2018 Boulé Workbook - s3-us-west-2. · PDF fileSouvenir Journal Guidelines and Contract...
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JULY 18-22, 2018 BOULÉ WORKBOOK 2018
Transcript of 2018 Boulé Workbook - s3-us-west-2. · PDF fileSouvenir Journal Guidelines and Contract...
JULY 18-22, 2018
BOULÉ WORKBOOK2018
INSIDE THIS GUIDE
CONTENTSSouvenir Journal Guidelines and Contract 4
Proposed Recommendations 6
Proposed Resolutions 7
Boulé Committee Volunteers 8
Chapter Necrology Report 9
Old School/New School Stroll-Off Competition Guidelines 10
Old School/New School Stroll-Off Competition Guidelines Form 11
Voting Delegate Form 12
Change of Voting Status Form 13
Zeta Dove Application 14
Scrapbook Form 15
Sample Letter for Undergraduate Requesting Funding 16
Grand Boulé Awards 17
Grand Boulé Z-HOPE Project 19
Myrtle and Viola Tyler National Legacy Club 20
Get Engaged 21
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JULY 18-22, 2018THEZETAWAY.COM
MEMORANDUM
TO: ALL FINANCIAL CHAPTERS
FROM: MARY BREAUX WRIGHT, INTERNATIONAL GRAND BASILEUS
RE: 2018 GRAND BOULÉ OFFICIAL WORKBOOK
Greetings Sorors,
It is an exciting time for Zeta as we continue “Building on the Principles of Zeta While Blazing New Paths”. We are pleased to host the 2018 Grand Boulé in New Orleans, Louisiana, also known as the “The Big Easy”. The Boulé theme is “THE ZETA WAY • Sisters Loved | Principles Lived | Paths Blazed.”
Your official 2018 Grand Boulé Workbook provides important information to assist your preparation for the convention. This workbook should be copied and shared with each financial chapter member. Please read the contents of this workbook carefully and adhere to all instructions and deadlines. Late forms will not be accepted. Please direct all your questions to the National Headquarters staff.
I look forward to greeting you in New Orleans, Louisiana and we will “laissez les bon temps rouler”!
Serving for the Love of Zeta!
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• We recommend saving your ad as a high resolution PDF. You mayalso upload the file in the following types: jpg, jpeg, tif, tiff, eps, ai and png.
• Minimum resolution is 300 dpi.
• Ads should be CMYK Color only. Ads not in CMYK may appear differentwhen printed.
• Fonts: PDF – All Fonts must be embedded/outlined. EPS/AI – All Fontsmust be outlined.
• MICROSOFT WORD, POWERPOINT, OR PUBLISHER DOCUMENTSare not recommended. We cannot guarantee that the appearance of your adwill print the same.
• Zeta Phi Beta Sorority, Incorporated assumes no responsibility for originalartwork.
• Deadline: April 15, 2018
• Questions: [email protected]
• Make payment to Zeta Phi Beta Sorority, Incorporated and mail
payments to:Zeta Phi Beta Sorority, IncorporatedAttn: Boulé Souvenir Journal1734 New Hampshire Avenue NW, Washington, DC 20009
SOUVENIR JOURNAL
SUBMISSION GUIDELINESAll ads must be submitted electronically to:thezetaway.com/journal (preferred - Available Jan. 22, 2018) or [email protected]
ONLINE ENTRIES:FULL PAYMENT is required if submitting through the online form. Ads without payment will not be accepted.
AD SPECS AND REQUIREMENTS
PLEASE SHARE WITH YOUR DESIGNER.
2016 SAMPLE JOURNAL ADS
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Individual/Chapter/Organization Name:
Street Address: City: State: Zip:
Daytime Phone: Evening Phone:
Name of Submitter: Email:
SOUVENIR JOURNALADVERTISING CONTRACTDeadline: April 15, 2018Email form to: [email protected]
PAYMENT OPTIONSYour signature below authorizes Zeta Phi Beta Sorority, Incorporated to charge your credit card the total payment due and acknowledges your understanding of all registration policies associated with this convention. Zeta Phi Beta Sorority, Incorporated reserves the right to charge the correct amount if different from the total amount due. MAKE MONEY ORDERS/CASHIER’S/CERTIFIED CHECKS PAYABLE TO ZETA PHI BETA SORORITY. FULL PAYMENT (U.S. FUNDS DRAWN ON A U.S. BANK) IS REQUIRED NO LATER THAN APRIL 15, 2018.
