34TH ANNUAL MEETING OF THE SOCIETY FOR THERMAL MEDICINEAPRIL 29–MAY 2, 2017 • CANCÚN, MEXICO

EXHIBITOR AND SPONSOR PROSPECTUS

Dear Friends and Supporters of STM,

On behalf of the STM Governing Council and meeting Planning Committee, it is my pleasure to invite you to join us for our 34th Annual Meeting in Cancún, Mexico at the CasaMagna Marriott Cancún Resort, April 29–May 2, 2017. The 34th Annual Meeting features an outstanding line-up of the latest developments in biology, physics, engineering, and clinical applications of thermal medicine.

Each year, companies like yours form a partnership with STM through exhibit space purchases, Commercial Advertising, and your Annual Meeting sponsorship support dollars. We want to continue to deliver the highest quality meetings, and offer the most advanced educational and research sessions. Your company’s existing partnership with STM is appreciated and needed if we are going to continue to offer outstanding programs and professional scientific meetings.

For this year’s event, we have introduced improvements to our menu of Sponsor and Exhibitor opportunities using your past suggestions and requests. For Silver, Gold, Platinum, and Diamond level contributions you will have an opportunity to support a social event, during which your company’s contribution and advertising materials will be prominently displayed. We also will feature in our program an opportunity for all sponsors, at Bronze-level and above, to present during a special corporate sponsor Symposium.

Sincerely,

ROBERT IVKOV, PHD

Program Chair, President-Elect, Society for Thermal Medicine

Johns Hopkins University School of Medicine

Department of Radiation OncologyBaltimore, MD

Associate Editor, International Journal of Hyperthermia

Email: rivkov1@jhmi.edu

ZELJKO VUJASKOVIC, MD, PHD

Corporate Relations & Fundraising Chair, 34th Annual Meeting

Professor and DirectorDivision of Translational

Radiation SciencesDepartment of Radiation Oncology

University of MarylandBaltimore, MD

2016 J. Eugene Robinson Awardee

Email: ZVujaskovic@som.umaryland.edu

JASON STAFFORD, MD

President, Society for Thermal Medicine

University of TexasMD Anderson Cancer Center

Houston, TX

Email: jstafford@mdanderson.org

34TH ANNUAL STM MEETING PLANNING COMMITTEE

Program Chair: Robert Ivkov, PhD, Johns Hopkins University School of Medicine Department of Radiation

Oncology

Corporate Relations & Fundraising Chair: Zeljko Vujaskovic, MD, PhD,

University of Maryland

Andris Bakuzis, PhD, Institute of Physics, Federal University of

Goias, Brazil

Randy Burd, PhD, The University of Arizona Cancer Center

Erik Cressman, MD, PhD, University of Texas MD Anderson Cancer Center

Chris Diederich, PhD, University of California San Francisco

Steven Fiering, PhD, Geisel School of Medicine, Dartmouth College

Robert Griffin, PhD, University of Arkansas for Medical Sciences

Dieter Haemmerich, PhD, Medical University of South Carolina

Mark Hurwitz, MD, Thomas Jefferson University Hospitals

William Nau, PhD, Medtronic Minimally Invasive Therapies Group

Jason Stafford, MD, University of Texas MD Anderson Cancer Center

Paul Stauffer, PhD, Thomas Jefferson University

Christopher Lapine, STM Association Manager, Allen Press, Inc.

Joshua Hilbrand, Meeting Planner, K-State Conference Services

ABOUT OUR SOCIETY

The Society for Thermal Medicine’s mission is to significantly improve patient treatment outcomes by advancing the science, development and application of Thermal Therapy. thermaltherapy.org

This society strives to:• Promote discovery in thermal biology, physics/engineering, and medicine.• Sponsor high quality forums for education of medical professionals in the

practice of thermal medicine , including hyperthermia, thermal and cryo-ablation.

• Advocate for increased patient access to appropriate, high quality thermal therapies.

From their historical roots to the present day, members of the Society for Thermal Medicine continue to push the boundaries and break barriers in basic, translational, and clinical research to improve therapy for patients with cancer and other debilitating and life-threatening diseases. New heating, cooling, and imaging platforms, and drug/radiation-enhancing nanoparticles, heat-driven vaccine development and gene-expression, as well as mild (fever-range) and high temperature, MR-guided therapies are rapidly evolving into new clinical trial opportunities.

