2013 2013 Leadership Leadership GatheringGathering

Calendaring Calendaring AnnouncementsAnnouncements

– Parish Mission February 4,5,6,7 at Parish Mission February 4,5,6,7 at 7pm in the Church7pm in the Church

• No ministry events are to take place No ministry events are to take place during this timeduring this time

• Please invite your ministry members to Please invite your ministry members to attendattend

– ““Living the Eucharist” Lenten Series Living the Eucharist” Lenten Series February 14 for six consecutive weeks February 14 for six consecutive weeks in the School Cafeteriain the School Cafeteria

– Fall Leadership Gathering Saturday, Fall Leadership Gathering Saturday, September 28September 28

Diocesan Fingerprinting & Safe Diocesan Fingerprinting & Safe Environment Training Environment Training ReminderReminder

• Anyone in contact with or will be in Anyone in contact with or will be in contact with our children, the disabled, contact with our children, the disabled, vulnerable adult population, and/or vulnerable adult population, and/or parish finances must have a Diocesan parish finances must have a Diocesan FBI/FDLE clearance and complete the FBI/FDLE clearance and complete the Safe Environment TrainingSafe Environment Training

• All those over 15 years of age must All those over 15 years of age must comply with the above requirementcomply with the above requirement

Safe Environment Safe Environment TrainingTraining

• Option 1: Your disciple volunteer can Option 1: Your disciple volunteer can attend one of our in-house sessions. attend one of our in-house sessions. Have them contact Melissa directly for Have them contact Melissa directly for dates dates

• Option 2: Your disciple volunteer can Option 2: Your disciple volunteer can take the training online. Please make take the training online. Please make sure they print out or e-mail the results sure they print out or e-mail the results page to the parish office for record-page to the parish office for record-keepingkeeping

• When someone is fingerprinted, they receive an e-mail When someone is fingerprinted, they receive an e-mail notification of their clearance. Please request to see notification of their clearance. Please request to see the clearance before allowing them to serve or contact the clearance before allowing them to serve or contact Melissa in the parish office. Additional details are in Melissa in the parish office. Additional details are in your packets.your packets.

Prayerful Party Prayerful Party PlannersPlanners

Milena Negrao (Chair)Milena Negrao (Chair)milena_n@hotmail.com

(407) 252-3807(407) 252-3807

Health & Wellness Health & Wellness MinistryMinistry

Annette Kelly (Chair)Annette Kelly (Chair)

Faith in Faith in ActionAction

““Christ has no body now on earth, but Christ has no body now on earth, but yours. No hands but yours, no feet but yours. No hands but yours, no feet but

yours. Yours are the eyes through which yours. Yours are the eyes through which the compassion of Christ must look out on the compassion of Christ must look out on the world. Yours are the feet with which the world. Yours are the feet with which He is to go about doing good. Yours are He is to go about doing good. Yours are the hands with which He is to bless His the hands with which He is to bless His

people.” ~ St. Teresa of Avilapeople.” ~ St. Teresa of Avila

Time & Talent Festival April Time & Talent Festival April 13 & 1413 & 14

• A wonderful opportunity to celebrate the A wonderful opportunity to celebrate the many ways that we are using our talents and many ways that we are using our talents and our time to reflect God's love in our our time to reflect God's love in our community, and to encourage others to community, and to encourage others to examine their commitment and relationship examine their commitment and relationship with God and each other, and thus, help to with God and each other, and thus, help to further God’s Kingdomfurther God’s Kingdom

• Please do not ask people to sign-up for Please do not ask people to sign-up for ministry ministry atat the festival. However, feel free to the festival. However, feel free to share how your ministry Builds the Kingdom share how your ministry Builds the Kingdom and what is involved in becoming a disciple and what is involved in becoming a disciple to help our parishioners with the discernment to help our parishioners with the discernment process process

• We want our parishioners to truly discern We want our parishioners to truly discern God’s call and not feel pressuredGod’s call and not feel pressured

Festival Items to NoteFestival Items to Note

• Decorating tablesDecorating tables– The Parish Life Center will be converted The Parish Life Center will be converted

into the Garden of Christ again this year– into the Garden of Christ again this year– decorate your tables accordingly (we are decorate your tables accordingly (we are using bright spring colors)using bright spring colors)

