2015 Library Budget

download 2015 Library Budget

of 18

Transcript of 2015 Library Budget

  • 8/9/2019 2015 Library Budget

    1/18

    Darien Library Page 1

    Darien Library 

    Report to the Representative Town Meeting

     April 2015

    Process: Approved by the Darien Library F&B Committee: January 7, 2015

     Approved by the Darien Library Board: January 12, 2015

     Approved by the Board of Selectmen: February 11, 2015

     Approved by the Board of Finance: April 7, 2015

    Budget Summary

    The Library’s budget proposal for fiscal year 2015-2016 calls for expenditures of$3,506,220, an increase of $23,038, or 0.7%.

    The budget makes provision for a 3% increase in staff and administrativesalaries.

    Library and Building operating accounts increase by $15,246, with increases inElectricity, Gas and Fuel, Insurance and Audit Expenses partially offset bydecreases in Building Operations and Maintenance and Service.

    In accordance with guidance from the Town, we have budgeted a 3.2%decrease in Retirement, and we have budgeted an increase of 15% for WorkersComp and Property and Liability Insurance. Because Darien Library was able to

    negotiate a significant reduction in Health Insurance costs for the current year byswitching carriers and changing terms, we are able to show a decrease inHealth Insurance costs for next year, despite a projected 15% increase. Theoverall reduction in Health, Insurance and Retirement is $54,225.

    These, and other actions, are detailed later in this report.

    The table below outlines the major categories affecting the budget proposal:

    Category Increase/(Decrease)

    % Budget

    Increase

    Personnel $62,017 2.9%

    Operating Accounts $15,246 2.5%

    Health, Insurance and Retirement ($54,225) -8.5%

    Total $23,038 0.7%

  • 8/9/2019 2015 Library Budget

    2/18

    Report to the Representative Town Meeting April 2015

    Darien Library Page 2

    % of Total Contribution

    Budget to BudgetIncrease Percentage

    Darien Library Staffing Decisions

    Salary Increases 59,852$Total Staffing Decisions 59,852$

    FICA 2,165$

    Total of Staffing Decisions 62,017$ 269.2% 1.8%

    Darien Library Operating AdjustmentsOperating Accounts

    Life Insurance (305)$Electricity, Gas and Fuel 16,646$

    Water and Sewer 328$

    Building Operations (4,556)$Maintenance/Service (3,713)$

    Internet/Telephone 1,846$ Audit 5,000$Total 15,246$ 66.2% 0.4%

    Total of Operating Increases 15,246$ 66.2% 0.4%

    Externally Determined Appropriations

    Health Insurance (56,722)$

    Retirement (4,862)$

    Insurance 7,359$Total (54,225)$

    Total of Externally Determined Appropriations (54,225)$ -235.4% -1.6%

    Total Budget Increase 23,038$ 100.0% 0.7%

    Summary of Budget Increase Components

  • 8/9/2019 2015 Library Budget

    3/18

    Report to the Representative Town Meeting April 2015

    Darien Library Page 3

    The Highest Level of Library Service

    Darien Library is a resource actively used by the whole community. It is open 72hours a week, 52 weeks a year.

    85% of all Darien residents, including at least one member from nearly everyhousehold, has a library card.

    During fiscal year 2013-2014, the Library was visited 361,833 times, 51,774 peopleattended programs, librarians answered 119,327 questions, 94,078 people logged onto the Library’s computers, and 105,551 users accessed the Library’s Wi-Firesources.

    Connecticut State Library statistics show that Darien Library is unsurpassed withinthe state in per capita measured services to the community:

      First in residents’ circulation 21.4  First in visits 17.0

      First in computer use 12.3

      First in reference questions 4.2

      Second in collection turnover 4.0

      Fourth in program attendance 2.4

     Active use by visitors to the Library has increased:

    2011-12 2012-13 2013-14 %

    Increase

    Reference Queries  95,408 104,797 119,327 25.1%

    Computer Logins  92,466 82,080 94,078 1.74%

    Wi-Fi Use  83,225 86,722 105,571 26.9%

    Program Attendance  44,446 46,477 51,774 16.5%

    Darien Library is the most actively-used library in the state.

    Most importantly for the citizens of Darien, the library has demonstrated that its

    services, resources and welcoming atmosphere are a critical element in thefabric of the community.

