3 21 19 FPTA Board Meeting Agenda - Home | FPTA · 3/21/2019 · IV. 1:50 p.m. Legislative Update-...

Agenda

Murriah Dekle, Proposed Board Chair Rob Stephens, Proposed Vice Chair

Vacant, Secretary/Treasurer Brad Miller, PastChair

Jesus Gomez, Finance Corporation Chair

FPTA Annual Board of Directors Meeting March 21, 2019 Four Points Sheraton 316 W. Tennessee St., Tallahassee, FL Pineswood Room Dial into the conference: (712) 451-0229, Access Code: 785303 Then, join the online meeting: https://join.freeconferencecall.com/lisabacot

I. 1:30 p.m. Call to Order and Roll Call

II. 1:35 p.m. Action Needed Consent Agenda- Murriah Dekle, Chair a. October 16, 2018 Minutes b. January 27, 2019 Minutes c. FPTA Financial Statements and Tax Return

III. 1:40 p.m. Action Needed Election of Officers a. Chair/Vice Chair Elections b. Outcome of Electronic Vote for Secretary/Treasurer

IV. 1:50 p.m. Legislative Update- Keith Arnold, Buchanan Ingersoll and Rooney, FPTA’s Government Consultant

V. 2:00 p.m. Update on the Transit Leadership Program- Karen Deigl, Education Committee VI. 2:15 p.m. Action Needed Treasurer’s Report– Lisa Bacot, Executive Director

a. Budget Update b. Statement of Financial Position

VII. 2:30 p.m. Action Needed Annual Evaluation of the Executive Director- Murriah Dekle, Chair a. Overview of Strategic Plan/2018 Executive Director Performance Measures, Lisa Bacot,

Executive Director VIII. 3:00 p.m. FTAFC Update – FTAFC Chairperson Jesus Gomez

IX. 3:15 p.m. Ex-Officio & Business Member Reports: a. FDOT, Ed Coven b. CUTR, Robert Bertini c. CTD, Steven Holmes d. MPOAC, Carl Mikyska e. Floridians for Better Transportation, Sally Patrenos f. Business Class, Johnna McQuinn & Butch Sibley

X. 3:45 p.m. Executive Director Report: a. Informational Items b. Status of Events

XI. 4:00 p.m. Round the State XII. 4:30 p.m. Adjournment 5:15 pm: Transportation to the FPTA Reception in Honor of Ed Coven Leaves from the Lobby of the Four Points Sheraton

Next Board Meeting Will be Held:

Thursday, June 13, 2019 9:00 a.m. – 1:30 p.m.

SFRTA/Tri-Rail Headquarters 801 NW 33rd Street

Pompano Beach, FL 33064

Recommended Hotel- $99.00 per night: Residence Inn Fort Lauderdale Pompano

Beach Central 2880 Center Port Circle

Pompano Beach, Florida 33064

FPTABOARDOFDIRECTORS&VOTINGMEMBERSYellowhighlighterdesignatesFPTALeadership/ExecutiveCommittee

Tier1(Budgetsof$36millionormore) AllareVotingMembers(9Members)

TimGarling,BrowardCountyTransit(BCT) XJimHarrison(Interim),CentralFloridaRegionalTransitAuthority(LYNX), XJeffreySeward(Interim),HillsboroughAreaRegionalTransitAuthority(HART) XNathanielFord,JacksonvilleTransportationAuthority(JTA) XAliceBravo,Miami-DadeTransit(MDT) XClintonForbes,PalmTran XBradMiller,PinellasSuncoastTransitAuthority(PSTA),PastChair XSteveAbrams,SouthFloridaRegionalTransportationAuthority(Tri-Rail) XNicolaLiquori,SunRail XTier2(Budgetsof$4million-$36million) SixareVotingMembersMichelleArnold,CollierAreaTransit MikeCrittenden/TonyaEllis,EscambiaCountyAreaTransit(ECAT) XJesusGomez,GainesvilleRTS,FTAFCChair XRobertCodie,LeeCountyTransit(LeeTran) XBillSteele,ManateeCountyTransit(MCAT) KurtScheible,PascoCountyPublicTransportation XTomPhillips,PolkCounty-CitrusConnection RobLewis(Interim),SarasotaCountyAreaTransit(SCAT-Sarasota) ScottNelson,SpaceCoastAreaTransit(SCAT-Brevard) X

AngelaBaldwin,StarMetro(Tallahassee) RobStephens,Votran,Secretary/Treasurer XTier3(Budgetsoflessthan$4million) FiveareVotingMembersJoePollock,BayTownTrolley RichardKolar,CharlotteCountyAreaTransit JohnKowalchik,CoralGablesTrolley JoeDeGeorge,HernandoCounty KarenDeigl,IndianRiverCountyTransit(GoLine) X

RodDelostrinos,KeyWestDOT XDavidHope,LakeCountyPublicTransportation(LakeXpress) ClaudetteMahan,MartinCountyPublicTransit BobBerkstresser,OkaloosaCountyTransit MurriahDekle,StLucieCountyTransit,ViceChair XRachelGarvey,St.JohnsCounty/SunshineBus RobynChiarelli,SunTrolley XIvanCabrera,HollywoodTrolley OliverCromwell,SunTran(Ocala) XTier4(CTCMembers) ThreeareVotingMembersChrisHarvey,BakerCountyTransit ShawnMitchell,BigBendTransit XSharonPeeler,JTrans XConnieConley,LevyCountyTransit XScottClark,SunshineLine(HillsboroughCTC)

LarrySessions,SuwanneeValleyTransitAuthority BoydThompson,RideSolution(PutnamCTC) Tri-CountyCommunityCouncil,JoelPaul,Jr.

