms. Lump again recommended that more thorough review of documents occur prior to the Board meeting to ensure any issues are caught and corrected beforehand.

V. ADJOURNMENT

There being no further business for the FIP Committee, the meeting was adjourned at 8:30 a.m. by Director Lump.

Tab 4-B

RINCON DEL DIABLO MUNICIPAL WATER DISTRICT

1

August 14, 2018 SECTION 4: FINANCE, INSURANCE & PERSONNEL 4-B: Write-off Customer Account Balances and Void Outstanding

Checks for Fiscal Year 2017-18. PURPOSE: To receive approval from the Board of Directors to write-off certain customer account balances and to void stale dated checks as part of fiscal year-end closing process. PREVIOUS BOARD ACTION(S): The Board of Directors reviews customer account balances and stale dated checks annually. FISCAL IMPACT: Writing-off customer account balances will reduce the District’s Accounts Receivable balance for Fiscal Year 2017-18 by a net of $115.47. Voiding stale dated checks will return $983.21 to the District’s fund balance. BACKGROUND: As part of the District’s annual fiscal year-end closing process, all outstanding customer account balances and miscellaneous invoices are reviewed in order to determine which amounts owed to the District remain unpaid and should be considered uncollectable. Generally, staff recommends writing off any amount owed which is over one year old, unless that amount is currently in the lien process. Writing-off the amounts owed to the District does not relieve or absolve delinquent customers of financial responsibility. Amounts owed over $35 are forwarded to a collection agency for further action, and if they remain unpaid, the information is supplied to the appropriate credit reporting agencies. These amounts will remain in the collections process, even if written-off. It has also been the general policy of the District not to refund amounts less than $1 when customers terminate service with the District unless the customer specifically requests a refund. Included in the list of write-offs are several credits owed to customers, which fall below this $1 threshold. Stale dated checks are those which have not been redeemed for three or more years. These unclaimed amounts are intended to be returned to the District’s fund balance. Several efforts have been made to contact the payees with no success. Per Government Code Sections 50050-50056, the District has published consecutive notices in the local newspaper for a period of over 45 days as a final attempt to get payees to claim their


2

funds. Should a payee request a new check in the future, they may submit a claim which would be evaluated at that time. DISCUSSION: Attached is a list of customer account balances proposed to be written off and deducted from the District’s Accounts Receivable balance as of June 30, 2018. Also included is a list of stale dated checks proposed to be written off and credited to the District’s fund balance as of June 30, 2018. Below is a summary of current year transactions as well as 3 years of history for comparison: Type FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18

Write-Off Customer Balances $3,375.14 $1,069.32 $1,900.81 $115.47

Total Write-Off $3,375.14 $1,069.32 $1,900.81 $115.47

Type FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18

Void Stale Dated Checks ($1,940.03) ($7,530.69) ($2,230.77) ($983.21)

Total Voided Checks ($1,940.03) ($7,530.69) ($2,230.77) ($983.21)

While largely unpredictable and reliant upon customer activity, the District has seen an overall trend of lower write-offs and voided checks in recent years due to improved collections and communications efforts. RECOMMENDATION: The Board of Directors authorize the writing-off of customer account balances in the amount of $115.47 and the voiding of stale dated checks in the amount of 983.21. ATTACHMENT(S): • FY 2017-18 Schedule of Write-Offs and Voided Checks

Account Number Date of Last Payment Account Balance11‐2080‐02 9/29/2017 ($0.10)

97‐0020‐01 4/13/2017 ($0.12)

20‐6362‐06 11/3/2017 ($0.59)

09‐0370‐04 6/8/2017 ($0.70)

29‐4000‐02 8/21/2017 ($0.96)

30‐5212‐00 N/A $12.80

27‐2444‐04 N/A $18.57

04‐0060‐01 4/13/2017 $3.40

12‐1760‐04 N/A $6.73

20‐6044‐06 10/17/2017 $76.44

Total Customer Account Balance Write‐Offs: $115.47

Check Date Check Number Check Amount

02/11/2015 63114 $44.27

11/12/2014 62885 $79.51

03/11/2015 63183 $119.58

03/11/2015 63188 $150.00

01/14/2015 63050 $63.88

02/11/2015 63122 $94.11

12/11/2014 62985 $56.00

04/08/2015 63250 $88.46

01/14/2015 63055 $146.42

10/09/2014 62796 $21.83

11/12/2014 62898 $13.10

01/26/2015 63091 $60.00

01/14/2015 63068 $29.88

12/22/2014 63014 $16.17

Total Void Stale Dated Checks: $983.21

Schedule of Write‐Offs and Voided Checks

Rincon del Diablo Municipal Water DistrictFiscal Year 2017‐18

Customer Account Balance Write‐Offs

Void Stale Dated Checks

V:\Board Packs\2018 Working Board Packs\August\Memo 4‐B Attachment FY 2018 Schedule Write‐Offs and Void Checks Page 1

Tab 4-C


1

August 14, 2018 SECTION 4: FINANCE, INSURANCE & PERSONNEL 4-C: Annual Report of Director Expenses and Reimbursements for

Fiscal Year 2017-18. BACKGROUND / DISCUSSION: California Government Code Section 53065.5 requires special districts, at least annually, to disclose any reimbursement paid by a district within the immediately preceding fiscal year. The disclosure requirement shall be fulfilled by including the reimbursement information in a document published or printed, at least annually by a date determined by the district, and shall be made available for public inspection. FISCAL IMPACT: Expenses, including per diems, subject to reporting are contained in the operating budget and are approved by the Board of Directors monthly. The following table summarizes the expenses and per diems by fiscal year.

Year Per Diems Expenses Total Budgeted FY 2017-18 $49.220 $21,195.51 $ 70,415.51 $ 73,000

FY 2016-17 $54,720 $ 24,801.17 $ 79,521.17 $ 65,000*, **

FY 2015-16 $48,320 $ 19,763.12 $ 68,083.12

FY 2014-15 $ 52,640 $ 24,101.86 $ 76,741.86

FY 2013-14 $ 42,800 $ 27,247.22 $ 70,047.22

FY 2012-13 $ 54,150 $ 26,011.29 $ 80,161.29

FY 2011-12 $ 39,600 $ 17,281.51 $ 56,881.51 Note: Expenses related to medical and other benefits are not included in these figures. *Prior to FY 2016-17, Board of Director and Employee Meetings and Conferences were combined into one-line item. **Prior to FY 2016-17, Board of Director and Administrative Labor were combined in to one-line item.

PREVIOUS BOARD ACTION(S): The Board of Directors reviews this item on an annual basis. RECOMMENDATION: That the Board of Directors receives and files the District’s Annual Report of Director Expenses and Reimbursements for Fiscal Year 2017-18. ATTACHMENT(S): • Board of Directors Per Diem and Expenses for Fiscal Year 2017-18.

