2、Document Control Procedure-英

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Documents control procedure RG/QHSE CX C.2—2013

文件控制程序

Documents control procedure

1 目的及适用范 Purpose and application rane

量健康安全境（与 QHSE）管理系有的所有文件行有效控制，保文件于控体关确

，状 !制"#程序$

!"e procedure is made to e##ecti$el% control all t"e docs o# QHSE manaement s%stem to ma&e sure all

t"e docs are under control.

#程序适用于%& QHSE' 所(及的所有文件的控制，)*+ , 文件的控制$控制 -*来

+ .文件/0 12 34567的文件$体

!"is procedure is suita'le #or all t"e control o# docs (include t"e e)ternal docs* concernin t"e QHSE

acti$ities o# compan%. !"e control tarets include t"e +ritten docs and ot"er electric docs.

2 8 文件/关 Related docs and terms

2.1 8 文件关 Related docs

G,/! 1-001—200 idt S -0019200 :Qualit% manaement s%stem Reuirements;

G,/! 2001—

2011:ccupational Healt" Sa#et% anaement S%stem and Speci#ication;

G,/! 2001—200 idt S 10019 200 : En$ironment anaement S%stem Reuirements and

peration nstructions;

:Qualit% control Capa'ilit%;

4P spec Q1 Edition -t":Qualit% anaement S%stem Speci#ication o# il as industr%;

2.2 !erms

2.2.1 , 文件9<%& 文件=,的>?, 的文件，*+, @A B@ @C 的管理D来内来来

E@F 0及GH的IJ K L3$

E)ternal docs5 t means all t"e docs #rom outside (e)cept t"e docs #rom RG*6 +"ic" includes all t"e

dra+ins6 tec". standards6 areement6 manaement reuirements6 reulations and initial records and

certi#icates #rom supplier.

2.2.2 有效M#9 8 N OPB Q，R0S用的文件M#$关

E##ecti$e Edition5 t means t"e applica'le edition +"ic" "as 'een aut"ori7ed.

3 'liation

3.1 %&的管理T @程序文件0及8 的UVW文件X 量安全保Y Z管理$册关

1




representati$e o# manaers6 and oin to 'e appro$ed and allo+ed to issue '% G.

.2.3 %&程序文件及[8 的UVW管理文件@h 文件X 量安全保Y 有 ] ^ 制，关关

量安全保Y O v，管理stuPBw Q$

!"e procedure docs6 support docs6 and operation docs are #ormulated '% related department6 +"ic" +ill

'e re$ie+ed '% t"e leader o# QHSE department6 and 'e appro$ed and allo+ed to issue '% representati$e o#

manaers.

.2. [ 管理文件/h 文件X\ ]Y 制，Y O v，x管 PBw Q$它

!"e manaement docs and operatin docs +ill 'e issued a#ter t"e #ormulation o# related department6

re$ie+ o# +"o is in c"are and t"e appro$al o# related leader.

.2.9 [它与 QHSE有的文件， [(及. K yD ， Xx管 PB，>zW文件，关当广

X ]Y {|%kh $

t"er docs related QHSE s"all 'e appro$ed '% related leader6 i# t"e% are important or +it" 'road

co$ers. Common docs s"all 'e issued '% related department +it" seal.

.2.< \ ^的 Y文件，X[ ^ OPBw Q a$内

!"e internal docs o# e$er% unit s"all 'e issued a#ter appro$al '% t"e one +"o is in c"are o# t"e related

unit.

.2.= 文件的 Q}~/ a}~X文件的PBs "$确

!"e date o# issuin and implement s"all 'e con#irmed '% t"e one +"o appro$e t"e docs.

.2. 文件的行M#9•M 4，0w M ,@C@D€€$

ssuin edition o# docs5 t"e #irst edition is 46 #or t"e ot"er editions6 it s"all 'e ,6 C6 D€€.

.2.- Q的文件有文件，文件的 "号体号 .3$

!"e docs issued s"all 'e +it" Document Serial >um'er6 +"ic" s"all 'e re#erred to .3.

.3 文件的号 Serial num'er o# docs

.3.1管理T 的 9册号

Serial >um'er o# manaement manual

RG/QHSE ?@@@@ ????

‚份 Aear

M# （号 4uƒ„>M，…† ‡）

Edition >o.(4 re#er to Edition 16 and so on*

系t体 S%stem ode

ˆ t号 Enterprise ode

.3.2 程序文件的 9号 Serial >um'er o# docs o# procedure

3




RG/QHSE CX ?B?@@@@????