– Any foliage, clean wheel barrows, clean Any foliage, clean wheel barrows, clean garden pots, bird baths, garden statues, garden pots, bird baths, garden statues, etc. that you may have and wish to provide etc. that you may have and wish to provide us to help decorate, please bring to the us to help decorate, please bring to the Parish Life Center the Wednesday (April Parish Life Center the Wednesday (April 10). Make sure it is labeled if you want it 10). Make sure it is labeled if you want it backback

Festival Items Festival Items Continued…Continued…

• In your packets is a layout of the room In your packets is a layout of the room design and table assignmentsdesign and table assignments

• This year we are offering a full meal This year we are offering a full meal after the 8am, 10am, and 12pm after the 8am, 10am, and 12pm Masses!Masses!

• 5pm, 7pm, and 5:30pm we will be 5pm, 7pm, and 5:30pm we will be serving finger foods.serving finger foods.

Week of PrayerWeek of Prayer

• Week of April 15, Monday through Week of April 15, Monday through Friday 9am to 5pm in the ChapelFriday 9am to 5pm in the Chapel

• We invite you and the members of your We invite you and the members of your ministry to sponsor an hour, praying for ministry to sponsor an hour, praying for your ministry and the discernment of your ministry and the discernment of others into ministryothers into ministry

• If you sign-up to sponsor an hour, we If you sign-up to sponsor an hour, we will advertise accordingly. First come, will advertise accordingly. First come, first serve basis (sign-up form in your first serve basis (sign-up form in your packets)packets)

Covenant WeekendCovenant WeekendApril 20 & 21April 20 & 21

Follow-Up! Follow-Up! Follow-Up! Follow-Up! Follow-Up!Follow-Up!

• 11stst attempt phone call attempt phone call

• 22ndndattempt phone callattempt phone call

• 33rdrd attempt e-mail attempt e-mail

• 44thth attempt letter (to be mailed from attempt letter (to be mailed from the parish office)the parish office)

• Turn in results to parish office by Turn in results to parish office by June 7June 7

Communication Communication ToolsTools

Communication channels and Communication channels and policiespolicies

are in your packetsare in your packets

Room RequestsRoom Requests

• Room request forms are available in the Room request forms are available in the Leadership section of the website and at the Leadership section of the website and at the parish office parish office

• Have a couple of dates/rooms in mind, then Have a couple of dates/rooms in mind, then check with JoAnn (check with JoAnn (JKuhn@StMaryMagdalen.org) ) at the parish front desk for room/date at the parish front desk for room/date availability. Parish space goes fast, plan ahead availability. Parish space goes fast, plan ahead

• When filling out a room request form, there is a When filling out a room request form, there is a box that you check if you wish for your event box that you check if you wish for your event to appear on the Parish Calendar (located to appear on the Parish Calendar (located under parish information of the parish website)under parish information of the parish website)

Facility GuidelinesFacility Guidelines• Promptly report any problems with the facility and/or Promptly report any problems with the facility and/or

room set-up to the Parish Office at 407.831.1212 x227. room set-up to the Parish Office at 407.831.1212 x227. Safety concerns should be reported immediately.Safety concerns should be reported immediately.

• Please clean up food spills with paper towels, and then Please clean up food spills with paper towels, and then promptly report to the Facilities Office for cleaningpromptly report to the Facilities Office for cleaning

• Please empty all food garbage from trash cans. Please empty all food garbage from trash cans. Dumpsters are located outside the Cafeteria and Parish Dumpsters are located outside the Cafeteria and Parish Life CenterLife Center

• Turn off lights and lock doors when leaving. Adjust A/C, Turn off lights and lock doors when leaving. Adjust A/C, if possible, to 78o Cool and 60o Heatif possible, to 78o Cool and 60o Heat

• Do not leave children unsupervised inside or outside Do not leave children unsupervised inside or outside any parish facilityany parish facility

• Please turn in set-up form for room rental two weeks Please turn in set-up form for room rental two weeks prior to eventprior to event

• Return borrowed keys to Facilities immediately after Return borrowed keys to Facilities immediately after your event using the drop box at the parish office your event using the drop box at the parish office entranceentrance

Lois LoceyLois Locey

– Speaker PolicySpeaker Policy– BudgetsBudgets– Grants/Fundraising/Room Grants/Fundraising/Room

Scheduling Scheduling – Council & Commission Council & Commission

Leadership Discernment DayLeadership Discernment Day

Clearance Policy for SpeakersClearance Policy for Speakers

The Diocese has been informing us that we need to comply with this policy.

