1 From the Ground Up!

317 AMXS Mobility for Dummies

2 From the Ground Up!

OVERVIEW

A compilation of a website/products/programs that assists

or directs each new member with in-processing, those with

folder review discrepancies or completing a review, guides

those deploying with all requirements for whatever specific

AOR they are reporting to, instructs those due with PDHRA

(Post deployment health re-assessment), lists procedures

for recalls as well how to update such, finally the

gatekeeper tab assists those with out-processing for leave

TDY or FTD thus tracking the personnel with follow-up by

section/supervisor.

317 AMXS Mobility For Dummies

3 From the Ground Up!

317 AMXS Mobility For Dummies In-Processing

317 AMXS INPROCESSING CHECKLIST

Read the entire checklist & follow all instructions. Use this ck list in conjuntion with the Mobility for Dummies Web Page. Any questions or suggestions on this process please contact Mobility (Rm 225)

hours are 0600-1600, # 6-3145.

NAME: DATE STARTED: 6-Mar-09

COMMAND SECTION (Room 317) Commander's Secretary Ms. Reyes CCS INITIAL

Bring copy of orders. RETURN CHECKLIST WHEN COMPLETED

MILITARY PERSONNEL FLIGHT (MPF) MPF INITIAL

Inprocess Base M-Th 0730-1630 F 0900-1630: Receive base checklist; bring copy of PCS/PCA orders/packet from losing base.

SMALL COMPUTERS SECTION (Room 228) CSA INITIAL

Receive additional instructions for computer access/e-mail/DTS; turn in "Information Protection Certificate"

MOBILITY REQUIREMENTS (Room 225) UDM INITIAL

Employee/Man Number: Prior to Training Manager

ID Card (DD Form 2): Serviceability (if delaminated get a new ID from MPF) - EXP date - Verify DOS

Dog Tags: Information on both tags is correct, matches each other, CAC card and VRED. Must have two chains, 1 short/long.

Line Badge: When you recieve your linebadge from the Security Manager show it to mobility to input the number.

Competency Card & GOV Drivers License : Print out packet and follow the mobility web page instructions/hyperlinks.

Passport: Get your birth certificate or previous passport together, following the instructions on the mobility web page.

Record of Emergency Data(DD Form 93)(2): Information reflects current rank, physical address, religion, marital status, etc…

Shot Record (2): Current? Anthrax volunteer?

Info Protection Certificates (2): Available under Total Force Course Listing on ADLS

Gas Mask Fit Test (2): 40 Months. Bldg 8080, 3rd Street – Tues 0700-1000 & Thur 1200-1600 - #696-2325

Weapons Training Data (AF Form 522) : Qualified/overdue? (If you need a copy ask training to pull from SFMIS!)

Weapon Issue/Domestic Violence (DD Form 2760): Ensure filled out accurately (Verify Section II block 1 initialed and dated)

Current Fitness Score: Current copy of fitness test score.

TRAINING MANAGER (Room 319) Training INITIAL

Log onto ADLS and change organization information to: 18th AF, 317 AG, 317 AMXS. Print out all certificates you have on ADLS and bring them with you.

https://golearn.csd.disa.mil/kc/login/login.asp?kc_ident=kc0001 You can also access ADLS through the AF portal with your CAC login.

Enter individual into UGT and update Upgrade Tracker.

Order individuals CDC's and update Phase Training Tracker

Log onto the Training website on the 317 AMXS Portal and register on E-testing.

Turn in basic certificate/IMDS 593/ GO-81 9119/AF2426 to get credit for training completed.

Bring AF Form 623 Individual Training Record with you.

Update Monthly Training Slides, check 9046 and print out 9119.

CONTINUED ON OTHER SIDE

BELOW INPROCESSING EVERY TUESDAY 0900-1200 SQUADRON CONFERENCE ROOM

FITNESS MANAGER (Room 319) Fitness INITIAL

Member MUST print out FIT test from Air Force Fitness Management BEFORE visiting UFPM.

SECURITY MANAGER (Room 319) Security INITIAL

Line Badge: Complete flightline security CBT and get with security manager, for PRF ck serviceability.

Security Clearance: Will verify currency of clearance or research information on a pending investigation.

SAFETY MANAGER (Room 319) Safety INITIAL

Initial Squadron Safety Briefing

RESOURCE ADVISOR (Room 319) R/A INITIAL

Individual Equipment Issue:

Government Travel Card: If you don't currently have a GTC! C/W CBT linked on the Inproc page & turn into Training/RA.

Outstanding Travel Voucher(s): The RA will research what you may have open/overdue.

COMMANDER/CHIEF/FIRST SERGEANT (Room 319) INITIAL

Squadron newcomers briefing. First Wednesday of each month at 0700 in training room B

317th AIRLIFT GROUP INPROCESSING

NEWCOMER'S SAFETY BRIEF (AG Building Second Floor Conf Room) INITIAL

Welcome/Introduction to 317 AG & Motorcycle safety Briefing

317 AG QA (Building 7007 Suite 116 ) QA INITIAL

M-F 0700-1630; Add employee number to QA database

4 From the Ground Up!

317 AMXS Mobility For Dummies In-Processing

1. Individuals report to Mobility on first duty day to

begin all 317 AG in-processing requirements (Folder

build, Medical, Manning, Security, Fitness,

Training(CDC’s/Ancillary), Resource

Advisors(GTC/Initial Issue), briefings from CC/CCF.