  • 8/9/2019 2015 Library Budget

    4/18

    Report to the Representative Town Meeting April 2015

    Darien Library Page 4

    Effective Business Practices

    Darien Library operates at the least possible cost to the citizens of Darien byemphasizing efficiencies in staffing. We have done this by investments in technology,

    by reorganization and by outsourcing, with the result that Darien Library has areputation as being one of the most innovative and best-run libraries in the nation.

    The automated RFID-enabled materials handling system, the first to be installed inNew England, allowed for significant staffing efficiencies in the new building.Libraries such as New York Public Library, Worcester Public Library and CambridgeLibrary have visited to evaluate its effectiveness, as a first step towards theiradoption.

    The Library’s contracted cataloguing and book processing system, which is known asthe Darien model in the tri-state area, has provided measurable staff efficiencies.

     As one measure of these efficiencies, the following table shows the relative cost ofcirculating an item at Darien Library compared to peer libraries, calculated from totalsalaries divided by items circulated, converted to an index. Note that Darien Library is21% less costly than the next closest peer, based on 2013-2014 statistics.

    0

    20

    40

    60

    80

    100

    120

    140

    160180

    100121

    143157 160

    163 163 164

    Staff Salary Costs per Item Circulated 2013-2014

    (Indexed to Darien Library = 100)

  • 8/9/2019 2015 Library Budget

    5/18

    Report to the Representative Town Meeting April 2015

    Darien Library Page 5

    Budget Development Details

    Staffing

    Staff costs and the associated cost of FICA will increase by $62,017, or 2.9%.

    The staffing budget this year is driven by two factors, a 3% compensation increasefor staff and a reorganization of staff responsibilities due to the resignation of ourFinance and Accounting employee:

    1. Library employees – both salaried and hourly -- will be granted an increasethat for most employees will be 3%. This is treated as a merit increasebecause exceptions are made after a review of performance.

    This follows from the previous years of increase shown below:

    Budget Year Increase

    2009-2010 2.0%

    2010-2011 2.25%

    2011-2012 0.0%

    2012-2013 4.0%

    2013-2014 3.0%

    2014-2015 3.0%2015-2016 3.0%

    7-year compound rate 2.45%

    2. We have chosen to allocate the functional activities of a retired finance andaccounting employee, rather than hire a replacement, by dividing theresponsibilities of the position into 3 areas:

    a. An existing staff member will take over payroll.

    b. We have hired a part-time full charge bookkeeper.c. The Library’s auditors will take on responsibility for reviewing financial

    and accounting activities that were undertaken by the retiredincumbent.

    3. We are also moving to full time a part-time valuable employee.

    Total staffing will equal 30.2 FTEs for the 2015-2016 budget, a decrease of 0.2.

  • 8/9/2019 2015 Library Budget

    6/18

    Report to the Representative Town Meeting April 2015

    Darien Library Page 6

    The following chart shows the trend of staffing in the Library over the past 14 years:

    Note that staffing for next year is projected to be lower than it was in 2009-2010, thefirst year in the new building.

     As a result of the actions we have taken with respect to staffing, total personnelcompensation costs including FICA will increase by $62,017, or 2.9%.

    Operating Accounts

    The Library’s Operating Accounts ar e budgeted to increase by $16,991. Majorfactors are an increase in Electricity, Gas and Fuel and in Audit expenses, partiallyoffset by decreases in Building Operations and Maintenance and Service.

    Operating Accounts with Major Increases

    1. Electricity, Gas and Fuel will increase by $16,646. The elements of thisaccount are:

    2014-15 2015-16 Increase

    Building Electricity $107,061 $124,015 $16,954Street Lights $1,300 $1,300

    Natural Gas $2,400 $2,500 $100

    Diesel (generator) $3,700 $3,292 ($408)

    Total $114,461 $131,107 $16,646

    29.229.429.4

    32 32

    29

    27.3

    30.629.7

    29.229.229.229.9

    30.430.2

       F   u    l    l   T   i   m   e   E   q   u   i   v   a    l   e   n   t    (   F   T   E    )

       S   s   t   a    f    f   i   n   g   T   o   t   a    l   s

    Fiscal Years

    Darien Library Budgeted Staffing

    First year in new building

  • 8/9/2019 2015 Library Budget

    7/18

    Report to the Representative Town Meeting April 2015

    Darien Library Page 7

    The major change in budgeted electricity for the building relates to threefactors:

    a. A correction on the amount of electricity used, based on experience.

