2021 Wedding Packages - sah-hah-lee.com€¦ · The Classic Wedding Package- May th1st - Oct 16 ,...

Sah-Hah-Lee Golf Course 17104 SE 130th Ave, Clackamas Oregon 97015 503-655-9249

2021

Wedding Packages

17104 SE 130th Ave

Clackamas Oregon 97045

503-655-9249

[email protected]/ Facebook: Sah-Hah-Lee Wedding and Event Pavilion

Located in Clackamas Oregon only 2 miles off I-205, along the banks of the Clackamas River.

We are a half an hour travel time from the airport and downtown locations with plenty of lodging

nearby. We are family owned and operated and have been in business for 30 years. We would

love the opportunity to show you our beautiful pavilion and give tours by appointment only. We

offer three different packages to meet different budgets, however we can customize it to make it

special for you. Check out our Facebook page for photos.

mailto:[email protected]/file:///C:/Users/Owner/Documents/Weddings%20and%20Events/2020%20Wedding%20and%20Events/Original%20Documents/Sah-Hah-Lee%20Wedding%20and%20Event%20Pavilion


The Classic Wedding Package- May 1st - Oct 16th, 2021

$3500 Saturdays $3,000 Friday and Sunday $2500 Monday-Thursday

Guest count up to 150 maximum (State Covid-19 rules might affect guest count)

8 Hours of Rental Time Decorate and Pictures 2-5pm / Ceremony and Reception 5-10pm

1 hour rehearsal time the day before wedding

Wheelchair accessible

Tables and black folding chairs

White Linens for all tables- placed and ready to decorate. (Caterer to supply linens and décor for buffet)

3 Hours to Decorate and Wedding Photography 2pm-5pm

5 hour Ceremony/Reception – 5pm-10pm

One hour for cleanup 10-11pm

Staging area for caterer’s food service and 12ft Granite counter for buffet style catering

Bar set up and one bartender, (serving beer, hard ciders, wine and champagne only) Alcohol not included.

Sound system, wireless microphone with stand for DYI music playlists.

15x15 Black slate dance floor

On site event manager to oversee the venue during your wedding.

Set up and tear down of tables, chairs, linens and help with organization of your items to take home.

Ceremony Area- On Deck of Pavilion or inside if inclement weather

Sah-Hah-Lee staff will greet your vendors as they arrive (flowers, cake, music and rentals).

Cake cutting service will be provided by our caterer

Wood Lantern Centerpieces and wood rounds that you can decorate

Unlimited Putt Putt golf for your guests entertainment 6pm-10pm- putter and ball

Dimmable Chandeliers, Café bistro lighting and twinkle lights

Catering Options- Not Included in Package price

1) Sah-Hah-Lee’s Preferred Caterer -Two Chicks and A Rooster Catering- owner Vicki Irish. Custom menus made just for you, includes staff, buffet style catering, catering linens, cake

cutting, and bussing of tables, set up and clean up, gratuity and nonalcoholic beverage

station. You will work directly with the caterer for consultation appointment, menu

selection, budget and signing of contract, located at their kitchen located in Milwaukie, OR.

Tastings are available upon request. 25% Deposit at booking, if less than 30 days 50% due.

2) Hire your own licensed caterer- $4.00 fee/person paid to Sah-Hah-Lee. This caterer must be preapproved by the event planner. Caterer must provide set up, clean

up, staff for buffet dinner, catering linens, bussing of tables, cake cutting and nonalcoholic

beverage service. Food must be ready to serve, no food prep allowed at the venue. Caterer

must follow all Covid guidelines that in place at time of service.

***Day of event insurance will need to be purchased. Eventhelper.com


Golf Course Ceremony Add on $1000.00

Seating for the number of guests May 1st –Oct 16th

Green Grass Ceremony on the Golf Course with Wood Arch you can decorate

Up to 150 white folding ceremony chairs includes set up and tear down

Lemon Water Station with white linen for your guests at ceremony site

Handicap Parking at ceremony site

Gift Table with linen at ceremony

10x20 White Bridal Tent with table, chairs and water service

1 Hour Rehearsal at Ceremony site the day before

Battery Powered Portable Microphone with stand and Speaker System for ceremony


2021 Budget Wedding Package $1800

Jan–April / Oct 17-Dec 30th Any Day of the Week

Total 6 Hours Venue is fully enclosed and heated

Includes

2 Hour Block for Decorations, Photography and Vendor arrival and deliveries

4 Hours Ceremony and Reception – event must end at 10pm

1 Hour rehearsal

Pavilion is fully enclosed and heated with 2100 sq. ft. of space

Onsite parking

Wheelchair accessible

All Tables and Chairs – 45”rounds, 6 ft. banquets and black folding chairs

White Linens for all tables- placed and ready to decorate

12ft granite counter for buffet style food service and catering food service staging area

On site event manager to oversee the venue

Staff to greet your vendors as they arrive with flowers, cake, music and rentals.

