2014 USTA Charlottesville/Albemarle Captains/Pro Meeting February 17, 2014 Farmington Country Club.

2014 USTA Charlottesville/Albemarle

Captains/Pro MeetingFebruary 17, 2014

Farmington Country Club

New for 20143 - Coordinators for Charlottesville

Nancy Holt - Adult 18 & over Mixed, Women Adult 18 & over, Women 40 & over, Combo & Combo Mixed Contact information – 434-923-4344(w), 434-242-1230(c ), 434-978-1021(h) or [email protected]

Patrick Kearns - Men Adult 18 & over, Men 40 & over, Singles

Contact information – 434-531-8876 or [email protected]

Kathy Cornelius - 40 & over Mixed, Adult 55 & over, 55 & over Mixed, Adult 65 & over and Tri-level

Contact information 434-960-5998( c ), 434-245-0293(h) – or [email protected]

All Team Registration will be on website:

cvilletennisleagues.com

Who’s Coordinating which leagues?

Spring Leagues in Charlottesville

2014 League Opportunities:

Mixed 18 & Over – Mar. 30th – May 15th

Adult 18 & over - April 7th – June 25th

Summer Leagues in Charlottesville

2014 League Opportunities:Mixed 40 & Over – June 1st – Aug. 7th Adult 40 & Over- June 23rd – Aug. 7th Adult 55 & Over– June 23rd – Aug. 21st Adult 55 & over mixed – June 1st – August 21st

Adult 65 & Over– July 15th – Aug. 21st

Spring 2014 Adult League Timeline

Adult Mixed League 18 & Over - 6.0, 7.0, 8.0, 9.0 – based on number of teams Pro’s/Clubs – Club conflicts by March 1st to Coordinator! Registration will be open – February 17th – March 9th Season – March 30th – May 15th – weather permitting Format – 3 doubles League Play must be concluded by – May 15th District Tournament - June 6-8, 2014

Adult 18 & Over Leagues (Women and Men) – based on the number of teams Pro’s/Clubs – Club conflicts by March 1st to Coordinator! Registration will be open – February 17th – March 16th Season - April 7th – June 25th. Format – 2 Singles, 3 Doubles League Play concluded by – June 25th District Tournament – July 11-14, 2014 (All levels) – Friday – Monday event

2014 Mixed and Adult 40 & Over Leagues 40 & over Mixed

Pro’s/Clubs – Club conflicts by April 15th to Coordinator! Registration – May 1st – May 11th Season – June 1st – August 7th Format – 3 Doubles League Play concluded by – August 7th District Tournament– 40 Mixed–August 22nd-25th

Adult 40 & over Pro’s/Clubs – Club conflicts by April 15th to Coordinator! Registration – May 12th – May 25th Season – June 23rd – August 7th Format - 2 Singles 3 Doubles League Play concluded by – August 7th District Tournament– Adult 40& over –August 22nd-25th

2014 Adult 55 and Mixed 55 & over Timeline

Adult 55 & Over - Even combinations 6.0, 7.0, etc., are used

Partners cannot have a rating differential of more than 1 point Pro’s/Clubs – Club conflicts by May 1st to Coordinator!

Registration – May 12th – 25th Season - June 23rd – August 21st Format – 3 Doubles League play concluded by August 21st Section Championship – September 19th – 22nd

Mixed 55 & over - Even combinations 6.0, 7.0, etc., are used Pro’s/Clubs – Club conflicts by April 15th to Coordinator! Registration – May 1st – 11th Season – June 1st – August 21st Format – 3 Doubles League play concluded by August 21st Section Championship – September 19th – 22nd

2014 Adult 65 & over Timeline

Even combinations 6.0, 7.0, etc., are used Partners cannot have a rating differential of more than 1 point Pro’s/Clubs – Club conflicts by May 1st to Coordinator! Registration – May 12th – 25th Season - June 23rd – August 21st Format – 3 Doubles League play concluded by August 21st Section Championship – September 19th – 22nd

2014 Combo & Combo Mixed Timeline Combo – 6.5, 7.5, 8.5, 9.5

Pro’s/Clubs – Club conflicts by May 15th to Coordinator! Registration – June 2nd – 13th Season – July1st – August 29th Format – 3 doubles League Play concluded – August 29th District Championship – September 12th – 14th