VISA MASTER CARD DISCOVER AMEX CASHIER’S/CERTIFIED CHECK/MONEY ORDER
CARDHOLDER’S NAME ___________________________________________________ CARD NUMBER _________________________________ EXP DATE ________ CVV/CVC _________
BILLING ADDRESS _____________________________________________________________________________CITY_____________________ STATE ___________ ZIP _________________
AUTHORIZED SIGNATURE ______________________________________________ DATE ________________ Total Amount to Bill Your Card $ ________________
GENERAL INFORMATION
ZETA REGION/STATE/CHAPTER
ZETA
AMICAE AUXILIARY
NON-PROFIT
PARTNER
CORPORATE
AMICETTE AUXILIARY
PEARLETTE AUXILIARY
INDIVIDUAL
ARCHONETTE AUXILIARY
CHECK APPLICABLE BOX BELOW
NATIONAL OFFICE USE ONLY
Received by: Date Received: Amount Received:
Souvenir Journal Rates
BUSINESS TYPE FEE AD SIZE SELECT ONE
Corporate/Business
$1,000.00 Full Page
$600 Half Page
$350 Quarter Page
Individuals/MembersChapters/States/Regions
Non-Profit/Partners
$400 Full Page
$300 Half Page
$150 Quarter Page
Corporate/Non-Profit/Partners
$2,000.00 Inside Front Cover
$2,000.00 Inside Back Cover
$2,500.00 Outside Back Cover
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PROPOSED RECOMMENDATIONS (Duplicate this form as necessary. Use one form per proposed recommendation.)
A recommendation is a proposal for the membership to consider. The National Executive Board, regions, states and financial chapters may propose recommendations to be considered at the 2018 Grand Boulé. The Recommendations Committee will review all proposed recommendations and report them to the body during the Business Session.
Recommendation and rationale:
We hereby certify that this proposed recommendation was approved on the day of , 2018 at the regular meeting of the
NEB/Region/State/Chapter.
Address: City: State: Zip:
Name: Signature:
Daytime Phone: Evening Phone: Cell Phone:
Email Address:
REGIONAL DIRECTOR/STATE DIRECTOR/CHAPTER BASILEUS (WHICHEVER IS APPLICABLE):
Name: Signature:
Daytime Phone: Evening Phone: Cell Phone:
Email Address:
GRAMMATEUS:
Deadline: April 1, 2018SUBMIT FORM ELECTRONICALLY TO:
Keisha Smith, National Recommendations Chairman [email protected]
SIGNATURES (TWO SIGNATURES OF OFFICERS, BASED ON THE LEVEL AT WHICH THIS PROPOSAL IS SUBMITTED.)
• Chapter Basileus and Chapter Grammateus
• State Director and State Grammateus
• Regional Director and Regional Grammateus
• Chairman, National Executive Board and National Grammateus
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PROPOSED RESOLUTIONS (Duplicate this form as necessary. Use one form per proposed resolution.)
The National Executive Board, Regions, States and financial chapters may propose resolutions to be considered at the 2018 Grand Boulé. The National Resolutions Coordinator will review all proposed resolutions and report them to the body during the Business Session.
Recommendation and rationale:
We hereby certify that this proposed resolution was approved on the day of , 2017/2018 at the regular meeting of the
NEB/Region/State/Chapter.
Address: City: State: Zip:
Name: Signature:
Daytime Phone: Evening Phone: Cell Phone:
Email Address:
NATIONAL OFFICER/REGIONAL DIRECTOR/STATE DIRECTOR/CHAPTER BASILEUS (WHICHEVER IS APPLICABLE):
Name: Signature:
Daytime Phone: Evening Phone: Cell Phone:
Email Address:
GRAMMATEUS:
Deadline: April 1, 2018SUBMIT FORM ELECTRONICALLY TO:
Gina Merritt-Epps, Esq., National Resolutions Coordinator [email protected]
SIGNATURES (TWO SIGNATURES OF OFFICERS, BASED ON THE LEVEL AT WHICH THIS PROPOSAL IS SUBMITTED.)