Clearance Policy for SpeakersClearance Policy for Speakers

If you have a speaker and s/he is a parishioner:please let Lois know with the name of the person, ministry/group that s/he is speaking to, what s/he is speaking about and the date.

(We’ll do the rest).

Clearance Policy for SpeakersClearance Policy for Speakers

If you are bringing in a speaker (clergy or lay) that is not a parishioner of St. Mary Magdalen or staff member, call Lois and we will work together to get the necessary clearance letter to send to the Bishop.

Clearance Policy for SpeakersClearance Policy for Speakers

If you are speaking at another parish or venue for a Catholic Organization or on behalf the Church outside of St. Mary Magdalen, contact Lois and we will write you a “letter in good standing”.

Parish BudgetsParish BudgetsIf you currently have a budget, you have a staff budget liaison (usually the same as your staff resource liaison). They need to sign off on the check request/ reimbursement before Lois can sign the check!

Parish BudgetsParish BudgetsBudget Planning Process for Pastoral Year 2014 (July 1, 2013 – June 30, 2014) has begun.School & ELC budgets are due to the diocese on February 15.Church Ministries budgets are due to the diocese on June 1.

Parish BudgetsParish BudgetsIf you currently get a parish support grant (not community fest or discipleship grant .. . Some people call it a “Budget”)Your staff budget liaison or the ministry leader will receive a budget packet on March 1.

Parish BudgetsParish BudgetsThe budget packet will include an amount that is available. Pastoral Plan: We will live within our means.You will need to let us know in detail how you plan to spend the money. (Forms will be provided).

Parish BudgetsParish BudgetsBudgets are due on Holy Thursday, March 28 by 5:00p.m.If budgets are not turned in on time, the money previously allocated to you may go to some other ministry who has complied.

Parish BudgetsParish BudgetsIf your ministry does not respect the budget instructions, your request will not be approved.

Capital item requests must be turned into the Facility Director by March 15. (Forms available.)

Parish BudgetsParish BudgetsBudgets will be reviewed by the Pastoral and Finance Councils in April and May and sent to the Diocese no later than June 1.Once we receive approval from the diocese (around July 1, we will let you know.)

Parish BudgetsParish BudgetsBudgets will be reviewed by the Pastoral and Finance Councils in April and May and sent to the Diocese no later than June 1.Once we receive approval from the diocese (around July 1, we will let you know.)

Parish BudgetsParish BudgetsThis Summer/early Fall will be the Diocese Financial Review [a.k.a. “our audit”].

We are making sure we are in compliance with Diocesan and parish policies throughout the year.

FundraisingFundraising

Grants, Fundraising & Grants, Fundraising & SolicitationsSolicitations

Requests for July 1, 2013 through June 30, 2014 will be available at the Time & Talent festival (Finance Council booth)Due Monday, June 3, 2013On-line or written forms are acceptedMiss the Deadline? Have to wait until next yearBlack-out Dates! Discipleship Discipleship

GrantsGrants

Community Fest Community Fest Grants Grants

All Solicitations All Solicitations including including

In-kind In-kind CollectionsCollections

Community Community Building EventsBuilding Events

FundraisingFundraising

Grants, Fundraising & Grants, Fundraising & SolicitationsSolicitations

Requests for July 1, 2013 through June 30, 2014 will be available at the Time & Talent festival (Finance Council booth)Due Monday, June 3, 2013On-line or written forms are acceptedMiss the Deadline? Have to wait until next yearBlack-out Dates! Discipleship Discipleship

GrantsGrants

Community Fest Community Fest Grants Grants

All Solicitations All Solicitations including including

In-kind In-kind CollectionsCollections

Community Community Building EventsBuilding Events

Room RequestsRoom Requests

Those who wish to serve on Council or Commission are appointed by the Pastor:

•Application to be returned by Monday, June 3.•Evening of Discernment, Tuesday, June 12

FIVE MINUTE FIVE MINUTE BREAKBREAK

•The Christian vocation is essentially a The Christian vocation is essentially a call to be a disciple of Jesus…called to call to be a disciple of Jesus…called to be good stewards of the personal be good stewards of the personal vocations they receive. Each of us must vocations they receive. Each of us must discern, accept, and live out joyfully and discern, accept, and live out joyfully and generously the commitments, generously the commitments, responsibilities, and roles to which God responsibilities, and roles to which God calls him or her.calls him or her.