Bar set up and one bartender for 4 hours, serving beer, hard cider, wine and champagne only Alcohol must be purchased from Sah-Hah-Lee

15x15 black slate dance floor

Sound system, wireless microphone, Wi-Fi, and hook up for DYI playlists for music

Unlimited Putt Putt golf for your guests entertainment if weather allows

Set up and tear down of tables, chairs, linens and help with organization of your items to take home so you can exit without delay

Ceremony inside the Pavilion with guests seated at tables

His and Her Bathrooms

Bistro Café lights, twinkle lights and dimmable chandeliers

_____________________________________________________________________________________

Catering Options- Not Included in Package price

3) Sah-Hah-Lee’s Preferred Caterer -Two Chicks and A Rooster Catering- owner Vicki Irish. Custom menus made just for you, includes staff, buffet style catering, catering linens, cake cutting,

and bussing of tables, set up and clean up, gratuity and nonalcoholic beverage station. You will work

directly with the caterer for consultation appointment, menu selection, budget and signing of

contract, located at their kitchen located in Milwaukie, OR.

Tastings are available upon request. 25% Deposit at booking, if less than 30 days 50% due.

4) Hire your own licensed caterer- $4.00 fee/person paid to Sah-Hah-Lee. This caterer must be preapproved by the event planner. Caterer must provide set up, clean up, staff

for buffet dinner, catering linens, bussing of tables, cake cutting and nonalcoholic beverage service.

Food must be ready to serve, no food prep allowed at the venue. Covid guidelines strictly enforced.

***Day of event insurance will need to be purchased. Eventhelper.com


Not Included in Packages

Day of Event Wedding Liability Insurance-“The Event Helper”www.eventhelper.com

You will need coverage up to $1,000,000 for each occurrence and liquor liability. You may also

want to purchase cancelation insurance for an additional price. This covers the venue and couple

against injuries and property damage, liquor liability to protect against alcohol-related accidents

(alcohol insurance for weddings). Venue must be named as additional insured as well as venue

owners named as well. You must have this purchased and emailed to venue by the rehearsal.

Event planner will email you a pre filled out form for you to purchase on line. Cost is based on

your number of guests and typically runs $60- $150.

Day of Coordinator- Our event planner will meet with you up to 3 times to guide you in your

planning. Day of wedding the event planner is here to make sure the venue running smoothly.

We highly encourage you to hire a professional day of coordinator so your wedding is perfect.

Please see our list of preferred vendors that would love to help you with all your days needs so

you can enjoy your day without stress.

Officiant- We recommend that you hire a professional officiant that will run your rehearsal

practice and ceremony. You have one hour, so you will need to be organized and on time. If a

family member is your officiant, we strongly suggest you hire a day of planner that will also be

available to help with your rehearsal. Our venue manager will be in attendance, however will not

be expected to guide your rehearsal.

Catering – Two Chicks and Rooster our preferred caterer

You will work directly with the catering company and sign a contract with them directly.

Consultation -you will set up an appointment to go over menu selection and budget at

their kitchen located in Milwaukie Oregon. Tastings available by request.

Contract –

25% deposit is required to hold the date unless date is less than 30 days, then a 50%

deposit will be required.

Guaranteed minimum guest count refers to the minimum number of guests client will pay

for, as agreed to by client. The final guest count is to be provided to caterer no later than

14 days prior to event. Final cost will be calculated and conveyed to client at that time.

Guaranteed Minimum Guest Count & Time Duration The fees and pricing quoted for your event are estimates based on the client’s guaranteed

minimum guest count and guaranteed time duration. Additional changes may incur

additional charges. No changes allowed within 14 days of event. The caterer reserves the

right to charge a fair price for additional food, drink, labor and services required. If fewer

guests attend or less time is needed, the caterer will still be paid according to the

guaranteed minimum guest count and time duration.