• Chapter Basileus and Chapter Grammateus
• State Director and State Grammateus
• Regional Director and Regional Grammateus
• Chairman, National Executive Board and National Grammateus
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BOULÉ COMMITTEE VOLUNTEERS Deadline: April 15, 2018SUBMIT FORM ELECTRONICALLY TO:
Christine [email protected]
Please list the name of Sorors planning to attend the 2018 Grand Boulé who are interested in serving on one of the Boulé Committees named below.
AVAILABLE COMMITTEES
• Recommendations• Resolutions • Scrapbooks/Multimedia Presentations
Name of Soror Member No. Address Phone Number Email Address Committee
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The following members of Zeta Phi Beta are to be designated as “Triumphant” during the 2018 Grand Boulé Necrology Ceremony. Amicae Auxiliary and Youth Auxiliary members are also to be listed. List the names of those who have passed since the 2016 Grand Boulé.
CHAPTER NECROLOGY REPORT Deadline: April 15, 2018SUBMIT FORM ELECTRONICALLY TO:
Carrie Knotts-Jackson, National Director of Necrology [email protected]
Full Name Member Category Date
Chapter Name: City: State:
Chapter Basileus: Region: Date Submitted:
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The old school/new school stroll-off competition will showcase teams demonstrating their agility, creativity and understanding of rhythm and dance as they show precision, synchronization, originality, and showmanship.
QUALIFICATIONS• Each participant must be a registered Boulé attendee.
• Each participant must be a member of a financial chapter or auxiliarygroup.
GUIDELINES• Each group’s routine must be a minimum of 60 seconds and
cannot exceed 3 minutes.
• Your introduction, show, exit are all to be included in the 3 minutes.One point will be deducted from your final score for every minute thatexceeds the allotted 3 minutes. Note: Time will begin once the firstperson steps on stage or when the team’s song begins, whichever isfirst.
• All teams must have a uniform that is tasteful and befitting to finerwomen.
• All music is to be free from explicit, profane and vulgar lyrics. Please beprepared to provide your music in MP3 and a CD backup. Provide 2copies of the CD one for the show and one for pre-screening purposes.
• Profane, vulgar gestures or movements during the show will lead toan immediate disqualification. Zeta Phi Beta Sorority, Incorporatedreserves the right to disqualify teams with inappropriate uniforms,routines including vulgar language, or for any reason it deemsnecessary.
• The order of appearance will be determined by a random drawing atcheck-in on the day of the show. There will be no swapping of timeslotsor altering of time slots.
OLD SCHOOL /NEW SCHOOL STROLL-OFF COMPETITION GUIDELINES
• Overall Presentation 5 points
• Show’s Theme 5 points
• Precision of Steps 5 points
• Difficulty of Steps 5 points
• Adhere to time requirement 5 points
• Entrance and Exit 5 points
• Uniforms/Appearance 5 points
• Synchronization 5 points
• Originality 5 points
• Crowd Participation 5 points
TOTAL 50 POINTS
JUDGING CRITERIA
COMPETITION PRIZES
$5001ST Place
$3002ND Place
$2003RD Place
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Group Name:
Contact Name: Email Address:
Address: City: State: Zip:
Daytime Phone: Evening Phone: Cell Phone:
GENERAL INFORMATION
OLD SCHOOL /NEW SCHOOL STROLL-OFF COMPETITION REGISTRATION FORM
Deadline: April 16, 2018SUBMIT FORM ELECTRONICALLY TO:
Jorelle S. Green, Stroll-Step Competition Hostess [email protected]
Full Name Chapter Name Region
LIST NAMES OF FINANCIAL MEMBERS PARTICIPATING:
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VOTING DELEGATE FORM Deadline: April 15, 2018SUBMIT FORM ELECTRONICALLY TO:
Rebecca Jackson, Executive [email protected]
Please indicate below the voting delegates that will be your chapter representatives at the 2018 Grand Boulé. Please retain a copy for your chapter records.