SECTION 5 OPERATIONS;

ENGINEERING & LONG-RANGE

PLANNING

Tab 5-A


1

August 14, 2018 SECTION 5: OPERATIONS; ENGINEERING & LONG-RANGE PLANNING 5-A: Authorize filing CEQA Notice of Exemption – Eden Valley

Waterline Replacement

PURPOSE: The Board of Directors make a finding that the Eden Valley Waterline Replacement Project is categorically and statutorily exempt from the provisions of the California Environmental Quality Act (CEQA), in accordance with CEQA statutes and guidelines, and to approve the filing of the attached Notice of Exemption (NOE). FISCAL IMPACT: $700,000 of the FY 2018-2019 CIP budget has been earmarked for this project. PREVIOUS BOARD ACTION(S): August 2017: Design contract awarded to Hunsaker and Associates. BACKGROUND / DISCUSSION: The Project is in the southwestern portion of Improvement District-1 (ID-1) directly off of Country Club Drive continuing west and terminating at South Eden Valley Lane. The project proposes to replace approximately 1350LF of existing 10” steel water line with 12” Polyvinyl Chloride (PVC) waterline. This portion of existing 60+ year old waterline has experienced a number of leaks in recent years as a result of corrosion due to saturated soil influenced by a nearby drainage canal. The waterline crosses this existing canal which diverts storm water runoff in the area to the Escondido Creek. Specific exemption criteria include: • CEQA Article 19 Categorical Exemption: Section 15302 regarding Replacement

or Reconstruction. This Class 2 exemption allows replacement of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced.

RECOMMENDATION: The Board of Directors find that the Eden Valley Waterline Replacement project is categorically exempt in accordance with CEQA statutes and guidelines and approve the filing of the attached NOE with the San Diego County Clerk. ATTACHMENT: • Eden Valley Waterline Notice of Exemption

Notice of Exemption Appendix E

To: Office of Planning and Research From: (Public Agency): Rincon del Diablo M.W.D.P.O. Box 3044, Room 113 1920 Iris LaneSacramento, CA 95812-3044 Escondido, CA 92026

County ClerkCounty of: San DiegoP.O. Box 121750San Diego, CA 92112

Project Title: Pipeline Replacement for Eden Valley Lane

Project Applicant: Rincon del Diablo Municipal Water District

Project Location – Specific:Eden Valley Lane westerly of Country Club Drive

Project Location – City: Unincorporated Project Location – County: San Diego

Description of Nature, Purpose and Beneficiaries of Project:Remove and replace approximately 1,400 lineal feet of water main in a portion of Eden Valley Lane.(Also, see attached Exhibit A)

Name of Public Agency Approving Project: Rincon del Diablo Municipal Water District

Name of Person or Agency Carrying Out Project: Rincon del Diablo Municipal Water District

Exempt Status: (check one):

☐ Ministerial (Sec. 21080 (b) (1); 15268);☐ Declared Emergency (Sec. 21080 (b) (3); 15269(a));☐ Emergency Project (Sec. 21080 (b) (4); 15269(b) (c));☒ Categorical Exemption. State type and section number: Replacement or Reconstruction: Sec.15302 (c)

☐ Statutory Exemptions. State code number:

Reasons why project is exempt:The project will replace existing outdated pipelines with no expansion in capacity and will serve existing watercustomers. The project includes design features and specifications of construction, which will insure avoidanceof any potentially significant impacts to sensitive habitat or cultural resources.

Lead AgencyContact Person: Nick Lyuber, PE COM Area Code/Telephone/Extension: (760) 745-5522

If field by applicant:1. Attach certified document of exemption finding.2. Has a Notice of Exemption been filed by the public agency approving the project: ☐ Yes ☐ No

Signature: Date: July 30, 2018 Title: Senior Engineer

☒ Signed by Lead Agency ☐ Signed by Applicant

Authority cited Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.

Exhibit A

PIPELINE REPLACEMENTfor

Eden Valley Lane

1.0 INTRODUCTION

Rincon Del Diablo Municipal Water District (District) is the Lead Agency responsible for implementationof the California Environmental Quality Act (CEQA) for the Eden Valley Lane Pipeline ReplacementProject (Project). The District operates and maintains a water transmission and distribution system,supplying water to approximately 30,000 customers in the cities of Escondido, San Marcos, and SanDiego, as well as unincorporated areas of San Diego County. The District manages approximately 8,000connections serving residential, agricultural, commercial, and industrial customers in this region.

The Project is roughly a quarter mile in length and is needed to improve service reliability. The Projectis a new pipeline and ancillary facilities that will replace the existing pipeline. The project is locatedwithin the ID-1 service area west of the City of Escondido in unincorporated San Diego County.

This document is a CEQA Notice of Exemption for the Project and is intended to serve as Projectclearance pursuant to Title 14 California Code of Regulations, Chapter 3, Guidelines for Implementationof the California Environmental Quality Act, Article 19 Categorical Exemptions, Section 15302 (c).

2.0 PROJECT VICINITY

The Project is generally located westerly of the Escondido Freeway (I-15) and southerly of W MissionRoad within an unincorporated area of San Diego County. Project implementation will occur withinCounty of San Diego public right-of-way on Eden Valley Lane. The Project is located in a semi-ruralarea and will serve the existing, low-density residential & agricultural land use.

3.0 PROJECT DESCRIPTION

The Project will construct a total of approximately 1,400 lineal feet of new 12-inch diameter pipeline toreplace the existing 10-inch pipeline that have reached the end of their useful life and are difficult tomaintain and operate. The existing, private water services will be replaced with new water services. Inaddition, an existing fire hydrant will be abandoned and two new fire hydrants will be installed. Theproject will increase supply reliability to existing customers. Project construction activities will includetrenching, excavation, pipeline placement, backfill, pipeline abandonment via cutting and plugging withconcrete and street restoration. Staging and laydown areas will occur within existing paved streets andpublic right-of-way. The Project involves disturbance of less than one acre of land and consists of thefollowing permanent and temporary changes:

Permanent Components

Approximately 1,400 linear feet 12-inch subsurface pipeline will be placed parallel to the centerline ofEden Valley Lane and perpendicular to Country Club Drive. The Project includes:

· New 12-inch polyvinylchloride (PVC) pipe connecting to the existing pipelines in Country ClubLane and Eden Valley Lane

· New private water services.

Temporary Components

The Project will require temporary disruption of existing roadway surfaces and excavation of thesubsurface materials along Eden Valley Lane and the intersection of Country Club Drive. The Projectwill involve temporary traffic diversion and some delays. Once the pipelines are in place, the pipetrenches will be backfilled and the pavement restored or reconstructed.

Project Phasing and Hours: Project will require an approximate 4-month construction timeframe.Hours of construction will be Monday through Friday, 7 AM to 7 PM.

Permits: Permits expected to be required include an Excavation Permit and Traffic Control Permit forwork within San Diego County right-of-way. The inclusion of the permit requirements into theconstruction plans and specifications will ensure that the Project will not exceed thresholds ofsignificance pursuant to CEQA.

PROJECT VICINITY MAP

15

PROJECT SITE

N

78

PROJECT SITE

56

N

PROJECT WORK AREA DETAIL

PIPELINE REPLACEMENT FOR EDEN VALLY LANE

Tab 5-B


1

August 14, 2018 SECTION 5: OPERATIONS; ENGINEERING & LONG-RANGE PLANNING 5-B: Authorize filing CEQA Notice of Exemption – El Norte Retrofit

Project - Offsite Phase

PURPOSE: The Board of Directors make a finding that the El Norte Retrofit Offsite Phase is categorically and statutorily exempt from the provisions of the California Environmental Quality Act (CEQA), in accordance with CEQA statutes and guidelines, and to approve the filing of the attached Notice of Exemption (NOE). FISCAL IMPACT: $1,023,364.40 of the FY 2018-2019 CIP budget has been earmarked for this project. Half of the funding is provided for by Bureau of Reclamation and Proposition-84 grants, as well as proportional funding from the two customers. PREVIOUS BOARD ACTION(S): February 2017: The Board of Directors adopted Resolution 17-1, ”Commitment to

the Financial and Legal Obligations Associated with Receipt of a Financial Assistance Award from the United States Department of the Interior, Bureau of Reclamation” and requested staff to provide further information should the District receive grant funding notification.