    We budget based on average KwH usage per month, from the date wemoved into the new building. In the last two years, our usage in thesummer has spiked, apparently because of geothermal pump usage.Using the average of five years of experience would call for BuildingElectricity budgeted at $119,525, an increase of $12,464. However, weare budgeting an additional factor:

    i. An increase of $4,490 that reflects the fact that our KwH usagelast summer was even higher. We believe we have corrected apumping issue that caused that spike, but we cannot be sureuntil next summer. If this increase is not needed because thepumping issue is corrected, we will return these funds to the

    Town.ii. To summarize: the $16,954 increase in Building Electricity is theresult of three factors:

    1. Applying average usage factors: $12,4642. An additional increase based on recent experience:

    $4,490b. We increase Natural Gas by $100 based on average experience.c. The allocation for Diesel is for the generator installed by the Friends of

    the Darien Library last year. We have agreed with the Board ofSelectmen to budget half the cost of filling the fuel tank in the event fuelis used when power is off. The amount that is held harmless is $3,292,half the cost of a full tank at $2.49 per gallon (a reduction from theassumption used last year), and if it is not used, would be returned tothe Town.

    2. Audit will increase by $5,000. This is one element of the reorganization of ourFinance and Accounting responsibilities. We are contracting for additionalaccounting services in this first year of transition, to assure we maintain theaccuracy and quality of our procedures. We do not anticipate continuing in thefuture at this rate. Including this increase, our total expenditures on Financeand Accounting responsibilities will decrease as the result of thereorganization.

    Other Operating Accounts

    3. Building Operations contains the budget elements relating to outsourcedcleaning services, grounds maintenance, snow removal and other services.We have reduced our allocation for snow removal because last year, in a verysnowy year, we did not expend our full budget. The reduced allocation forsnow removal is the reason for the reduction of $4,556 in this account.

  • 8/9/2019 2015 Library Budget

    8/18

    Report to the Representative Town Meeting April 2015

    Darien Library Page 8

    4. The Maintenance/Services Account primarily supports maintenance andwarranty services for the Library’s building equipment (elevators, HVACsystems, geothermal pumps, generator, sorting equipment) and operatingservices, (such as the building management and integrated library system

    catalog), together with building repairs. We are reducing the account by$3,713 because a contract for maintenance expenditures incurred when wemoved into the new building has expired, and the reduction we experienceoffsets some increases in other accounts.

    5. Outsourced Cataloging provides the funds for the services of out-sourced thirdparty preparation of books, DVDs, CDs, Books on CD and other items to makethem shelf ready. We began this initiative several years ago, and it has provenvery cost-effective, allowing us to reduce staff time by 2.4 FTE.

    $67,000 of this account relates to this initiative, and the outsourcing initiative

    replaces a staffing model which would have estimated costs of $137,910,resulting in a savings of $70,910.

    6. Internet and Telephone expenditures will increase by $1,846, because theSchools and Library Corporation E-Rate program is being reorganized, andthe 40% reduction in telephone expenses we have experienced in recentyears will be reduced to 20% next fiscal year (and to 0% in the following year.)

    Health Insurance, Retirement and Insurance Accounts

    Health Insurance

    7. Health insurance expenditures are projected to decrease by $56,722, or12.7%. The basis for this reduction is the fact that the Library was able tocontract for health insurance for its employees for the current 2014-2015 fiscalyear with a new insurer, and under terms that reduced expendituressubstantially. We are projecting a 15% increase in expenditures for 2015-2016per our broker’s worst-case assumption, but the reduction in the current yearis substantial enough that, even with the projected increase, we show a year-to-year budget decrease.

    Pension

    8. We have budgeted the Pension account with the amount determined by theTown -- $148,785 – which represents a 3.2% decrease.

  • 8/9/2019 2015 Library Budget

    9/18

    Report to the Representative Town Meeting April 2015

    Darien Library Page 9

    Insurance

    9. We have budgeted a 15% increase in Worker’s Compensation andProperty/Liability/Auto and General Insurance, together with an additional

    amount to make up for our being under-budgeted this year. The increase inthis line is $7,359.

