2017 Budget Packet: Cover Letter for PCCH Budget from Nate Ridderman

PCCH Estimated Income and Expense Overview

PCCH Budget Worksheet

PCCH Detailed Budget Explanation

Cover Letter for Greyhouse Budget from Nate Ridderman

2016 & 2017 Greyhouse Profit and Loss

Greyhouse Budget Explanation

PCMF Budget

PCCH 2017 BUDGET

To: PCCH Board Members From: Nate Ridderman / Finance Committee Date: 11/04/2016 It should come as no surprise that this budget is a bit more complicated than recent years due to the

ongoing building feasibility efforts. Let’s start by reviewing 2016. Dana and Olivia are projecting non-

building feasibility expenses (BFE) at 2% below budget. The staff continues to be financially prudent in

this way. BFE are projected to total $79,888 in 2016. This amount is higher than earlier projections

because the zoning appeal process has required more engineering and design work that would

normally occur later in the process.

On the income side, general fund giving has increased 8.3% YTD from this time last year. If Q4 giving

meets projections based on recent years, total general fund giving for the year will be $969,278, which

would be a 6.2% increase over the budgeted goal for the year, and a 4.8% increase over actual giving in

2015. GiJey and the rest of the staff have done a great job!

That means there’s enough margin to cover the unbudgeted BFE. We project to end the year with a

surplus of $28,897. God’s provision for the ministry has been plentiful this year!

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2012 42,803 43,197 73,668 58,412 63,909 59,234 70,210 53,490 58,461 70,864 63,739 178,963

2013 49,483 53,477 52,676 57,599 48,180 53,546 64,210 56,798 47,241 53,321 83,749 193,060

2014 62,676 47,975 61,321 62,360 47,610 52,541 47,961 60,117 66,438 59,421 72,574 218,994

2015 64,384 56,141 66,056 63,420 55,373 52,127 59,324 58,321 50,838 74,730 86,071 236,003

2016 52,895 64,578 69,983 70,267 56,886 52,922 55,657 83,935 62,372

0

50,000

100,000

150,000

200,000

General Fund Contributions 8.3% increase YTD 2016 vs 2015

through September 30th, 2016

As we look forward to 2017, the potential building project shapes the budget in several ways. First,

there are additional expenses of $166,600 that include the following:

Second part of Campaign Feasibility Study by JGA $15,000

Travel Expenses incurred by JGA $2,500

Remaining Architectural and Design Fees $89,100

Interior Design Fees $40,000

Continued Campaign Counsel $20,000

Dana and I believe that it’s appropriate to put these expenses into the budget, given our hope that the

building project will move forward. However, there’s a chance that the project will change or even be

postponed if the zoning process or capital campaign feasibility study do not go well. The expenses

above will only occur if the project moves forward.

The building project also affects staff expenses for 2017. Space has been made for mid-year hires in the

areas of communication, development, and finance to help execute a capital campaign.

Here are the major areas of growth:

Facility Exploration 86,712

Staff Fellows 54,158

New Hires (Communications and Development Staff mid-year) 24,787

10% Increase in health insurance premiums 10,035

Total $215,692

The addition of the staff fellows (two-year full-time staff earning ACM wages) is allowing us to meet

pressing staffing needs in the most cost-effective way. Health insurance premiums continue to rise.

While the growth in this budget is large, there is several cost cutting measures in this budget. There

are graphic design and worship positions that are going from full-time to hourly with a natural change

of personnel in these positions. The addition of the staff fellows (two-year full-time staff earning ACM

wages) helps meet pressing staffing needs in the most cost-effective way. Rent to PCMF is significantly

reduced, as we likely won’t make large investments in repairs with a new building on the horizon. We

also are no longer renting the 411 Evergreen house which was operating at a loss to us. We also have

decided to not renew our lease on the GreyMob space in July as rent is likely going up with new

ownership.

So in total, there is a 11% increase in expenses compared to actual 2016 (projected) expenses. If you

take out the building project expenses, the increase is 4.5%. Normally our budget would be balanced,

but it’s not reasonable to cash flow all of the one-time building expenses. However, we are in a healthy

cash position to cover these expenses. General fund giving is projected to increase 5% to $1,017,741.

With this assumption, we will have an operating loss of $38,632 if we realize all of the possible building

expenses.