September 2017: The Board of Directors authorized the General Manager to Enter into Grant Award Agreement #R17AP00122, “Rincon del Diablo Municipal Water District – WaterSMART: Water and Energy Efficiency Grants for Fiscal Year 2017” with the Bureau of Reclamation.

July 2018 Awarded Design contracts to Wunderlin Engineering and AEGIS BACKGROUND / DISCUSSION: The project focuses on converting two adjacent common irrigation sites to recycled water. The conversion to recycled water is expected to offset potable use by an estimated of 50 Acre Feet per year. The use sites are known as the Rancho Escondido Estates and Morningview Terrace Apartment complex located on El Norte Parkway and South Iris Lane. The scope of work includes installation of an offsite recycled water main lateral as well as rework of the onsite irrigation systems. The offsite lateral extension is shown in Exhibit A and is the subject of this CEQA exemption. The Rancho Escondido Estates onsite work shown in Exhibit B, and the onsite work for Morning View Terrace shown in Exhibit C will require additional environmental review and will be brought back for Board approval at a later date.


2

At this time staff recommends the El Norte Retrofit Offsite Phase be filed as a Notice of Exemption under the following categories: CEQA Statute Section 21080.21 Section 15282k. The installation of new pipeline or maintenance, repair, restoration, removal, or demolition of an existing pipeline as set forth in Section 21080.21 of the Public Resources Code, as long as the project does not exceed one mile in length. RECOMMENDATION: The Board of Directors find that the El Norte Retrofit Project – Offsite Phase is statutorily exempt in accordance with CEQA statutes and guidelines and approve the filing of the attached NOE with the San Diego County Clerk. ATTACHMENTS: Exhibit A – Recycled Water Offsite Extension Exhibit B – Rancho Escondido Estates onsite work Exhibit C – Morningview Terrace onsite work El Norte Retrofit Offsite Phase Notice of Exemption

EXHIBIT A

DRAWING STATUSNO. DATE DRAWN CKD APDREVISION DESCRIPTION

EXISTING POTABLE WATERDOMESTINC / IRRIGATION METER

PROPOSED RECYCLED WATERIRRIGATION METER

DO NOT DRINK SIGN

LEGEND

DWG NO.

SHEET NO. _____

C-X1

IRRIGATION RETROFIT PLANAPPROX 1" = 120'

OF SHEET _____1

IRRIGATION RETROFIT PLAN

RANCHO ESCONDIDO HOA

11939 RANCHO BERNARDO RD.SUITE 100

SAN DIEGO, CA 92128(858) 505-0075

AEGIS PROJECT NO. 20580.00

SCALE: APPROX 1" = 120'


RM

WM

PROJECT BOUNDARY

PROPOSED RECYCLED WATER IRR MAINLINE

NEW REMOTE CONTROL VALVE

SUPPLY AND INSTALL "DO NOT DRINK" SIGN AS DIRECTED BY DISTRICT.

PROPOSED 3" RECYCLED WATER METER.

SUPPLY AND INSTALL NEW RECYCLED WATER POC SEQUENCE.

SUPPLY AND INSTALL NEW 212 " RECYCLED WATER MAINLINE TO NEW REMOTE

CONTROL VALVES. TYPICAL.

REPLACE IN PLACE EXISTING REMOTE CONTROL VALVE. CUT AND CAP EXISTINGSERVICE MINIMUM 4-FEET FROM NEW RCV TO PROVIDE MINIMUM SEPARATIONREQUIREMENTS. TYPICAL.

PROTECT IN PLACE EXISTING POTABLE WATER SERVICE.

1

CONSTRUCTION NOTES:

2

3

4

5

NOTES:

1. RINCON DEL DIABLO MUNICIPAL WATER DISTRICT SHALL BE NOTIFIED FIVE (5) WORKING DAYS PRIOR TO THE START OF CONSTRUCTIONAT (760) 745-5522. ALL WORK PERFORMED WITHOUT BENEFIT OF THE INSPECTIONS SHALL BE SUBJECT TO REJECTION AND REMOVAL.

2. FACILITIES SHOWN ON THESE PLANS ARE DIAGRAMMATIC AND SHOULD BE USED FOR REFERENCE ONLY. CONTRACTOR TO FIELDVERIFY ALL FACILITIES PRIOR TO CONSTRUCTION.

3. ALL RECYCLED WATER FACILITIES ON THE IRRIGATION SYSTEM SHALL BE IDENTIFIED AS SUCH THROUGH THE USE OF LABELS ONCONTROLLERS, RECYCLED WATER "DO NOT DRINK" TAGS IN VALVES AND METER BOXES, AND WARNING LABELS ON LID BOXES.SPRINKLERS, ROTOR HEADS AND OTHER TYPES OF DISPERSION HEADS SHALL HAVE THE EXPOSED SURFACE COLORED PURPLE. THEEXPOSED SURFACE SHALL BE COLORED THROUGH THE USE OF INTEGRALLY MOLDED PURPLE PLASTIC OR PERMANENTLY ATTACHEDPURPLE PLASTIC RING OR DISC.

4. DISCONNECTION OF THE POTABLE WATER SYSTEM IS REQUIRED PRIOR TO CONNECTION OF THE RECYCLED WATER SYSTEM.

5. MAINTAIN 10-FEET MINIMUM SEPARATION BETWEEN POTABLE AND RECYCLED WATER LINES AT ALL TIMES.

6. ADJUST SPRAY HEADS TO PREVENT OVERSPRAY, RUNOFF, AND MISTING ON BENCHES, SIDEWALKS AND BROW DITCHES. 6

Exhibit B

nlyuber

Callout

Offsite phase

nlyuber

Callout

Onsite phase

DRAWING STATUSNO. DATE DRAWN CKD APDREVISION DESCRIPTION

EXISTING POTABLE WATERDOMESTINC / IRRIGATION METER

PROPOSED RECYCLED WATERIRRIGATION METER

DO NOT DRINK SIGN

LEGEND

DWG NO.

SHEET NO. _____

C-X1

IRRIGATION RETROFIT PLANAPPROX 1" = 80'

OF SHEET _____1

IRRIGATION RETROFIT PLAN

MORNING VIEW TERRACE APARTMENTS

11939 RANCHO BERNARDO RD.SUITE 100

SAN DIEGO, CA 92128(858) 505-0075

AEGIS PROJECT NO. 20583.00

SCALE: APPROX 1" = 80'


RM

WM

RM

WM

RMWM

RM WM

RM WM

WM

EX 20" CML&C WTR

EX 12" AC W

TR

EX 8" AC WTR

EX 8" AC WTR

EX 12" AC WTR

EX 12" AC WTR

EX 1

2" A

C W

TR

PRPSD 6" PVC RW PRPSD 6" PVC RW

PRPSD 6" PVC RW

EL N

ORT

E PK

WYMORNING VIEW DRPROJECT BOUNDARY

EXISTING POTABLE WATER PIPELINE

PROPOSED RECYCLED WATER PIPELINE

EXISTING RECYCLED WATER PIPELINE

ALTERNATE RECYCLED WATER PIPELINEALIGNMENT

EX 8

" PVC

RW

SUPPLY AND INSTALL "DO NOT DRINK" SIGN PER DETAIL X ON DWG C-X.