Chapter Name: Region:
Mailing Address: City: State: Zip:
Email Address:
Chapter Basileus:
Address: City: State: Zip:
Email Address:
Daytime Phone: Evening Phone: Cell Phone:
MEMBERS TO DELEGATE RATIOS PER THE CONSTITUTION:
1 TO 4 MEMBERS = 1 VOTE
5 TO 25 MEMBERS = 2 VOTES
26 TO 50 MEMBERS = 4 VOTES
51+ MEMBERS = 6 VOTES
PLEASE NOTE: All Voting Delegates listed below must be financial on all levels of the Sorority and be registered for the Boulé . Please do not list life members (of any level) on this form.
Delegate #1: Member ID:
Delegate #2: Member ID:
Delegate #3: Member ID:
Delegate #4: Member ID:
Delegate #5: Member ID:
Delegate #6: Member ID:
Current Basileus’ Signature: Date:
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CHANGE OF VOTING STATUS FORM Deadline: 5PM CST ⋅ JULY 18, 2018
Only a Chapter Basileus, State Director or Regional Director can authorize a Change in Voting Status. Sorors requesting a change in voting status must have their Chapter Basileus, State Director or Regional Director accompany them to the Credentials Booth to deliver the Voting Status Change Form.
THIS IS TO REQUEST A CHANGE IN VOTING STATUS.
CHECK CURRENT STATUS
PLEASE CHANGE VOTING STATUS TO THE FOLLOWING:
National Executive Board Member Voting Delegate
State Director
Life Member
Non-Voting Member
National Executive Board Member Voting Delegate
State Director
Life Member
Non-Voting Member
CHECK CURRENT STATUS
PLEASE CHANGE VOTING STATUS TO THE FOLLOWING:
National Executive Board Member Voting Delegate
State Director
Life Member
Non-Voting Member
National Executive Board Member Voting Delegate
State Director
Life Member
Non-Voting Member
Chapter Name: State: Region:
CURRENT SOROR First Name: Last Name:
NEW SOROR First Name: Last Name:
Name: Position: Signature:(Must be Chapter Basileus, State Director, Regional Director)
DO NOT WRITE BELOW THIS LINE – NATIONAL HQ & BOULÉ REGISTRATION USE ONLY
Date/Time: System Updated By: Old Badge Received/New Badge Issued by:
APPROVED BY
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ZETA DOVE APPLICATION Deadline: April 15, 2018SUBMIT FORM ELECTRONICALLY TO:
Melissa J. Barnes, National Director of Zeta [email protected]
Submit the name of sorors who will have at least 50 years of Zeta service in 2018, or joined in 1966 or before, and have not been acknowledged at a previous Boulé. Please forward a completed copy of this form to your Regional Dove Coordinator.
Name of Dove: Date of Birth:
Current Address: City: State: Zip:
Phone: Email Address:
Zeta Initiation Date: Zeta Initiation Chapter:
Current Chapter: Region:
ZETA PROFILE
MEMBERSHIP STATUS
Golden Life Member Life MemberDiamond Life Member Graduate MemberPlatinum Life Member
Current Chapter Basileus: Email Address:
Chapter Address: City: State: Zip:
Have you been recognized as a Dove at a Boulé? If yes, what year: Yes No Year
Will you attend the 2018 Grand Boulé in New Orleans, Louisiana? Yes No
List Your Notable Achievements/Recognitions in Zeta:
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Please submit your chapter’s scrapbook and this completed form on-site at the 2018 Grand Boulé on Wednesday, July 18, 2018. Chapters are responsible for all shipping and handling expenses. Zeta Phi Beta Sorority, Incorporated National Headquarters will not be liable for any damage to scrapbooks. After the official judging, all chapters should retrieve their scrapbooks or they will be discarded. Scrapbook guidelines are on pages 22-24.FOR TRACKING PURPOSES ONLY, PLEASE SEND A COPY OF THIS FORM VIA EMAIL.
SCRAPBOOK FORM Deadline: July 18, 2018SUBMIT FORM ELECTRONICALLY TO:
Jasmine Smith, Scrapbook Chairman [email protected]
Chapter/Auxiliary Name: Contact Name:
Region: Chapter State:
Current Address: City: State: Zip:
Hotel: Room #: Cell Phone:
Email Address:
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SAMPLE LETTER FOR UNDERGRADUATES TO REQUEST FUNDING FROM THE UNIVERSITY
{Name} (Use proper title, i.e. Dr., Dean, Mr., Ms.){Title}{University Name}{Address){City, State, Zip Code}
Dear {Name}:
I am (name) , {a member or your chapter office title} of {chapter name} Chapter of Zeta Phi Beta Sorority, Incorporated. I am writing to request funding to attend our National Boulé 2018.