DEMOGRAPHICS

International participants from our society, European Society for Hyperthermic Oncology (ESHO), and Asian Society for Hyperthermic Oncology (ASHO) include representation from the following countries:

Australia

Belgium

Brazil

Canada

Germany

Hungary

Israel

Italy

Japan

Korea

The Netherlands

Poland

Spain

Switzerland

United Kingdom

United States of America

34TH ANNUAL MEETING OF THE SOCIETY OF THERMAL MEDICINE

CONFERENCE TOPICS

Tumor Immunology

Biology of Thermal Ablation & Ablation Devices

Bladder Cancer

HIFU & Therapeutic Ultrasound

Breast, Head & Neck Cancer

Nanotechnology

Novel Drug Delivery Approach

Clinical Hyperthermia Trials, Emerging Hyperthermia Biology, & Hyperthermia

Magnetic Nanoparticle Hyperthermia

Imaging Guidance

Devices

HIPEC & Upper Abdominal Cryotherapy

Pediatrics

Vendor Presentations

WHY EXHIBIT?

• Participants represent a wide range of disciplines associated with thermal medicine in the clinic and the lab, including physicians, biologists, immunologists, biochemists, physicists, engineers, and other scientists.

• Scientific presentations cover a diverse range of topics in thermal medicine, including low and high temperature treatment, anatomic, thermal, and functional imaging, and investigation of biology and immunology of thermal interventions and nanomedicine.

• High quality keynote and plenary lectures, and scientific presentations by leaders in the field and by outside experts.

• Special sessions are allocated specifically for vendor presentations during the meeting.

• Opportunities to meet and interact with the next generation of thermal medicine leaders, principal investigators/lab managers doing work in clinical applications, ablation, cell and molecular biology, immunology, radiation biology, nanotechnology.

• Opportunities to network with international research community to gain entry in untapped markets in the Americas, Europe, and Asia.

EXHIBIT SPACE

Each 10 ft. × 10 ft. space will be set with a 6 ft. × 30 in. table, clothes and skirted, and 2 chairs. Should you plan to bring a backdrop, the dimensions of your area are 10 ft. × 10 ft. Please ensure your display fits within that space.

Exhibits will all be housed on the same level where the lecture halls are also located. Exhibits and posters will share space in one of the Maya Ballrooms.

ACAPULCO

COZUMEL

MEXICO

VALLARTA

MAYA 8 MAYA 3

MAYA 7 MAYA 2

MAYA 6 MAYA 1

MAYA 5 MAYA 4

FOYER

34TH ANNUAL MEETING OF THE SOCIETY OF THERMAL MEDICINE

SET-UP AND TEAR DOWN

Installation of exhibits commences during the afternoon of Saturday, April 29, 2017. If you wish to join participants at the welcome reception, it will be in from 6:00–9:00 p.m. on the beach.

The exhibits area will officially close on Tuesday, May 2, 2017, at 10:00 p.m. All exhibitors must be out of the space by 5:00 p.m. Your boxes will be moved by the hotel from your booth area to the loading dock for pick-up.More information regarding set-up and tear down will be made available as the schedule becomes more concrete.

Exhibitors may bring standard trade show displays and alter their space as desired. Each exhibitor must complete their own arrangements for set-up and removal of show materials from the hotel. If you require a slightly larger booth space, please contact meeting planner Joshua Hilbrand jphilbrand@ksu.edu.STM prefers that no packing or dismantling take place until the exhibit area has officially closed. All space occupied by an exhibitor must be surrendered in the same condition as originally leased.

LODGING

A block of rooms has been reserved at the CasaMagna Marriott for STM Meeting participants and exhibitors.

A group rate of $145 per night for a single or double room has been arranged (plus applicable taxes of 19%.

Complimentary wireless internet will be available in all guest rooms if you sign up for a Marriott Rewards Number.

Note that this special rate will be honored by the hotel for all meeting registrants for the period April 26 – May 5, 2017

Make your reservation today: • Phone: +52-998-881-2000 – mention you are with the STM 2017 meeting• Online: Make your reservation online

The deadline for reservations is March 15, 2017. Any reservations received after this date will be honored on a space available basis at the hotel’s prevailing rate.

IMPORTANT CONTACTS FOR EXHIBITORS

• CasaMagna Contact: Karenha Gonzalez, kerenha.gonzalez@marriotthotels.com, +52-998-848-9620 STM

• Conference Planner: Joshua Hilbrand, jphilbrand@ksu.edu, (785)532-2495

• STM Association Manager: Christopher Lapine, clapine@allenpress.com, 785-843-1234 ext. 210

34TH ANNUAL MEETING OF THE SOCIETY OF THERMAL MEDICINE

SPONSORSHIP & EXHIBITOR OPPORTUNITIES

FRIENDS OF STM $1,500• Exhibit table in Events Center• Black & White Ad in Program Book (3.5 × 5 in.)• Does not include Complimentary meeting registration

BRONZE SPONSOR $2,500• Exhibit table in Events Center• Black & White Ad in Program Book (7 × 5 in.)• Company logo displayed on STM website. Logos will be displayed through December 31, 2017.• Sponsor recognition in registration area• Does not include Complimentary meeting registration

SILVER SPONSOR $3,500• Exhibit table in Events Center• Black & White Ad in Program Book (7 × 10 in.)• Company logo displayed on the STM meeting website. Logos will be displayed through December 31, 2017.• Sponsor recognition in registration area• Acknowledgment at a scientific session of choice• One Complimentary meeting registration which includes a 1-year membership to the Society for Thermal Medicine

and a 1-year online subscription to the International Journal of Hyperthermia.• Sponsorship of snack break with recognition at food stations (6 spots available).