BusinessMembersVotingBusinessMembersButchSibley GilligJohnnaMcQuinn CleverDevices

Non-Voting,Ex-OfficioMembersNonVoting,Ex-OfficioMembersEdCoven FloridaDepartmentofTransportationRobertBertini,PhD CenterforUrbanTransportationResearchStevenHolmes CommissionfortheTransportationDisadvantagedCarlMikyska MetropolitanPlanningOrganizationAdvisoryCouncilSallyPatrenos FloridiansforBetterTransportation

FPTA Board of Directors Meeting Minutes Page | 1

Florida Public Transportation Association Annual Meeting & Quarterly Board Meeting Minutes October 16, 2018 @ 3:00 p.m. in Daytona Beach, Florida

MeetingcalledtoOrder:Themeetingwascalledtoorderat3:02pminDaytonaBeach,Florida.

Inattendance:Thefollowingwereinattendance:

BoardMembersInPerson:EdCoven,JesusGomez,EdwardJohnson,JohnnaMcQuinn,BradMiller,MikelOglesby,PaulGoyette,RichardKolar,RodDelostrinos,RobynChiarelli,RobStephens,VickiWooldridge,ConnieConley,KurtScheible,TonyaEllis,TimGarling,KarenDeigl,MurriahDekle,ScottNelson,RobGregg,LisaDarnall,SteveMyers,SallyPatrenos,OliverCromwell,andButchSibley.

BoardMembersOnPhone:None

OthersPresent:LisaBacot,JoePolicarpio,StevenNeal,SteveSherrer,andCherylFreeman.

ConsentAgenda• MinutesfromAugust30,2018Meeting

ActionTaken:AmotionwasmadebyEdwardJohnsontoapprovetheConsentAgenda;itwassecondedbyJesusGomez.Themotionpassedunanimously.

AnnualMeetingChairMillerandLisaBacotgaveanoverviewoftheelectionoftheofficers,board,andtheby-lawsprocess.Tier1membersareallvotingmembers,Tiers2,3,and4mettodiscusswhowouldbethevotingmembersoftheirrespectivetiers.TheTiersdispersedintogroupstonominatetheirVotingBoardMembers.

ChairMilleralsodiscussedthenewleadershipofFPTA,asrecommendedbytheExecutiveCommittee:

• EdwardJohnson,Chair• MurriahDekle,ViceChair• RobStephens,Secretary/Treasurer


• BradMiller,PastChair• JesusGomez,FTAFCPresident

BelowarethenewVotingMembersoftheBoardofDirectors:

• Tier1-AllMembers

• Tier2(6Members)-EscambiaCountyAreaTransit,GainesvilleRTS,LeeTran,PascoCounty,SpaceCoastAreaTransit,StarMetroandVotran.

• Tier3(5Members)-KeyWestTransit,IndianRiver/GoLine,St.LucieCountyTransit,SunTranandSunTrolley.

• Tier4(3Members)-JTrans,LevyCounty,andBigBendTransit

ActionTaken:MotionwasmadebyEdwardJohnsontoapprovethenewFPTALeadershipandnewvotingmembers.ThemotionwassecondedbyKarenDeiglandpassedunanimously.

Treasurer’sReport

MurriahDeklegavetheTreasurer’sreport.ShediscussedthecurrentBudgetvsActualsandtheStatementofFinancialPosition.

ActionTaken:MotionwasmadebyEdwardJohnsonandsecondedbyJesusGomeztoaccepttheTreasurer’sReport.Motionpassedunanimously.

FTAFCUpdateJesusGomezaskedLisaDarnall,JTA,togiveanupdateonthestatusoftheHeavy-DutyBusRFP.Theproposaldeadlinehaspassedandthreeresponsesweresentin,theSelectionCommitteewillbegettingtogethersoontodiscussandranktheproposals.ChairMilleralsodiscussedpotentialfutureopportunitiestooverseeanelectricbusRFPandanarticulatedbusRFP.

Ex-Officio&BusinessClassMemberReportsEx-Officio&BusinessClassMembersgavetheirreports.

FloridaDepartmentofTransportation-EdCoventhankedVotranforhostingtheAnnualConference.HealsothankedFPTAforallowingsomanyFDOTrepresentativesattheConference.TheboarddiscussedafutureeventinEdCoven’shonorinMarch,2019.

CenterforUrbanTransportationResearch-RobGreggdiscussedtwosessionsthatCUTRwaspresentingatduringtheConference.HealsomentionedthatCUTRwasjoiningwithFSUstafffor


triennialreviewsandotheritems.ACUTRwebcastisheldeveryotherThursdayandanewoneisoccurringsoonondecliningridership.HealsomentionedthatthereisanewRFPthatTRIPSwillbereleasingthatinvolvesTechnology.

MetropolitanPlanningOrganizationAdvisoryCouncil-CarlMikyskawasnotpresent.

FloridaCommissionfortheTransportationDisadvantaged-SteveHolmeswasnotpresent.

FloridiansforBetterTransportation–SallyPatrenosotedthattheFBTTransportationSummerCampwasheldattheVinoyinJuly,andthattheKeynoteSpeaker,AndrewEvans,wasabighit.