Combo Mixed - 6.5, 7.5, 8.5, 9.5 Pro’s/Clubs – Club conflicts by July 1st to Coordinator! Registration – July 21st – August 3rd Season – September 7th – December 15th Format – 3 doubles League Play concluded – December 15th District Championship – January 9 – 11, 2015

2014 Singles Timeline

Singles – 2.5 – 5.0 Registration – July 21st – August 3rd Season – August 10th – October 3rd Format – 3 singles courts League Play concluded – October 3rd District Championship – October 17th – 19th

2014 Tri-level Timeline

Tri-level – 2.5,3.0, 3.5, or 3.0, 3.5 4.0 or 3.5, 4.0, 4.5 Pro’s/Clubs – Club conflicts by July 1st to Coordinator! Registration – July 21st – August 3rd Season –September 15th - December 12th Format – 3 doubles courts League Play concluded – December 12th Section Championship – January 2015

Days and Times Adult 18, 40, 55, 65 and 0ver Women’s –

2.5 – Sundays – 3:30pm arrive, 4pm start 3.0 – Wednesdays/Fridays5:45pm arrive, 6pm start BHSC – 7:30pm arrive, 7:45pm start 3.5 – Thursdays - 5:45pm arrive, 6pm start BHSC – 7pm arrive, 7:15pm start 4.0 – Tuesdays /Fridays 5:45pm arrive, 6pm start BHSC – 7pm arrive, 7:15pm T, 7:30pm arrive, 7:45pm

4.5 - Mondays - 5:45pm arrive, 6pm start??

Men’s – 3.0 – Saturdays 11:15am arrive, 11:30am start 3.5 – Saturdays 8:45am arrive, 9am start 4.0 – Saturdays 8:45am arrive, 9am start Glenmore – 12:30pm arrive, 12:45pm start

Mondays 6pm arrive, 6:15pm start BHSC – 7:30pm arrive, 7:45pm start 4.5 – Monday s 5:45pm arrive, 6pm start BHSC – 7:30pm arrive,7:45pm start

Mixed Leagues – 7.0 – Sundays 2:15pm arrive, 2:30pm start

Fridays 6pm arrive, 6:15pm start BHSC - 7:30pm arrive,7:45pm start 8.0 – Sundays 4:15pm arrive, 4:30pm start

Fridays 6pm arrive, 6:15pm start BHSC - 7:30pm arrive,7:45pm start 9.0 – Sundays 11:15am arrive, 11:30am start

Fridays 6pm arrive, 6:15pm start BHSC - 7:30pm arrive,7:45pm start

Combo, Combo Mixed, Tri-level and Singles will more than likely stay the same as well – we will discuss the need for change when we get closer to those seasons.

Team Representation

I. ACAC

II. BHSC

III. Fairview

IV. Farmington

V. Forest Lakes

VI. Keswick

VII. Glenmore VIII. Independent – UVA, Sets in the City,

CATS, PVCC, Purple Reign etc.

When Organizing Teams New Self-rated players on your team!?

They should rate where they are wanting to play.Ex. 3.5 rate as 3.5

It is highly recommended not to play people up as it skews the ratings!!

Please be sure they know how to rate and understand consequences of rating incorrectly

Appeal – on line

Disqualifications – 3 strikes

Promotions – out of level – appeal up

(Show Hand Out!)

2014 Local League Reminder

Rescheduling MUST be due to Weather or a USTA Championship!

DO NOT RESCHEDULE

BECAUSE YOU CAN’T FILL A TEAM

Schedules are Firm!

2014 Local League Reminder

Procedures for rescheduling: The captain must contact the opposing captain with in 48hrs.

(either captain – not home or away) Reschedule the match with in 7 days of the previous match

You have to be able to arithmetically win the match – not have a full team!!!

If a date time can not be agreed upon, the coordinator will pick a time for the match….

NTRP Rating_

Utilize General & Experienced Player Guidelines

New version - go to self-rate on USTA league home page – click – there is a place to click for the guidelines – (show hand out)

APPEAL INFORMATION FOR ALL RATINGSPLEASE READ CAREFULLY

Appeal Information for all Ratings

BENCHMARK (B) RATINGS Are NOT appealable the first year received. NO EXCEPTIONS – THIS IS A NATIONAL REGULATION.