GOLD SPONSOR $5,000• Exhibit table in Events Center• Color Ad in Program Book (1/4 page)• Company logo displayed on the STM meeting website. Logos will be displayed through December 31, 2017• Sponsor recognition in registration area• Placard listing your company as sponsor of your chosen scientific session• Two Complimentary meeting registrations which include a 1-year membership to the Society for Thermal Medicine

and a 1-year online subscription to the International Journal of Hyperthermia.• Include an item as a registration bag stuffer• Sponsorship of pre-banquet reception (prior to the J. Eugene Robinson Award banquet)

PLATINUM SPONSOR $7,500• Exhibit table in Events Center• Color Ad in Program Book (1/2 page)• Company logo displayed on the STM meeting website. Logos will be displayed through December 31, 2017.• Sponsor recognition in registration area• Acknowledgment at a scientific session of choice• Three Complimentary meeting registrations which include a 1-year membership to the Society for Thermal Medicine

and a 1-year online subscription to the International Journal of Hyperthermia.• Include an item as a registration bag stuffer• Sponsorship of one breakfast or one lunch which includes focused recognition and

5 minutes of presentation time during the breakfast/lunch (5 spots available).

34TH ANNUAL MEETINGAPR 29–MAY 2 2017

SPONSORSHIP & EXHIBITOR OPPORTUNITIES [CONT.]

DIAMOND SPONSOR $15,000 OR MORE• Exhibit table in Events Center• Color Ad in Program Book (full page)• Company logo displayed on the STM meeting website. Logos will be displayed through December 31, 2017.• Sponsor recognition in registration area• Acknowledgment at all scientific sessions• Three Complimentary meeting registrations which include a 1-year membership to the Society for Thermal Medicine

and a 1-year online subscription to the International Journal of Hyperthermia. • Include an item as a registration bag stuffer• Sponsorship of the J. Eugene Robinson Award banquet with dedicated recognition.

CAN’T JOIN US IN PERSON? WE HAVE AN UNMANNED BOOTH OPTION!

Sponsors who want a presence at the conference but don’t have anyone to man the booth have the opportunity to sponsor an unmanned booth. At the Friends of STM support level, the society will produce and post a 3 ft. × 5 ft. vinyl banner in the exhibit hall, and the company may provide a welcome bag insert so that every attendee takes home information about you. In addition to the banner and bag stuffer, your company logo will be displayed on the STM website through December 31, 2017.

Looking for other opportunities to put your company’s name and logo in front of conference attendees? We have listed some options here; if you have other ideas, contact the STM Business Office at stm@allenpress.com.

• Student Travel, Speaker and Poster Awards• Wine at Poster Reception • Entertainment at the Opening Reception • Photo Booth at the Opening Reception

SPONSORSHIP AGREEMENTS AND ARTWORK DUE DATES

Your company logo for the 2017 STM meeting website is due as soon as you can send artwork and your sponsor/exhibitor agreement. These logos with links to a sponsor website (120 px high × 240 px wide) will be posted on the 2017 STM meeting website within 10 days of receipt and they will remain displayed through December 31, 2017. Email the sponsor agreement and artwork to clapine@allenpress.com.

Advertisements for the Official Program Book are due February 1, 2017. Artwork can be sent electronically via email to clapine@allenpress.com.

Full Page Advertisement 7 inches wide × 10 inches high

Half Page Advertisement 7 inches wide × 5 inches high

Quarter Page Advertisement 3.5 inches wide × 5 inches high

Items to be stuffed in registration bags are due March 1, 2017. Contact Joshua Hilbrand for mailing address and additional information at jphilbrand@ksu.edu.

34TH ANNUAL MEETINGAPR 29–MAY 2 2017

If receiving complimentary registrations, registrant names are due March 1, 2017. Email the STM Business Office at stm@allenpress.com with the names of your company attendees.

If your company will be acknowledged at a scientific session, we will contact you once the program is created. At that point you may choose the session in which your company will be recognized.

PLEASE NOTE: Exhibitors are encouraged to submit scientific abstracts for oral or poster presentation, which will be evaluated for acceptance by the conference program committee along with all other abstracts received.