PROPOSED 2" RECYCLED WATER SERVICE AND METER BOX.

SUPPLY AND INSTALL NEW RECYCLED WATER POC SEQUENCE PER DETAIL X ONDWG C-X.

SUPPLY AND INSTALL NEW 2" RECYCLED WATER MAINLINE TO EXISTING IRRIGATIONSYSTEM.

EXISTING IRRIGATION MAINLINE TO BE ABANDONED BETWEEN DOMESTIC SYSTEMAND EXISTING BACKFLOW PREVENTION ASSEMBLY. CUT AND CAP BOTH ENDS.EXISTING IRRIGATION BACKFLOW PREVENTION ASSEMBLY TO BE REMOVED ANDRETURNED TO OWNER.

1

CONSTRUCTION NOTES:

2

3

4

5

NOTES:

1. RINCON DEL DIABLO MUNICIPAL WATER DISTRICT SHALL BE NOTIFIED FIVE (5) WORKING DAYS PRIOR TO THE START OF CONSTRUCTIONAT (760) 745-5522. ALL WORK PERFORMED WITHOUT BENEFIT OF THE INSPECTIONS SHALL BE SUBJECT TO REJECTION AND REMOVAL.

2. FACILITIES SHOWN ON THESE PLANS ARE DIAGRAMMATIC AND SHOULD BE USED FOR REFERENCE ONLY. CONTRACTOR TO FIELDVERIFY ALL FACILITIES PRIOR TO CONSTRUCTION.

3. ALL RECYCLED WATER FACILITIES ON THE IRRIGATION SYSTEM SHALL BE IDENTIFIED AS SUCH THROUGH THE USE OF LABELS ONCONTROLLERS, RECYCLED WATER "DO NOT DRINK" TAGS IN VALVES AND METER BOXES, AND WARNING LABELS ON LID BOXES.SPRINKLERS, ROTOR HEADS AND OTHER TYPES OF DISPERSION HEADS SHALL HAVE THE EXPOSED SURFACE COLORED PURPLE. THEEXPOSED SURFACE SHALL BE COLORED THROUGH THE USE OF INTEGRALLY MOLDED PURPLE PLASTIC OR PERMANENTLY ATTACHEDPURPLE PLASTIC RING OR DISC.

4. DISCONNECTION OF THE POTABLE WATER SYSTEM IS REQUIRED PRIOR TO CONNECTION OF THE RECYCLED WATER SYSTEM.

5. MAINTAIN 10-FEET MINIMUM SEPARATION BETWEEN POTABLE AND RECYCLED WATER LINES AT ALL TIMES.

6. ADJUST SPRAY HEADS TO PREVENT OVERSPRAY, RUNOFF, AND MISTING ON BENCHES, SIDEWALKS AND BROW DITCHES.

CONNECT NEW RECYCLED WATER MAINLINE TO EXISTING IRRIGATION SYSTEM.

PROTECT IN PLACE EXISTING POTABLE WATER SERVICE.

SUPPLY AND INSTALL NEW 2" RECYCLED WATER MAINLINE TO EXISTING IRRIGATIONSYSTEM.

SUPPLY AND INSTALL ISOLATION VALVE WHERE DOMESTIC LINE ENTERS BUILDING.

PROPOSED 3" RECYCLED WATER SERVICE AND VAULT FOR RANCHO ESCONDIDO HOA.

7

9

8

6

BLDG

1 (4

39)

BLDG

2 (441)

BLDG 3 (443)

BLDG 4

(445)

BLDG 5 (449)

BLDG 6 (451)BLDG 7 (453)

BLDG 8 (457)

BLDG 9 (459)

REC BLDG 1

REC BLDG 2

WM

WM

WM

RM

WM

10

PRPSD 4" PVC R

W

ALTERNATE ALIGNMENT

PHASE 1 ALIGNMENT

Exhibit C

nlyuber

Pen

to

nlyuber

Pen

.

nlyuber

Pen

.

nlyuber

Pen

..

Notice of Exemption Form D To: Office of Planning and Research

P.O. Box 3044, Room 212 Sacramento, CA 95812-3044

From: Rincon del Diablo Municipal Water District 1920 North Iris Lane Escondido, CA 92026

County Clerk County of San Diego

Project Title: El Norte Recycled Water Retrofit Project – Offsite Phase Project Location – Specific:

The proposed Project is located in El Norte Parkway in the City of Escondido, County of San Diego. (Please see maps in Description of Project below.)

Project Location – City: Escondido Project Location – County: San Diego Description of Nature, Purpose and Beneficiaries of Project:

The Rancho Escondido HOA Recycled Water Retrofit Project (Project) will convert the existing common area landscape irrigation system to recycled water. The conversion will save approximately 31.8 acre-feet of potable water and an estimated $30,000 per year. As part of this project, the installation of approximately 90-feet of 6-inch pipeline will be required within right-of-way along with 600-feet of 6-inch pipeline within private property to provide recycled water to the site. The figures below show the general project vicinity (Figure 1) and proposed locations of work within the City of Escondido (Figure 2).

Figure 2 – Location of Work

Figure 1 – Project Vicinity

PROJECT LOCATION

RANCHO ESCONDIDO

HOA BOUNDARY

6” PIPELINE LOCATION

Notice of Exemption Rincon del Diablo Municipal Water District – Rancho Escondido HOA Recycled Water Retrofit Project March 27, 2017 Page 2 of 2

Name of Public Agency Approving Project: Rincon del Diablo Municipal Water District Name of Person or Agency Carrying Out Project: Rincon del Diablo Municipal Water District Exempt Status: (check one) Ministerial (Sec. 21080(b)(1); 15268) Declared Emergency (Sec. 21080(b)(3); 15269(a)) Emergency Project (Sec. 21080(b)(4); 15269(b)(c)) Categorical Exemption. State type and section number: X Statutory Exemptions. State code number: CEQA Statute Section 21080.21; State CEQA Guidelines Section 15282[k]

Reasons why project is exempt:

The Project consists of the installation of approximately 90-feet of pipeline within existing right-of-way along with 600-feet of pipeline within private property in already improved areas and therefore qualifies for statutory exemption from CEQA pursuant to Section 21080.21 of the CEQA statute and Section 15282[k] of the State CEQA Guidelines.

Lead Agency Contact Person: Nick Lyuber

Area Code/Telephone/Extension: 760-745-5522 If filed by applicant:

1. Attach certified document of exemption finding.

2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: Date: Title: X Signed by Lead Agency

Date received for filing at OPR:

Signed by Applicant

Tab 5-C


1

August 14, 2018 SECTION 5: OPERATIONS; ENGINEERING & LONG-RANGE PLANNING 5-C: Third Party Review of Related Documents and Start-Up

Processes/Procedures of the Harmony Grove Village Water Reclamation Facility.

