Fís

Fo

ghla

im

For

bairt

www.pdst.ie© PDST 2014

This work is made available under the terms of the Creative Commons Attribution Share Alike 3.0 Licence http://creativecommons.org/licenses/by-sa/3.0/ie/. You may use and re-use this material (not including images and logos) free of charge in any format or medium, under the terms of the Creative Commons Attribution Share Alike Licence.

ww

w.p

dst.i

e Positional Leaders

Autumn 2015

Leading and Facilitating Meetings

ww

w.p

dst.i

e

Develop and maintain productive relationships via• Clearly Defined Purpose• Preparation and Planning • Positive Conflict = Opportunity• Sharing of Ideas• Follow Through

Key Messages

ww

w.p

dst.i

e

Meetings – your experiences?

What has made for good meetings?What has contributed to bad meetings?

ww

w.p

dst.i

eOrganisation

Pre● Timing (when and within the meeting, focused)● Planning - Agenda - Advance notice● Attendees - ensure that the necessary people are in

attendance● Room arrangement/Light/Sound/Broadband

During● Norms and Protocols ● Chairing/ Steering/ DIrecting● Documenting Minutes● Definite Ending (Circle time)

Follow through● Passing on / Sharing Information ● Setting Timeline for next meeting

ww

w.p

dst.i

e

The Power of Tea and Biccies

ww

w.p

dst.i

eWhat values, beliefs and attitudes do you as a leader bring to the meeting?

ww

w.p

dst.i

eCore

beliefs or assumptions

I have some relevant knowledge; ......other

people also have relevant knowledge

Each of us may see things others do not

Differences are opportunities for learning

People are trying to act with integrity given their situations

Schwartz, 2005

ww

w.p

dst.i

e

Win win!

ww

w.p

dst.i

eWhy are you having this

meeting?• Information sharing / Consultation?• Plan work?• Solve a problem?• Learn from one another?• Review / evaluation?• Decision making?• Create buy-in?

ww

w.p

dst.i

e

Preparation • Purpose• Outcomes• Type of Meeting• Timing• Prior Consultation• Plan / Agenda• Format• Roles• Room Arrangements• Prepare to Share

ww

w.p

dst.i

e

What are the key skills ?

Preparation is done and you are ready to go..........

1.2.3.

ww

w.p

dst.i

e

Team Norms and Protocols

ww

w.p

dst.i

e

Predict & Prevent

•Non-Contributor•Facilitator•Saboteur•Dominator•Side Talkers•Repeaters, Parrots and Ramblers

ww

w.p

dst.i

e

Problem

Solver

Problem

ProblemProblem

Problem

Avoid

ww

w.p

dst.i

e

• Accept that conflict is going to happen• Deal with one issue at a time• Choose the right time to resolve the conflict• Avoid reacting to unintentional remarks• Avoid quick resolutions• Agree to disagree• Do not insist on being right• Avoid expanding the problem

Creative Ways to Deal with Conflict

ww

w.p

dst.i

e

Staying on track

• What happens when the team does not stay on track?

• What would you do?

ww

w.p

dst.i

e

Commitment to actionKey Reflections

Follow up actionsWhat Who When

ww

w.p

dst.i

e

Follow Through