2. Follow the web page and matching checklist to

perform/complete any requirement.

3. UDM’s input information into database/file into recall

roster and exported multiple forms to web page.

4. Export discrepancies through macros to excel

products hyperlinked on web page for individual or

supervisor to track progress.

5 From the Ground Up!

317 AMXS Mobility For Dummies Folder Discrepancies and Review

Name Rank OFFICESYM AFSC discrepancies

BENTON, DESMOND C. SRA MXAAS 2A6X6 LETTERS, INFOPRO

BOGUE, BRETT A. SRA MXAAS 2A6X6 LETTERS, VRED, MENG(29 FEB 09), TYPH(4 JAN 09), UFPM

BURKE, JOSHUA D. A1C MXAAS 2A6X6 PASS(APPL30OCT)

CAPUCHIN, RAUL NMI. AMN MXAAS 2A6X6 PASS(SIGN), LETTERS, INFOPRO

CROCKETT, ADAM J. SSG MXAAS 2A6X6 PASS

HOLDER, ANTONIO G. SRA MXAAS 2A6X6 4005

HUTTO, JOHN D. SSG MXAAS 2A6X6 LETTERS, HEPB3, INFOPRO, QNFT, PASS(EXP), DOG(ORD 21 NOV), UFPM, 4005

TILLERSON, JOSEY J.. A1C MXAAS 2A6X6 PASS

6 From the Ground Up!

317 AMXS Mobility For Dummies Folder Discrepancies and Review

1. Individuals check training slides updated daily or G0-

81 and see they have a folder review due.

2. Follow the webpage and matching checklist, as well

view any listed discrepancies with their folder. (Shop

specific tabs at bottom of page)

3. Report to appropriate sections for completion/review.

Finish with final check at Mobility.

4. UDM’s update database information. Export any

future information (pending shots etc) through

macros to excel products hyperlinked on web page.

5. Print out 4005.

7 From the Ground Up!

Deployment Procedures

1. Individuals are notified of deployment

immediately upon tasking and have 5 days to

report to mobility.

2. The page is utilized to guide from a checklist

that covers all areas as shown to the left.

3. Any relative AOR equipment item or reporting

instructions are linked directly to the AEF

Online site for ease of upkeep.

4. ABU info and ordering, Security Clearances,

Fitness, RA needs are pushed against a

standardized timeline with a how to guide in

place based against continuity books and

databases.

5. The member can continually check to see what

he or she has left by clicking again the links at

the bottom both in mobility and training

requirements.

8 From the Ground Up!

PDHRA and Other Links

For Official Use Only -- Personal Data -- Privacy Act of 1974 --

Sensitive Unclassified

Unit Last Name First Name Rank Status PRP Return Date

317 AIRCRAFT MAINT SQ PHILLIPS WILLIAM SSG AD 6/17/2008

317 AIRCRAFT MAINT SQ MORTON DEAN SRA AD 6/19/2008

317 AIRCRAFT MAINT SQ SELLE JAMES SSG AD 6/23/2008

9 From the Ground Up!

Recall Roster Process

10 From the Ground Up!

This is an e-mail based tracking system.

The GATEKEEPER program is mandatory. Instructions to follow:

LEAVE: After your have completed a current leave routing slip and

Leaveweb is approved, e-mail your copy II to HERE, type in your

reason and name into the e-mail subject block on the right of the

words GATEKEEPER UPDATE, or if mail is down put it inside the drop

box on the Mobility door. When you return from leave no action is

required as your copy II will be handed to your section

lead/supervisor. If there any modifications to your dates it is your

responsibility to ensure that we are aware of such through your chain

of command however possible.

TDY/FTD: After your have completed a current TDY routing slip. E-

mail your orders to HERE, type in your reason and name into the e-

mail subject block on the right of the words GATEKEEPER UPDATE, or

if mail is down put it inside the drop box on the Mobility door. At that

point your trip information will be inputted into the Mobility database

for tracking. When you return from your trip report during duty hours

to Mobility to input your return date. It is your responsibility to

ensure these actions are completed start to finish. If a no notice

tasking occurs where orders cannot be made due to fund site or other

problems the individuals/Supervisors are still required to e-mail any

information relative to said trip. Mobility Hours 0600-1600 Monday-Friday

After Hours Emergency Contact Number 325-370-9238

GATEKEEPER

11 From the Ground Up!

Database Examples

12 From the Ground Up!

STRENGTHS/LIMFACS

Strengths:

AMXS mobility has created a one stop shop for squadron inprocessing, personnel tracking and discrepancy related problems, recall procedures. Macros sent from database (previous example shown) to web page give the ability to have 24/7 info available.

LimFac:

- Knowledgeable ACCESS users

- Server Connectivity as is intranet based due to current Privacy Act Restrictions and content due to programming.

- As with any system data input errors

- Not Approved AF system.