CHIEF PETTY OFFICER SELECTION BOARD PROCESS

By: STGCS (SW/AW/IUSS) Charles EakleyModified: CMDCM(FMF) Tammy Heap

Today’s Topics

* EVALs

* BOARD PACKAGES

* BOARD PROCESS

WRITING EVALs (EXAMPLES, NOT ACTUAL EVAL ENTRIES)

• WRITE TO THE SELECTION BOARD

• Opening Line: A punch with CO’s recommendation (STRONGER THE BETTER). Examples:

*** USS LAST SHIP’S 2011 SENIOR SAILOR OF THE YEAR ***

My number one of 105 highly competitive First Class Petty Officers. He is a

dynamic and versatile leader that manages the duties of both aviation

maintenance and Division LCPO/Officer responsibilities with exceptional

vision and foresight. An absolute must select for Chief!

– My #2 of 46 outstanding First Classes. Petty officer (name) is a rising star…the type of high-octane leader CO’s beg to have in their command. A MUST SELECT!

WRITING EVALs (Cont’d) (EXAMPLES, NOT ACTUAL EVAL ENTRIES)

• Closing Paragraph: The STRONGER THE BETTER

• “HM1 (name) is a leader among leaders. He has his finger on the pulse of the Division and reacts to situations before they occur. He has my full and complete trust to make the right decision the first time. MY STRONGEST POSSIBLE PERSONAL RECOMMENDATION FOR CHIEF PETTY OFFICER SELECT NOW!”

• “RP1 (name) is an absolute leader in my command. High standards and genuine concern for Sailors makes her a 100% must select for CPO. I would actively seek-out RP1 (name) to serve with her once again in a combat deployment. Advance IMMEDIATELY to CPO!”

WRITING EVALs (Cont’d)

AVOID sending the wrong message

LIST at least one CPO comment

IMPORTANT PERFORMANCE TRAITS

LEADERSHIP PROFESSIONAL KNOWLEDGE PERSONAL JOB ACCOMPLISHMENT/INITIATIVE

WRITING EVALs (Cont’d)* If a collateral duty is listed in Block 29, write about it in Block 40.

WRITING EVALs (Cont’d)

* When writing your eval or your Sailors evals, refer to the most recent selection board precept early and often.

Board Precept Eval

BEST EDGE OVER COMPETITION

• Upward Eval/Fitrep trend

• Breakout comments in write-ups

• Diversity/Arduous background (Taking the hard jobs)

• Fully and Best Qualified for next paygrade

EVAL DETRACTORS

DETRACTORS (EXAMPLES, NOT

ACTUAL EVAL ENTRIES)

Missing Evals/Fitreps

Declining Eval/Fitrep

Operational Tour, NO PIN and NO QUALIFICATIONS

NJP, Misconduct or Substandard Performance (Last 5 years)

PFA Failure - Out of standards (BCA) (Last 5 years)

SOFT KILLS No leadership

Zero command collateral duties

No community involvement

Guesswork in write-ups. (No flowery words)

Homesteading without taking on the appropriate level of responsibilities. (Get out of the comfort zone!)

QUALIFICATIONS & AWARDS QUALIFICATIONS – EXW/SW/AW/FMF/SCW/SS, MTS, Dive

Master, Aircrew, DCTT, OOD Underway, Patrol Craft Pin, etc. (If the qualification is out there get it, it’s just going to make

you stand out from your peers.)

PERSONAL AWARDS – Navy & Marine Corps Achievement Medal & above, Flag Letters of Commendation, Meritorious , etc.

(Make sure all your personal awards are in your Official Military Personnel File. Your CD-ROM from Bureau of Naval personnel/BOL WERR.)

SUBMITTINGBOARD PACKAGES

Submit a Package to Validate the Board Process!

SAMPLE COVER LETTER TO THE BOARD

1430 (date)

From: ITC(SW) P. S. SELECTME, USN, 123-45-6789

To: President, FY-E7 Selection Board (Active/Reserve)

Subj: INFORMATION FOR CONSIDERATION BY THE SELECTION BOARD

Ref: (a) NAVADMIN ___/__

Encl: (1) Package of items for review

1. Per reference (a), enclosure (1) is forwarded for

consideration.

P. S. SELECTME

IT1(SW) USN

SAMPLE COVER LETTER TO THE BOARD (WITH SHORT STATEMENTS)

1430 (date)

From: ITC(SW) P. S. SELECTME, USN, 123-45-6789To: President, FY-E7 Selection Board (Active/Reserve)

Subj: INFORMATION FOR CONSIDERATION BY THE SELECTION BOARD

Ref: (a) NAVADMIN ___/__

Encl: (1) Package of items for review

1. Per reference (a), enclosure (1) is forwarded forconsideration.

2. Please be aware that upon review of my service record, I

discovered two records of NJP proceedings from a differentenlisted person. These documents do not refer to me and Ihave sent correspondence to NAVPERSCOM (PERS-313) to havethem removed from my permanent service record.

P. S. SELECTME IT1(SW) USN

REVIEW/UPDATE RECORD• CHECK CONTINUITY OF EVALS/FITREPS: Steps to take

– Login to BUPERS Online (BOL)– Go to BOL Application Menu– Select “FITREP/EVAL Reports”– The select “Performance Evaluation Continuity” on the next screen.

The next screen will show you if you have any gaps or overlaps in FITREP/EVAL periodicity.

– You can also review your PSR for continuity.

Performance EvaluationContinuity Report

• Check BOL to make sure you are not missing any Evaluation dates on your Performance Evaluation Continuity Report.

• If you don’t care about your record why should the Board Members care.