‚份 Aear

„? 程序文件个 >o. X procedure doc

M# （号 4uƒ„>M，…† ‡）Edition >o.

程序文件 docs o# procedure

系t体 S%stem ode


.3.3 h 文件的 9号 Serial >um'er o# operation docs

RG/QHSE A ?B?@@@@????

‚份 Aear

„? h 文件个 >o. X procedure doc

M# （号 4uƒ„>M，…† ‡）Edition >o. h 文件 operation docs

系t体 S%stem ode


.3. [ 文件的它号 Serial >um'er o# ot"er docs

.3..1 文件有 " ，‰Šˆ 的A B@ @行‹文件3， Œ8 的 " 行$当号

!"e docs s"all con#orm to t"e reulations o# t"e use o# serial num'er6 i# t"ere is an% rules o# it e)isted6

suc" as6 t"e tec". standard6 dra+ins and o##ice docs6 etc.

.3..2 \ ^的[它 QHSE文件 efŽ "，用 ^t （>z用 ‘的„> 号即号拼个

’）@文件的序 @‚ “$‰Š9号份 GS,—0—200<

‚份 Aear

„” 文件个 !"e ei"t" doc

%& %c Compan% o##ice

!"e serial num'ers o# ot"er related QHSE docs s"all con#orm to a'o$e reuirements.

. 文件的 ssuin o# docs

..1 文件7 –，文件的制K控制 ^ —˜gh™Dš›文件的范，文件的PBs并

$文件的范 \ ™D的所œ]ž文件$确个

!"e department6 +"ic" is in c"are o# #ormulation and control o# t"e docs6 s"all indicate t"e rane o#

issuin and as& #or t"e appro$al o# leader 'e#ore t"e docs issued.

..2 文件7 ，文件的控制 ^ 文件，0 文件的i @ @ Ÿ ^填写号

/O3，文件的 ŸO Ÿ8 的文件$ 文 ^¡¢保£>¤文件6 $

:"en issuin t"e docs6 t"e department +"ic" controls t"e docs s"all #ill t"e issuin record. 4nd6 t"e




c） Y v@,Y v@管理 3š›的Â¼±内 8 !"e recti#ication suestion a#ter internal

re$ie+6 e)ternal re$ie+ or manaement re$ie+.

d）系7 行程Ñ 的ª适 $体当 !"e s%stem is e)pected improper durin +or&in.

.9. 文件的管理 ^ §文件»¼ÒÓ ¨， L»¼的W /»¼–w的Á $§文件»¼填写写况

ÒÓ ¨ XI PO P，ÔI PY KO 有，RX¸Õ[ ]的Y KO P，Ö

PO ž P…˜的×Ø q$

!"e manaement department o# docs s"all #ill in t"e § >otice o# docs recti#ication¨ and indicate t"e

#eature o# modi#ication and conditions 'e#ore and a#ter t"e recti#ication.

.9.9 »¼PBw，X文件的管理 ^ §»¼ÒÓ ¨，所有控文件的V有sœ ŒÙ§»

¼ÒÓ ¨的DEÚ>»¼， »¼Á ² 7§文件»¼ u¨C$并将况

4#ter t"e appro$al6 t"e department s"all issuin § >otice o# modi#ication¨6 and all t"e docs under

control s"all as per t"e reuirement o# t"e notice and 'e modi#ied one '% one. !"en 6 interate t"e modi#ication

into t"e§Record s"eet o# modi#ication¨

.9.< 文件的»¼R用 ¼@ 3H5$划 !"e recti#ication o# docs s"all adopt t"e measures o# cross out

and pae c"ane6 etc.

.9.= 文件的 Z管理 ^ 文件的»¼Á 行Û ，0 保»¼的Ü W/及 W$况确确

!"e manaement department o# docs s"all selecti$el% e)amine t"e recti#ication to ma&e sure t"e accurac%

and timeliness.

.< 文件的S用/管理 !"e use and manaement o# docs

.<.1 文件的 Z管理 ^ 文件的有效W 行控制，R用{|§有效M#¨ k@{|#‚l‚

k@ 文件 345{0控制$清

!"e manaement department s"all e##ecti$el% control t"e related docs t"rou" stamp §e##ecti$e edition¨

seal6 issuin docs lists6 etc.