Remember to include your working vendors with a meal- (Photographer and D.J.)

Cancellations Upon cancellation of the caterer’s services before 31 days of the planned event date, a

full refund of the deposit will be supplied. If the caterer’s services are canceled 30 to 14

days of the event, 50% of the deposit will be refunded. If cancellation notice is given less

than 14 days before the event, no refund of the deposit will be supplied.


Leftover Food Caterer will provide packaging for small quantities of leftovers. Our staff will pack

leftovers, assuming they determine the food can be safely consumed at a later time.

Buffet foods can deteriorate quickly, for your protection; our staff will use caution.

Hiring your own caterer- Hire your own licensed caterer- $4.00 fee/person paid to Sah-Hah-Lee. This caterer must be preapproved

by the event planner. Caterer must provide set up, clean up, staff for buffet dinner, catering linens,

bussing of tables, cake cutting and nonalcoholic beverage service. Food must be ready to serve, no food

prep allowed at the venue. Covid guidelines strictly enforced. See list of pre-approved caterers.

Additional Information

Other Events- We are a public golf facility and there may be additional events being held at the

golf course at the same time as your event.

Payments to Venue

Deposit - $1,000 (nonrefundable) deposit to ensure your selected date.

Balance of Wedding Package is due 3 months prior to wedding date.

Final Payment is due 30 days prior to your event for alcohol, gratuities and any additional items

not yet included. All details will be discussed and finalized at this time.

Damage Deposit (refundable) $500 due at final payment 30 days before event, in cash or check.

Refund of Damage Deposit will come after the Pavilion has been checked for damages. You will

receive check in the mail within 2 weeks after your event minus any damages.

Bar Services

Our liquor license states that all alcohol must be purchased through Sah-Hah-Lee.

We are allowed to serve Beer, Hard Ciders and Seltzers, Wine and Champagne. No hard alcohol.

No outside alcohol is permitted to be consumed on our premises and anytime. Any hard alcohol

will be confiscated and not returned to you. We have the right to end your event for violation of

this policy with NO Refund.

Includes one bartender for your event in the package. 75-150 guests require a 2nd Bartender at

$75 fee.

At Sah-Hah-Lee we believe in drinking responsibly and reserve the right to refuse service to

anyone. All guest will need to provide I.D. if asked.

20% gratuity is added to all bar services

Plastic Beer and Wine cups are provided with basic bar set up, napkins and condiments

If you prefer glassware for Beer, Wine and Champagne glasses then we can arrange rental

service to provide them for a fee.

Refunds for Weddings and Bar Services

Deposit is non-refundable. If you need to cancel your date then you will lose your deposit.

Balance of Wedding Package is due 3 months prior to wedding date. If you need to cancel

wedding once you have made this payment, there is NO refund.


Final Payment is due 30 days from wedding date. If you need to cancel the wedding at this time,

then you will only receive a refund on alcohol that has not been ordered or purchased. You will

lose full payment made for wedding package.

14 days before wedding, alcohol orders have been placed. There will be NO refunds.

Rentals- that have been ordered for you will follow the rental company’s guideline for refunds

for cancelations. You will be responsible to pay what is stated on the company’s contract if

canceled.

Decorations-

We suggest you have a team of family and friends or hire a professional for the decorating of the

venue. Decorating during designated time only, if you arrive early there will be a $100/hr. fee

added to your bill.

We do not allow anything that would damage any surface. Please discuss your ideas with planner

before purchasing any items if you are unsure. No tape, nails, tacks, staples or glue or any kind.

Table center pieces- we recommend low and sturdy vases in case of wind.

We allow candles and tea lights, they will need to be placed inside glass votive, hurricane or

lantern.

Sah-Hah-Lee provides wooden lanterns as centerpieces (optional) that you may use and decorate.

No Confetti or anything that is not biodegradable that would require picking up. Please no fake

flower petals, candy with wrappers, or plastic confetti.

Sparklers send offs are allowed on concrete with proper metal container for wire disposal.

There could be a charge if unauthorized items are used, and will be deducted from damage

deposit.

Vendors Arriving/ Departing

Set up during designated time slot, no exceptions. No blocking driveway at any time.

Our staff will be here to greet your vendors as they arrive.

Please stagger arrival times and have them pull behind the pavilion to unload their vehicles.

Please notify event planner of all vendors that will be arriving and any special set up needed.