Make sure you have no missing periods

REVIEW/UPDATE RECORD (Cont’d)

PACKAGE: “SUBMIT ONE” TO VALIDATE THE BOARD PROCESS. Ensure you write your Name, Rate and full SSN on all enclosures you send to the Board if it isn’t already on the enclosure!

WHAT TO INCLUDE IN YOUR BOARD PACKAGE: Any missing Evals Missing Page 4’s (showing Education, Awards and Warfares.) Missing Award Citation(s) College Degree Certificate Community Service Awards Warfare Certificate Any other document you feel the Board should see

REFERENCE – Use current NAVADMIN for guidance and board package due dates.

LIMIT ENCLOSURES (Only submit what’s missing from your record.)

CHRONOLOGICAL ORDER

HIGHLIGHTING – Don’t highlight as this can cause the area to be blackened out when scanned into the system!

DUPLICATION – AVOID! However, you may send enclosures “for the ease of review” like YOUR LAST EVAL/FITREP.

GUIDELINES FOR SUBMITTING A PACKAGE

GUIDELINES FOR SUBMITTING A PACKAGE (Cont’d)

Closing Paragraph: This should explain your entire package. Use this space to explain any item of concern about your record or career you think the selection board might question! Example: Why you didn’t get a warfare pin during an operational tour when you had the opportunity to get one!

AVOID SENDING resumes, pictures, movies, money, gifts, etc., to sway your chances!

MEMBERSHIP CONSIDERATIONS

• The objective in putting together board members is to ensure every

candidate is fairly represented from as many perspectives as possible.

When considering prospective board members, Navy Personnel Command

considers the following:

– Rating

– Minority

– Gender

– Reserve/Active Component

– Geographic Location

– Community (i.e. Surface, Air, Sub, FMF, Seabee)

– Number of Records to be Reviewed

– Prior Board Experience

BOARD COMPOSITION• One Officer and 4-9 Master Chiefs per panel

• President:– O-6– Voting Member– Ensures compliance with precept

• Voting Members:– Master Chief Petty Officers and Officers

• CDR, LCDR, LT

• Recorders:– Provide admin support– Non-voting members

BOARD COMPOSITION (Sample Panels)

Admin: YN, PS, LN, MC Airframes: AD, AM, AZ, AS, PR Avionics: AC, AT, AE, AW, AG, AO Deck: BM, MA, QM Engineering A&E/DC: IC, EM, MR, HT, DC Engineering Propulsion: MM, EN, GS Medical/Dental: HM SEABEE’s: BU, CE, CM, UT, EA, EO, SW Security/Intel: CT, IS, NC, RP Supply: LS, CS, SH Surface Ops: MC, ET, IT, OS Surface Weapons: GM, ST, MN

Note: Above is a starting point and ratings assigned to a specific panel will be adjusted as appropriate.

BOARD PROCESS BEGINS

Brief on Equal Opportunity Guidance for all Eligible’s Board Members/Recorders are sworn in Discussion of criteria for selection Records assigned randomly to panels Record Review - Score Records Develop Slate – Brief President Tank – Present Slate to Board Members Vote – Majority Required Compile Slates for Presentation to CNP Call out with CNP Release Results via Naval Message

WHAT THE BOARD DOES AND DOESN’T SEE

• The Board does see the following:– Your Official Military Personnel Record (OMPR), same record you get

when you order your CD from BOL or review your record using the Web Enables Record Review (WERR).

– Performance Summary Record (PSR).– Board Package submitted by YOU.

• The Board doesn’t see the following:– The Board does not have access to your Electronic Training Jacket

(ETJ) or your Electronic Service Record (ESR). That is why it is important to send in missing page 4’s/13’s to document your training/education/awards.

– The Board doesn’t access your SMART Transcripts either.

WHAT THE BOARD LOOKS FOR IN YOUR RECORD

• Sustained Superior Performance• Proven Deck-plate Leadership/Sailorization• Technical Expertise• Sea/Shore Rotataion• Warfare Qualification(s)• Diversity• Critical Command Collateral Duties• Command Involvement• Community Involvement• Education• POTENTIAL

FAQ

“ I HAVE FAILED TO SELECT MULTIPLE TIMES, I AM FULLY QUALIFIED IN ALL AREAS REQUIRED BY MY COMMUNITY, COMPLETED TWO IA ASSIGNMENTS AND RECRUITING DUTY. WHAT AM I MISSING?”

• Request a CAREER DEVELOPMENT BOARD (CDB)• Look at your PSR and order your CD (www.bol.navy.mil).• Ensure the below items are in your service record:

– Eval/Fitrep continuity– Awards– Education Information– Special Qualifications

PO1 Waterwalker vs. PO1 Lukewarm

• Straight EP’s (#1 of 15)• Above SUM AVE• Poor narrative• Expected quals• No FCPOA

involvement• No education• No retention comments• Light on awards• No community service• Multiple FFG’s

• Straight MP’s • At SUM AVE• Great narrative• Expected quals• FCPOA Treasurer• Associates• 100% retention in dept• NCM as a FCPO• MOVSM• FFG, CV, OSEAS shore,• FMF, CONUS shore,

recruiting, RDC, etc.

Results in…

• Disappointed FCPO Waterwalker scratching his head

• Very happy Chief Lukewarm calling his detailer for his next set of orders

The Four C’s(Standing out among your peers)

1. Career (Doing well at your job, Leading FCPO, Mentoring Sailors, Deckplate Leadership, Sailorization , ect..)

2. Collateral Duties (Command is Best / Departmental is Good)

3. Community Service

4. College / Non-Resident Courses / Vocational

Taking all of these things in to consideration, what is the candidate’s potential to serve in the next higher

paygrade?