BusinessMembers-JohnnaMcQuinnnotedthatButchSibleywasvotedontotheboardofdirectorsbytheBusinessMembers.Shestatedthevendorsareexcitedabouttheconferenceandhappywiththeturnout.

LegislativePlatformChairMillergaveanoverviewoftheLegislativePlatform.Discussionensuedonseveralpartsoftheproposedlanguage.Severalchangesandsuggestionsweremade,LisaBacotwilladjustaccordingly.AspartofthediscussionregardingtheLegislativePlatformwastherecommendationfromtheGovernmentAffairsCommitteethatFPTAhireanoutsidelobbyingfirm.Adiscussionensued.ItwasdeterminedthatLisaBacotwilldraftanRFP.ActionTaken:MotionwasmadebyEdwardJohnsonandsecondedbyKarenDeigltoaltertheLegislativePlatformaccordinglyandutilizereservefundstohireaGovernmentalConsultant.Motionpassedunanimously.

ExecutiveDirectorReportLisaBacotgaveanupdateontheAnnualConference.

RoundtheStateWedidnothaveenoughtimeforRoundtheState.

MeetingAdjourned:TheChairadjournedthemeetingat4:47p.m.


Florida Public Transportation Association Board Meeting Minutes January 10, 2019 @ 9:00 a.m. via conference call

MeetingcalledtoOrder:Themeetingwascalledtoorderat9:02am.

Inattendance:Thefollowingwereinattendance:

BoardMembersOnPhone:JesusGomez,EdwardJohnson,JohnnaMcQuinn,RichardKolar,RobynChiarelli,KurtSchieble,OliverCromwell,SteveAbrams,VickiWooldridge,TimGarling,KarenDeigl,MurriahDekle,ScottNelson,RobertCodie,BillHearndon,RobertVillar,IvanRodriquez,MichelleArnold,RachelGarvey,ScottClarkandJoeDeGeorge.

OthersPresent:LisaBacot.

FPTASelectionCommitteeRecommendationforGovernmentAffairsServicesAtthelastBoardMeeting,weapprovedtomoveforwardtohireaGovernmentAffairsConsultingteam.AnRFPwascreatedandreleased.Seven(7)firmsresponded.KarenDeiglprovideddetailontheselectioncommitteesprocessandrecommendation.

ActionTaken:AmotionwasmadebyKarenDiegltoapprovetheSelectionCommittee’srecommendationandhireBuchananIngersollandRooney;itwassecondedbyRobertVillar.Themotionpassedunanimously.

LegislativePlatformAlsoatthelastBoardMeeting,wediscussedtheLegislativePlatformandsuggestedsomechanges,Lisahasmadethosechangesandattachedtherecommended2019LegislativePlatform.

ActionTaken:MotionwasmadebyIvanRodriqueztoapprovethe2019LegislativePlatform.ThemotionwassecondedbyKarenDeiglandpassedunanimously.


MeetingAdjourned:TheChairadjournedthemeetingat9:27a.m.

DRAFTFLORIDA PUBLIC TRANSPORTATION ASSOCIATION, INC.

FINANCIAL STATEMENTS

AS OF AND FOR THE YEARS ENDED SEPTEMBER 30, 2018 AND 2017

HARVARD & ASSOCIATES, CPA’S, P.A. Certified Public Accountants

Tallahassee, Florida

DRAFT

FLORIDA PUBLIC TRANSPORTATION ASSOCIATION, INC. FINANCIAL STATEMENTS

AS OF AND FOR THE YEARS ENDED SEPTEMBER 30, 2018 AND 2017

CONTENTS PAGE INDEPENDENT ACCOUNTANTS’ REVIEW REPORT……………………...… 1 FINANCIAL STATEMENTS Statements of Financial Position…………………………………...…...…..….. 2 Statements of Activities…..………………………………………….………… 3 Statements of Cash Flows..………………………………………….………… 4 Statements of Functional Expenses………………………………….………… 5 NOTES TO FINANCIAL STATEMENTS……………………….………...…….. 6-7

DRAFT

John D. Harvard, CPA HARVARD & ASSOCIATES, P.A. Terri P. Boukater, CPA Stephen D. Cutright, CPA Certified Public Accountants Nancy M. Romans, CPA Steven B. Liedy, CPA 1408 N. Piedmont Way J. Kyle Malone, CPA

Tallahassee, FL 32308 850-224-9008

www.harvardandassociates.com

INDEPENDENT ACCOUNTANTS’ REVIEW REPORT

To the Board of Directors Florida Public Transportation Association, Inc. Tallahassee, Florida We have reviewed the accompanying financial statements of Florida Public Transportation Association, Inc. (a nonprofit organization) which comprise the statements of financial position as of September 30, 2018 and 2017, and the related statements of activities, cash flows and functional expenses for the years then ended, and the related notes to the financial statements. A review includes primarily applying analytical procedures to management’s financial data and making inquiries of management. A review is substantially less in scope than an audit, the objective of which is the expression of an opinion regarding the financial statements as a whole. Accordingly, we do not express such an opinion. Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement whether due to fraud or error. Accountants’ Responsibility Our responsibility is to conduct the review engagements in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the American Institute of Certified Public Accountants. Those standards require us to perform procedures to obtain limited assurance as a basis for reporting whether we are aware of any material modifications that should be made to the financial statements for them to be in accordance with accounting principles generally accepted in the United States of America. We believe that the results of our procedures provide a reasonable basis for our conclusion. Accountants’ Conclusion Based on our reviews, we are not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in accordance with accounting principles generally accepted in the United States of America. Harvard & Associates, CPA’s, PA February 20, 2019