Vendors must remove all equipment from the premises at the end of event.

All events end at 10pm.

Parking

We have plenty of parking for your event, but please encourage your guests to carpool.

We will lock the gate to the parking lot once all the guests have left. Please notify the event

planner if any of your guests plan to leave a car overnight, with a description of the car. Any

guest can pick up their car early the next morning.

Pavilion in the Summer Months


12 foot granite counter for catering

Ceremony on the Golf Course can be added to Classic Package

Includes unlimited putt putt golf for entertainment for your guests, located next to pavilion.


Tables come with white linens and wooden lantern with fairly lights. You add the additional

décor or floral.

Sweetheart table view of all your guests and lots of twinkle lights


Deck for Ceremony or additional seating for guests.

Venue is flexible with different types of seating arrangements/ Ceremony inside Pavilion


Classic Wedding Package- Deck of Pavilion Ceremony.

Colder Months- Pavilion is fully enclosed and heated


Bar set up with one bartender, serving beer, wine and champagne.

Beautiful Areas for Wedding Photography


Weddings for all seasons and budgets

Contact Tracy for a tour at [email protected] or 503-655-9249

Find us on Facebook- www.facebook.com/sahhahleeweddingandeventspavilion

mailto:[email protected]://www.facebook.com/sahhahleeweddingandeventspavilion


2020 Sah-Hah-Lee Recommended Vendors

Catering for Sah-Hah-Lee is by –Two Chicks and A Rooster- Vicki Irish

[email protected] 17421 SE McLoughlin Blvd., Milwaukie, OR 97267

503-407-7915

www.tcrcatering.com

Pre Approved Caterers-

Devine Catering- Rob Lester 503-347-7783 [email protected]

Chef Du Jour Catering- Colette Rudishauser 503-222-4553 www.chefdujourcatering.com

Busy Bee Catering –Jan Ostrom 503-622-6743 [email protected]

Premier Catering – Michael www.premierecatering.biz 503-235-0274

___________________________________________________________________________

Day of Coordination/Styling

Krystal Clear Events – Krystal www.krystleclearevents.com

Periwinkle Events NW - Shannon Huffman- 503-481-3555 [email protected]

A Little Grace, A Little Lace Events Lacy Kalberer 503-709-1910 alittlegracealittlelace.com

Devine Events- Samantha Wright 503-381-4478 [email protected]

Officiant, Clergy –

Heart Rock Ceremonies- Theresa Tuffli 503-705-7346 heartrockceremonies.com

Radiant Touch, Oregon City - Beverly Mason 971-570-5121 theradianttouch.com

Diva Matters Ministry- Rev. Dee Richardson 503-998-7481 divamattersministry.com

ECMatrimony Ernie Claeson 503-819-4257 cmatrimony.com

Rev. Elizabeth Durant 503-946-1042 [email protected]

Photographers:

Kalahan Kayla 530-262-5902 www.kalahankaylaphotography.com

Andrea Zajonc 813-325-9830 www.adreazajonc.com

Northwest Wedding Photography- 541-993-0875 northwestweddingphotography.com

Grey Hawk Photography- 503-863-1997

Sightglass Photography- Amber and Eric (360)521-9486 [email protected]

Here and Now Photography- Natalie 210-243-7175 https://www.heretodayphoto.com

Cake/ Dessert

Fat Cupcake- 13203 172nd Ave Happy Valley971-224-4286 [email protected]

Helen Bernhard Bakery 1717 NE Broadway Portland, OR 97232 503-287-1251

Nothing Bundt Cakes- Sunnyside Happy Valley

Tres Belle Cookie and Desserts 503-341-6014

Lux Sucre Desserts- Brandon and Chanelle .luxsucre.com 503-694-2321 Wilsonville

mailto:[email protected]://www.tcrcatering.com/http://www.chefdujourcatering.com/mailto:[email protected]://www.premierecatering.biz/tel:503-235-0274file:///C:/Users/Owner/Documents/Weddings%20and%20Events/2019%20Wedding%20and%20Events/Original%20Documents/www.krystleclearevents.commailto:[email protected]:[email protected]:///C:/Users/Owner/Documents/Weddings%20and%20Events/2019%20Wedding%20and%20Events/Original%20Documents/www.heartrockceremonies.comfile:///C:/Users/Owner/Documents/Weddings%20and%20Events/2019%20Wedding%20and%20Events/Original%20Documents/www.theradianttouch.comfile:///C:/Users/Owner/Documents/Weddings%20and%20Events/2019%20Wedding%20and%20Events/Original%20Documents/www.divamattersministry.comhttp://www.kalahankaylaphotography.com/http://www.adreazajonc.com/https://www.heretodayphoto.com/