    The Library’s Central Role in Darien 

    The Library is the community’s most actively used resource.

     As noted, more than 85% of Darien residents have an active Library card.Members of the community on average take out 21 books, DVDs, books on CD

    or other items each year, and this is far and away the highest circulation rate ofany library in the state, and one of the highest in the nation.

    82.2% of Darien seniors use the Library, more than any other organization orprogram in the community, according to a survey by Aging in Place/TheCommunity Fund in the fall of 2009.

    The table below lists the five organizations or programs most highly used byseniors, according to the survey:

    Program/Service Use Now Will Use in Next 5 Years

    Darien Library 82.2% 85.0%

    Place of Worship 64.8% 68.4%

    Darien Community Assoc 36.3% 41.5%

    Darien Senior Center 30.0% 44.9%

    YMCA 24.4%

     Aging in Place in Darien 52.1%

     At the other end of the age spectrum, the Library is used by young children andtheir parents and care-givers – often the Library is the first public space a youngchild ever visits -- and by a growing number of middle school and high schoolstudents who have made the Library the place to visit for studying, especiallyduring midterms and finals, when the Library remains open until 10:30 PM,allowing students to study alone or in groups.

  • 8/9/2019 2015 Library Budget

    10/18

    Report to the Representative Town Meeting April 2015

    Darien Library Page 10

    For everyone of all ages, the New Darien Library is a community center; adistribution center for books, magazines, DVDs, videos, books on tape,technology and other materials; a cultural center for programs for all ages; ahaven for study and research; a busy technology and continuing education hub;

    a resource for Town government and many community organizations. Libraryusers constantly ask that we extend our hours.

    Recent use trends build on past successes. For many years the Darien Libraryhas proven to be a high-profile example of extraordinary customer serviceprovided in a remarkably cost-efficient manner.

    Service to the Whole Community

    The Library collaborates with many Darien and other organizations to provideservices to the community. The expanded Library’s many meeting rooms have

    been made available at no expense by Board of Trustees policy to the Town ofDarien and its Boards and Commissions.

    Community Support

    We provide space in the Library for many community activities, including:

     Americares

     Amnesty International

    Boy Scouts of AmericaChinese Education Association

    Congressman Jim Himes

    Connecticut Library Consortium

    Council of Darien School Parents

    Darien Adult Chamber Music Group

    Darien Arts Center

    Darien Advocates for Education of the Gifted

    Darien Board of Education Staff education

    Darien Board of Education - Administrators

    Darien Health Department

    Darien Jr. Sailing

    Darien Volunteer Fire Departments

    Darien Land Trust

    Darien Little League

    Darien Public Schools (Special Ed. Dept.)

    Darien Sail & Power Squadron

    Darien Senior Men Investment

    Darien Senior Men Book Group

    Darien Senior Men Genealogy Group

    Darien Summer Strings performanceDarien Tree Conservancy

    Darien Public School Librarians

    Darien Town Hall

    Darien Youth Hockey Association

    Darien YWCA

    Darien YWCA - Stand Against Racism Festival

    Delafield Island Tax District

    Fairmead Road Association

    Family & Children's Agency

    HomeCare/Nursing Flu Clinic

    League of Women Voters - BOE Candidates

    League of Women Voters

    Make a Wish Foundation

    Miami of Ohio University

    Mothers of Multiples

    Noroton Bay Neighborhood Association

    Noroton Yacht Club

  • 8/9/2019 2015 Library Budget

    11/18

    Report to the Representative Town Meeting April 2015

    Darien Library Page 11

    Norwalk Grassroots Tennis

    Obie Harrington-Howes Foundation

    Odyssey of the Mind

    Perpetual InsightsPerson-to-Person Scholarship Committee

    Person-to-Person Staff training on Excel

    Pinnacle Sailing Club

    Post 53 Blood Pressure Clinic

    Red Cross Blood Drive

    Royle School Yearbook Committee

    Senator Bob Duff meeting

    Senator Chris Murphy Office Hours

    Shakespeare on the SoundSmart Kids with Learning Disabilities

    Tax Aide

    Tiny Miracles Foundation

    Trout Unlimited

    Trust for Public Land

    Coordination with the Schools

    Children’s librarians visit the elementary schools and Middlesex for book-talkingin each classroom; they coordinate programs with elementary librarians; hold aTeacher Orientation for all new teachers at the beginning of the school year;visit PTO meetings; visit preschools throughout the community; many teachersask their students to write their book reviews for summer reading on the DarienLibrary web site in place of submitting written papers.