This is an exciting time for the ministry. We have a great opportunity to trust God to lead the way.

Nate Ridderman

nate.ridderman@gmail.com

317-966-5061

Income Budgeted 2016 Projected Actual 2016 Budgeted 2017

General Fund 912,989$ 969,278$ 1,017,742$

Lilly Grants-Center for Congregations &CMTEV 25,000$ 40,000$ 40,000$

Miscellaneous Income 5,000$ 4,970$ 5,000$

GreyMob Designated 5,000$ 7,350$ 5,000$

House Rent 88,575$ 73,798$ 74,925$

Greyhouse Labor Reimbursement 149,562$ 149,562$ 168,225$

ACM Additional Support/ Shortfall -$ -$

Additional Vision Trip Support/Short fall 5,000$

Starry Night 26,520$ 27,000$

Total Income 1,186,126$ 1,271,478$ 1,342,892$

Expenses `

Business 134,461$ 120,836$ 126,950$

Building and Maintenance 77,538$ 77,567$ 51,900$

Facility Exploration -$ 79,888$ 166,600$

Utilities 18,374$ 17,324$ 17,325$

Employees 849,223$ 838,334$ 982,699$

GreyMob 97,480$ 73,582$ -$

Starry Night Expenses 26,000$ 27,000$

Additional Lilly Grant Expenses 9,050$ 9,050$ 9,050$

Total Expenses 1,186,126$ 1,242,581$ 1,381,524$

Net or Cash Reserves Used for Building Project -$ 28,897$ (38,632)$

Total Expenses without facility exploration 1,162,693$ 1,214,924$

*2017 Budget assumes a 5% increase in general fund giving, and still will use $38,632 in cash reserves to cover remaining building expenses.

Estimated PCCH Estimated Income and Expense2016 & 2017

2016 2016 2017 2017

Budget Projected Actual Budget Income

Business Expenses

5101 Meeting Expenses $ $ 15,000 22,557 12,000

5102 Promotional Expenses 850 600 850

5103 Dues, Subscriptions, & Res. 4,500 3,300 3,500

5104 Travel, Food & Lodging 5,000 3,885 4,000

5105 Office Supplies 3,000 2,540 3,500

5106 Postage 7,200 7,658 8,000

5107 Printing 5,000 3,012 4,000

5108 Conferences/ Continuing Ed. 5,500 2,850 5,400

5109 Professional Expenses 5,500 5,200 5,500

5110 IT Equipment and Maintenance 27,620 21,875 24,490

5111 Worship Equipment and Maint. 1,700 1,500 1,700

5112 Individualized Business Acc 9,000 6,159 8,560

5113 Bank/ Credit card donation fees 8,041 8,377 9,000

5114 Supporter Com & Relations 24,800 20,758 24,950

5115 Coffee Bar 4,250 2,835 3,000

5116 Depreciation 4,500 4,500 5,500

5199 Miscellaneous 3,000 3,230 3,000

Business Expense Subtotal $ $ 134,461 120,836 126,950

Building & Maintenance

5201 House Maint/Furn $ $ 7,500 7,468 7,500

5202 Office Maint/Furn 7,500 6,665 7,500

5203 Property Insurance 6,900 6,696 6,500

5204 House Rent 21,238 21,238 -

5205 Office Rent 32,400 32,400 27,900

5206 Loan Payments -

5207 Vehicle Expense 2,000 3,100 2,500

5208 Facility Exploration - 79,888 166,600

Building & Maintenance Subtotal $ 77,538 157,455 218,500

Utilities

5301 Gas $ $ 3,046 2,100 1,700

5302 Electric 4,627 4,555 4,100

5303 Sewage 1,310 1,987 2,000

5304 Water 1,379 1,712 1,800

5305 Telephone 1,918 1,670 2,145

5306 Waste Removal 2,136 2,100 1,680

5307 Internet/Cable 3,958 3,200 3,900

Utilities Subtotal $ 18,374 17,324 17,325

Employees

5401 Staff Salaries $ $ 600,737 589,150 663,972 119,412 5402 Associate Staff 42,777 44,719 24,150

5402B Fellows 54,158 3,645 5403 Student Leader Develop. 15,764 14,000 19,250 10,000 5404 Work Study 1,500