The Mobil Scoop Shop 503-475-6695 themobilscoopshop.com

Nineteen 27 Smore’s- 503-334-8080 1927smores.com

Pacific Perks Espresso Cart- Natalie 360-852-8542 pacificperkscoffee.com

DJ’s

John Ross Music Live and D.J .503-515-3559 johnrossmusic.com

NW Mobil DJ Service – Kevin Venables 503-380-6319

Ryan Love- Love your D.J.- http://loveyourdj.squarespace.com

Pure Vison D.J. - Jared Berglund www.purevisiondj.com 503-720-1673

Event Team D.J.-503-380-9479 [email protected] www.eventteament.com

The Aussie D.J.-Gavin Bruhn 503-302-4819 theaussiedj.com

Great Beginning DJ Service – Brandon Tjaden 503-998-8768 [email protected]

Musicians:

Whispering Roses- 503-915-8013 www.whisperingroses.net

Notes of Celebration- Linda Smith 503 -645-2763 [email protected]

Jason Matthew Thomas – Professional Guitarist 503-703-5951 [email protected]

24/7 Band – Vic Sorisio 360-600-9101 female singer and keyboard

James Clem- American Roots Music www.jamesclem.com 503-493-2424

Rentals-

Bridgewood Event Rentals - 503-656-9857 www.bridgewoodevents.com

Cordial Events Audra Jones 503-658-1627 www.cordialevents.net [email protected]

For The Love of Pete- Salem - 503-391-8113 fortheloveofpeterentals.com

Power of Love Rentals Erin (971) 266-3119 https://www.powerofloverentals.com/.

Hey Halle Chalkboard and Sign Design- Paige 503-706-1536 heyhalle.com

Florists-

Crystal Lillies – Crystal 503-221-7701 http://crystallilies.com

Flowers by Alana (360) 450-9411 flowersbyalana.com/

Flowers by Vanessa – Vanessa 503-730-9430 Happy Valley

Sparklers- Loveweddingsparklers.com

Gown Preservation- Mt Hood Cleaners in Sandy

Make up Artist –

Pure Elegance by Sarahi Welton 971-404-4193

Jovana Combs Beauty 503-887-9746 jovanacombsbeauty.com
file:///C:/Users/Owner/Documents/Weddings%20and%20Events/2019%20Wedding%20and%20Events/Original%20Documents/.-%20http:/loveyourdj.squarespace.comhttp://www.purevisiondj.com/mailto:[email protected]:///C:/Users/Owner/Documents/Weddings%20and%20Events/2019%20Wedding%20and%20Events/Original%20Documents/www.eventteament.commailto:[email protected]:///C:/Users/Owner/Documents/Weddings%20and%20Events/2019%20Wedding%20and%20Events/Original%20Documents/8013%20%20%20www.whisperingroses.netfile:///C:/Users/Owner/Documents/Weddings%20and%20Events/2019%20Wedding%20and%20Events/Original%20Documents/[email protected]://www.jamesclem.com/file:///C:/Users/Owner/Documents/Weddings%20and%20Events/2019%20Wedding%20and%20Events/Original%20Documents/www.bridgewoodevents.comfile:///C:/Users/Owner/Documents/Weddings%20and%20Events/2019%20Wedding%20and%20Events/Original%20Documents/www.cordialevents.nettel:+19712663119http://crystallilies.com/https://l.facebook.com/l.php?u=http%3A%2F%2Fflowersbyalana.com%2F%3Ffbclid%3DIwAR2NnC-Wc0jUz0LGFZCuVJ3gmY81ClG7X5QH4qat0U8EBiOTxR-UwiReyyY&h=AT2CQN-juWYLpwTR1AcdCyiRy8lGEzFi3tzPBYjFfNG8mxTVm7MpbYfa0eIMONZfiL-KW2d3EcwKezAs2P18mrXje8A2f1PkqI0cSPd61Sci0Yt623nXMrUhrrN3GK116g

2021 Wedding Packages - sah-hah-lee.com€¦ · The Classic Wedding Package- May th1st - Oct 16 ,...

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