•Jesus does not summon disciples as Jesus does not summon disciples as a faceless crowd but as unique a faceless crowd but as unique individuals…He knows people’s individuals…He knows people’s personal histories, their strengths personal histories, their strengths and weaknesses, their destinies; he and weaknesses, their destinies; he has a purpose in mind for each one.has a purpose in mind for each one.

•Jesus not only calls people to him but also Jesus not only calls people to him but also forms them and sends them out in his forms them and sends them out in his service (cf.Mt 10:5ff.; Mk 6:7ff.; Lk 9:1ff.). service (cf.Mt 10:5ff.; Mk 6:7ff.; Lk 9:1ff.). Being sent on a mission is a consequence Being sent on a mission is a consequence of being a disciple. Whoever wants to of being a disciple. Whoever wants to follow Christ will have much work to do follow Christ will have much work to do on his behalf – announcing the good news on his behalf – announcing the good news and serving others as Jesus did.and serving others as Jesus did.

•Becoming a disciple of Jesus Christ Becoming a disciple of Jesus Christ leads naturally to the practice of leads naturally to the practice of stewardship. These linked realities, stewardship. These linked realities, discipleship and stewardship, then discipleship and stewardship, then make up the fabric of a Christian life in make up the fabric of a Christian life in which each day is lived in an intimate, which each day is lived in an intimate, personal relationship with the Lord.personal relationship with the Lord.

•Stewardship plays an important role Stewardship plays an important role in the lives of people who seek to in the lives of people who seek to follow Christ. Christians must be follow Christ. Christians must be stewards of their personal vocations, stewards of their personal vocations, for it is these that show how, for it is these that show how, according to the circumstances of according to the circumstances of their individual lives, their individual lives,

•God wants them to cherish and serve a God wants them to cherish and serve a broad range of interests and concerns; life broad range of interests and concerns; life and health, along with their own and health, along with their own intellectual and spiritual well being and intellectual and spiritual well being and that of others; material goods and that of others; material goods and resources; the natural environment; the resources; the natural environment; the cultural heritage of humankindcultural heritage of humankind

•Indeed, the whole rich panoply of Indeed, the whole rich panoply of human goods, both those already human goods, both those already realized and those whose realization realized and those whose realization depends upon the present generation depends upon the present generation or upon generations yet to come.or upon generations yet to come.

•Catholics have a duty, too, to be stewards Catholics have a duty, too, to be stewards of their Church: that community of of their Church: that community of disciples, that Body of Christ, of which disciples, that Body of Christ, of which they, individually and together, are the they, individually and together, are the members, and in which “if one part suffers, members, and in which “if one part suffers, all the parts suffer with it; if one part is all the parts suffer with it; if one part is honored, all the parts share its joy” (1 Cor honored, all the parts share its joy” (1 Cor 12;26).12;26).

Dwight D. Eisenhower Dwight D. Eisenhower First Inaugural AddressFirst Inaugural Address, January 20, , January 20, 19531953

• And so each citizen (Christian) plays an And so each citizen (Christian) plays an indispensable role. The productivity of our heads, indispensable role. The productivity of our heads, our hands, and our hearts is the source of all the our hands, and our hearts is the source of all the strength we can command, for both the strength we can command, for both the enrichment of our lives and the winning of enrichment of our lives and the winning of peace.  No person, no home, no community can peace.  No person, no home, no community can be beyond the reach of this call. We are be beyond the reach of this call. We are summoned to act in wisdom and in conscience, to summoned to act in wisdom and in conscience, to work with industry, to teach with persuasion, to work with industry, to teach with persuasion, to preach with conviction, to weigh our every deed preach with conviction, to weigh our every deed with care and with compassion. For this truth with care and with compassion. For this truth must be clear before us: whatever America must be clear before us: whatever America (Christians) hopes to bring to pass in the world (Christians) hopes to bring to pass in the world must first come to pass in the heart of America must first come to pass in the heart of America (Christians). (Christians).