PURPOSE: Authorize the General Manager to issue an as-needed services contract for the review of all project related documents and oversight of the acceptance of sewer and recycled water facilities within the Harmony Grove Village service area. FISCAL IMPACT: The District’s FY 2018-19 budget does not include an assignment of funds for this project. Therefore, staff is recommending a Not-To-Exceed amount of $40,000 be used from the District’s General Fund and later be reimbursed once the sewer fund is established. PREVIOUS BOARD ACTION(S): August 25, 2015 Approved process of exercising latent powers through

LAFCO. Oct 2015 – May 2017 Multiple workshops. October 11, 2016 Public Hearing held on Sewer Master Plan. March 2017 Environmental Impact Report review process. June 21, 2017 Special Board Workshop with direction to proceed. November 14, 2017 Board of Directors adopted Resolution No. 17-08 and

authorized proceeding with LAFCO application. BACKGROUND / DISCUSSION: In 2015, District commenced the process of becoming a sewer agency to ultimately assume ownership and operation of the sewer and recycled water facilities constructed as part of the Harmony Grove Village development. The design, construction, and overall oversight of the WRF has been primarily under the purview of the San Diego County Sanitation District as the initially designated sewer service agency for the area. Over the last year, District staff has become increasingly involved with all aspects surrounding the facilities, by regularly attending construction meetings at the water reclamation facility, communicating with County staff, developer, contractors and sub


2

consultants, and reviewing a significant amount of documentation related to the project. In June 2018, San Diego LAFCO approved the District request to exercise latent powers to become a sewer agency and the District has been finalizing the administrative and bureaucratic process of transferring the facilities to future District ownership. While District is in transition to assume ownership, staff has been proactive in working with all parties to identify and address issues, which has been a challenge since District was not involved in the original design or most of construction overwatch. With the transfer of ownership about 6-months away and various clean water testing and startup imminent and based on suggestions made by the Board of Directors during the June workshop, it is prudent to intensify our involvement as a measure of due diligence to reduce the risk for unforeseen issues in the future. Staff assessed the effort will require near continuous presence to oversee the remaining startup and commissioning of the treatment facilities as well as perform an assessment of previously performed work prior to District accepting ownership of the facilities. Unfortunately, staff does not have the depth or time to perform this level of effort while maintaining other day-day duties and responsibilities. The main objective is to gain comfort the plant, lift station, and collections system were constructed per contract requirements, identify any deficiency and present to the District in an organized manner issues for consideration. Further, provide recommendation for any corrective action and track progress. Provide physical presence and oversee the remaining construction on behalf of the District. Establish a document control system organizing all previous documents in a manner that is easily accessed and managed and that all construction documents are provided per County-Developer agreement. Additionally, the consultant will: 1. Evaluate Collection systems, including lines within the development:

a. Work with County staff, developer and contractor and collect/review testing record as required by County standards, including CCTV, air test, manhole vacuum test.

b. Review records for completeness and identify any apparent deficiencies.

2. Evaluate Lift Station - Collect and review required testing reports, ensure all systems have been tested and documentation completed, including hydrostatic of pipe and structures, Compaction, including certification letter by Geotech sub, and Adequate reports of subgrade repair.

3. Evaluate and Observe Water Reclamation Facility a. Collect and review required testing reports, ensure all systems have been

tested and documentation completed, to include Hydrostatic of pipe and structures; Compaction, including certification letter by Geotech sub; Review Daily reports of Developer’s CM consultant for anything significant.


3

b. Review specs to ensure all closeout deliverables are in place and satisfy requirements, O&M, spare parts, record drawings, permits l(APCD for odor control and generator), Hazmat for onsite chemicals.

c. Observe and oversee commissioning tasks as per contract documents and provide items of concern for resolution

d. Review Title 22 report, work with Dudek and SWRCB on its acceptance. The consultant will assist to identify if any deficiency is the result of negligence or lack of satisfying contractual obligations, and future costs associated with their resolution will be negotiated with developer and/or County. Staff is in the process of interviewing consultants who are knowledgeable in performing the appropriate oversite and experienced necessary to successfully commission these types of facilities. Furthermore, their assessment will be completely on behalf of District as owner-representative, with only our best interests at the forefront. For the initial phase of the assessment staff estimates an average of 24-hours/week involvement for a period of approximately three months, with a not to exceed $40,000 budget. RECOMMENDATION: The Board of Directors authorize the General Manager to enter into an As-Needed Services contract with “firm to be determined based on best value” for general oversight and assessment of Harmony Grove Village Sewer and Wastewater Reclamation Facilities for an amount not to exceed $40,000

SECTION 6 SDCWA DIRECTOR’S

REPORT & DIRECTOR/STAFF

ACTIVITIES REPORT

Tab 6-A SDCWA DIRECTOR’S

REPORT

Tab 6-B INFORMAL

ORAL REPORTS

Tab 6-C FUTURE

AGENDA ITEMS

Tab 6-D Request Approval for Directors to Attend Upcoming Meetings

Tab 6-E DAR

1

District Activities Report July 2018

WATER

Water Purchased, Received, & Exchanged (in Acre-Feet)

July 2018 July 2017 FY 2018-19 FY 2017-18

Water Received 555 521 555 521

Exchanges 72 75 72 75

Total 627 596 627 596

Avg Flow (cfs) 10.3 9.8 9.8 9.8

Water Sales by User (acre-feet)

*Does not correlate with purchases due to system billing cycles.

Temperature Statistics - July

Highest Day-Time Temperature

July 2018

Lowest Day-Time Temperature

July 2018

Highest Day-Time Temperature

July 2017

Lowest Day-Time Temperature

July 2017

103.2 °F 83.3 °F 94.6 °F 81.1 °F

Annual Rainfall Statistics as of July 30, 2018

Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Inches 5.90” 14.51” 8.73” 8.69” 3.02” 6.69” 7.96” 9.18” 14.63” 4.43”

-4%

1% -12% -22% -37%

-9%

-6%

0100200300400500600700800900

20172018

0

2

4

6

8

Tota

l Inc

hes

Annual Rainfall StatisticsAs of 7/31/18

2016

2017

2018

2

FINANCIALS

Budgeted Operating Expenses

Year / Type FY 2016-17 FY 2017-18 FY 2018-19

Potable Water Purchase Expense $10,554,811 $9,269,159 $9,589,000

Other Potable Water Expense $4,984,711 $5,372,278 $5,556,620

Recycled Water Expense $325,972 $310,440 $356,710

Fire Department Expense $2,009,564 $2,108,200 $2,143,700

TOTAL $17,875,058 $17,060,077 $17,646,030

Residential Water Rates – Level 1 per 1,000 gallons

Tier Effective 1/1/2018

1st Tier $6.68

2nd Tier $7.70

3rd Tier $8.14

Monthly Meter Charges for the Average Residential Customer

Meter Size Potable Recycled SDCWA Infrastructure Access Charge

5/8” $31.93 ½ potable charge $2.30

PERSONNEL

Current Authorized Positions (Full-time Equivalent, FTE)

21 Authorized 2 Vacant

RECRUITMENT

- Utility Accounting Representative o On hold pending staffing analysis

- SCADA / Instrumentation Technician o On hold pending staffing analysis

520

160$37.8 9

938

126$35.6 11

0200400600800

1000

DelinquentNoticesMailed

Lock-OffLetters

Lock-offAmount ($K)

