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9/9/1999Information Organization and Retrieval Database Design: From Conceptual Design to Physical...
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9/9/1999 Information Organization and Retrieval
Database Design: From Conceptual Design to Physical
ImplementationUniversity of California, Berkeley
School of Information Management and Systems
SIMS 202: Information Organization and Retrieval
9/9/1999 Information Organization and Retrieval
Database Design Process
ConceptualModel
LogicalModel
External Model
Conceptual requirements
Conceptual requirements
Conceptual requirements
Conceptual requirements
Application 1
Application 1
Application 2 Application 3 Application 4
Application 2
Application 3
Application 4
External Model
External Model
External Model
Internal Model
9/9/1999 Information Organization and Retrieval
Normalization
• Normalization theory is based on the observation that relations with certain properties are more effective in inserting, updating and deleting data than other sets of relations containing the same data
• Normalization is a multi-step process beginning with an “unnormalized” relation
– Hospital example from Atre, S. Data Base: Structured Techniques for
Design, Performance, and Management.
9/9/1999 Information Organization and Retrieval
Normal Forms
• First Normal Form (1NF)
• Second Normal Form (2NF)
• Third Normal Form (3NF)
• Boyce-Codd Normal Form (BCNF)
• Fourth Normal Form (4NF)
• Fifth Normal Form (5NF)
9/9/1999 Information Organization and Retrieval
Normalization
Boyce-Codd and
Higher
Functional dependencyof nonkey attributes on the primary key - Atomic values only
Full Functional dependencyof nonkey attributes on the primary key
No transitive dependency between nonkey attributes
All determinants are candidate keys - Single multivalued dependency
9/9/1999 Information Organization and Retrieval
Unnormalized Relations
• First step in normalization is to convert the data into a two-dimensional table
• In unnormalized relations data can repeat within a column
9/9/1999 Information Organization and Retrieval
Unnormalized RelationPatient # Surgeon # Surg. date Patient Name Patient Addr Surgeon Surgery Postop drugDrug side effects
1111145 311
Jan 1, 1995; June 12, 1995 John White
15 New St. New York, NY
Beth Little Michael Diamond
Gallstones removal; Kidney stones removal
Penicillin, none-
rash none
1234243 467
Apr 5, 1994 May 10, 1995 Mary Jones
10 Main St. Rye, NY
Charles Field Patricia Gold
Eye Cataract removal Thrombosis removal
Tetracycline none
Fever none
2345 189Jan 8, 1996 Charles Brown
Dogwood Lane Harrison, NY
David Rosen
Open Heart Surgery
Cephalosporin none
4876 145Nov 5, 1995 Hal Kane
55 Boston Post Road, Chester, CN Beth Little
Cholecystectomy Demicillin none
5123 145May 10, 1995 Paul Kosher
Blind Brook Mamaroneck, NY Beth Little
Gallstones Removal none none
6845 243
Apr 5, 1994 Dec 15, 1984 Ann Hood
Hilton Road Larchmont, NY
Charles Field
Eye Cornea Replacement Eye cataract removal
Tetracycline Fever
9/9/1999 Information Organization and Retrieval
First Normal FormPatient # Surgeon #Surgery DatePatient NamePatient AddrSurgeon Name Surgery Drug adminSide Effects
1111 145 01-Jan-95 John White
15 New St. New York, NY Beth Little
Gallstones removal Penicillin rash
1111 311 12-Jun-95 John White
15 New St. New York, NY
Michael Diamond
Kidney stones removal none none
1234 243 05-Apr-94 Mary Jones10 Main St. Rye, NY Charles Field
Eye Cataract removal
Tetracycline Fever
1234 467 10-May-95 Mary Jones10 Main St. Rye, NY Patricia Gold
Thrombosis removal none none
