2013-04-03 Government Contractor Systems
-
Upload
raffa-learning-community -
Category
Technology
-
view
112 -
download
0
Transcript of 2013-04-03 Government Contractor Systems
![Page 1: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/1.jpg)
Thrive. Grow. Achieve.
Seth Zarny – Raffa Partner Kellye Jennings – BDO Partner Glenn Anstead – Raffa Senior Manager
April 3, 2013
Government Contractors Financial & Project
Management Systems Seminar
![Page 2: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/2.jpg)
AGENDA
2
• Introductions – BDO, Raffa, & Audience • Accounting Challenges for Govt Contractors • Typical Govt Contracting Accounting
Requirements • Accounting System Overview
– On-demand Financial & Project Reporting – Project Management & Job Summary Reports – Earned Value Management
• DCAA Time and Expense Reporting • Provisional & Indirect Cost Analysis
![Page 3: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/3.jpg)
WHO IS RAFFA?
3
Microsoft Gold Competency ERP Partner with offices in Washington, DC and Rockville, MD
Specializing in Project Management & Accounting (PMA) solutions for Professional Services, NGO’s, Government Contractors, and Other Project Driven Organizations 260 management, accounting, and systems professionals
![Page 4: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/4.jpg)
DO YOU NEED THE NEW SOFTWARE?
HINT – SOMETIMES YOU NEED TO CHANGE YOUR SOFTWARE!
4
![Page 5: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/5.jpg)
OUR SOLUTION
5
• Project Management and Accounting from Microsoft Dynamics – An integrated suite of 9 modules that provide
financial accounting, project management and resource management capabilities
– Key features include: time and expense management, billing, revenue recognition, cost allocations, contract management, payroll reporting, employee and resource utilization, and real-time project profitability analysis
– Integration with Microsoft Project combines real-time financial data with best-of-breed project planning, task scheduling, knowledge management, and skills management capabilities
![Page 6: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/6.jpg)
OUR CUSTOMERS
6
• Business Services, Consulting, IT and Computer Services, Engineering, Government Contractors, Public Relations / Lobbying, and Construction
• All size companies in the mid-market spectrum – typically $5-500M revenue & 25-1000 employees
• Project-centric divisions and departments in large enterprise
![Page 7: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/7.jpg)
CRITICAL REQUIREMENTS FOR SUCCESS…
7
![Page 8: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/8.jpg)
CRITICAL REQUIREMENTS FOR SUCCESS
WHAT TO LOOK FOR WHEN REVIEWING INTEGRATED SOLUTIONS?
Out of the Box, Proven Financial and Operational Software
•Proven management of Indirect and Direct Costs •Integrated across Finance and Project Management / Operations
•Business Process Automation •Setup Flexibility to meet business needs
8
![Page 9: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/9.jpg)
BUSINESS PROCESS IMPROVEMENTS
INDIRECT RATES • Monitor Trends via Management Reporter • More Accurate Cost Information for Bidding • More Accurate Historical Procurement Costs
TRACEABILITY OF SOURCE DOCUMENTS
• Management Reporting Drill Down • On line Inquiry Screens • Transaction Level Detail • Imaging/Document Management
9
![Page 10: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/10.jpg)
BENEFITS FOR GOV’T CONTRACTORS
CONTRACTORS LOOK FOR SOLUTIONS THAT CAN MANAGE MULTIPLE CONTRACTS AND COST POOLS. NEED TO SEPARATE INDIRECT COSTS FOR REPORTING PURPOSES
• Time and Materials
• Fixed Firm Price
• Cost Plus
INTEGRATED TIME AND EXPENSE TO FINANCIALS
WEB BASED ACCESS FOR REMOTE EMPLOYEES
EARNED VALUE MANAGEMENT CAPABILITIES
10
![Page 11: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/11.jpg)
MIXED COMMERCIAL & GOV’T REQUIREMENTS
WHAT IS KEY FOR COMPANIES DOING BOTH COMMERCIAL AND GOVERNMENT CONTRACTING?
•Consistent Accounting Practices for Both Businesses
•Allocations must be the same •Overhead, G&A, and Unallowable pools
11
![Page 12: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/12.jpg)
OPERATIONAL BENEFITS
WHAT BENEFITS SHOULD OPERATIONS & PROJECT MANAGERS RECEIVE FROM MICROSOFT DYNAMICS?
•Superior Cost Control •Real time visibility into committed costs •Immediate access to supporting documentation via document imaging
•Earned Value Management visibility
12
![Page 13: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/13.jpg)
THE DCAA AUDIT
HOW DOES MICROSOFT DYNAMICS STACK UP DURING THE AUDIT?
• Successfully completed years of DCAA audits
• Provides timely access to information
• Reduces the time required by internal staff during the audit process
13
![Page 14: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/14.jpg)
MICROSOFT INTEGRATED SOLUTIONS
• Dynamics ERP
• SharePoint
14
![Page 15: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/15.jpg)
WHAT IS MICROSOFT DYNAMICS?