MetersLocked Off

Delinquent Customer Account Activity

2017 2018

11 11 11 11 10 10 10 10 10 10 10 9 10

8.5 8.5 8.5 7.5 8.5 8.5 8.5 7.5 8.258.258.257.25 91 1 1 1 1 1 1.5 1.5 1.5 2 2

2

05

10152025

O&M Admin Engineering

3

Training, Seminars, & Meetings

Topic Attendee

Picking The Proper Glove July-12 All Operations Personnel

Sales and Use Tax July-16 Josie Traslavina-Washington

Heat Stress Disorders July - 26 All Operations Personnel

New Conservation Laws & Implementation Overview – ACWA July-25 Julia Escamilla

General Manager’s Hours of Leave Time

Beginning Balance Earned (Monthly)

Earned (Fiscal Year)

Taken (Monthly)

Taken (Fiscal Year) Ending

Paid Time Off 273.41 14.38 14.38 12 12 275.79

General Manager’s Meetings

July 8 • ESRI Leaders Conference

July 9 • President-GM Pre-Board Meeting • NSDWRC Meeting

July 10 • Staff Meeting • Board of Supervisors Rehearsal regarding

Valiano and Harmony Grove Village South • Board of Director’s Meeting

July 11 • ESRI GIS Conference

July 12 • FIP Committee Meeting • July MAMO Meeting • Meeting with County regarding Sewer

Service July 13

• Meeting with County regarding Sewer Service

• CSUSM Certificate Water Management Executive Committee Meeting

July 16 • Staff meeting regarding Sewer Service

July 17 • Member Agency Managers Meeting

July 18 • Meeting with Director of Administration

and Finance to discuss staffing • Chili Cook-off and All Hands Meeting

July 19

• SDNEDC North County Housing Summit • Member Agency Legislative Liaison Conference

Call • Board of Supervisors Rehearsal regarding

Valiano and Harmony Grove Village South July 20

• General Managers’ Breakfast • Meeting with Wilson Engineering to discuss

Harmony Grove Village Treatment Plant July 23

• Meeting with Integral Properties regarding Valiano

July 24 • WaterSmart Survey Discussion with PSIO • PIIGR Committee Meeting

July 25

• NCWG Meeting • County of San Diego Board of Supervisors

meeting regarding Harmony Grove Village South and Valiano

July 27

• SoCal Water Agency Manager Coordination Meeting

July 30 • Conference Call with Gerry Shoaf on Sewer • Meeting with Director of Administration and

FInance • Team Building Exercise with Board of Directors

4

GOVERNANCE

Regular Board of Directors Attendance Roster – Regular Meetings: 2018

Jan Feb Mar Apr May June Jul Aug Sept Oct Nov Dec

9 13 13 10 22 12 10 14 11 9 13 11 Murtland X X X X X X X

Lump X X X X X X X

Drake X X X X X X X

Towne X X X X X X X

Quist X X X X X A X

Board of Director’s Attendance Roster – Special Meetings: 2018

June

26

Murtland X

Lump X

Drake X

Towne X

Quist X

Board of Directors’ Committee Meeting Rosters

Public Info & Inter Gov’t Relations Month Jan Apr Jul Oct

Day 23 24 24 23

Towne X X X

Murtland X X X

Alternate: Lump

Finance, Insurance, and Personnel

Month Jan Apr July Oct

Day 18 12 12 11

Quist X A A

Lump X X X

Alternate Murtland X X

Engineering and Long-Range Planning

Month Apr May Jun Sep Dec

Day 17 1 27 26 19

Towne X X X

Murtland X X X

Alternate: Quist

Emergency Preparedness & Fire Svc’s

Month Feb May Aug Nov

Day 18 7 1 7

Drake X Canc Canc

Lump X Canc Canc

Alternate Towne

5

COMMUNICATION

A customer satisfaction survey was conducted through the WaterSmart system from July 19th to August 1st. An overview of the results collected during the period of July 19th to July 24th was presented to the PIIGR Committee in July. A basic analysis of the 418 responses to the survey during this period indicated 93% of Rincon Water customers are neutral to very satisfied with the value of services offered by the District. Since the closing of the survey on August 1st, the total number of customers responding to the survey was 639. The final results of the survey will be analyzed and presented to the PIIGR Committee at its next regularly scheduled meeting.

ASSETS

Assets

Potable Distribution System

Pipeline 8” +: 117 miles Storage Reservoirs: 9

Storage Capacity: 22.7 MG Pump Stations: 4

Peak Production: 12 MGD Emergency Water Supply: 7 days

Source: 100% imported (N. California & the Colorado River

Recycled Distribution System

Pipeline 8”+: 6.7 miles Storage Reservoirs: 1

Storage Capacity: 3 MG Pump Stations: 2

Source: Hale Avenue Resource Recovery Facility (HARRF)

Water Main Failures

On July 23rd, the operator on duty was notified that water was surfacing near the State Farm Insurance building on Country Club Lane and Center City Parkway. On arrival, the operator found water surfacing near a eucalyptus tree at the back of the parking lot. The following morning a repair crew was dispatched and the main was uncovered. After exposing the pipe it was found that a joint had corroded on the side of the pipe and a small section needed to be replaced. Repairs were made by installing a four foot section of C900 pipe and two Macro couplings. There were 25 homes without water for roughly 6 hours while repairs were being performed. Approximately 150,000 gallons of water were lost.

Potable Water Meters in Ground

Meter Size ID1 IDA Parent Total

# % # % # % # %

5/8” 5148 80 773 74 60 92 5982 79.4

3/4”

1” 898 14 303 24 1 8 1199 15.4

1.5” 189 3 26 2 - - 215 2.7

2” 159 3 8 1 - - 167 2.1

3” 18 - - - - - 18 .23

4” 7 - - - - - 7 .09

6” 5 - - - - - 5 .06

8” 1 - - - - - 1 .01

Total 6425 100 1110 100 61 100 7593 100

6

Recycled Water Meters in Ground

Meter Size ID1 ID A Parent Total

# % # % # % # %

5/8” - - - - - - - -

3/4”

1” 25 2 14 50 1 100 39 4

2” 2 1 - - - - 2 1

3” - - - - - - - -

4” 26 19 - - - - 26 19

6” 65 52 - - - - 65 44

8” 43 24 3 50 - - 46 30

10” 8 2 - - - - 4 2

Total 169 100 17 100 1 100 187 100

Fire Meters in Ground

Meter Size ID1 ID A Parent Total

# % # % # % # %

5/8” - - - - - - - -

3/4”

1” 25 2 14 50 1 100 39 4

2” 2 1 - - - - 2 1

3” - - - - - - - -

4” 26 19 - - - - 26 19

6” 65 52 - - - - 65 44

8” 43 24 3 50 - - 46 30

10” 8 2 - - - - 4 2

Total 169 100 17 100 1 100 187 100

7

CAPITAL IMPROVEMENT PROJECTS

Potable Water Capital Improvement Projects for FY 2018-19 (through July 31, 2018)