    Middlesex students write their summer reading reviews on the Library’s website as well, and the Library puts together the 8 th grade summer reading list forstudents, and purchases enough copies to supply student needs.

    The Library stays open until 10:30 PM during midterm and final exam weeks for

    the High School.

    Not-for-profit Technology Support

    The Library plays a central technology role in the on-line presence of thecommunity, assisting 36 community non-profits to maintain their webpresences. The Library makes available technology to help non-profits with theiractivities, for example by lending notebook computers to assist with registrationdrives, and video projectors to assist in public presentations.

     A Cultural Center of the Community

    The Darien Library provides a much greater range of resources to thecommunity – meeting spaces, quiet study areas, accessible collections,services to the young and mature alike – as an extension of its role as thecultural center of Darien. A broad range of community residents, from SeniorCitizens to young children to Middle and High School students who fill theLibrary to study, from community residents who use the Library for enjoyment oras support for their work, all find support and resources available to their needs

  • 8/9/2019 2015 Library Budget

    12/18

    Report to the Representative Town Meeting April 2015

    Darien Library Page 12

    and interests, matched by extraordinary customer service that has a nationalreputation for the highest level of service to the community.

    The Community’s Foremost Example of a Public-Private Partnership

    The New Darien Library

    This year, January 10, 2015, was the sixth anniversary of the opening of theNew Darien Library. The $28 million project to fund construction of the NewDarien Library is the largest gift to the Town by any measure, and stands alonein terms of commitment to the future of the community and its residents.

    During fiscal year 2014-2015 the Library Board continued its commitment toupdating the Library by investing $960,000 in building improvements, including a

    new generator, an update to the geothermal well system, and maintenanceimprovements on the building.

     Annual Support

    Each year, as they have since at least 1963, the Library trustees raise all themoney the Library spends on books, DVDs, research services, programs andother materials through an annual fund drive. We also pay for all on-goingcapital expenses from the Friends Fund. (This year we expect to spendapproximately $300,000 on technology projects, as part of a total Friends’expenditure of more than $1,200,000.)

    For years the community of Darien has been the recipient of private fundingfrom many community residents that replaces the use of tax dollars for thecollection development, technology initiatives, programs and services that haveallowed the Darien Library to become a community asset.

    In addition, from this private funding has come the investment in productivitymeasures that helped make Library employees the most productive in theregion, at a considerable savings in labor costs that would have been borne bythe taxpayers.

  • 8/9/2019 2015 Library Budget

    13/18

    Report to the Representative Town Meeting April 2015

    Darien Library Page 13

    The Darien Library Budget Proposal

    The major elements of the Librar y’s budget proposal are summarized below,and we ask that they be considered in the context of three important

    considerations:

      Darien Library employees are remarkably efficient. We do not seek tocompare their schedule to other employees of the Town or School District, butwe do know that our employees work harder, are more productive, andprovide better service than any other library. We ask them to do so with theunderstanding that they will be provided the support necessary to match theirefforts. This year they continue to make extraordinary sacrifices in workload(all Library full-time employees who work with the public are scheduled to workone night a week and one weekend a month as part of their schedule) whilethey are providing extreme customer service at a time of substantially

    increased use of the Library.

      The Friends of the Library made significant investments to promoteproductivity and efficiency for Library staff, and they are committed to continuetheir role in the Public-Private Partnership, as they have this year by installinga generator at no cost to the Town. The Friends ’ gift of the New Darien Libraryto the community was a watershed event in the history of this community. ThePublic-Private Partnership between the Town and the Library continues toprovide a substantial benefit to the residents of the Town of Darien.

      The Library’s administration has demonstrated over many years that it will askonly for the resources it needs, and that it can be trusted to manage thoseresources in an exemplary manner. The funding we request is the minimumnecessary to provide the community the services it requires to meet theincreased use of the Darien Library.