.<.2 于(及QHSE的yD文件（A B@nh 程@行‹文件@, 文件3），X Z管理 ^来

用§有效M#目 ¨的H5 行有效W控制$

Concernin t"e QHSE important docs (tec". standard6 operation procedure6 o##ice docs and e)ternal

docs6 etc*6 t"e related manaement department s"all adopts t"e +a% o# §e##ecti$e edition cataloue¨ to

control.

.<.3 %&\ ^ 所S用的有效文件行控制， %&所的文件@ ̂ Y的文件@0及, 文内来

件ÝÞ§ 行有效文件 ¨，用0清 QHSE管理系所(及的文件0及 ß文件的行Â¼体状，

保\ ^0及h 所dS用有效的文件$确

<




compan%6 its o+n #ile s"ould sta% in t"e oriinal unit6 and ta&e t"e responsi'ilit% o# personnel trans#er

#ormalities.

.<. ò（）文件 ž 文件的x管 ^，ò s 理ò T @ ò ，保文件填写并确

ÃÈ@ ，ªó@è，及 $清 ,orro+ (c"ec&* #ile to t"e #ile unit6 +"en readin6 'orro+in t"e

'orro+in #ormalities6 s"ould #ill in 'orro+in records6 and ensure t"e #ile is complete6 clean6 not circle6 note6

s"ould 'e returned in a timel% manner.

.= , 文件的控制来 ;orein #iles control

.=.1 %& %c FôF @C （‹õ）文件3的管理jbA管理 %c \ B@ 范@,

3的管理jö G %& , （, ）ö 的有 L@GHšG的有文件3的管理j\来关关

]Y [ , 文件的 Z管理$它来 Compan% o##ice is responsi'le #or t"e la+s and reulations6 suc" as

t"e superior (o$ernment* #ile manaement8 Science and tec"nolo% manaement o##ice is responsi'le #or all

&inds o# standards6 rules and #orein pattern o# manaement8 Supplies compan% responsi'le #or outsourcin

(outsourcin* supplies t"e related proo#6 and pro$ide t"e rele$ant documents o# t"e supplier manaement8

Farious #unctional departments in c"are o# ot"er #orein #ile to manae.

.=.2 \ ZY ÷@¹Ç@ , 文件的有效W/适用W，文件7 – žx管的跟来确

， "7#%&的 a}~，Œ " , 文件 ¡S用所$ ïM# ¹î M#并确将来 $

, 文件的»¼ø¸用I QY 的»¼ÒÓ$来 nder centrali7ed department is responsi'le #or trac&in6

collection6 e##ecti$eness and applica'ilit% o# reconi7e t"e e)ternal #ile6 #ile 'e#ore issuin s"ould 'e

competent leaders"ip o# con#irmation6 and determine t"e date o# implementation o# t"e compan%6 accordin to

t"e distri'utin rules o# #orein documents to use place. :"en issuin a ne+ $ersion6 s"ould ta&e 'ac& t"e old

$ersion. C"anes in t"e e)ternal document directl% SES t"e oriinal release department c"ane noti#ication.

.=.3 ¸¹, ， ® 行í¸，保 ÃÈ@ j 的»¼ ž ®的当来与确清晰确 j

, {| ù0é ，[ ú行 T jag ^7ag ， S用有效M来

#的 $:"en recei$in #orein pattern6 s"all 'e carried out +it" t"e customer "and o$er "and6 to ensure

t"at t"e desin complete and clear8 !"e pattern o# c"ane s"ould et customer con#irmation8 Pattern +"en

issued s"all 'e a##i)ed +it" loo to identi#% and its distri'ution s"ould #ul#ill t"e #ormalities o# t"e release8

Construction units in construction site6 s"ould use e##ecti$e $ersion o# t"e dra+ins.

.=. %& û7 /制Ë 程ÑS用当 4P û 范K[r行范DE ，Düý0DE9

:"en t"e compan%s products in t"e desin and manu#acturin process o# usin t"e 4P product speci#ication

or ot"er industr% reulations6 to compl% +it" t"e #ollo+in reuirements




a）XbA管理 %c S用的 4P û 范/[r, BÝÞ目，L M# 3¬$来确号 t"e

science and tec"nolo% manaement o##ice ma&e director% #or used 4P product speci#ication and ot"er

#orein standards 6 clear t"e in#ormation suc" as t"e $ersion num'er.