SECURITY

The hotel cannot ensure the security of items left unattended in function rooms. Security will be provided in the exhibit area overnight.

RULES AND REGULATIONSRegistration as an exhibitor implies agreement of the following clauses.

PAYMENTFull payment is required when finalizing the contract with STM, no later than February 17, 2017. Exhibitors who register after February 17, 2017 will be expected to pay at the time of

registration.

LIABILITY AND INSURANCEThe exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify and hold harmless the Casa Magna Marriott (Hotel), its owners, its operator and each of their respective parents subsidiaries, affiliates, employees, officers, directors, and agents against all claims, losses or damages to persons or property, governmental charges or fines and attorney’s fees arising out of or caused by its installation, removal, maintenance, occupancy or use of an exhibit or the exhibition premises or any part thereof, excluding any such liability caused by the sole gross negligence of the Hotel and its employees and agents.

Exhibitor understands that neither STM nor the hotel maintains insurance covering the exhibitor’s property, and it is the sole responsibility of the exhibitor to obtain such insurance.

Security services will not be provided by STM for the meeting. STM will not be responsible for delays, damage, loss or other unfavorable conditions caused by circumstances beyond its control.

DISMANTLING AND REMOVAL OF EXHIBITSEach exhibitor will complete their own arrangements for removal of show materials from the hotel. STM prefers that no packing or dismantling take place until the exhibit area has officially closed. All

space occupied by an exhibitor must be surrendered in the same condition as originally leased.

EXHIBITOR SHIPPING INFORMATIONExhibitors are responsible for any handling charges associated with their packages; it is recommended to use the service recommended above. Overnight services into and out of Mexico are likely to cause you greater delays and headaches. STM is not

responsible for the shipping and/or receiving of exhibitor materials.

FIRE REGULATIONSAll doors and openings must be kept clear. Exhibit signs, fire alarms and extinguishers must be visible at all times. Combustible decorations shall not be used. All packing containers, wrapping paper, etc., are to be removed from the floor and must not be stored under tables or behind displays. All decorations must be

able to stand a flameproof test.

CANCELLATION POLICYCancellation notices received in writing on or before February 17, 2017, will receive a full refund. There will be no refunds issued for cancellations received after February 17, 2017.

Under government order, emergency, or other fair reasons beyond its control, STM reserves the right to cancel the exhibit with no further liability to the Exhibitor beyond full refund of sponsorship or exhibit space rental payments made. STM reserves the right to change the location of the Exhibition in the event of a strike, fire, or act of God should render the hall in which the exhibition has been scheduled, or any other convention, unusable.

34TH ANNUAL MEETINGAPR 29–MAY 2 2017

2017 STM ANNUAL MEETING / EXHIBITOR & SPONSOR AGREEMENT

PAYMENT DEADLINE: FEBRUARY 17, 2017

Company Name: ________________________________________________________________________________________

Pre-Event Contact Person: _________________________________________________________________________________

E-Mail Address: _________________________________________________________________________________________

Mailing Address: _________________________________________________________________________________________

City: _____________________________ State/Province: _________________ ZIP/Postal Code: _________________________

Phone Number: ___________________________________ Fax Number: ___________________________________________

SUPPORT PACKAGE OPTION: (check one)

Diamond Sponsor $15,000

Platinum Sponsor $7,500

Gold Sponsor $5,000

Silver Sponsor $3,500

Bronze Sponsor $2,500

Friends $1,500

Total Support Amount: $ ___________________

PAYMENT INFORMATION:

Check (made payable in U.S. funds on a U.S. bank to: Society for Thermal Medicine)

For your protection we do not accept credit card information provided by email.

VISA MasterCard Discover Card

Credit Card Number: _________________________________________________ Exp. Date: __________________________

Name on Card: _____________________________________ Signature: ___________________________________________

- I hereby contract with the Society of Thermal Medicine (STM) to support the 2017 STM Annual Meeting as outlined above.- I understand that our supporting funds are to arrive at STM headquarters no later than February 17, 2017.- I agree to provide STM/ICHO with an electronic copy of our corporate logo & authorize use of this logo as noted above for

the listed purpose of sponsor identification.- I understand that this contract may not be changed or canceled after the closing deadline of February 17, 2017.

PLEASE SEND AGREEMENT AND PAYMENT TO:Society for Thermal Medicine c/o Chris Lapine – STM Association Manager 810 East 10th Street Lawrence, KS 66044 U.S.A.

Please contact the STM business office at (785) 865-9404 with inquiries regarding payment.

NAME OF BOOTH PERSONNEL:

______________________________________________________

EMAIL FOR BOOTH PERSONNEL:

______________________________________________________

If booth personnel is unknown, we will follow-up in March 2017 for name and contact information.

34TH ANNUAL MEETINGAPR 29–MAY 2 2017