5405 Payroll Taxes 46,275 47,000 52,239 9,414 5406 Pensions/Annuities 28,420 23,556 28,856 5,538 5407 Health Care 103,750 110,800 122,124 26,567 5408 Sabbatical 4,500 4,500 4,500

5409 WC Insurance 5,000 3,029 4,000

5410 Contract Labor 2,000 1,580 7,950

Employees Subtotal $ $ 849,223 838,334 982,699 174,576

Greymob

5501 Business Expenses 2,350 1,100 -

5502 Technology 1,240 931 -

5503 Office Expense 15,390 12,071 -

5304 Staffing Expense 78,500 59,480 -

GreyMob Subtotal $ $ 97,480 73,582 - -

Grand Total $ $ 1,177,076 1,207,531 1,345,474 174,576

2016 & 2017 Proposed Budget Planning Worksheet

Purdue Christian Campus House

Account

2017 Budget Explanation Purdue Christian Campus House

Business Expenses 5101 Meeting Expenses

Smaller banquet than last year’s 50th celebration

-- budget $12,000

5102 Promotional Expenses Booth rental-$100, Google & Facebook ads-$500, materials-$250 -- budget $850

5103 Dues, Subscriptions, and Resources CCLI& CVLI licenses-$800 Access Indiana and criminal background checks for nursery workers-$200 Memberships (URL, ACM, TAFT, Sam’s)-$500 Professional Memberships for Staff-$1000 Sunday School curriculum--$500 Teaching Resources and magazine subscriptions-$500 -- budget $3,500

5104 Travel, & Food & Lodging Staff Clearings-$1500 Staff Travel and Meals (other than for donor relations)-$2500 – budget $4,000

5105 Office Supplies Office paper and various supplies. Includes Greymob office supplies. – budget $3,500

5106 Postage Includes all postage except for monthly newsletters done by MAIL, Inc.—includes, receipts, in-house mailings (Christmas cards and freshman mailings), and ACM monthly letters. – budget $8,000

5107 Printing Printing for student activities and office communications for Campus House. No longer includes postage and printing for monthly newsletter and other supporter print pieces as located in category 5114. – budget $4,000

5108 Conferences & Continuing Education $500 designated for each permanent, full-timestaff member who have worked for at least a year. Kevin and Ali’s conferences are covered under Greyhouse.r (11) with 80% usage, $1000 extra for CPA conference -- budget $5,400

5109 Professional Expenses Payroll Services--$2000 External Yearly Financial Review-$1000 990 Preparation--$2000 CPR, First-Aid, and AED for staff-$500

– budget $5,500

5110 IT Equipment and Maintenance Expenses for this line include those related to the development and support of the www.pcch.org website, server maintenance, and hardware/software maintenance for staff. Also includes outsourced IT personnel since Campus House no longer has any IT support on staff. Computer purchases are now depreciated, and will fall under depreciation expense. -- budget $24,490

Description Notes Total

Push pay/ new donor software

Yearly User fees $7,200.00

General maintenance Batteries, hard drives, laptop repairs, DVDs, etc

$1,000.00

Web Hosting for all sites $150.00

Survey Monkey End of Year Survey $40.00

Software New staff and various staff that need them

$500.00

Outside IT Help Gold package from Abstract for Campus House and Greyhouse

$15,600.00

5111 Worship Equipment and Maintenance

Planning Center Online, Worship Equipment Maintenance and Repair

-- budget $1,700

5112 Individualized Business Accounts Full-time staff members will be given an individualized business account (IBA) that will be used to purchase books and resources that are primarily related to job duties. The IBA will also be used to cover any education, conference, meal, and travel expenses that are incurred as a result of PCCH employment. Occasional coffee meetings with students also qualify as IBA expenses. $500 for each permanent staff (15) =$7,500 $400 for each ACM (4) = $1,600 $200/semester for each Fellows (3) = $800 80% usage factored -- budget $8,560

5113 Bank/ Credit Card Donation Fees No bank fees incurred with Purdue Federal Credit Union Credit Card Processing Fees--10% increase over last year to account for greater online giving -- budget $9,000

5114 Supporter Communications and Relations Continue to save on printing with 4 page newsletters mailed less often and only doing quarterly receipts. More resources are being directed towards travel expenses with expected capital campaign.