DRAFT

2018 2017

Current AssetsCash and Cash Equivalents 671,221$ 535,014$ Certificates of Deposit 101,501 100,000 Accounts Receivable 20,500 3,000 Prepaid Expenses 40,683 10,279

Total Current Assets 833,905 648,293

Property and EquipmentFurniture and Equipment 8,018 8,018 Less: Accumulated Depreciation (8,018) (8,018)

Property and Equipment - Net - -

Total Assets 833,905$ 648,293$

Current LiabilitiesAccounts Payable 252$ 7,196$ Accrued Expenses 7,359 5,669 Deferred Revenue 288,164 129,725

Total Current Liabilities 295,775 142,590

Net Assets - Unrestricted 538,130 505,703

Total Liabilities and Net Assets 833,905$ 648,293$

Florida Public Transportation Association, Inc.Statements of Financial Position

As of September 30, 2018 and 2017

ASSETS

LIABILITIES AND NET ASSETS

See accountants' review report and accompanying notes.2

DRAFT

2018 2017

Revenues and Other SupportMembership Dues 318,427$ 319,325$ Annual Conference 150,454 227,312 Grants 85,000 96,770 Other Event Revenues 11,700 12,200 Advertising 3,275 4,850 Operators' "Roadeos" 60,369 62,480 Interest Income 1,501 36

Total Revenues and Other Support 630,726 722,973

Functional ExpensesProgram Services 522,713 620,466 Management & General 75,586 73,729

Total Functional Expenses 598,299 694,195

Increase (Decrease) in Net Assets - Unrestricted 32,427 28,778

Net Assets - Beginning of Year 505,703 476,925

Net Assets - End of Year 538,130$ 505,703$

Florida Public Transportation Association, Inc.Statements of Activities

For the Years Ended September 30, 2018 and 2017


DRAFT

2018 2017

Cash Flows from Operating ActivitiesIncrease (Decrease) in Net Assets 32,427$ 28,778$ Adjustments to Reconcile Net Income to Net Cash Provided By Operating Activities

Depreciation - - Decrease (Increase) in Certificates of Deposit (1,501) (100,000) Decrease (Increase) in Accounts Receivable (17,500) 13,783 Decrease (Increase) in Prepaid Expenses (30,404) 7,738 Increase (Decrease) in Accounts Payable (6,944) 5,393 Increase (Decrease) in Accrued Expenses 1,690 5,669 Increase (Decrease) in Deferred Revenue 158,439 64,655

Net Cash Provided By (Used In) Operating Activities 136,207 26,016

Net Increase (Decrease) in Cash 136,207 26,016

Cash and Cash Equivalents, Beginning of Year 535,014 508,998

Cash and Cash Equivalents, End of Year 671,221$ 535,014$

Florida Public Transportation Association, Inc.Statements of Cash Flows



DRAFTTotal Program G & A Total Program G & A

Accounting and Legal Fees 10,327$ -$ 10,327$ 8,800$ -$ 8,800$ Bad Debts 7,400 - 7,400 - - - Bank and Credit Card Fees 10,285 - 10,285 13,784 - 13,784 Charitable Donations 6,529 6,529 - - - - Conferences 182,061 182,061 - 248,010 248,010 - Contracted Services 163,464 122,598 40,866 173,577 130,183 43,394 Dues and Subscriptions 4,230 4,230 - 1,224 1,224 - Events 154,032 154,032 - 183,183 183,183 - Insurance 2,414 408 2,006 2,399 215 2,184 Meals and Entertainment 17,110 17,110 - 12,297 12,297 - Office Supplies and Expenses 471 236 235 816 408 408 Postage 917 459 458 262 131 131 Printing and Copying 8,399 7,559 840 19,561 17,605 1,956 Rent 6,634 4,976 1,658 5,853 4,390 1,463 Sponsorships 2,125 2,125 - 1,375 1,375 - Taxes and Licenses 776 - 776 739 - 739 Telephone 2,940 2,205 735 3,479 2,609 870 Travel 16,829 16,829 - 17,702 17,702 - Web Page and Membership 1,356 1,356 - 1,134 1,134 -

