3.1 Overview of MSMM – Minutes of Shipboard Management …€¦ · 3.1 Overview of MSMM –...
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VMOS.NET/SMS-MSMM 3.1 Overview of MSMM – Minutes of Shipboard Management Meeting Purpose: • To discuss voyage performance. • To implement procedures and standards for all pending reports such as Non-Conformance and Deficiency reports. • To check onboard maintenance etc. • Ascertain training requirements. • Prepare a report for all issues discussed in the meeting.
Transcript of 3.1 Overview of MSMM – Minutes of Shipboard Management …€¦ · 3.1 Overview of MSMM –...
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3.1 Overview of MSMM – Minutes of Shipboard Management Meeting
Purpose:
• To discuss voyage performance.
• To implement procedures and standards for all pending reports such as Non-Conformance
and Deficiency reports.
• To check onboard maintenance etc.
• Ascertain training requirements.
• Prepare a report for all issues discussed in the meeting.
VMOS.NET/SMS-MSMM
3.1.1 Creating A New MSMM Report
• To create a new report Click on Create.
Click on Create.
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3.1.2 MSMM Title Screen
• Reference No.: This number is automatcally generated.
• Date: The date field will default to the current date. Click on symbol to
change date/view calendar. A Date greater than the current date cannot be
selected.
• Title: Click on ( symbol) to select required option:
Routine/Non-Routine.
• Click OK to continue.
• Click Cancel to return to the summary screen.
Select the required Date and the
Title.
Click OK to continue.
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3.1.3 Entering Data in an MSMM Report
Action Required By Vessel
• If Action Required by Vessel is selected the Action Due On date must be
selected. Double click on Action due on date to display calendar. The date selected must be greater than the date on which the report was created.
If Action Required By Vessel is
selected, the Action Due On date field must also be selected.
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Action Taken Onboard
• If the Action Taken Onboard details are entered then a date for Action
Taken On must be entered. Double Click on Action Taken On to view
calendar and select date.
If ActionTaken Onboard is selected, Action taken On must be selected.
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Action Required By Office
• If action is required by the Office Click on Action Required by Office.
Click here for Action Required by Office.
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Create A New Agenda/Description
• Click on Add Agenda button to create a new agenda.
New Agenda/Description Screen
• Enter required data.
Click on Add Agenda
Enter Agenda
item
Enter
Description item
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Saving an Agenda Item
• Click OK to continue or Close to return to the summary screen.
New Agenda/Description Listed
• The new Agenda can be viewed in the Agenda/Description field.
Click OK to continue
New Agenda/Description item added.
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Deleting an Agenda Item
• To delete an agenda item, select the agenda by just clicking inside this box
This symbol will be displayed and now click on the Delete Agenda
button.
Note:
• Default Agenda items can only be deleted in the Administrative
Module. Only Agenda Items created in this screen can be deleted.
Click on Delete Agenda.
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Saving a Report
• Click on the Save button to Save the Report. A Pop Up Screen will appear
asking if the report should be Saved as Draft or Approve and Send.
Click on Save
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Saving a Draft Report
• When a report is saved as draft it can be edited/updated. A draft report
cannot be transferred to Office.
Approve and Send a Report
Note:
• Only the Master can approve and senda report. When a report is saved as
Approve & Send, the report cannot be updated/edited with the
exception of the following:
- If the Action Taken on Board and Action Taken On fields are not
filled for a selected Agenda Item these fields can be edited at any
stage whether the report be active or closed.
Click here to Save as Draft.
Click on Approve and Send
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3.1.4 Viewing the Status of a Report
Draft Status
Active Status
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