Newsletter (5 a year, design, printing, and mailing) 7500

Annual Fund Letter (materials and postage) 3000

ACM materials (letterhead and brochures) 1000

Campus House Letterhead, envelopes, and thank you 3500

5115 Coffee Bar Bulk coffee purchased from Greyhouse, teas, and hot cocoa for Campus House lobby. CSF covers Sunday morning coffee costs purchased from Greyhouse, but bulk coffee is also used to cover additional coffee made during services. – budget $3,000

5116 Depreciation Moved to a depreciation schedule for technology and furniture assets. Increase to cover the cost of 3 new computer purchases. -budget $5,500

5199 Miscellaneous Cards, sympathy donations, 5, 10, &15-year recognition gifts, and staff encouragement – budget $3,000

Building and Maintenance

5201 House Maintenance/Furnishings J-house General Maintenance -- budget $7,500

5202 Office Maintenance/Furnishings Off-site storage rent, alarm monitoring, painting, office furnishings, Cintas janitorial supplies -- budget $7,500

5203 Property Insurance Expect less expense with no 411 evergreen and not having GreyMob offices 2

nd half of

year. . -- budget $6,500

5204 House Rent No longer renting any houses

-- budget $0

5205 Office Rent CMC Rent at $1800/month=$21,600 GreyMob at $900/month for 7 months=$6,300. Assume will not renew lease with new ownership. -- budget $27,900

5206 Loan Payments No debt planned in 2010. – budget $0

5207 Vehicle Expenses

Van Insurance, maintenance, and gas - budget $2,500

5208 Facility Exploration

cards

Week of Thanks and Senior Sunday Food 2000

Case for Support and New Print Materials 1300

Travel, Food, and Lodging for Development 4650

Conferences for Development 1000

Annual Dinner invitations and Christmas card 1000

Total $24,950

Expenses Expected for new Campus House building planning Second part of Campaign Feasibility Study by JGA: $15,000 Travel Expenses incurred by JGA: $2500 Remaining Architectural and Design Fees: $89,100 Interior Design Fees: $40,000 Continued Campaign Counsel: $20,000 -budget $166,600

Utilities- 5301 Gas

5% increase over projected 2016, only having J-House – budget $1,700

5302 Electric 5% increase over projected 2016, only having J-House: $3500 GreyMob electric: $600 - budget $4,100

5303 Sewage 10% increase over projected 2016, only having J-House hard to estimate due to the inconsistency of WL Water billing. -budget $2,000

5304 Water J-House and quench machine. -budget $1,800

5305 Telephone $77.83 for twelve months for J-house current=$934 $101 for twelve months of Campus House current=$1212 - budget $2,145

5306 Waste Removal

Keeping J-House for 12 months at $140 a month -- budget $1,680

5307 Cable/Internet Campus House at $205 for 12 months=2,460 J-House at $120 for 12 months=$1,440 - budget $3,900

Employees 5401 Staff Salaries

Staff salaries for permanent staff members and Christmas bonuses. GreyMob employees now back in this budget category. Includes 2 to 3% compensation increases. -budget $663,972

5402 Associate Staff Includes 4 associate campus ministers (budget 25% of salary). Increase monthly salary by $100, but decreasing time commitment with new ACMs to 23 months. – budget $24,150

5402 (b) Fellows

Included 3 full-time staff members with a two-year working commitment. Campus House pays 100% of salary. Includes staff in the areas of discipleship, accounting, and web design. -budget $54,158

5403 Student Leader Development Wages for accounting assistant, development assistant, office assistant, web intern, graphic intern, worship intern, and Sunday school teachers. $10,000 of expense is reimbursed through Lilly Grant -- budget $19,250

5404 Work Study 1 student worker for 2017 -- budget $1,500

5405 Payroll Taxes 7.65% of taxable wages (excludes senior staff with housing allowances) -- budget $52,239

5406 Pensions/Annuities Retirement contributions for permanent staff who have been working for 3 years. -- budget $28,856

5407 Health Care

Includes 100% payment of full-time employees and dependents. Includes 10% increase in health premiums starting January 1. No longer having FSA. –budget $ 122,124