598,299$ 522,713$ 75,586$ 694,195$ 620,466$ 73,729$

Florida Public Transportation Association, Inc.Statements of Functional Expenses


2018 2017


DRAFT

6

FLORIDA PUBLIC TRANSPORTATION ASSOCIATION, INC. NOTES TO FINANCIAL STATEMENTS

SEPTEMBER 30, 2018 Note A – Nature of Activities and Significant Accounting Policies Nature of Activities Florida Public Transportation Association, Inc. (the Association) is a nonprofit organization whose purpose is to support improved public transportation in the State of Florida through advocacy, innovation, education, and partnerships. The Association is a member driven and sustained entity whose members consist of transit system participants and business class members. The Association is governed by an independent Board of Directors elected by and from the membership. Revenues to support the objectives of the Association are primarily derived from member dues, conference and event fees, and grants from interested entities. The accompanying financial statements have been prepared in accordance with standards for not-for-profit organizations adopted by the Financial Accounting Standards Board. They are stated on the accrual basis of accounting whereby expenses are recorded when incurred, membership dues and conference and event fees are recorded when earned. Financial Statement Presentation The Association reports information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets, as applicable. As such, in the years presented all items relate to the category of unrestricted net assets. Use of Estimates Management uses estimates and assumptions in preparing financial statements. Those estimates and assumptions affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities, and the reported revenues and expenses. Actual results could differ from these estimates. Cash and Cash Equivalents The Association considers all highly liquid investments available for current use with an initial maturity of three months or less to be cash equivalents. Accounts Receivable Accounts receivable are stated at the amount management expects to collect from outstanding balances. Management provides for probable uncollectible amounts through a charge to earnings and a credit to a valuation allowance based on its assessment of the current status of individual accounts. Balances that are still outstanding after management has used reasonable collection efforts are written off through a charge to the valuation allowance and a credit to accounts receivable. Changes in the valuation allowance have not been material to the financial statements.

DRAFT

7

FLORIDA PUBLIC TRANSPORTATION ASSOCIATION, INC. NOTES TO FINANCIAL STATEMENTS

SEPTEMBER 30, 2018 Furniture and Equipment Property and equipment are recorded on the basis of cost for purchased assets or fair value at the date of donation for donated assets. The Association capitalizes all acquisitions in excess of $500. Depreciation is recorded using the straight-line method over the estimated useful life of the asset. Government Grants The Association receives funding from the State of Florida Department of Transportation that supplements its other revenue sources. The Association recognizes the award as government grant revenue as the expenses stipulated in the grant agreement have been incurred. Income Taxes The Association is organized as a state of Florida not-for-profit corporation that is exempt from income taxes under Section 501(c)(6) of the Internal Revenue Code. The Association is required to file a return of Organization Exempt from Income Tax (Form 990) with IRS. In addition, the Association is subject to income tax on net income that is derived from business activities that are unrelated to its exempt purposes. The Association believes that it has appropriate support for any tax positions taken affecting its annual filing requirements, and as such, does not have any uncertain tax positions that are material to the financial statements. The Association’s tax filings are no longer subject to tax examination for years before 2014. Date of Management’s Review Management has evaluated subsequent events through February 20, 2019, the date on which the financial statements were available to be used. Note B – Commitments The Association entered into an operating lease agreement for its office space commencing October 1, 2017. The initial lease term was for a period of two years, with an option to renew for an additional two years. During the years ended September 30, 2018 and 2017 the Association incurred rent expense of $6,634 and $5,853, respectively (which includes a parking charge outside the lease agreement). Minimum required lease payments for the year ending September 30, 2019, is $6,644. Note C – Concentrations of Credit Risk The Association maintains its cash balances in two financial institutions. The balances are insured by the Federal Deposit Insurance Corporation (FDIC) up to $250,000. The Association’s uninsured cash balances as of September 30, 2018 and 2017, were $171,396, and $282,879, respectively.

TransitLeadershipProgramApplication

June23-26,2019EmbassySuitesbyHiltonOrlando-Downtown

191E.PineSt,Orlando,FL32801

ThisisNOTtheApplication-YouMUSTSubmityourofficialapplicationthroughouron-lineprocess.

EmployeeInformation

Name: TransitSystemName:

PositionTitle: AreyouthePrimary

CandidatefortheTransitSystem?

YesorNo

Address: Phone: Email:

YearsinthePublicTransportationIndustry:

UploadYourResume: Uploadthe

RecommendationfromyourTransitSystemDirector:

SupervisoryExperienceNumberofYears

Supervising:

NumberofDirectReports: AdditionalQuestions

Whatarethethreevaluesthatdefineyouasaleader

andwhy?

Answerlimitedto250characters

Pleaselistyourmostsignificantaccomplishments

asaManager/Leader?


Whatarethemotivatingfactorsinyourdecisionto

applyforthisprogram?


ProgramCommitmentByclicking“SubmitFinalVersion”belowtosubmityourapplication,youareverifyingthatyouhavereadeachsectionoftheaboveapplicationandconfirmthat:

1 Youhavemettheeligibilityandprogramrequirementsfortheprogram.2 Youwillbeabletoconductthepre-work,includinga360degreeevaluation,andattend

therequiredtrainingsessions.3 YoursponsoringorganizationhasagreedtosupportyourparticipationintheFlorida

LeadershipProgramandpaytherequiredexpenses,includingtuition($200.00),duetoFPTAbyJune21,2019,aswellastravelandlodgingexpensesforyoutoattendalloftherelatedactivities.

4 YouandyoursponsoringorganizationareawarethateachFPTAmemberorganizationcanonlynominateoneapplicantperyear.

YouunderstandthatyourapplicationfortheFloridaTransitLeadershipClassof2019willnotbeconsideredunlessyoucompleteeachsectionoftheonlineapplicationandclickthe“SubmitFinalVersion”button,bythedeadlineoftheendofthedayonFriday,May10,2019.