• INTEGRATED FINANCIAL AND OPERATIONAL/PROJECT MANAGEMENT SOFTWARE
• FAMILIAR TO YOUR EMPLOYEES
• GOVERNMENT CONTRACTING INDUSTRIES: • Professional Services
• Contracting
• Manufacturing
• Distribution
• ACCEPTED BY DCAA
15
![Page 16: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/16.jpg)
FUNCTIONALITY PROVIDED BY DYNAMICS
•FINANCIALS
•ACCOUNTING
•FRINGE, OVERHEAD AND G&A RATE CALCULATIONS
• Cost Segregation – Allowable vs. Unallowable
•JOB COSTING
•PURCHASING & REQUISITION MGMT
•MANUFACTURING
•INVENTORY MANAGEMENT
•SALES ORDERS
•SERVICE MANAGEMENT
•CUSTOMER RELATIONSHIP MANAGEMENT
16
![Page 17: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/17.jpg)
MICROSOFT SHAREPOINT
WHAT IS MICROSOFT SHAREPOINT? A FOUNDATION FOR CONNECTED INFORMATION
• Team Collaboration
• Dashboard
• Key Performance Indicators
• Dynamics Business Portal
• Integrated with Project Server
17
![Page 18: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/18.jpg)
WHAT WILL YOU GET FROM THE INTEGRATED SOLUTION?
ORGANIZED FLOW OF INFORMATION
• Project Management
• Resource Allocation
• Financial Reporting
SEAMLESS INTEGRATION OF INFORMATION
ONE VIEW OF THE DATA
TOOLS YOUR TEAM IS FAMILIAR WITH…
18
![Page 19: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/19.jpg)
PROJECT MANAGER SUPPORT
19
• WEB ACCESS TO YOUR DATA – Immediate access to Projects profitability – Maintain projects – Assign resources to projects, tasks or subtasks – Create initial and subsequent budgets – Set maximums for Projects and Tasks – Store and share Project invoices in a document
repository – Enter time remotely supporting your companies
needs: bi-weekly, semi monthly…
![Page 20: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/20.jpg)
REPORTING VS. DASHBOARDS
Many people use the terms interchangeably
What is the purpose of a report in Government Contracting company?
• Compliance • Company Directed
What is the purpose of a dashboard? • Drive user towards decision
How do you know what the Dashboards should be? • Key Performance Issues of Company
What are KPI’s? • Key Performance Indicator
20
![Page 21: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/21.jpg)
DYNAMICS SL OVERVIEW PROJECT DASHBOARD
21
• Real-time visibility into your data
• Project P&L
• Labor hours statistics
![Page 22: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/22.jpg)
22
![Page 23: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/23.jpg)
23
![Page 24: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/24.jpg)
DYNAMICS SL OVERVIEW - ASSIGN RESOURCES
24
![Page 25: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/25.jpg)
25
![Page 26: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/26.jpg)
26
Benefits Beyond The Norm
Traditional Project Management
• On time versus original schedule estimate
• Within budget versus original cost estimate
• Within scope versus original deliverables
• Meet or exceed customer expectations
• “Best available” resource utilization
Project Management & Accounting
Reduced time to market and/or cycle time
Project revenue, cost, and profitability
Business value of services delivered
Alignment with business and client objectives
“Best fit” skills-based resource optimization
![Page 27: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/27.jpg)
27
Other Measurable Benefits
• Better Prioritization of Projects and Services It is shocking how many “projects” operate below the radar screen with no plans, controls or accountability
• Shorten Billing Cycles Better allocation of resource T&E to project schedules and invoicing, and faster resolution of billing disputes
• Minimize Revenue Leakage Eliminate errors from manual entry or redundant systems used to invoice client services
• Improved Service Agility Quicker response to sudden or unexpected changes in business priorities, competitive pressures, new technology, and economic downturns
![Page 28: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/28.jpg)
28
Bringing it All Together
A SINGLE VIEW OF OPERATIONAL DATA
• Discover the one truth for your business • Provide people access and empower them
with simple but sophisticated tools • Focus on what is important and act! • Institute the command and control you need
to meet goals
![Page 29: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/29.jpg)
DYNAMICS SL OVERVIEW Exec Mgmt Dashboards
Real-time visibility into your data
Top 10 Customers
Year over year Sales and Margin
29
![Page 30: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/30.jpg)
DYNAMICS OVERVIEW Increased Visibility
Real-time visibility into your data
Labor statistics by Customer
30
![Page 31: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/31.jpg)
DYNAMICS OVERVIEW Web based Timecards
Online Timesheets
31
![Page 32: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/32.jpg)
DYNAMICS OVERVIEW Project Visibility
Online Project visibility – multiple levels…
32
![Page 33: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/33.jpg)
DYNAMICS OVERVIEW Project Visibility
Online Project visibility – multiple levels…
Commitments & Budgets
33
![Page 34: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/34.jpg)
DYNAMICS OVERVIEW Self Service Access
Online Project visibility – multiple levels…
Self-service – Project profitability
34
![Page 35: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/35.jpg)
DYNAMICS OVERVIEW Ability to drill into the details
Online Project visibility – multiple levels…
Self-service – Drill into the supporting details
35
![Page 36: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/36.jpg)
DEMO
MICROSOFT DYNAMICS…
36
![Page 37: 2013-04-03 Government Contractor Systems](https://reader034.fdocuments.net/reader034/viewer/2022042817/55a22b6a1a28aba2718b480f/html5/thumbnails/37.jpg)
Questions & Answers…
37
Thank you for attending & please complete the
evaluation forms! KELLYE JENNINGS [email protected] GLENN ANSTEAD [email protected] SETH ZARNY [email protected] JEREMY TARO [email protected]