The Zeta Phi Beta Sorority, Incorporated Boulé 2018 will be held July 18-22, 2018, in New Orleans, LA. We are anticipating over thirty-five hundred members at the Boulé. Our chapter members would very much like to represent {chapter name} and the University at the Boulé.
Our participation in this Boulé will provide us opportunities to grow as leaders. Information will be abounding. We will gain firsthand knowledge on how Zeta Phi Beta operates on the national level, and attend several business sessions and workshops. We will also have the ability to network with women from all walks of life, i.e., doctors, educators, social workers, nurses, professors and more importantly, our state, regional and national leaders who nurture and support us.
We are requesting funds to cover the following expenses related to the Boulé:
Boulé Registration - $
Plane Ticket/Mileage - $ (If flying, don’t forget luggage fees and if driving, check the University rate for reimbursement)
Hotel - $ (Include cost per day and number of nights staying in the hotel. Don’t forget to include taxes)
Meals - $ (Include only meals that are not covered in the Boulé registration)
TOTAL EXPENSES - $
The deadline for registration is {registration deadline date}. The first night’s deposit for the hotel is required upon making a reservation.
Thank you for your consideration of this matter and I look forward to hearing from you soon.
Sincerely,
{Name,}
{Title}
Enclosure: registration form, plane ticket quote/estimate and hotel information sheet with prices.
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GRAND BOULÉ AWARDSMOD March for Babies - Awards will be given to chapters, auxiliaries, individuals, states and regions who raised the most money during the 2017and 2018 national campaigns based on fundraising totals provided by the National March of Dimes office.
St. Jude Children’s Research Hospital – This award will be given to the chapters, states, and regions who raised the most money during the 2017-2018 and 2018-2019 sorority year. Reports from St. Jude Children’s Research Hospital and/or Z-HOPE reporting will be used to determine winners.
Z-HOPE – This award will be given to the chapters who have the highest number of Z-HOPE points earned. Regional Z-HOPE Coordinators must submit the national Z-HOPE report to the National Z-HOPE Coordinator at [email protected] by May 31, 2018.
American Cancer Society – This award will be given to the chapters, sorors, states and regions who raised the most money for Relay for Life and/or Making Strides Against Breast Cancer in 2017-2018 and 2018-2019.
U.S. Fish and Wildlife Service, Refuge System – Chapters that have visited a Refuge since Boulé 2016 will be recognized. Chapters must submit the Z-HOPE Reporting Form by the requested deadline to their State Coordinator. Include the name of the Refuge, city and state. To confirm receipt of your chapter’s participation, contact Soror Rauchelle Jones at [email protected] by May 31, 2018.
Excellence in Elder Care Programming Award – This award will be given to chapters completing their one required women’s program and one required senior’s program based on the Z-HOPE reports submitted. The programming must pertain to one of the four areas outlined in the Elder Care Initiative. It must be creative, informative/educational and enhance the well-being of seniors mentally, spiritually or physically. Chapters should list any funding or grants received for their program, sponsorships and collaborations. Submit documentation which will show the breadth and depth of your programming. Examples: flyers, programs, pictures, newspaper clippings, etc. to Soror T. Diane Surgeon, Esq., at [email protected] by April 15, 2018.
Membership Awards - Membership awards will be given based on criteria established by the National First Anti-Basileus.
The Best Dressed Nest Award – This award recognizes Nests that embody the “spirit” of a Nursery. All Nests should be attractive, inviting and encouraging to mothers. The following judging criteria will be used:
• The Nests must have reported in 2017 and 2018. Nests which opened in 2017 are eligible.• Offered both the required education and incentive components.• Used the required Stork’s Nest curriculum.• Submitted pictures including more than one angle of the Nest. Pictures should include inside and outside. All submissions should be sent to
[email protected] by April 15, 2018.