Accrual Basis Friday, March 8, 2019 07:39 AM GMT-8 1/2

Florida Public Transportation Association, Inc.BUDGET VS. ACTUALS: FPTA - FY19 P&L

October 2018 - September 2019

TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET

Revenue

Advertising

Business Card 1,320.00 1,320.00

Full Page 5,000.00 -5,000.00

Total Advertising 1,320.00 5,000.00 -3,680.00 26.40 %

Annual Conference 308,676.84 215,000.00 93,676.84 143.57 %

FDOT

Annual Conference 35,000.00 35,000.00 0.00 100.00 %

Mid-year PDW 10,000.00 -10,000.00

Op/Mech. Roadeo 35,000.00 -35,000.00

Transit Leadership Program 20,000.00 -20,000.00

Total FDOT 35,000.00 100,000.00 -65,000.00 35.00 %

FTA Finance Corporation 15,000.00 -15,000.00

Interest Earned 381.91 381.91

Membership

Associate 1,350.00 1,500.00 -150.00 90.00 %

Business Class 33,300.00 35,000.00 -1,700.00 95.14 %

Corporate

Corporate F/R 259,533.45 260,000.00 -466.55 99.82 %

CTC 4,000.00 5,500.00 -1,500.00 72.73 %

Total Corporate 263,533.45 265,500.00 -1,966.55 99.26 %

Ex-Officio

Florida DOT Membership 500.00 500.00 0.00 100.00 %

Florida for Better Transportation 500.00 -500.00

MPOAC 500.00 500.00 0.00 100.00 %

T. D. Commission 500.00 500.00 0.00 100.00 %

USF/CUTR 500.00 500.00 0.00 100.00 %

Total Ex-Officio 2,000.00 2,500.00 -500.00 80.00 %

Total Membership 300,183.45 304,500.00 -4,316.55 98.58 %

Miscellaneous Event Revenue (PDW & Transit Leadership Fees)

-625.00 5,000.00 -5,625.00 -12.50 %

Op/Mech. Roadeo 25,576.21 65,000.00 -39,423.79 39.35 %

Transit Day 5,000.00 -5,000.00

Total Revenue $670,513.41 $714,500.00 $ -43,986.59 93.84 %

GROSS PROFIT $670,513.41 $714,500.00 $ -43,986.59 93.84 %

Expenditures

Accounting/Review

Harvard & Associates 3,750.00 3,800.00 -50.00 98.68 %

Wadsworth, Humphress & Hollar 3,300.00 6,600.00 -3,300.00 50.00 %

Total Accounting/Review 7,050.00 10,400.00 -3,350.00 67.79 %

Administrative Support

Bacot Consulting, LLC 39,397.89 145,000.00 -105,602.11 27.17 %

Accrual Basis Friday, March 8, 2019 07:39 AM GMT-8 2/2

TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET

Hat Rack Studios 5,850.00 16,500.00 -10,650.00 35.45 %

Total Administrative Support 45,247.89 161,500.00 -116,252.11 28.02 %

Advertising Expense 4,000.00 -4,000.00

Bank Charges and Fees 1,353.69 10,000.00 -8,646.31 13.54 %

Conferences

Annual Conference 208,957.42 250,000.00 -41,042.58 83.58 %

Mega-Roadeo 10,500.00 125,000.00 -114,500.00 8.40 %

Mid-Year Conference (DOT & FPTA) 35,000.00 -35,000.00

Transit Day 475.00 8,000.00 -7,525.00 5.94 %

Transit Leadership Program 25,000.00 -25,000.00

Total Conferences 219,932.42 443,000.00 -223,067.58 49.65 %

Copying/Printing 895.60 20,000.00 -19,104.40 4.48 %

Dues & Memberships 1,365.00 3,000.00 -1,635.00 45.50 %

Governmental Consulting 3,600.00 28,800.00 -25,200.00 12.50 %

Insurance

Business owners Policy (General Liability & Contents)