5408 Sabbatical Rob is Eligible -- budget $4,500

5409 Worker’s Comp. Insurance Disability and Life under health insurance since Guidestone is now the provider, Worker’s comp through Brotherhood Mutual

-- budget $4,000

5410 Contract Labor Contracted counseling services- $1,000 Cleaning services-$150 a week for 35 weeks=$5,250 $100 week for 17weeks=$1,700 -- budget $7,950

GREYHOUSE 2017 BUDGET

To: Greyhouse Board Members From: Nate Ridderman / Finance Committee Date: 11/04/2016

2016 is shaping up to be another strong year for Greyhouse. Total revenue is projected to be 5% above

the budget, and profit is projected at $86,152, more than double the goal for the year. The fact that

Greyhouse financials continue to be strong is a great blessing to the Board and the staff.

There are no major changes planned to the Greyhouse budget for 2017. Gross sales are projected to

increase 3%. The budget includes a 20% increase in rent starting in June to coincide with the end of the

current lease. This number and time frame is just a guess, as its unknown when the building will sell,

who will be the new owner, and what the corresponding rent increases will be. The community card

program is being phased out with a new point of sale system, which will reduce expenses. The

depreciation schedule includes new items which will only be purchased if the lease is extended.

Managerial salary expenses are increasing for two main reasons: increasing staff up to the salary

requirements required by the new overtime laws and the addition of an Accounting Fellow at Campus

House which Greyhouse will be covering 25% of the cost due to their Greyhouse accounting

responsibilities.