Ritz-Carlton Global Ritz-Carlton Global InfluenceInfluence

• Delivering the intangibles like Delivering the intangibles like smiles, relationships, and caring smiles, relationships, and caring service. In a world where many service. In a world where many guests can purchase just about guests can purchase just about anything they desire, it is the things anything they desire, it is the things they can’t buy that create true they can’t buy that create true engagement… (By Simon Cooper, engagement… (By Simon Cooper, Ritz-Carlton President)Ritz-Carlton President)

Why Do You Why Do You Serve?Serve?

Reflect on your experiences.Reflect on your experiences.

What excited you about What excited you about becoming involved in becoming involved in

ministry?ministry?

How were you invited into How were you invited into ministry? What did you like, ministry? What did you like,

what didn’t you like?what didn’t you like?

(Share reflections with the (Share reflections with the table)table)

Favorite Favorite Ministry Ministry

ExperiencesExperiences

What has been some of What has been some of your favorite ministry your favorite ministry experiences and why?experiences and why?

(Share your reflections with the table group)(Share your reflections with the table group)

Why Do We Serve? & Why Do We Serve? & Favorite Ministry Favorite Ministry

ExperiencesExperiences

Opportunity to hear each other’s stories Opportunity to hear each other’s stories and remember for ourselves:and remember for ourselves:

What excited us about becoming involvedWhat excited us about becoming involvedOur likes and dislikes of the invitation Our likes and dislikes of the invitation

processprocessOur favorite ministries to participate in Our favorite ministries to participate in

and whyand whyWhy the Lord calls His people to serve Why the Lord calls His people to serve

(Vocation Reflections) (Vocation Reflections)

Critical elements to consider before Critical elements to consider before engaging in any recruitment & retention engaging in any recruitment & retention

strategic-planningstrategic-planning

Stretch BreakStretch Break

Find new people to sit with that you Find new people to sit with that you believe will be beneficial to you in your believe will be beneficial to you in your

strategic-planning effortsstrategic-planning efforts

Find commonalities within your Find commonalities within your ministries. Examples:ministries. Examples:Large vs. small ministryLarge vs. small ministry

Recruit once a year vs. continuallyRecruit once a year vs. continuallyChildren vs. elderlyChildren vs. elderlyFamily vs. singlesFamily vs. singles

Member Engagement Member Engagement SurveySurvey

These are the elements that Gallup has These are the elements that Gallup has identified contribute to a parishioners spiritual identified contribute to a parishioners spiritual

well-beingwell-being

Take ten minutes to review these items and Take ten minutes to review these items and how you may help your disciples in relation to how you may help your disciples in relation to

these areasthese areas

After reflection, share ideas with table After reflection, share ideas with table group – Please have a scribe at your table group – Please have a scribe at your table

write down your insights to give the write down your insights to give the Visioning Team who will be meeting after Visioning Team who will be meeting after

our meeting todayour meeting today

Retention/Retention/RecruitmentRecruitment

Before you recruit, you must Before you recruit, you must have a plan in how you will have a plan in how you will

retainretain

Jesus did not just throw people Jesus did not just throw people into ministry, He equipped into ministry, He equipped

them to carry out the Mission.them to carry out the Mission.

Jesus not only calls people to him but Jesus not only calls people to him but also forms them and sends them out also forms them and sends them out in his service (cf.Mt 10:5ff.; Mk 6:7ff.; in his service (cf.Mt 10:5ff.; Mk 6:7ff.;

Lk 9:1ff.).Lk 9:1ff.).

Retention/Retention/RecruitmentRecruitment

Use the “Retention & Use the “Retention & Recruitment” worksheets to Recruitment” worksheets to

aid you in your planning aid you in your planning effortsefforts

(Work with your strategic partners)(Work with your strategic partners)

Closing ReflectionsClosing Reflections

This is Christ’s Church and we are the This is Christ’s Church and we are the caretakers (stewards)caretakers (stewards)

Ultimately, Ultimately,

it is the parishioner who will decide what is it is the parishioner who will decide what is right for them through prayerful right for them through prayerful

discernment, but it is up to us to extend discernment, but it is up to us to extend the invitation and equip them to carry out the invitation and equip them to carry out

the mission.the mission.

Thank You!Thank You!