600.00 -600.00

Commercial Crime/Employee Dishonesty 750.00 -750.00

Directors and Officers Liability/Employment Practices Liability

1,500.00 -1,500.00

Event Insurance 300.00 -300.00

Total Insurance 3,150.00 -3,150.00

Miscellaneous 1,800.00 500.00 1,300.00 360.00 %

Newsletter Expenses 3,560.75 3,560.75

Office Equipment & Supplies 500.00 -500.00

Office Rental 2,209.88 6,150.00 -3,940.12 35.93 %

Postage 28.71 1,000.00 -971.29 2.87 %

SEP IRA Match 2,083.35 5,000.00 -2,916.65 41.67 %

Sponsorships 1,500.00 2,000.00 -500.00 75.00 %

Taxes & Licences 61.25 500.00 -438.75 12.25 %

Telephone 759.53 4,000.00 -3,240.47 18.99 %

Travel 4,994.15 34,500.00 -29,505.85 14.48 %

Meals & Entertainment 3,390.96 3,390.96

Total Travel 8,385.11 34,500.00 -26,114.89 24.30 %

Web Page/Computer 1,629.36 2,500.00 -870.64 65.17 %

Total Expenditures $301,462.54 $740,500.00 $ -439,037.46 40.71 %

NET OPERATING REVENUE $369,050.87 $ -26,000.00 $395,050.87 -1,419.43 %

NET REVENUE $369,050.87 $ -26,000.00 $395,050.87 -1,419.43 %

Cash Basis Friday, March 8, 2019 07:46 AM GMT-8 1/2

Florida Public Transportation Association, Inc.STATEMENT OF FINANCIAL POSITION

As of February 28, 2019

TOTAL

ASSETS

Current Assets

Bank Accounts

Ameris Checking 644,855.67

BOA-2830 134,053.64

Fifth Third-8825 0.00

Total Bank Accounts $778,909.31

Accounts Receivable

Due from FTAFC 0.00

Total Accounts Receivable $0.00

Other Current Assets

Accounts Receivable2 0.00

Petty Cash 25.00

Prepaid Expenses 10,921.05

Undeposited Funds 0.00

Total Other Current Assets $10,946.05

Total Current Assets $789,855.36

Fixed Assets

Accumulated Depreciation -8,018.00

Furniture & Equipment 8,018.00

Total Fixed Assets $0.00

Other Assets

Ameris Bank - 3 Year CD 101,883.03

Total Other Assets $101,883.03

TOTAL ASSETS $891,738.39

LIABILITIES AND EQUITY

Liabilities

Current Liabilities

Accounts Payable

Accounts Payable 0.00

Total Accounts Payable $0.00

Credit Cards

AMEX-1000 0.00

Total Credit Cards $0.00

Other Current Liabilities

Accounts Payable2 0.00

Accrued Expenses 0.00

Unearned Revenue 0.00

Total Other Current Liabilities $0.00

Total Current Liabilities $0.00

Total Liabilities $0.00

Equity

Cash Basis Friday, March 8, 2019 07:46 AM GMT-8 2/2

TOTAL

Net Assets-Unrestricted 476,306.71

Opening Balance Equity 0.00

Restricted Annual Conference Funds 19,139.34

Restricted Roadeo Funds 8,715.59

Restricted Transit and TD Day Funds 13,468.27

Net Revenue 374,108.48

Total Equity $891,738.39

TOTAL LIABILITIES AND EQUITY $891,738.39

Priority ACTION RESOURCE OUTCOME IMPACT EFFORT/ DURATION TIME FRAME

Priority(1- High, 5-

Low)ACTION RESOURCE OUTCOME IMPACT

(1-High, 5- Low)EFFORT/ DURATION

(1-High, 5-Low) TIME FRAME

1 Increase authority of Exec Committee and repurpose Board meetings Executive Committee Create consent agenda 3 5 Completed- 2018

1Board alternate program- all GMs must have an alternate and agency attends a minimum of 1 Board meeting per year

Executive Director/ Board Greater participation by all agencies 2 5 2019

3 Focus Board meetings on ideas to address current strategic issues impacting transportation Executive Director / Board Agenda item that focuses on ideas at each

board meeting 2 3 Ongoing

5 Establish goals for committees All Committees Goals created 3 4 2019


1 Work with Membership Coordinator on development of an integrated registration and database system Membership Coordinator Creation of an integrated registration and

database system 2 4 Completed- 2018

4 Develop a social media strategy and implement use of social media Marketing Committee/ Consultant Greater exposure, branding and visibility 2 5 2020


Administrative Goal- Perform job duties of the Executive Director focused on effective management of the limited resources of the association and increasing the benefits to the membership.

Executive Director Job Duties: Marketing and communication of FPTA activities, plan all FPTA events, manage internal infrastructure for operating the association, diversify and increase revenue.

4 2 3 Completed- 2018

Governance Activities

Infrastructure and Internal Operations

Generation and Diversification of Revenue

Review by-laws to explore opportunities to refine or expand membership categories Executive Director/ Board Make recommendation to Board for Bylaw

change- Altered CTC and Trolley annual dues

1

Evaluate potential new revenue for the FTAFC.i. Determine level of interest in potential other consortiums, such as:1. Commuter bus, articulated bus, electric bus and trolley bus.2. Survey Members.

FTAFC Board Survey of members 3 3 Completed- 2018

2 Review opportunities for non-dues revenues, create proposal and implement Executive Director / Board Increase revenue 3 5 2019


1 Complete and Plan all FPTA Sponsored Events. Executive Director/ Membership Coordinator All events held 1 3 Completed- 2018

2Continue to Recruit and Increase FPTA Membershipi. Recruit 5 new Business Members.ii. Recruit 5 new CTC or Associate Members

Executive Director/ Membership Coordinator Increase membership 3 3 Completed- 2018

2 Attend/Plan three (3) transit advocacy events around the state. Executive Director Attend three (3) advocacy events 3 3 Completed- 2018

2 Create and Update FPTA Documents and Publications. Executive Director Create/Update all documents and publications 3 3 Completed- 2018

3 Improve the Transit and TD Legislative Day Executive Director/ Membership Coordinator

Increase participants, lunch served and exhibitors 3 3 Ongoing

3 Visit all Transit System Members in Florida. Executive Director Visit Charlotte and new CTC's 3 3 Completed- 2018


3 Continue to Grow the Executive Directors’ personal development skills. Executive Director Executive Director attends conferences and

events that grow her skills 3 5 Ongoing


Membership Services and Relationships

Personal Development

Goal- Advocacy

Increase advocacy at the state, federal and local levels to benefit Florida’s transit industry.