    Highlights of increases and decreases in this year’s budget request: 

  • 8/9/2019 2015 Library Budget

    14/18

    Report to the Representative Town Meeting April 2015

    Darien Library Page 14

    1. Salary Budget: ......................................................................... $ 62,017

      The Library staff will receive merit-based pay increases averaging 3%.

      We are reorganizing Accounting and Finance activities due to the retirement of

    an employee.

    2. Darien Library Operating Expenditures: ............................... $ 15,246

      Electricity, Gas and Fuel will increase by $16,646, accounted for primarily byour need to budget for recent experience.

      Audit expense will increase by $5,000 as part of our Accounting and Financereorganization.

    3.  Health Insurance and Retirement Expenses: ...................... ($ 54,225)

      Health insurance expenditures will decrease by $56,722, because of a changein provider and contract terms.

      Retirement expenditures will decrease by $4,862 per the allocation directed bythe Town.

    Total Budget Increase (0.7%) ...................................................... $ 23,038

    The Board of Trustees of the Darien Library urges your support of this budgetproposal.

     Amy CholnokyPresident, Board of Trustees

  • 8/9/2019 2015 Library Budget

    15/18

    Report to the Representative Town Meeting April 20

    Darien Library Page 15 

    Proposed

    Actual Budget $ % Budget $ %

    2013-14 2014-15 Increase Increase 2015-16 Increase Increase

    Salaries

     Administrative 337,725  245,659  (92,066)  -27.3% 214,875  (30,785)  -12.5%

    Member Services 1,287,633  1,386,356  98,723  7.7% 1,422,400  36,044  2.6%

    Support 441,151  437,679  (3,472)  -0.8% 492,272  54,593  12.5%

    TOTAL 2,066,509  2,069,694  3,185  0.2% 2,129,547  59,852  2.9%

    Fringe Benefits

    Social Security 151,826  157,338  5,512  3.6% 159,503  2,165  1.4%

    Town Retirement 142,266  153,647  11,381  8.0% 148,785  (4,862)  -3.2%

    Health, Dental and LTD 399,597  445,194  45,597  11.4% 388,472  (56,722)  -12.7%

    Life Insurance 3,984  3,617  (367)  -9.2% 3,312  (305)  -8.4%

    Unemployment Comp. 1,500  1,500  -  0.0% 1,500  -  0.0%

    TOTAL 699,173  761,297  62,124  8.9% 701,572  (59,725)  -7.8%

    Building Operations

    Electric ity, Gas and Fuel 123,478  114,461  (9,017)  -7.3% 131,107  16,646  14.5%

    Water & Sewer 9,116  7,364  (1,752)  -19.2% 7,692  328  4.5%

    Insurance 37,394  36,999  (395)  -1.1% 44,358  7,359  19.9%

    Building Operations 133,483  150,499  17,016  12.7% 145,943  (4,556)  -3.0%

    Maintenance/Service 165,438  172,656  7,218  4.4% 168,944  (3,713)  -2.2%

    TOTAL 468,909  481,980  13,071  2.8% 498,044  16,064  3.3%

    Library OperationsLibrary Supplies 29,907  30,000  93  0.3% 30,000  -  0.0%

    Janitor Supplies 18,546  19,750  1,204  6.5% 19,750  -  0.0%

    Postage 2,000  2,000  -  0.0% 2,000  -  0.0%

    Printing 1,350  1,350  -  0.0% 1,350  -  0.0%

    Staff Development 1,500  1,500  -  0.0% 1,500  -  0.0%

    Internet/Telephone 10,880  11,161  281  2.6% 13,008  1,846  16.5%

     Audit 9,450  9,450  -  0.0% 14,450  5,000  52.9%

    Outsourced Cataloging 92,341  95,000  2,659  2.9% 95,000  -  0.0%

    TOTAL 165,974  170,211  4,237  2.6% 177,058  6,846  4.0%

    TOTAL DISBURSEMENTS 3,400,565  3,483,182  82,617  2.4% 3,506,220  23,038  0.7%

    2014-15 to 2015-062013-14 to 2014-16

  • 8/9/2019 2015 Library Budget

    16/18

    Report to the Representative Town Meeting April 20

    Darien Library Page 16 

    Salary Budget  Staff members will receive a 3% merit-based increase.

    Town Retirement  Based on Town allocation.

    Health Insurance  We are budgeting a 15% increase from the lower rates we received by converting to anew provider and new contract.