Project Title Total Budget Total Expenses Project Balance

Business System (Accounting/Billing) $847,629 ($401,166) $446,463

Advanced Meter Infrastructure $558,355 ($341,089) $217,266

Ground Water Exploration $95,000 ($995) $94,005

North Broadway Pipeline Extension $1,960,882 ($1,912,929) $47,953

Lawrence Lane Exposed Pipeline (ID-A) $874,000 ($637,563) $236,437

I-15 Crossings $180,000 $0 $180,000

Repair & Rehab Miscellaneous Pipeline $328,780 ($2,108) $326,672

Fire Flow Upgrades $441,310 $0 $441,310

W-1 New 3 MG R-7 Reservoir (ID-1) $0 $0 $0

W-2 New 16" R-7 Supply Pipeline (ID-1) $200,000 $0 $200,000

Ash Street Bypass $893,983 ($869,128) $24,855

W-5 R-5 Iso Valve 3-Fire Flow Check Valve $466,362 $0 $466,362

ID-A / ID-1 Align and Feasibility $61,145 ($33,382) $27,763

W-11/12 Rockoff PS and VID Flume $3,160,000 ($1,967,867) $1,192,131

Allocation of Labor and Benefit Costs $128,732 $0 $128,732

Eden Valley Lane Pipeline Replacement $708,690 ($2,592) $706,098

Sierra Linda / San Pasqual Pipeline $1,510,478 $0 $1,510,478

Quiet Hills Pipeline Replacement $701,220 ($43,605) $657,615

WW Pier and Master Plan $360,000 ($317,745) $42,255

Grand Total $13,718,418 ($6,772,024) $6,946,395

Recycled Water Capital Improvement Projects for FY 2018-19 (through July 31, 2018)

Project Title Total Budget Total Expenses Project Balance

Northwest Recycled Water Line Extension $116,683 ($113,512) $3,171

Multi-Agency Recycled Project $59,967 ($50,554) $9,413

R1 Recycled Conversion ($137,521) ($73,932) ($211,453)

El Norte Recycled Water Retrofit $1,023,364 $0 $1,023,364

NLS-A New 8" RW Extension (ID-1) $534,666 $0 $534,666

NLS-B New 8" RW Extension to Agricultural Users $269,000 $0 $269,000

NLS-F Miscellaneous RW Extensions / Retrofits $2,717,333 ($26,999) $2,690,774

Recycled Water Filling Station $50,000 $0 $50,000

Grand Total $4,583,492 ($264,557) $4,318,935

8

Current Developer Projects

Job# Project Name Developer / Location

# of Lots Last Action* Comments

FS 12-01 Palomar Medical Center 1 – Citracado Pkwy. (ERTC) – ID1 N/A 5/14 (F,PS)

Construction complete and in service, working on closeout Meters: (2)-2” Potable, (1)-1.5” Recycled, 1100LF offsite 10” and

12” Recycled waterline

FS 15-0046 Escondido Dialysis Bldg Citricado Pkwy (ERTC) – ID1 1 FEB 2018 (NOC) Completes, in service, notice of completion accepted.

(2) 8” Fire Services, (1) 1.5” potable meter, (1) 1” RW meter

T21059 Bernardo Ave – ID1 4 4/12 (F) Construction complete, 800LF 8” waterline extension, (4) 1” services

T5365 Harmony Grove Village – ID1 737 9/12 (T, PS) Phase I Under Construction, Phase 2 Under Construction, Potable Meters: (702)-5/8”, (68)-1”; Recycled Meters: (42)-2”

2902 Hill Valley – ID1 4 4/12 (PS) Construction complete and in service, 860LF 8” waterline extension, (4) 1” services

17 -0002 Del Norte Plaza – ID1 N/A Jan 2018 (PS) Construction in progress, remodel of Kahoots bldg., rearrange fire and potable services

* KEY: T = Tentative F = Final PS = Plans Signed NOC = Notice of Completion

Developer Construction Projects Summary

Water Service Commitments ID 1: 857 AF/Year ID A: 7 AF/Year Recycled: 319 AF/Year

Requests for Certificate of Compliance

(Projects not requiring Tentative or Final Approval)

None.

OPERATIONS AND MAINTENANCE

Reservoir Maintenance Program

R2-A & R4 Visual inspections.

Monthly Routine Maintenance Program

For the month of July District personnel performed maintenance activities, which included:

• Performed 70 utility locates.

• Responded to 129 service orders.

• Performed 11 lock-offs.

• Replaced 91 MTUs.

• Read 316 manual meters.

• Read 25 construction meters.

• Installed 12 new 5/8” meters.

• Installed 13 new 1” meters.

• Replaced 22 meters.

• Cleaned 60 meter boxes.

• Replaced 10 meter lids.

• Replaced one 1” curb stop.

• Repaired two 1” services.

• Replaced two 1” air valves.

• Replaced 6 air valve cans.

• Cleaned 8 gate wells.

• Operated 25 valves.

• Repaired one 12” water main.

• Performed 11 RW inspections.

• Performed 5 RW shutdown tests.

• Clean and paint at five sites.

• Cleared brush at three sites. =

9

FIRE SERVICES AND WEED ABATEMENT

WEED ABATEMENT: As of the month of July 2018, City of Escondido Fire Inspector Sandra Bauer reported there were five actions relating to weed abatement issues within Improvement District E (ID E). This violation included both improved and unimproved parcels. The following is a status report of these actions:

NOTICE OF VIOLATION (June) – There were five cases of a Notice of Violation in the month of July 2018.

CLOSED – There were two cases closed during the month of July 2018. After investigation by Inspector Bauer, the property owners would be required to take appropriate action regarding their Notice of Violation.

PENDING – There are seven pending cases as of July 2018. Total Reported: There were five cases for July 2018.

FINAL NOTICE - There were no cases served a Final Notice for the month of July 2018.

AGREE-COMPLY – There were no cases reported during the month of July 2018.

PARTIAL COMPLY – There were no cases reported during the month of July 2018.

ABATE ORDERED – There were no cases of forced abatement ordered for the month July 2018.

10

-

2018 Board of Directors and Committee Meetings

January February March April

S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 1 2 3 1 2 3 4 5 6 7

7 8 9 10 11 12 13 4 5 6 7 8 9 10 4 5 6 7 8 9 10 8 9 10 11 12 13 14 14 15 16 17 18 19 20 11 12 13 14 15 16 17 11 12 13 14 15 16 17 15 16 17 18 19 20 21 21 22 23 24 25 26 27 18 19 20 21 22 23 24 18 19 20 21 22 23 24 22 23 24 25 26 27 28 28 29 30 31 25 26 27 28 25 26 27 28 29 30 31 29 30

May June July August

S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 1 2 1 2 3 4 5 6 7 1 2 3 4

6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 26 27 28 29 30 31

September October November December

S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 6 1 2 3 1

2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15

16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29 30 30 31

Holidays

Jan 01: New Years Day

Feb 19: Presidents' Day

May 28: Memorial Day

Jul 04: Independence Day

Sep 03: Labor Day

Nov 11: Veterans Day

Nov 22-23: Thanksgiving

Dec 24: General Manager’s Holiday

Dec 25: Christmas

Events

August 28, 6:00 p.m.: Board of Director’s Special Meeting, General Manager’s Evaluation

Aug. 22-24: Urban Water Institute Annual Water Conference, San Diego

Sept. 24-27: CSDA Annual Conference, Indian Wells

Nov. 27-30: 2018 ACWA Fall Conference & Exhibition, San Diego

Regular Board of Directors Meetings 2nd Tuesday of each month @ 6:00 p.m.

Emergency Preparedness & Fire Services (EPFS)

Meeting the first Wednesday @ 8:00 a.m.

every third month.

Public Info & Intergovernmental

Relations (PIIGR) Meeting fourth Tuesday @ 10:00 a.m. every third month.

Finance, Insurance & Personnel (FIP) Committee

Meeting every second Thursday @ 8:00 a.m.

every third month.