'）bA管理 %c安þ O，ÿ月 , 文件的»ïÁ 行追，及掌握文件的 » （*+来况状

ê @勘 /»ï3）$ Science and tec"nolo% manaement o##ice arrane speciall%@assined personnel6

trac&in mont"l% update situation o# e)ternal #iles6 timel% rasp t"e #ile o# t"e status (includin additions6

corrections and updates6 etc.*.

c） , 文件 Ï Ð ，XbA 8 A O ，iÉ û / û制Ë所的Ê ，当来关来

° 制"8 的Ía{0 a$:"en c"anes in t"e e)ternal document6 '% t"e o##ice o# science and

tec"nolo% orani7ation related tec"nical personnel6 anal%sis o# t"e e##ects o# product desin and product

manu#acturin6 and #ormulate correspondin measures to implement.

d）A Y （ û Ñ心@A Ñ心）7S用, 文件，D7: 入 L ;@8 @! ! 来关

g 文件3A 文件Ñ，L è› , 文件的S用Á （Š @ @ DE3）0及›确来况参"

$ !ec"nical department6(product researc" and de$elopment center6 tec"nolo% researc" and de$elopment

center* in t"e use o# e)ternal #ile6 to t"e desin input speci#ications6 rele$ant dra+ins6 process documentation

and ot"er tec"nical documents6 clearl% mar&ed on t"e usae o# #orein documents (suc" as parameters6

structure6 test reuirements6 etc.* and t"e source.

e）! 是 , 文件有 » ，XA Y »所的， ß »的¬ Ð 8当来来并将

的A DE， PBw ž @Ï @ 38 ^ñ0 行$关 Especiall% +"en t"ere are c"anes in

t"e e)ternal document6 '% a c"ane in tec"nical department to identi#% t"e ris&s6 and t"ese c"anes into t"e

correspondin tec"nical reuirements and appro$al issued to t"e related units6 suc" as purc"asin6 production6

inspection s"all 'e per#ormed.

. 文件的î¹/ 理 Rec%clin and processin o# t"e #ile

..1 文件Æ M@撤 3IÆìã效@h ，文件管理 ^ 及 ÒÓž所有的S用s，áâ 用当，

Œ Ú>¹î， ¹î}~ X送íO $并并 :"en a #ile '% reason o# c"anin edition6

cancellation and #ailure or in$alid6 t"e #ile manaement unit s"ould timel% noti#% to all users6 to pre$ent

misuse6 and releasin records one '% one6 accordin to t"e record date 'ac& and sined '% to t"e people.

..2 ¹î的h 文件，7 ª 毁–，X文件的管理 ^7h 文件的¦.C{|§h ¨k，入

h 案 $ ¹î的h 文件， š› 理± ，Î› 文件的 PsPBw a 毁，# 清并填写

毁 $保密文件的毁用碎 3H5 理$ ,ac& o# in$alid #ile6 in #ront o# t"e temporaril% not

-




destro%ed6 '% t"e #ile manaement unit on t"e co$er o# in$alid #ile stamped +it" scrapped c"apter6 classi#ied

as in$alid #ile t%pe. !o reclaim t"e in$alid #ile6 s"ould "andle opinions6 list t"e #iles o# t"e appro$er #or

appro$al a#ter t"e implementation o# destruction6 and #ill in t"e destruction o# records. Destruction o#

con#idential document s"reddin +a%s suc" as processin s"ould 'e adopted.

..3 7¶· C Q的文件Dh ，X文件的 Z管理 ^ 撤 $网 Released on t"e I4> #ile is

in$alid6 t"e #ile under centrali7ed manaement unit is responsi'le #or t"e cancellation.

.. 有保6¿ 的K 有效文件f 7>起的ã效文件，文件的 Z ^°±w，RX文件的V有与

O7ã效的文件Cä§h ¨ ，保6 ^7 p已h 文件，ª] [ 有效文件ìh g参将

h的…˜$Preser$ation is o# $alue or +it" $alid documents "ad t"e #ailure o# #ile6 t"e #ile under centrali7ed

a#ter t"e% areed to '% t"e o+ner o# t"e #ile $oid mar&in on t"e #ailure o# t"e #ile6 sa$e t"e units in t"e

re#erence is in$alid #ile6 not to 'e mista&en as t"e 'asis o# +or& #or t"e e##ecti$e documents.

..9 \ ^/ 所ª保6<个 .. "=,的ã效@h 文件$ Eac" unit and places can not sa$e

in$alid or o'solete documents e)cept .. pro$isions .