1 Connect the Board to a Federal level on a quarterly basisthrough APTA or other channels APTA/CTAA Hold Quarterly conference calls/webinars for

Federal updates from APTA 2 3 2019

2 Increase reputational brand in state capitol Executive Director / Board Hire a Governmental Consulting firm to assist 1 1 Ongoing

2 Advocate for legislation specific to some agencies Executive Director / Legislative Committee Agencies pass legislation 2 2 Ongoing

2 Draft positions description of advocacy role on behalf ofFPTA membership; include options for filling role Legislative Committee Position description- with options 2 2 Completed- 2018

2 Hire person, consultant or other resource to match scopeof work/ position description Executive Director/ Board Resource hires 2 1 Completed- 2018

2 Recast purpose of Legislative committee to focus oncoalition activities

Executive Director/ New hire/ LegislativeCommittee

New scope for committee focused on coalition activities 3 3 2019

2 Determine strategy for Advocacy Executive Director/ new hire Measurable performance goals 2 3 Ongoing

2 Build an Urban Coalition while maintaining balance withrural/CTC constituents Executive Director / Board Creation of an Urban and CTC Coalition 2 4 2019

5 Capitalize on multi-modal projects in progress to increaseawareness of FPTA ?? ?? ?? 2020


2 Modify committee communication to be more aligned toFDOT Executive Director/ FDOT Modification of committees 3 3 2019

2 Provide more training and education to members throughmembers Education Committee

Creation of a monthly education email to members/Creation of a Transit Leadership

Program1 2 2019

3 Re-engage the Education Committee with a goal Education Committee Creation of a goal 3 3 2019

2 Increase awareness of events in monthly newsletter- getaccess to FDOT communications Executive Director/ FDOT Increase awareness 1 4 2019

3 Conduct a needs assessment to determine membersneeds for training and educations Education Committee/FDOT/CUTR Training and Education needs 1 3 2019

GOAL- EDUCATION

Provide and coordinate education and training opportunities to address the workforce development needs of the membership.

3 Capture existing training and development resources andcurriculum to connect and communicate to members Education Committee Increase awareness, exposure and

participation 3 3 2019

3 Determine gap between needs assessment and existingtraining and develop a plan to close the gap Education Committee Training Plan 2 4 2019


1 Board members participate on partner boards,committees, associations and bring connection to FPTA ??? ??? 5 3 2019

2 Integrate FPTA and FDOT contact lists Executive Director/ FDOTEstablishment of a joint list and/or process to communicate meetings, trainings, and other

items2 3 2019

2 Increase communications and connections with FDOTand FDOT/CUTR Transit Networks Executive Director/ FDOT Creation of a monthly education email to

members 2 3 2019

3Increase business member involvement in Board,committees and events while making involvement morevaluable to them

Executive Director/Board

Allow Business Members to present at our Board Meetings for the cost of

breakfast/lunch/receptionInclude Business Members in Committees

Add to Webpage as a Benefit

3 2 Completed- 2017

3 Partner with other associations and agencies to providetraining, to communicate, for events etc. Executive Director/Other Associations

Creation of a monthly education email to members/Coordination with other

Associations4 2 2019

3 Invite business to sponsor lunch at Board meeting tospotlight their companies Invitation to Business Members Increase value of business membership 3 1 Completed- 2017

3 Communicate through social media Marketing Committee/ Consultant Increase awareness of events 3 3 2019

4 Expand Invitation to Business Members Email Increase % of meeting participation 4 1 2019

4 Increase membership through broader channels thantraditional transportation Alternative mode providers Increased membership 4 4 2019

5 Build more strategic business partnerships to addresschanges in transportation (alternative modes etc) Alternative mode providers ??? ??? 2019

5

Provide additional services to members such as: fleetdiscounts, insurance coverage, free prescription cards,telephone service contracts and collaborative languagetranslation services

Executive Director/Other Associations Research conducted, and Services created, if beneficial to FPTA 2 5 2020

Build collaborative external and internal partnerships in order to increase value for all members and attract new membership.

GOAL- PARTNERSHIPS

Friday,March8,2019at10:55:42AMEasternStandardTime

Page1of2

Subject: Re:ListDate: Friday,March8,2019at10:42:25AMEasternStandardTimeFrom: AmyKeysTo: LisaBacot

Here you go

CityofFortLauderdale-TransportaHon&Mobility2/7/2018RenaissancePlanningGroupInc.3/29/2018RegionalMobilityGroupLLC4/17/2018BergstromInc.4/26/2018MichaelJ.Blaylock5/2/2018911CellPhoneBank5/15/2018LazzeriniCorp.5/15/2018ETRL.L.C.7/5/2018FreedmanSeaHngCompany7/9/2018SwiXly7/10/2018OpHbusInc.7/18/2018MotorCoachIndustriesInc.7/20/2018TransTrackSystemsInc.7/20/2018InterCleanEquipment7/24/2018SeifertGraphicsInc.8/2/2018SpecialtyVehicles8/8/2018IntermoHveVehicleControls8/11/2018Tri-CountyCommunityCouncil,Inc.8/15/2018RotaryLiXs&ADG8/16/2018VehicleInspecHonSystems8/16/2018Zen-HnelInc.8/16/2018CleanEnergy8/20/2018Pivot38/21/2018Engie8/22/2018MessagePointMedia9/21/2018TolarManufacturing9/21/2018LECIPInc.10/3/2018TBARTA1/7/2019WhitehouseGroup2/13/2019

Amy Keys,Membership Coordinator

Florida Public Transportation AssociationP.O. Box 10168Tallahassee, FL 32302

Click Here for Online Payment

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OnFri,Mar8,201910:00AM,[email protected]:

CanyougivemethelistofanynewmembersfromFebruary2018-March8,2019?Thanks!

LisaM.Bacot

ExecuHveDirector

FloridaPublicTransportaHonAssociaHon

POBox10168

Tallahassee,FL32302

850.878.0855

850.445.8329Cell

www.FloridaTransit.org

mailto:[email protected]

http://www.floridatransit.org/

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