    Unemployment Compensation  Library is self-insured for unemployment compensation.

    Electricity, Gas and Fuel  We are part of the Town’s electricity bid, and are making an adjustment based on recentexperience

    Water and Sewer    Adjusted to reflect usage experience.

    Insurance  We are assuming a 15% increase.

    Maintenance/Service  Maintenance, service and repairs on the building’s systems. This includes HVAC, thegeothermal system, elevators, building management, security and phone systems.

    Building Operations  This includes contracted cleaning, snow plowing by our staff, grounds, cleanout of ourwater retention system, lawn care and other services.

    Library Supplies  This represents paper for copiers, office supplies and other building needs.

    Janitor Supplies  Primarily plumbing, electricity and HVAC parts, cleaning supplies and paper products forthe public restrooms.

    Postage and Printing  We continue restrict postage by using electronic payment processes.

    Staff Development We have reduced staff development to an absolute minimum of staff hours.

    Internet/Telephone This account provides funds for maintenance of our fiber connection to the State of CT CEN,and our telephone lines and usage. The increase results from a change in the SLC E-Rate.

    Audit Engagement fee for the Library’s GAAP audit. Increased in line with reorganization ofFinance and Accounting functions.

    Outsourced Cataloging Outsourced cataloguing services to reduce the need for staff hours.

  • 8/9/2019 2015 Library Budget

    17/18

    Report to the Representative Town Meeting April 2015

    Darien Library Page 17 

    Darien Library Fact Sheet

    2015 

      Darien Library is highly ranked by Library Journal, one of four StarLibraries in CT.

      Darien Library is the busiest library in Connecticut on a per capita basis.Darien residents borrow more books on average (21) than any othercommunity.

      85% of Darien residents have library cards.

      Usage of the Library has increased significantly since the new buildingopened.

      The Library’s services to the community’s senior citizens are broad-basedand significant:

    o  A recent survey showed that seniors rely on the Library more thanany other community resource for programs and resources.

      During the past year, there were 361,833 visits to the Library, staffmembers answered 119,327 queries, and there were 24,094 participantsin Children’s Library programs, such as Storytime, Born to Read,Sleepytime, Drop-in Storytime, preschool, elementary and Middle Schoolvisits; attendance at Teen Programs was 2,051 and at Adult programswas 25,629.

      Users cite superior personal service given by the library staff as theprimary reason they prefer Darien Library.

      The library is a model of excellence in the use of new technology andhosts the web pages for 36 local community organizations.

      The Library’s innovative website and SOPAC are providing bothinformation and entertainment to those members of the community whowish to use a new form of communication, and have gained nationalrecognition.

      A study by the CT State Library in 2004 showed Darien Library had thelowest cost per circulation item of all libraries studied. This is still the case.

  • 8/9/2019 2015 Library Budget

    18/18

    Report to the Representative Town Meeting April 2015

    Darien Library Page 18 

    THEDARIEN LIBRARYVISION 

    Our vision is to inform, educate, entertain and enrich our community.

    THEDARIEN LIBRARYMISSION 

    The Library will  provide access to a broad array of content, as well as training

    and assistance to help people successfully navigate and use information.

    The Library will  provide a broad array of programs and services to educate,

    entertain and enrich people.

    The Library will  be proactive and creative in anticipating and responding to

    community needs for resources, programs and services.

    The Library will  be accessible: physically to people during convenient hours

    and electronically twenty-four hours a day, seven days a week and three

    hundred and sixty five days a year, and without charge to the individual user.

    The Library will  be the heart of the community, providing flexible and

    inviting environments within which to access and enjoy its resources.

    The Library will  be a customer-driven organization with friendly, professional

    staff dedicated to creating a positive and fun library experience.

    The Library will attract, develop and sustain a highly professional staff in an

    environment where teamwork, high standards and esprit de corps supportexcellence.

    The Library will collaborate with other town agencies and community groups

    to serve the needs of the community.

    The Library will  be a public-private partnership, funded annually by a

    combination of taxpayer dollars and individual donations sufficient to

    sustain a library of excellence.

    The Board of Trustees will obligate itself to continually attract new trustees

    who are accomplished individuals with diverse expertise who have the time,

    interest, and dedication required to support the Library in pursuit of itsvision and mission.