Stork’s Nest Award – This award recognizes Nests that have shown exemplary operational procedures while providing service to our clients. At a minimum, the Nest must provide documented poof of outstanding management, marketing and implementation of the educational component and execution of the incentive program. The Nest must have also reported in 2017 and 2018. Submit a description of your program along with supporting documentation to: [email protected] by April 15, 2018.
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Friend Lullelia Walker Harrison Service Award –The Friend Lullelia Walker Harrison Service Award will recognize the Zeta Amicae Auxiliary that has provided twenty-five and fifty years of continuous service to the Amicae and Zeta Phi Beta Sorority, Incorporated. This award will emphasize the importance of the auxiliary in helping Zeta Chapters provide service in their communities. Submit the names of the Amicae Auxiliary that meet the criteria to Friend Donnie Faye Hull at [email protected] by April 15, 2018.
Friend Mary Breaux Wright Friendship Award – Friend Mary Breaux Wright Friendship Award will recognize the Zeta Amicae that have provided twenty-five and fifty years of continuous service to the Zeta Amicae Auxiliary and Zeta Phi Beta Sorority, Incorporated. The award will recognize the distinguished years of service, skills and talents of the individual members of the Zeta Amicae Auxiliary. Submit a brief summary of your project along with supporting documentation to Friend Donnie Faye Hull at [email protected] by May 15, 2018.
The Amica Mary Frances Hinton Community Service Award – The Amica Mary Frances Hinton Community Service Award is an award for an auxiliary that has established a project in the community that helps others excel. It may or may not be a Z-HOPE project but should assist women, men, children and/or seniors, separately or together. The project must be an ongoing activity that has existed for three (3) or more months. This project should be independent of the sponsoring chapter and organized and implemented by the auxiliary. The project is not a Z-HOPE project. Submit a portfolio to document the activity to Friend Donnie Faye Hull at [email protected] by May 15, 2018.
GRAND BOULÉ AWARDS
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2018 NATIONAL BOULÉ Z-HOPE PROJECT
Meals on Wheels provides meals to an eligible consumer at a nutrition site, senior center, other congregate setting or via home delivery. These services are designed to maintain or improve the physical, psychological, and social well-being of the elderly through the provision of appropriate nutrition services. Hot meals are designed to meet one-third of the daily recommended dietary allowance as indicated by the food and nutrition board of the National Academy of Sciences.
How Chapters and Auxiliaries Can Participate:
• To donate a minimum of $150 (Graduate Chapter and Amicae) and ($50 Undergraduate chapters) towards Meals on Wheels. Points are based on the donation amount. (Ex. $100=100 points)
• Make all checks payable to: Zeta Phi Beta Sorority, Incorporated; in the memo section of your check, write “Meals on Wheels Program~National Council of Aging”
• Send your payment (cashier’s or certified check only- Postmarked by June 1, 2018) to:
Zeta Phi Beta Sorority, Incorporated 1734 New Hampshire Ave, NW Washington, DC 20009
• Upload in the ZSMS a copy of your donation check when submitting your information NO LATER THAN June 1, 2018, in order to receive your Z-HOPE points.
TARGET: Women and Men, COMPONENT: Spirit
CATEGORY: Meeting Basic Needs of the Spiritually Challenged
TIMELINE: All monies due June 1, 2018
All Z-Hope regional coordinators must ensure that all chapters have programs entered in the ZSMS by May 31, 2018. Questions: Soror Karen Gipson, National Z-HOPE Director, [email protected]
Meeting the Basic Needs of the Spiritually ChallengedA collaboration of Z-HOPE and Elder Care (Zeta Cares)
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CLICK HERE FOR MORE INFORMATION AND TO APPLY
MYRTLE AND VIOLA TYLER NATIONAL LEGACY CLUB
Eligibility: Membership is open only to Sorors of Zeta Phi Beta Sorority, Incorporated who are related to other Sorors. That relationship may be at any level -- mother, grandmother, daughter, granddaughter, sister, aunt, niece, or cousin - including legally adopted, in-law family or step family members. Sorors seeking membership in the national legacy club must be financial on all levels. This applies only to the soror applying for membership. Other family members, triumphant or inactive sorors, are ineligible for participation in the Legacy Club.