9 8 文件/关 Rele$ant documents and records

9.1 8 文件关 rele$ant document

: û 控制程序;与$ Product desin and de$elopment control procedures

:g 管理程序;manaement procedure o# process desin

9.2 record

:文件 ŸÅ u;!"e #ile #or application #orm

:文件 /î¹ ;!"e distri'ution o# #iles/rec%clin records

:QHSE文件»¼Å u;!"e QHSE document c"ane application #orm

:QHSE管理系文件»¼ÒÓ ;体 QHSE manaement s%stem document c"ane notice

:文件毁 ; !"e destruction record

:文件ò ² u;!"e #ile 'orro+in reistration #orm

< 文件控制流程 Document control #lo+ c"art

附{ L94dditional remar&

#程序X 量安全保Y Â ，Â O9李燕 !"is procedure '% t"e ualit% and sa#et% o#

en$ironmental protection responsi'le #or t"e re$ision6 t"e re$ision5 Ii Hon%an

文件控制流程 document control #lo+ c"art9

10




11

制 ma&e

v audit

PB appro$al

Q issue

a carr%out

# #ilin

re$ie+

»¼Å填写 #ill

in c"ane appliction

#orm

文件控制流程 document control #lo+ c"art

%e

s

no

毁 destro%

8 ^关 /Y relati$e unit or department

c"anec

"ane




文件 ŸÅ u #ile recei$e application #orm

u S"eet no.9 RG/QHSE CXB2—01

号Serial no.

9

文件% #ile

name

文件号 #ile

serial no.

M#

edition

ŸIÆ（yï Ÿ ， èLI文件的i ）号 recei$e reason(+"en recei$e aain6note oriinal #ile

distri'ute no.9

Å O applicant9 }~ date9

所7 ^± Responsi'le unit opinion9

sinature9 }~ date9

PY （ PO）± 4ppro$al department(appro$al*opinion9

sinature9 }~ date9

文件 /î¹ #ile issue and rec%cle record

u S"eet no.9RG/QHSE CXB2—02

Serial no. 9号

序号

tem

文件%

;ile name

文件号

;ile no.

i 号

Distri'

ute no.

用O

/ ^

Recei$

er and

unit

issue record î¹ rec%cle record

¹

sin #or

}~

date

量"

no.

î

sin

'ac&

}~

date

量"

no.

12




QHSE文件»¼Å u QHSE #ile c"ane application #orm

u S"eet no.9 RG/QHSE CXB2—

03

Serial no. 9号

文件%

;ile name

文件号

#ile serial no.

M#

edition

»¼IÆ c"ane reason9

»¼ 容内 c"ane content9

Å O applicant9 }~ date9

所7 ^± Responsi'le unit opinion9

Sinature9 }~ date9

QHSE管理系文件»¼ÒÓ体 QHSE manae s%stem #ile notice o#

c"ane

u S"eet no.9 RG/QHSE CXB2—

0

文件管理 ^ ;ile manaer unit9 号 Serial no.9

文件% ;ile

name

文件号 #ile no. M#

edition

»¼ †

c"ane pae no.

»¼理X

c"ane reason

Â¼

C"ane

code

»¼– 容内

content 'e#ore c"ane »¼w 容内

content a#ter content

13




»¼O

C"aner

vO auditor PBO appro$er

} ~ date } ~ date } ~ date

文件毁 Record #or #ile destro%

u S"eet >o.9 RG/QHSE CXB2—09

毁}~Destro% date9 号 Serial no.9

序号 tem h 文件 %

o'solete #ile

name

号 serial

no.

M#

edition

份"

>o.

毁H5Destro% +a% è

焚毁

,urn

do+n

打

pla% t"e

pulp

碎

S"redd

ed

paper

Å ^

4pplied

unit

}~ date 毁O

destro% people

PBO

4ppro$ed

'%

}~ date O

Super$ision to

destro% people

文件ò ² uReistration s"eet #or #ile 'orro+ed

u S"eet >o.9 RG/QHSE CXB2—0< Serial

>p. 9号

ò 文件文件% 卷" ò 'orro+ return

1




}~

,orr

o+in

date

号

#ile

serial

no.

#ile name （）份

>o.

ò ^

'orro+

unit

ò O

'orro+

er

ò›O }~ date O

returner

¸¹O

recei$ed

'%

19

2、Document Control Procedure-英

Documents

Transcript of 2、Document Control Procedure-英