2345 189 08-Jan-96Charles Brown
Dogwood Lane Harrison, NY David Rosen
Open Heart Surgery
Cephalosporin none
4876 145 05-Nov-95 Hal Kane
55 Boston Post Road, Chester, CN Beth Little
Cholecystectomy Demicillin none
5123 145 10-May-95 Paul Kosher
Blind Brook Mamaroneck, NY Beth Little
Gallstones Removal none none
6845 243 05-Apr-94 Ann Hood
Hilton Road Larchmont, NY Charles Field
Eye Cornea Replacement
Tetracycline Fever
6845 243 15-Dec-84 Ann Hood
Hilton Road Larchmont, NY Charles Field
Eye cataract removal none none
9/9/1999 Information Organization and Retrieval
Second Normal FormPatient # Patient Name Patient Address
1111 John White15 New St. New York, NY
1234 Mary Jones10 Main St. Rye, NY
2345Charles Brown
Dogwood Lane Harrison, NY
4876 Hal Kane55 Boston Post Road, Chester,
5123 Paul KosherBlind Brook Mamaroneck, NY
6845 Ann HoodHilton Road Larchmont, NY
9/9/1999 Information Organization and Retrieval
Second Normal FormSurgeon # Surgeon Name
145 Beth Little
189 David Rosen
243 Charles Field
311 Michael Diamond
467 Patricia Gold
9/9/1999 Information Organization and Retrieval
Second Normal FormPatient # Surgeon # Surgery Date Surgery Drug Admin Side Effects
1111 145 01-Jan-95Gallstones removal Penicillin rash
1111 311 12-Jun-95
Kidney stones removal none none
1234 243 05-Apr-94Eye Cataract removal Tetracycline Fever
1234 467 10-May-95Thrombosis removal none none
2345 189 08-Jan-96Open Heart Surgery
Cephalosporin none
4876 145 05-Nov-95Cholecystectomy Demicillin none
5123 145 10-May-95Gallstones Removal none none
6845 243 15-Dec-84Eye cataract removal none none
6845 243 05-Apr-94Eye Cornea Replacement Tetracycline Fever
9/9/1999 Information Organization and Retrieval
Third Normal FormPatient # Surgeon # Surgery Date Surgery Drug Admin
1111 145 01-Jan-95 Gallstones removal Penicillin
1111 311 12-Jun-95Kidney stones removal none
1234 243 05-Apr-94 Eye Cataract removal Tetracycline
1234 467 10-May-95 Thrombosis removal none
2345 189 08-Jan-96 Open Heart Surgery Cephalosporin
4876 145 05-Nov-95 Cholecystectomy Demicillin
5123 145 10-May-95 Gallstones Removal none
6845 243 15-Dec-84 Eye cataract removal none
6845 243 05-Apr-94Eye Cornea Replacement Tetracycline
9/9/1999 Information Organization and Retrieval
Third Normal Form
Drug Admin Side Effects
Cephalosporin none
Demicillin none
none none
Penicillin rash
Tetracycline Fever
9/9/1999 Information Organization and Retrieval
Most 3NF Relations are also BCNF
Patient # Patient Name Patient Address
1111 John White15 New St. New York, NY
1234 Mary Jones10 Main St. Rye, NY
2345Charles Brown
Dogwood Lane Harrison, NY
4876 Hal Kane55 Boston Post Road, Chester,
5123 Paul KosherBlind Brook Mamaroneck, NY
6845 Ann HoodHilton Road Larchmont, NY
9/9/1999 Information Organization and Retrieval
ER Diagram Symbols
Entity
AttributePrimary
key
Relationship
Ovals are used to indicate the attributes associated with an entity or relationship (That is, the pieces of information recorded in the database about the entity or relationship) An underlined name indicates that the attribute is a primary key (That is, it can uniquely identify the entity)
Rectangles are used to indicate entities (That is, the representatives or records describing persons, things, or events in the database)
Diamonds are used to indicate relationships between entities. (That is, some association between the data records of different entities)
9/9/1999 Information Organization and Retrieval
Today: New Design
• Today we will build the COOKIE database from needs (rough) through the conceptual model, logical model and finally physical implementation in Access.