Nate Ridderman nate.ridderman@gmail.com 317-966-5061

2017

Account Description

2016 Budget 2016 Projected 2017 Budget

Sales

Food Sales 1,129,119.99$ 1,174,700.43 1,209,941.44$

Catering Sales 25,186.35 34,832.73 35,877.71

Online Sales 4,657.50 7,600.00 8,740.00

Miscellaneous Income (gift card write-off, interest) 4,500.00 7,319.22 8,320.00

TOTAL SALES REVENUE 1,163,464$ 1,224,452$ 1,262,879$

Cost of Goods Sold Total COGS % 30% 29.0% 30.0%

TOTAL COST OF GOODS SOLD 347,689$ 354,531$ 376,368$

GROSS PROFIT 815,775$ 869,922$ 886,511$

Bank Service Charges -$ 9$ -$

Cash Over and Short -$ (418)$ -$

Charitable Contributions 4,000$ 4,000$ 4,000$

Vision and Mobilization 15,000$ 15,000$ -$

Credit Card Processing Fees 36,649$ 39,533$ 41,400$

Depreciation Expense 19,143$ 20,669$ 23,213$

Dues, Subscriptions, and Resources 2,400$ 3,169$ 2,400$

Freight & Shipping/ Online shipping 500$ 579$ 665$

Music and Entertainment 1,800$ 1,800$ 1,800$

Office Supplies 4,300$ 3,995$ 4,000$

Printing Expenses 500$ 431$ 444$

Promotional Expenses

Advertising 2,000$ 2,971$ 3,625$

Community Cards/Other Promos 19,000$ 17,103$ 13,300$

Smallwares 6,500$ 4,153$ 5,000$

Technology 6,000$ 6,524$ 6,000$

Travel, Food, and Lodging 4,000$ 3,378$ 3,400$

vehicle expenses 2,000$ 2,095$ 1,898$

Multi-peril insurance 6,500$ 8,383$ 8,802$

Legal Professional -$ -$ -$

Personal Property Tax 2,700$ 2,171$ 2,280$

Business Expenses Subtotal 132,992$ 135,546$ 122,228$

Building & Maintenance

Furnishings 3,000$ 1,396$ 5,000$

Building Repair & Maintence 16,000$ 14,284$ 15,000$

Equipment Repair & Maintence 9,000$ 6,054$ 7,000$

Equipment Rental -$ -$

Janitorial Expense 28,000$ 26,934$ 27,000$

Rent 67,082$ 67,082$ 74,909$

Building & Maintenance Subtotal 123,082$ 115,751$ 128,909$

Utilities

Electric 20,058$ 18,172$ 19,080$

Internet 1,874$ 1,199$ 1,200$

Sewer 2,494$ 3,264$ 3,427$

Telephone 791$ 1,096$ 1,100$

Waste 2,881$ 3,308$ 3,639$

Water 2,060$ 2,147$ 2,255$

Water Softening 664$ 1,345$ 1,412$

Utilities Subtotal 30,822$ 30,531$ 32,113$

Employees

Hourly Payroll Expense 290,866$ 306,076$ 313,640$

Salary Expense due to Campus House - Manager 142,272$ 141,497$ 166,017$

Health Insurance for Full-time employees 4,013$ 4,945$ 2,208$

Payroll Service Fees 3,600$ 3,449$ 3,600$

Payroll Taxes 22,833$ 25,251$ 26,346$

Workmen's Compensation 6,825$ 4,373$ 4,592$

Uniforms 600$ 200$ 300$

Employee Comp Meal Expense 13,500$ 13,190$ 13,500$

Employee Rewards 2,500$ 2,509$ 2,500$

Training and Continuing Education 1,000$ 452$ 500$

Employees Subtotal 488,009$ 501,942$ 533,202$

TOTAL EXPENSES 774,905$ 783,770$ 816,452$

PROFIT 40,870$ 86,152$ 70,060$

Profit & Loss Projection

Greyhouse

2017 Budget Explanation Greyhouse

Income Catering & Food Sales

3% increase from projected 2016 totals -Catering Sales budget $35,878 -Food Sales $1,209,941

Online Sales

15% increase from projected 2016 totals. Will capitalize on new marketing tools provided by Toast Point of Sale System -budget $8,740

Gift Card Write-Off 11% increase from 2016 projected write-off (fluctuates widely from year to year) -budget $5,000

Interest 3% increase from 2016 projection -budget $1,120

Miscellaneous

Average from the past three years, primarily composed of a summation of adjusting journal entries -budget $2,200

Business Expenses

5110 - Bank Service Charges

Expect none this year. -budget $0

5125 - Charitable Contributions

Gifts to worthy events and charities in line with Greyhouse’s vision such as Hunger Hike and other community events. -budget $4,000 Defer to the senior staff.

5126 – Vision and Mobilization Reserving any excess net income to aid in any cash flow needs for PCCH’s building project -budget $0 (could require entire 2017 net income of Greyhouse)

5130 - Credit Card Processing Fees/ Bank Fees Based on total gross sales and 2016 YTD average cost. This number is equal to gross sales multiplied by 3.30%.

-budget $41,400

5135 - Depreciation Expense 3% increase from current monthly depreciation times 12 months -Budget $23,213 for current items plus new items:

$8,000 Kitchen Floor Replacement

$10,000 New exterior signs

$9,000 Heating element replacement for HVAC system

$2,000 New Ceiling Tiles

$3,000 Exterior painting and sanding

5140 - Dues, Subscriptions, and Resources SCAA membership, 4 different music licenses, Chamber of Commerce membership, Nation’s Restaurant News, and business entity reports -budget $2,400

5145 - Freight & Shipping 15% increase (to match online sales increase) from 2016 projection. Charges for shipping for the online store -budget $665

5150 - Music and Entertainment Payment to musicians, comedians, and artists for the outreach events. Shows once per month. Matched with 2016 projection

-budget $1,800

5155 - Office Supplies Register Tape, toner, first aid kit replenishment, kitchen gloves, and general office supplies. Matched with 2016 projection -budget $4,000

5165 - Printing Expenses 3% increase from 2016 projection. Printing expense for menus and promotional posters. -budget $444

5170 - Promotional Expenses 5171 - Advertising 22% increase from 2016 projection but lower than previous three years’ average. Mainly used for online advertising as well as $375 in photo shoot for online store, $1,500 in supporting Purdue Convocations, online promotions $250. -budget $3,625

5172 - Community Cards/Other Promos

Loyalty rewards promo of getting a $5 gift card for every $75 spent being phased out (current cards grandfathered in). May institute new promos to increase foot traffic in lieu of rewards card. Item Comps represent coupons. Community cards represents rewards program. -budget $13,300

5175 - Smallwares 20% increase from 2016 projection but still lower than previous three years’ average cost. Replacement and maintenance of small equipment or tableware that is not depreciated. Continues to be a high cost due to the high daily volume at Greyhouse with dishes and silverware being broken and stolen. -budget $5,000