Computer (C), Mixed (M), Tournament (T) No appeal form is necessary. Log into to the TennisLink site: (http://tennislink.usta.com/leagues/) 1. Once on the “Welcome!” page there will be a link to appeal in the top right2. Click on the “Appeal Rating Level” link that is below your listed rating3. A page will come up with an option to appeal up or appeal down4. Select the appropriate radio button and click submit

If your rating is in appeal range, your appeal will automatically be granted. Otherwise, you will be advised that your appeal has been denied.

If denied, you have no further recourse unless you qualify for filing a medical appeal. See medical appeals below.

If your appeal is granted and you have already registered on a team, contact the Section office immediately, ask for Eva Crabbs and give your name, USTA number and your team number, with the request that the rating be changed on your roster.

THE ABOVE PROCEDURE IS NOT TO DETERMINE WHETHER YOUR RATING IS WITHIN .05 OR .10 – IT IS TO FILE AN APPEAL.

CAPTAINS – PLEASE DO NOT APPEAL ON BEHALF OF YOUR PLAYERS.

USTA LEAGUE FORMATS

THROUGH NATIONAL CHAMPIONSHIPS

DIVISION LEAGUE TYPE LEAGUE FORMAT NTRP LEVELS

Adult

18 & Over1 – Singles

2 – Doubles2.5, 5.0+


3 – Doubles3.0, 3.5, 4.0, 4.5


3 – Doubles3.0, 3.5, 4.0, 4.5+

55 & Over 3 – Doubles 6.0, 7.0, 8.0, 9.0

Mixed 18 & Over 3 – Doubles2.5, 6.0, 7.0, 8.0, 9.0,10.0

District Championship

• District information - sent out 3 weeks in advance – DO NOT call the DLC to find out this information – the coordinators will get it to you!

• Captains Meeting Information Must be known & understood.


• Draw published exactly 3 weeks in advance.

• Draw is random – there are no seeds


• Brackets are updated as teams are certified.


• Do not assume your team’s bracket.

• Website is updated every 24 – 48 hours


• Hotel blocks open same day Draw is published.

• Hotel blocks based on prior year occupancy.

• Do not Overbook.


Teams are required to bring minimum # of players to fill every court!!!

8 for Adult

5 for 2.5 & 5.0

Championship FEES

District = ‘Local’ responsibility

Section = Paid by VA District

National = Paid by team with stipend from MAS and VA District upon completion.


LOCAL LEAGUE WINNERS ARE EXPECTED TO

COMPETE AT DISTRICTSBe sure your players know dates before they register if you think you have a chance to go to Districts, Sections or Nationals


DISTRICT WINNERS ARE EXPECTED TO COMPETE AT

SECTIONALS

New to 2014 National Regs. Imperative: Captains to read 2014 Reg. changes

Go to the USTA Leagues home page and click on the right side

USTA League Tennis Rules - there are some major changes

Examples:

2 team league requires at least 40% of players at that level.

Procedure in the event of a tie Scoring of a team default

2014 Reminders from DLC

District TournamentsWildcard Selection criteria:

Complete a four team bracket

‘Lottery’ method to determine wild card invitation

2014 Reminder DLC & SLC Remember the Australian Open!!!!

Please be RELENTLESS in communicating health concerns due to HEAT

and player’s taking responsibility for their

well being.

Defaulting Teams during the seasonPlease try to emphasis to your players the importance of committing to your teams.

This is unfair to teams that are working hard to field a full compliment of players…please express to all players the commitment players are making to their own team as well as opposing teams…

MAS rule – 8b. National Regulation 2.03L does not apply with respect to determining a defaulting team’s eligibility to advance to championship play, but does apply insofar as a team matches default affects any other team’s eligibility to advance. All matches played by the defaulting team must be removed from the standings of the round robin where the default occurred. It is the Local League Coordinator’s responsibility to check for full team defaults, and to make any necessary adjustments to the standings when the league has completed play, and before certifying the winning team for advancement to the next championship level.

Consequences of Defaulting a full team match!!

What happens when you default a full matchTeam Default match results will be removed

FROM STANDINGS for each match during that roundIt can conceivably change the standings!!!! The changes to the standings will not be calculated until

AND NOT BEFORE end of season

BIGGEST CHALLENGEGetting Captains!

MAS will acknowledge and reward Captains

Incentives!!