Operations: Eng & Long-Range Planning (ELRP)

Committee Meeting every fourth Wednesday @

10:00 a.m. every third month.

Audit

Committee Meetings as

needed.

Special

Meetings as needed.

Authorized

District Conference.

http://www.calendarlabs.com/holidays/us/new-years-day.php

http://www.calendarlabs.com/holidays/us/presidents-day.php

http://www.calendarlabs.com/holidays/us/memorial-day.php

http://www.calendarlabs.com/holidays/us/independence-day.php

http://www.calendarlabs.com/holidays/us/labor-day.php

http://www.calendarlabs.com/holidays/us/veterans-day.php

http://www.calendarlabs.com/holidays/us/thanksgiving-day.php

http://www.calendarlabs.com/holidays/us/christmas.php

Tab 6-F


1

August 14, 2018 SECTION 6: DIRECTORS/STAFF REPORT & SDCWA DIRECTORS REPORT 6-F: Sponsorship for Women in Water “Bringing Women Leaders

Together.” PURPOSE: To discuss potential sponsorship for the semi-annual Women in Water UNRULY Reception. FISCAL IMPACT: $250. This is item was not included in the current budget and would need to be offset by a previously funded item. PREVIOUS BOARD ACTION: August 8, 2017 Board of Directors approved sponsorship for FY 2017-2018 at the Prestige level. BACKGROUND/DISCUSSION: Cucamonga Valley Water District is pleased to announce that the Women in Water UNRULY Reception, hosted by CVWD Director Kathy Tiegs, is scheduled for the ACWA Fall Conference in San Diego and the Spring Conference in Monterey. A flier with sponsorship opportunities and more details is attached. CVWD is looking for assistance in sponsoring the events, and are hoping ACWA member agencies and vendor organizations would consider participating. Sponsorships are annual (based on the June-July fiscal year) so any donation would be applied to the receptions held during the Fall and Spring conferences, and the donating agency or company would be listed as a sponsor for both receptions. In a nutshell, sponsors get two receptions for the price of one. As promoted, both receptions will be a fun-filled time of networking that celebrates the female spirit of the water industry. RECOMMENDATION: The Board of Directors discuss and determine potential sponsorship of the Women in Water Reception. ATTACHMENTS: UNRULY Sponsorship Opportunities

UNRULY Let's Be

Hosted by CVWD Director, Kathleen Tiegs

Women in Water

S P O N S O R S H I P L E V E L S

Bringing Women Water Leaders TogetherUnited

NobleRespectedUniqueL ivelyYouthful

28 NOVEMBER 2018

MANCHESTER GRAND HYATT,

SAN DIEGO

8 MAY 2019

MONTEREY, LOCATION TBD

*Sponsorships are recognized on a July 1st to June 30th fiscal year basis. Your sponsorship will be recognized at both the fall 2018 and

spring 2019 receptions.

Empowerment

Prestige

UNRULY Wine Sponsor

$500

$250

-

Your name and logo will be included on invitations and materials promoting the reception, as well as displayed on signage throughout the reception room

Your name and logo will be displayed on signage throughout the reception room

Donate a case(s) of UNRULY red or white wine. Your name and logo will be displayed at the wine table and on signage throughout the reception room

(Deadline for invitations is September 12, 2018)

Please contact Taya Victorino at [email protected]

Tab 6-G Team Building

Discussion

Tab 6-H


1

August 14, 2018 SECTION 6: DIRECTORS/STAFF REPORT & SDCWA DIRECTORS REPORT 6-H: Sponsorship for the 2018 North County Water Symposium and

Contracting Forum. PURPOSE: To discuss potential sponsorship for the 2018 North County Water Symposium and Contracting Forum. FISCAL IMPACT: $1,500. This item was not included in the current budget and would need to be offset by a previously funded item. BACKGROUND/DISCUSSION: The San Diego North Economic Development Council, San Diego County Water Authority, and Olivenhain Municipal Water District will be hosting the 2018 North County Water Symposium and Contracting Forum on October 10, 2018 at the California Center for the Arts in Escondido. Additional details for the event can be found on the attached flyer. The San Diego North Economic Development Council is seeking water agencies that will sponsor the event with the purchase of a table of ten for $1,500 and a commitment to staff a breakout table top display that will help connect agencies to businesses interested in submitting bids and responding to proposals. The General Manager of the District was also asked to participate on one of the panels representing retail agency issues. RECOMMENDATION: The Board of Directors discuss and determine potential sponsorship of the 2018 North County Water Symposium and Contracting Forum hosted by SDNEDC. ATTACHMENTS: 2018 North County Water Symposium and Contracting Forum flyer.

2018 North County Water Symposium and

Contracting Forum Organized by the San Diego North Economic Development

Council, San Diego County Water Authority, Olivenhain

Municipal Water District

When: 10/10/2018

California Center for the Arts, Escondido

Registration 7:00 a.m.

Program and Contracting Forum 7:45 a.m. to 11:00 a.m.

Who Should Attend:

Water and Waste Water Agencies, Policymakers, Water dependent businesses, firms interested

in doing business with water and wastewater agencies

Registration and more information:

[email protected]

760-510-5919

Join fellow water agencies and businesses from throughout North San Diego County in a

agency-industry forum to discuss the impact of water policy on North County’s economy.

Speakers will include :

• Policymakers from the state to explain recent state-wide water policies and their

local impacts.

• The San Diego County Water Authority will discuss San Diego’s long-term efforts to

ensure a safe and reliable water system for the region through diversification.

• A panel of water agencies and industry representatives focused on how the new wa-

ter use efficiency standards will impact various kinds of customers and what steps can

be taken to ensure North County succeeds.

Immediately following the presentations there will be an opportunity for agencies and North

County firms interested in doing business with them to meet and exchange information about

capabilities, contracting opportunities, requirements, key contacts and schedules of upcoming

work and future RFPs. SDNEDC is making a major push, in cooperation with SDCWA, to encour-

age the attendance of minority, veteran and women-owned businesses.

The goal of organizers is two-fold: to enhance understanding about the future of water in

North County as well as to increase engagement between businesses in North County and

North County water and wastewater agencies.

To help offset the cost of the summit, we are asking each water and wastewater agency to

sponsor a table of 10 for $1,500 as well as commit to staffing a breakout table top display

that will help connect agencies to businesses interested in submitting bids and responding to

proposals.

To confirm your attendance or to inquire about sponsorship opportunities, please contact Erik

Bruvold at [email protected] or Joey Randall at [email protected].

mailto:[email protected]

mailto:[email protected]

SECTION 7 GENERAL

MANAGER’S REPORT

Tab 7-A GENERAL MANAGER’S

ORAL REPORT

SECTION 8 LEGAL MATTERS

Tab 8-A Legal Counsel Report

Tab 8-B Closed Session

a. CONFERENCE WITH LEGAL COUNSEL – LITIGATION: Litigation pursuant to Government Code Section 54956.9(d)(4): San Diego County Office of Education, et al. v. The County of San Diego, et al.

(This is a long-term item related to dissolution

of redevelopment agencies and successor agencies and will remain on the agenda as long as Rincon Water is involved. No action is required on our part at this time.)

A · meeting held July 10, 2018. The intent is to provide a synopsis of key points of discussion...

Documents

Transcript of A · meeting held July 10, 2018. The intent is to provide a synopsis of key points of discussion...