5180 – Technology Recurring monthly charges for Toast POS ($243.75/month), Hot Schedules, and Online store--$5,125 Maintenance and repair: $875. IT Support costs are covered PCCH’s contract with Abstract. -budget $6,000

5185 - Travel, Food, and Lodging Matched 2016 projection. Meals and travel incurred by staff while on Greyhouse business and regional coffee shows, and for staff to go the Specialty Coffee Conference in Atlanta

-budget $3,400 5186-Vehicle Expenses -For upkeep and gas for catering van. Free parking for our van. -budget $1,898 5186- Multi-peril Insurance 5% increase from 2016 -budget $8,802 5187 Legal Professional None expected for this year -budget $0 5188 Personal Property Tax 5% increase from 2016. Personal property tax on furniture and equipment -budget $2,280

Building & Maintenance 5210 - Furnishings

Lower than past three years’ average but increase from projected 2016. Flowers, display materials, and menu updates. Repaint the mural in Greyhouse ($3,000). -budget $5,000

5215 - Building Repair & Maintenance HVAC repairs, floor refurnishing, light bulbs, landscaping supplies, supplies for maintenance and repairs. Difficult to gage given uncertainties with lease. Slight increase from projected 2016 expenses and close to past three years’ average. -budget $15,000

5120 - Equipment Repair & Maintenance Close to past three years’ average and 2016 projection. Repair costs for any equipment owned by Greyhouse. Gelato machine could break this year. -budget $7,000

5225 - Equipment Rental -budget $0

5230 - Janitorial Expense Matched 2016 projection. Includes laundering uniforms, weekly window washing, chemicals for kitchen and mop room and janitorial supplies. Paper towels and toilet paper. -budget $27,000

5235 - Rent Monthly rent of $5,590.20 until May 31st, then 20% increase beginning June 1 with new landlord. -budget $74,909

Utilities 5% increase over projected 2016 expenses for all utilities except a 10% increase for Waste. -budget $32,113

Employees

5410 – Payroll expense

5411- Hourly payroll expense All hourly wage earners, excluding management. Based on current labor cost of 25% of gross sales . -budget $313,640

5412-Salary Expense due to Campus House-Management Greyhouse will be invoiced monthly for management expenses of Kevin and Ali to cover 100% of salary and benefits. This also includes 30% of Olivia’s salary and benefits for the work she performs for Greyhouse. Intern salary includes 25% of Accounting Fellowship position beginning June 2017. - Management Salary budget $162,371 -Intern Salary budget $3,646 Total: $166,017 5414-Health Insurance for Full-time Employees Paying 50% of health insurance premiums for 1 hourly employee that work over 30 hrs on average (1 employee) -Budget $2,208 5415-Payroll Service Fees Matched 2016 budgeted. For Heartland to do payroll processing and W2s -Budget $3,600 5416- Payroll taxes 8.4% of hourly employee wages -Budget $26,346

5425 - Workmen’s Compensation 5% increase from 2016 projection. Yearly Premium with Brotherhood Mutual -budget $4,592 5430 – Uniforms One shirt for new employees and new apron

-budget $300 5435 - Employee Comp Meal Expense 100% compensated drink for staff members and 50% of one food item when on shift and discounts for Campus House and GreyMob staff. Matched 2016 budgeted. -budget: $13,500

5440 - Employee Rewards Staff dinners, Christmas parties, staff encouragement, and departing senior gifts. Matched 2016 budgeted. -budget: $2,500

5445 - Training and Continuing Education Decreased by half from 2016 budgeted to match 2016 projection. Special training like professional baristas coming in to train staff. Greyhouse management will often combine budget of 5440, 5445, and 5185 and be over budget on one line item and under on another to give more budget flexibility depending on what nearby conferences are available and interest and skills of current staff. -budget $500

2016 2016 2017

Budget Projected Budget

Rent 32,400$ 32,400$ 21,600$

Expense

Insurance -$

Maintenance and Repair 17,975$ 4000 6,575$

Electric 8,000$ 7250 8,000$

Gas 3,500$ 1975 3,000$

Sewage 600$ 750 1,000$

Waste Removal 1,800$ 2252 2,500$

Water 525$ 460 525$

Water Softener

Total 32,400$ 16,687$ 21,600$

2017 Proposed Budget Planning Worksheet

Purdue Christian Ministry Foundation

Account