A one-time membership fee of $40.00 is required. The fee covers the cost of the legacy pin, certificate and induction items. (Charter stoles were available only to charter members who were inducted during Boule’ 2016.) Upon verification of the application, you will receive instructions for submitting the fee. Please allow at least two weeks for processing.
Direct Link: https://www.surveymonkey.com/r/legacy2018
Questions and concerns: Dr. Lavern J. Holyfield, National Director of Legacies, [email protected].
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SOCIAL ACTION/GET ENGAGED™ REPORTING FORM
Deadline: April 15, 2018SUBMIT FORM ELECTRONICALLY TO:
Dr. Rachel Thomas, Social Action Committee Member [email protected]
• Complete reporting forms and retain a copy for your chapter/auxiliary records.
• Non-members should submit a copy of the reporting form to the chapter/auxiliary if a donation is made in the name of a chapter/auxiliary, if applicable.
Program Title:
Program Description:
Total Attendance: Zeta Zeta Amicae Zeta Youth Community
Cost of Activity: $ Time in Hours Donated $ No. of Items Donated
POPULATION
Seniors International Women of ColorWomen Men
COMPONENTS
Healthcare Civics 1010
Voting Rights/Education/Protection Voter Registration Other:
#OurGirls EmpowermentCriminal Justice Media Diversity
ZETA PHI BETA SORORITY, INCORPORATED MEMBERS, ZETA AUXILIARIES AND YOUTH ONLY
Chapter/Auxiliary Name: Size:
University (If Applicable):
City: State: Region:
Chapter President/Auxiliary President/Youth Advisor:
Phone Number: Email Address:
COMMUNITY PARTNER OR NON-MEMBER DONATION (IF APPLICABLE)
Individual/Community Partner Name :
Donation was made in the name of (Chapter/Auxiliary/Youth):
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The following information has been compiled to ensure that every chapter understands the guidelines and criteria for scrapbook competition. In the true spirit of scrapbook designing, creativity is important and depicted in the point system.
1. Each chapter that submits a scrapbook for competition must be financial on the state, regional, and national level.
2. Scrapbooks must be submitted at the 2018 Grand Boulé on Wednesday, July 18, 2018. Meeting Room 236 of the Ernest N. Morial Convention Center.
3. Graduate Chapters, Undergraduate Chapters, and Auxiliaries will compete against other chapters and auxiliaries of the same size. There will be a first, second, and third place winner of each category.
a. Small: 0-4 members
b. Medium: 5-25 members
c. Large: 26-50 members
d. Larger: 51 or more members
4. Each section of the scrapbook will be assessed in two areas: content and creativity.
5. he judging panel will comprise of one representative from each region or sorors whose chapter is not competing.
6. Sorors who serve as judges must be registered for the Grand Boulé.
7. Secure all decorative items with the appropriate adhesive. The judges will not be responsible for making repairs to scrapbooks or keeping up with lose pieces.
8. The scrapbook with the highest number of points in each size category WINS!
ContentThe content should include supporting documentation for the activities displayed. Supporting documentation is defined as newspaper articles, pictures, programs, tickets, fliers, etc. The number of supporting documents for each section will vary between one and two pieces. The requirements are listed in the scrapbook guidelines section below. There should be a
divider for each of the following sections: Programs, Z-HOPE Projects, Chapter/Auxiliary Activities, Blue and White Social Activities, and Organizational Affiliations.
Creativity
Each section will be highly judged on creativity. Chapter/Auxiliaries can show creativity in original and exciting ways through design, material, layout, etc. The design should not render the scrapbook or its pages difficult to read or understand.
SCRAPBOOK GUIDELINESI. Cover
The cover should include the following information: Sorority name, Chapter name, College/University name (if applicable), City, State, National Theme, and Depiction of the National Theme: “Building on the Principles of Zeta While Blazing New Paths.”
II. Scrapbook Introduction
Title Page
Sorority name, Chapter name, City, State, Grand Basileus’ name, Regional Director’s name, State Director’s name, Chapter Basileus’ name, Range of Years for Scrapbook (2016-2018) since the last Boulé.
Table of Contents and Dividers
The Table of Contents should include the section name and page number. Each section of the scrapbook should have a divider. The first section requiring a divider is Programs and Projects.
History
Local Chapter/Auxiliary history from chartering date and local officers listed (not exceed 5 pages).