9/9/1999 Information Organization and Retrieval
Cookie Requirements• Cookie is a bibliographic database that contains
information about a hypothetical union catalog of several libraries.
• Need to record which books are held by which libraries
• Need to search on bibliographic information– Author, title, subject, call number for a given library,
etc.
• Need to know who publishes the books for ordering, etc.
9/9/1999 Information Organization and Retrieval
Cookie Database
• There are currently 5 main types of entities in the database – Books (bibfile)
– Local Call numbers (callfile)
– Libraries (libfile)
– Publishers (pubfile)
– Subject headings (subfile)
– Links between subject and books (indxfile)
9/9/1999 Information Organization and Retrieval
BIBFILE• Books (BIBFILE) contains information about
particular books. It includes one record for each book. The attributes are:– accno -- an “accession” or serial number
– author -- The author’s name (not realistic -- one author per book)
– title -- The title of the book
– loc -- Location of publication (where published)
– date -- Date of publication
– price -- Price of the book
– pagination -- Number of pages
– ill -- What type of illustrations (maps, etc) if any
– height -- Height of the book in centimeters
9/9/1999 Information Organization and Retrieval
Books/BIBFILE
Books
Author
accno
Title
Loc
DatePrice
Pagination
HeightIll
9/9/1999 Information Organization and Retrieval
CALLFILE
• CALLFILE contains call numbers and holdings information linking particular books with particular libraries. Its attributes are:– accno -- the book accession number
– libid -- the id of the holding library
– callno -- the call number of the book in the particular library
– copies -- the number of copies held by the particular library
9/9/1999 Information Organization and Retrieval
LocalInfo/CALLFILE
CALLFILE
Copiesaccno
libid Callno
9/9/1999 Information Organization and Retrieval
LIBFILE• LIBFILE contain information about the libraries
participating in this union catalog. Its attributes include:– libid -- Library id number– library -- Name of the library– laddress -- Street address for the library– lcity -- City name– lstate -- State code (postal abbreviation)– lzip -- zip code– lphone -- Phone number– mop - suncl -- Library opening and closing times for each day of the week.
9/9/1999 Information Organization and Retrieval
Libraries/LIBFILE
LIBFILE
LibidSatCl
SatOp
FCl
FOp
ThCl
ThOpWClWOpTuClTuOp
Mcl
MOp
Suncl
SunOp
lphone
lziplstate lcityladdressLibrary
9/9/1999 Information Organization and Retrieval
PUBFILE• PUBFILE contain information about the
publishers of books. Its attributes include– pubid -- The publisher’s id number– publisher -- Publisher name– paddress -- Publisher street address– pcity -- Publisher city– pstate -- Publisher state– pzip -- Publisher zip code– pphone -- Publisher phone number– ship -- standard shipping time in days
9/9/1999 Information Organization and Retrieval
Publisher/PUBFILE
PUBFILEpubid
Ship
Publisher
pphone
pzip
pstate
pcity
paddress
9/9/1999 Information Organization and Retrieval
SUBFILE
• SUBFILE contains each unique subject heading that can be assigned to books. Its attributes are– subcode -- Subject identification number– subject -- the subject heading/description
9/9/1999 Information Organization and Retrieval
INDXFILE
• INDXFILE provides a way to allow many-to-many mapping of subject headings to books. Its attributes consist entirely of links to other tables– subcode -- link to subject id– accno -- link to book accession number
9/9/1999 Information Organization and Retrieval
Some examples of Cookie Searches
• Who wrote Microcosmographia Academica?• How many pages long is Alfred Whitehead’s The Aims of Education
and Other Essays?• Which branches in Berkeley’s public library system are open on Sunday?