For growing either the 2.5 or 3.0 levels with new self-rated players on the same team and they did not play in 2012 or 2013 the captain will receive $50.00

MAS wants you to be part of growing tennis and USTA Leagues.

Leagues cannot exist without two types of volunteers…a league coordinator & Captains.

Responsibilities of every Captain… Read and know the rules of the league in which the team is competing. The captain

should play and act in accordance with the rules and the code. Register your team and make sure your team members register themselves. Recruit a team and make sure they are qualified and registered before they play. Schedule team members for matches. Once matches are scheduled, either by the Local

League Coordinator or between captains in the case of rain make-ups the captain should ensure all individual matches are played according to the league regulations.

Advise players when they are scheduled and whether they need to bring balls. Exchange the line-up of the team with the opposing captain before each match. Timely report scores as required. Act on behalf of the team in unofficiated matches and file any appeals or challenges.

Captains are the responsible parties for rule interpretations and for challenges. Keep in contact with the Local League Coordinator. If there is any doubt of a match time

or schedule, the captain must contact the Local League Coordinator and should not wait for the League Coordinator to call them.

Leagues cannot exist without two types of volunteers…a league coordinator & Captains.

Some things Captain’s do (but are not required)…

Schedule and conduct team practices. Coordinate the hiring of a team coach. Buy balls for matches – if necessary (collecting money from players). Put out a newsletter or make a web page to update players on team progress and

activities. Select and order uniforms for the team members. Call/email and remind players of matches Bring (or coordinate) refreshments at matches and practices. Make reservations at championships (if team is a local champion). Have an end of the season party to celebrate being together. Use the Team Management Tool (TMT) in TennisLink to keep track of your team(s),

match lineups, player availability and practice lineups.

Leagues cannot exist without two types of volunteers…a league coordinator & a Captains.

Tips to make a Captain’s life easier…

Develop a schedule for the league based on player availability at the start of the season using your Team Management Tool (TMT).

Note: Players all want and expect to be scheduled equally. If this applies to your league, collect money for balls and buy them at the start of the

season so no one else has to remember to bring them to the matches. Set up an email group of your players to communicate with them about changes to

schedule, line-ups, etc. This can be done on Team Management Tool (TMT). Provide players with a list of names, numbers and email addresses of teammates. Provide players copies of the rules and schedule. Appoint a co-captain so you don’t have to be at every match. Encourage the players to view match results in TennisLink.

2014 Virginia District ChampionshipsMixed 18 & Over

Date: June 6-8, 2014 Location: TBA

Adult 18 & Over Date: July 11-14, 2014Location: TBA

Adult 40 & Over & Mixed 40 & overDate: August 22-25, 2014 Location: TBA

ComboDate: September 12 -14 , 2014Location: Virginia Beach Tennis & Country Club (Virginia Beach)

Singles

Date: October 17 - 19, 2014 Location: ODU Folkes-Stevens Tennis Center (Norfolk)

Combo MixedDate: January 9-11, 2015Location: Boar's Head Sports Club (Charlottesville)

2014 SECTIONAL CHAMPIONSHIP DATES 2013 Tri-Level

January 17-20 – Virginia Beach Tennis & Country Club, Virginia Beach, VAMixed 18&Over 2.5-10.0

June 28-29 – Tennis Center at College Park, MD Adult 18&Over 2.5-5.0+

August 8-11 – Huntington Park and Christopher Newport University,Newport News, VA

Adult 40&Over 3.0-4.5+, Mixed 40&Over 6.0-9.0 and Adult 65 & Over 6.0-8.0September 5-8 – Huntington Park, Newport News, VA

(Possible second site TBD) Adult 55 & Over 6.0-9.0 and Mixed 55&Over 6.0-9.0

September 19-22 – Old Dominion University, Norfolk, VA and Huntington Park, Newport News, VA

Acquiring all Rules

National – www.usta.com – pamphlets will no longer be handed out

Virginia – website – bottom of the home page

www.virginia.usta.comCharlottesville/Albemarle – website

cvilletennisleagues.com

Requests, Questions and/or Concerns

Answers

Thank you for your time and for supporting USTA Leagues

2014 USTA Charlottesville/Albemarle Captains/Pro Meeting February 17, 2014 Farmington Country Club.

Documents

Transcript of 2014 USTA Charlottesville/Albemarle Captains/Pro Meeting February 17, 2014 Farmington Country Club.