SCRAPBOOK CRITERIA, GUIDELINES, AND POINT SHEET
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JULY 18-22, 2018THEZETAWAY.COM
THE ZETA WAY
III. Programs and Projects: One piece of documentation required. Content points will be awarded for each Z-HOPE/Stork’s Nest program and non-Z-HOPE programs. Z-HOPE projects should be clearly labeled.
• Z-HOPE (accompanied by an introductory explanation of the Z-HOPE program to include the category Mind, Body, and/or Spirit)
• March of Dimes/Stork’s Nest• Elder Care• Adopt-a-school
• Other projects
IV. Chapter/Auxiliary Activities: Two pieces of documentation is required for all categories listed except Awards and Recognitions. For these, only one piece of documentation is required. Content points will be given for each activity under each category.
• Membership – 3 Rs (Recruitment, Retention, and Reclamation)• National Observances – Founders’ Day, Finer Womanhood• Fundraising Activities• Scholarship Activities• Awards and Recognitions (only one piece of documentation required)• Conferences – Area Workshops, State and Regional conferences, etc.
V. Blue and White Social Activities: One piece of documentation is required. Bonus points will be given per activity under each category.
• Undergraduates (for graduate chapters)• Graduate (for undergraduate chapters)• Phi Beta Sigma Fraternity, Incorporated• Social Activities with Chapter/Auxiliary members or with other Chapters or
Auxiliaries
VI. Auxiliaries: One piece of documentation is required. Bonus points will be given per auxiliary (not per activity) for each auxiliary.
• Amicae• Archonettes• Amicettes• Pearlettes
VII. Organizational Affiliations and Partnerships: One piece of documentation is required. Content points will be given per activity for each affiliation or partnership
All organizations/councils in which your chapter has representation, examples:
• National Pan-Hellenic Council (NPHC)• Urban League• National Association for the Advancement of Colored People (NAACP)• National Council of Negro Women
SCRAPBOOK POINT SHEET I. Cover
1pt Sorority name
1pt Chapter name, College/University name (if applicable)
1pt City, State
1-3pts Depiction of the National Theme: “Building on the Principles of Zeta While Blazing New Paths”
II. Scrapbook Introduction: Title Page and History
1pt Sorority name
1pt Chapter name, City, State
1pt Grand Basileus’ name, Regional Director’s name, State Director’s name, Chapter Basileus’ name
1pt Range of Years for Scrapbook (2016-2018) since the last Boulé
1pt Table of Contents and Dividers
1-3 pts History
III. Programs and Projects: Three content points will be awarded for each Z-HOPE/Stork’s Nest Program and non-Z-HOPE programs
3pts each Z-HOPE
3pts each March of Dimes/Stork’s Nest
3pts each Elder Care
3pts each Adopt-a-School
3pts each Other Projects
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G R A N D BO U L É 2 018NEW ORLEANS, LOUISIANA
THE ZETA WAY
IV. Chapter/Auxiliary Activities: Three content points will be awarded for each activity1pt Sorority name
3pts each Membership – 3 Rs (Recruitment, Retention, and Reclamation)
3pts each National Observances – Founders’ Day, Finer Womanhood
3pts each Fundraising Activities
3pts each Scholarship Activities
3pts each Awards and Recognitions
3pts each Conferences – Area workshops, State and Regional conferences, etc.
V. Blue and White Social Activities: Two bonus points will be given per activity under each category
2pts each Undergraduates (for graduate chapters)
2pts each Graduate (for undergraduate chapters)
2pts each Phi Beta Sigma Fraternity, Incorporated
2pts each Social Activities with Chapter/Auxiliary members or with other Chapters or Auxiliaries
VI. Auxiliaries: Two bonus points will be given per auxiliary (not per activity) for each auxiliary
2pts each Amicae
2pts each Archonettes
2pts each Amicettes
2pts each Pearlettes
VII. Organizational Affiliations and Partnerships: Two content points will be given per activity for each affiliation or partnership
All organizations/councils in which your chapter has representation, examples:
2pts each National Pan-Hellenic Council (NPHC)
2pts each Urban League
2pts each National Association for the Advancement of Colored People (NAACP)
2pts each National Council of Negro Women
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