• What is the call number of Moffitt Library’s copy of Abraham Flexner’s book Universities: American, English, German?
• What books on the subject of higher education are among the holdings of Berkeley (both UC and City) libraries?
• Print a list of the Mechanics Library holdings, in descending order by height.
• What would it cost to replace every copy of each book that contains illustrations (including graphs, maps, portraits, etc.)?
• Which library closes earliest on Friday night?
9/9/1999 Information Organization and Retrieval
Cookie ER diagram
Has callBIBFILE
pubid
LIBFILE
INDXFILE
accno
SUBFILEHas index
libid
CALLFILE Has copy
publishes pubidPUBFILE
Has subject
subcodeaccno subcode
libidaccno
Note: diagramcontains onlyattributes usedfor linking
9/9/1999 Information Organization and Retrieval
What Problems?
• What sorts of problems and missing features arise given the previous ER diagram?
9/9/1999 Information Organization and Retrieval
Problems Identified
• Field sizes inappropriate• Author doesn’t allow
multiple authors (editors, etc).
• Subtitles, parallel titles• Edition information• Series information• lending status• material type designation• Genre, class information• Better codes (ISBN?)
• Missing information (ISBN)
• Authority control for authors
• Missing/incomplete data• Data entry problems• Ordering information• Illustrations• Subfield separation (such
as last_name, first_name)• Separate personal and
corporate authors
9/9/1999 Information Organization and Retrieval
Problems (Cont.)
• Location field inconsistent
• No notes field• No language field• Zipcode doesn’t support
plus-4• No publisher shipping
addresses
• No (indexable) keyword search capability
• No support for multivolume works
• No support for URLs – to online version
– to libraries
– to publishers
9/9/1999 Information Organization and Retrieval
Original Cookie ER diagram
Has callBIBFILE
pubid
LIBFILE
INDXFILE
accno
SUBFILEHas index
Address, etc
Librarylibid
CALLFILE Has copy
publishes pubidPUBFILE
Has subject
subidaccno subid subject
CallnoLibidaccno
9/9/1999 Information Organization and Retrieval
Cookie2: Separate Name Authorities
nameid
BIBFILE
pubid
LIBFILE
INDXFILE
accno
SUBFILE
libid
CALLFILE
pubidPUBFILE
subcodeaccno subcode
libidaccno
AUTHFILE
AUTHBIB
authtype
accno
nameid
name
9/9/1999 Information Organization and Retrieval
Cookie3: Keywords
nameid
BIBFILE
pubid
LIBFILE
INDXFILE
accno
SUBFILE
libid
CALLFILE
pubidPUBFILE
subcodeaccno subcode
libidaccno
AUTHFILE
AUTHBIB
authtype
accno
nameid
name
KEYMAP TERMS
accno termid termid
9/9/1999 Information Organization and Retrieval
Cookie 4: Series
nameid
BIBFILE
pubid
LIBFILE
INDXFILE
accno
SUBFILE
libid
CALLFILE
pubidPUBFILE
subcodeaccno subcode
libidaccno
AUTHFILE
AUTHBIB
authtype
accno
nameid
name
KEYMAP TERMS
accno termid termid
SERIES
seriesid
seriesid
ser_title
9/9/1999 Information Organization and Retrieval
Cookie 5: Circulation
nameid
BIBFILE
pubid
LIBFILE
accno
libid
CALLFILE
pubidPUBFILE
libidaccno
INDXFILE SUBFILE
subcodeaccno subcodeAUTHFILE
AUTHBIB
authtype
accno
nameid
name
KEYMAP TERMS
accno termid termid
SERIES
seriesid
seriesid
ser_title
CIRC
circidcopynumpatronid
PATRON
circid
9/9/1999 Information Organization and Retrieval
Mapping to Relations
• Take each entity– BIBFILE– LIBFILE– CALLFILE– SUBFILE– PUBFILE– INDXFILE
• And make it a table...